GROUP 4 COVER INTRODUCTION CONTENTS 1

FORMS IN
MS ACCESS
BY IRISH JOY ALMIRA HERALD VINCENT RAMOS

FRANCHESKA HEART
AGTANG CIRELLE JHOY SORIANO

DIVINE GRACE BION CHRISTINE MAE

TEMPROSA

PATRICIA MAE DAVID

JOSHUA ADRIAN GALERA

LUZELLE SHAIRA
PIOQUINTO
 COVER INTRODUCTION CONTENTS 2

01. IMPORTANCE/USE/
ADVANTAGES OF FORMS
TABLE OF
02. CREATING A FORM IN
MS ACCESS: Contents
03. CREATE A FORM
FROM AN EXISTING
TABLE OR QUERY IN
ACCESS
04. CREATE A BLANK
FORM IN ACCESS

05. CREATE A SPLIT

FORM IN ACCESS
 COVER INTRODUCTION CONTENTS 3

07. CREATE A FORM

THAT DISPLAYS
MULTIPLE RECORDS IN
ACCESS
TABLE OF
08. CREATING A FORM IN
MS ACCESS: Contents
09. CREATE A FORM
THAT CONTAINS A SUB
FORM IN ACCESS
10. CREATE A
NAVIGATION FORM IN
ACCESS
CHRISTINE MAE TEMPROSA COVER INTRODUCTION CONTENTS 4

IMPORTANCE/
USE/
ADVANTAGES
of Forms
- Forms in Access are similar to business display cases in
that they make it easy to see and obtain the products
you desire. The design of your form is crucial because
forms are objects through which you or other users can
add, update, or display data stored in your Access
desktop database.
- Well-designed forms are essential for productivity and
data entry accuracy if your Access desktop database will
be utilized by several users.
CHRISTINE MAE TEMPROSA COVER INTRODUCTION CONTENTS 5

Forms allow you to present data in a more

appealing way than a datasheet. It can show
you all of the fields at once or just a few of
them.

It can also be used to generate new data from

current data, such as displaying a calculation
based on the figures on the form.

Forms with controls, such as buttons, provide

IMPORTANCE/ extra functionality.
USE/
ADVANTAGES They have the ability to link into queries. They
can create sub-forms to display data in

of Forms relational relationships.

CIRELLE SORIANO COVER INTRODUCTION CONTENTS 6

CREATING A
FORM IN MS
ACCESS

Step 1: In the Navigation pane, select the table you want to use
to create a form. You do not need to open the table.
Step 2: Select the Create tab, locate the Forms group, and click
the Form command.
CIRELLE SORIANO COVER INTRODUCTION CONTENTS 7

CREATING A FORM IN MS
ACCESS

Step 3: Your form will be created and opened in Layout view.

Step 4: To save the form, click the Save

command on the Quick Access toolbar.
When prompted, type a name for the form,
then click OK.
PATRICIA DAVID COVER INTRODUCTION CONTENTS 8

CREATE A FORM FROM AN EXISTING

TABLE OR QUERY IN ACCESS
1. Create a form from an existing table or query in Access

➔ To create a form from a table or query in the database, click the table or query
that contains the form's data in the navigation pane.

➔ Click form on the create tab.

➔ Access creates a form and displays it in layout view. (you can make design
changes like adjusting the size of the text boxes to fit the data, if necessary.)

2. Create a blank form in Access

HERALD RAMOS COVER INTRODUCTION CONTENTS 9

CREATE A
BLANK FORM IN
ACCESS

1. On the Create tab, in the

forms group, click blank
form
HERALD RAMOS COVER INTRODUCTION CONTENTS 10

CREATE A BLANK FORM IN

ACCESS

2. In the Field List pane, click

the plus sign (+) next to the
table or tables that contain the
fields that you want to see on
the form.
HERALD RAMOS COVER INTRODUCTION CONTENTS 11

CREATE A BLANK FORM IN

ACCESS

3. To add a field to the form, double-click it or drag it onto the form. To add several
fields at once, hold down CTRL and click several fields, and then drag them onto the
form at the same time.
HERALD RAMOS COVER INTRODUCTION CONTENTS 12

CREATE A BLANK FORM IN

ACCESS
4. On the Format tab, use the tools in the Controls group to add a logo, title, page
numbers, or the date and time to the form.

5. If you want to add a wider variety of controls to the form, click Design and use
the tools in the Controls group
DIVINE BION COVER INTRODUCTION CONTENTS 13

A Split Form allows us to view two data at the same time CREATE A
— a Form view and a Datasheet view. The data in a split
form are connected and synchronous with each other. SPLIT FORM
STEPS IN CREATING A NEW
SPLIT FORM BY USING THE IN ACCESS
SPLIT FORM TOOL

STEP 1 STEP 2

On the Create tab, in the

In the Navigation Pane, click Forms group, click More
the table or query that Forms, and then click Split
contains the data that you Form.
want on your form. Or, open
the table or query in
Datasheet view.
DIVINE BION COVER INTRODUCTION CONTENTS 14

CREATE A
STEPS IN ADDING A FIELD TO A
SPLIT FORM SPLIT FORM
IN ACCESS
STEP 1 STEP 2 STEP 3

If the Field List pane is not

Switch to Layout view by displayed, on the Design tab, Locate the field that you
right-clicking the form in the in the Tools group, click Add want to add, and then drag
Navigation Pane, and then Existing Fields. the field to the form.
clicking Layout View.
DIVINE BION COVER INTRODUCTION CONTENTS 15

STEPS IN DELETING A
CREATE A
FIELD FROM A SPLIT
FORM
SPLIT FORM
IN ACCESS
STEP 1 STEP 2

In the form portion of the

Switch to Layout view by split form, click the field to
right-clicking the form in the select it, and then press
Navigation Pane, and then DELETE.
clicking Layout View.
IRISH ALMIRA COVER INTRODUCTION CONTENTS 16

CREATE A FORM THAT

DISPLAYS MULTIPLE STEPS IN CREATING A FORM
RECORDS IN ACCESS THAT DISPLAY MULTIPLE
RECORDS IN ACCESS

Multiple Item
Form 1. In the Navigation Pane, click
the table or query that contains
the data you want to see on your
also known as continuous form
form.
shows one record at a time
2. On the Create tab and click
works like a datasheet, but
customizable More Forms > Multiple Items.
JOSHUA GALERA COVER INTRODUCTION CONTENTS 17

STEP THREE
CREATE A
STEP ONE
Double-click the fields
that you want to include FORM THAT
On the Create tab, in the
from this table or query.
CONTAINS
Forms group, click Form
Wizard.
A SUBFORM
IN ACCESS
STEP FOUR

On the same page of the

STEP TWO
On the first page of the
wizard, in the
Tables/Queries drop-
down list, select a table or
query.
wizard, in the
STEP FIVE
Tables/Queries drop-
down list, select another
Double-click the fields
table or query from the
that you want to include
list.
from this table or query.
 JOSHUA GALERA COVER INTRODUCTION CONTENTS 18

STEP SIX
STEP EIGHT
CREATE A FORM
THAT CONTAINS A
When you click Next, assuming On the What layout would you like for SUBFORM IN ACCESS
that you set up the relationships your subform? page, click the layout
STEP TEN
correctly before you started the option that you want, and then click
wizard, the wizard asks How do you Next. Both layout styles arrange the
On the last page of the wizard,
want to view your data? — that is, subform data in rows and columns, but
type the titles that you want for
by which table or query. Select the a tabular layout is more customizable.
the forms. Access names the
table on the "one" side of the one- You can add color, graphics, and other
forms based on the titles that you
to-many relationship. formatting elements to a tabular
type, and labels the subform
subform, whereas a datasheet is more
STEP SEVEN based on the title that you type
compact, like the datasheet view of a
for the subform.
At the bottom of the table. STEP ELEVEN
STEP NINE
wizard page, select Form
On the next page of the wizard, select a Specify whether you want to open the form
with subform(s), and then formatting style for the form, and then click Next. in Form view, so that you can view or enter
click Next. If you chose Tabular on the previous page, the information, or in Design view, so that you
formatting style you choose will also be applied to can modify its design, and then click Finish.
the subform.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 19

CREATE A
NAVIGATION
FORM IN
ACCESS

If you often use the same set of forms and

reports, create a navigation form that
groups them together.

1. Open the desktop database in which

you want to add a navigation form.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 20

CREATE A 3. After it, Access creates the blank form with

NAVIGATION FORM IN the Add New navigation control and opens the
ACCESS form in Layout view.
2. On the Create tab, in the Forms group,
select Navigation. Then, select the style of
navigation form that you want.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 21

CREATE A NAVIGATION FORM IN

ACCESS
ADD A FORM OR REPORT TO THE
NAVIGATION FORM

1. Drag the form or report from the

Navigation pane to the Add New
tab.
Access adds the form or report in
the new Navigation Form.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 22

CREATE A NAVIGATION FORM IN

ACCESS
ADD A FORM OR REPORT TO THE 2. Do this again for any other forms
NAVIGATION FORM or reports you want to add.
 FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 23

CREATE A NAVIGATION FORM IN

ACCESS
ADD A FORM OR REPORT TO THE
NAVIGATION FORM

3. Select Save
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 24

CREATE A NAVIGATION FORM IN

ACCESS
ADD A FORM OR REPORT TO THE
NAVIGATION FORM
4. Enter a name for the form, and select OK.
The form is saved, and the form name appears on the tab above the
form.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 25

CREATE A NAVIGATION FORM IN

ACCESS CHANGE THE LABEL ON A
NAVIGATION FORM
When you create a new navigation form, Access adds a default label
and names it “Navigation Form.” Change the label to something more
descriptive.
1. Select the form label and then, to begin editing, select it again.
FRANCHESKA AGTANG COVER INTRODUCTION CONTENTS 26

CREATE A NAVIGATION FORM IN

ACCESS CHANGE THE LABEL ON A
NAVIGATION FORM
2. Edit the label to suit your
needs, and then press Enter.
 COVER INTRODUCTION CONTENTS 27
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Apply a visual theme to a
navigation form or report
Personalize your database and make it easy to find information, by
changing the colors and fonts used in all your forms and reports. Try
out a color-coordinated theme, or create your own.

1. On the Home tab, select View > Layout View.

2. On the Design tab, select Themes.
To see how a theme will look, pause over it.
To change all the colors and fonts, select a theme.
To change only the colors, select Colors and then select a color.
To change only the fonts, select Fonts and then select a text style.
 COVER INTRODUCTION CONTENTS 28
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Set the navigation form as the
default display form
A navigation form makes a
handy home page for a
database, so consider opening
it automatically each time you
open the database.

1. Select File > Options >

Current Database.
 COVER INTRODUCTION CONTENTS 29
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Set the navigation form as the
default display form
 COVER INTRODUCTION CONTENTS 30
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Set the navigation form as the
default display form

2. Under Application Options,

select the arrow in the Display
Form box and then select the
new navigation form.
 COVER INTRODUCTION CONTENTS 31
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Set the navigation form as the
default display form
 COVER INTRODUCTION CONTENTS 32
FRANCHESKA AGTANG

CREATE A NAVIGATION FORM IN

ACCESS
Set the navigation form as the
default display form

3. Select OK to finish.
 COVER INTRODUCTION CONTENTS 33
FRANCHESKA AGTANG
4. On the Quick Access
CREATE A NAVIGATION FORM IN Toolbar, select Save.
ACCESS
Set the navigation form as the
default display form

5. Close and then reopen the database.

The navigation form opens at the same time so your
 DBMS - FORMS

End of
Presentation

Thank You!