LYREBIRD PARK BOOKING FORM AND HIRE AGREEMENT
510 Beenak Road, Yellingbo 3139
TEL: (03) 59648 236 FAX: (03) 59648 209 MOBILE: 0417 800 474 ABN: 35 185 852 263
THIS AGREEMENT IS MADE BETWEEN LYREBIRD PARK (HEREINAFTER CALLED THE CAMPSITE) AND THE HIRING GROUP/CONTACT
PERSON AS INDICATED BELOW (HEREINAFTER CALLED THE HIRER) AND SETS OUT THE TERMS AND CONDITIONS FOR THE HIRE
OF THE CAMPSITE FOR THE PERIOD DETAILED BELOW.
AGREEMENT: The payment of the deposit by the hirer
constitutes an agreement to hire the facilities of the
campsite based on the agreed final quotation.
DEPOSIT: A deposit of 20% of the total cost of the camp or
a minimum deposit as requested must be returned with this
booking form completed & signed, to confirm your booking.
Until a deposit is received, the dates may be offered to
another group in the mean time. This deposit includes a
non-refundable booking fee of $250 plus GST.
PAYMENT:
Full payment: is Based on the greater of a) Minimum
Number Charges as quoted or b)FINAL nos.given( if
more) one week prior to start of camp even though
actual nos. may be less; Full payment is required by
commencement of camp. Additional expenses incurred
(extra campers, breakages etc), must be paid prior to
departure from the camp unless prior arrangements have
been made with the manager.
CANCELLATIONS: In the event of any cancellation by the
group, the booking fee is
not refundable (10 % GST is payable on cancellation fees).If
the notice of cancellation from the commencement date of
the camp is:
(1) 120 days or more , the balance of the deposit is
refundable.
(2) Less than 120 days, the full deposit will not be
refundable.
(3) Less than 60 days, the Hirer agrees to pay for 75% of
the minimum total cost of the camp less the amount of
deposit already paid, within 7 days.
In the event of a cancellation by the campsite, the hirer will
be entitled to a full refund of all monies paid including the
booking fee. The campsite shall use its best endeavours to
obtain for the hirer a campsite of equivalent standard where
possible.
LIABILITY: Lyrebird Park, its agents and employees are
automatically indemnified against any liability or any claims
for any loss of property, damage or personal injury arising
from the use/misuse of the facilities, or use of any
alcohol/drugs/medication or equipment brought by any
member of the group.
FIRST AID RESPONSIBILITY: The hirer is responsible for
assessing the first aid needs of the group, providing the
necessary first aid equipment and trained personnel,
providing primary first aid responsibility during the conduct
of specialised activities by campsite staff onsite/offsite;
ensuring all their campers under 18 years of age have the
signed consent of a parent/guardian authorising and
accepting any
charges relating to the provision of emergency medical,
hospital and ambulance services.
PLEASE COMPLETE AND RETURN THIS FORM WITH THE DEPOSIT OF
ASAP
Name of
Hiring Group
Contact Person Mr/Mrs/Ms
Address: Personal
Email Address:
Camp Period Commencing Date From
S S after am/pm
Concluding Date By
by am/pm
Catering FULLY CATERED From (Day)___________________
SELF CATERED
(Please indicate) To (Day) ____________________
.
Est. Full-Time = = Adults +
Est. Number
Total Numbers Leaders
Day Visitors (Charges Apply)
GROUP SUPERVISION: The group leader(s) is responsible
for camper supervision
at all times ,onsite/offsite.
CAMPER LIST: A complete list of campers (including day
visitors, part timers, etc) must be provided by the hirer prior
to or on arrival.
HIRER & CAMPERS’ RESPONSIBILITIES: The Hirer is
responsible for ensuring that: - Prior to the commencement
of the camp:
(1) all their campers under 18 years of age have the signed
consent of a parent or guardian authorising
participation in their camp, its associated activities
including any specialised activities organised by the
hirer with the campsite ;
(2) Parents/Guardians and participants must also be made
aware of , give signed consent , understand and accept
responsibility regarding the risky nature associated with
participation in specialised activities .
(3) the camp management is provided with any basic
information pertaining to any special
needs/disabilities(eg. Intellectual, physical, behavioural
etc) , previous or current health/medical conditions or
medications taken, that may affect the safe/normal
conduct of specialised activities and the participants;
Any such information collected/given will remain
confidential and only used for this purpose;
(4) they have the signed consent of parents /guardians for
their participants being photographed and for visual
images of the participants being taken during their
stay/activities at the Lyrebird park for use in the
campsite’s publications, website or for publicity
purposes without acknowledgement and without being
entitled to any remuneration or compensation.
(5) they have taken the necessary precautions and
identified any safety issues
associated with self-led off-site excursions to any
tourist/local attractions listed which do not in any way
imply endorsement by the campsite.
- During the camp:
(6) the safety briefing is passed on to all their campers
including their responsibilities and adherence to the
campsite rules and procedures and any other
conditions of hire as stated in the quotation. NB. In
emergency situations, the hirer must provide all
detailed camper information to the emergency Co-
ordinator/camp manager.
(7) Any accidents/illnesses on camp must be reported to
manager & recorded in the Injury/Illness register.
$
Position:
Organisation Address Tel (Home):
Tel (Bus):
Mobile:
Arrive on (Day) M T W TH F
Depart on (Day) M T W TH F S S
(circle one) B MT L AT D S
(circle one) B MT L AT D
Children
Others Gd/Yr Age
QUOTED COST includes OTHER Conditions Based On A Minimum Number Of
(Please tick) Persons’ Charge
 Sole or Joint Usage
 Accommodation
FULLTIME COST /Person /Camp
 Facilities
 Catering
 Full Bed Linen =$ + Gst $ =
ACCEPTANCE BY HIRER: We confirm our booking as detailed$and agree to exercise care in the use of the campsite
and its equipment and abide by the regulations of the campsite as indicated to us. The hirer will be responsible
for the care of campsite equipment and facilities and will be liable for damage or loss through misbehaviour or
poor supervision. We have read and accept the conditions based on the final quotation , hire & cancellations
detailed above including the general rules and enclose the required deposit.

Signed for Hiring Group Position Date

Signed for Lyrebird Park Date

Please Keep A Copy For Your Records

Date Paid Rec.No Type Total Paid = Amount Gst Amount OFFICE USE ONLY BSE NO.
$ $ $
$ $ $ REF.
$ $ $
6.1.1BookingForm/No
v 2007
 LYREBIRD PARK GENERAL RULES FOR CAMPERS
510 Beenak Road, Yellingbo 3139
TEL: (03) 59648 236 FAX: (03) 59648 209 MOBILE: 0417 800 474 EMAIL : camps@lyrebirdpark.com.au

Lyrebird Park provides the facilities and equipment for the benefit of the user groups. It is the objective of all
individuals to exercise care in the use of the facilities and equipment. It is the responsibility of each group to
ensure that their campers and visitors understand and follow the Camp rules for their own safety and well being.
Each Group must have a competent leader in charge to liase with the camp Manager. Lyrebird Park recommends a
ratio of one leader to ten campers. The group leader
is responsible for camper supervision at all times.

DAILY DUTIES - The camp is to be maintained in a clean state by all the campers. Fully Catered Camps are to
provide duty groups to assist in setting, clearing and cleaning duties in the dining room and other daily duties as
set by the manager. Self-Catered Camps are responsible for maintaining the cleanliness of all the facilities
including the bathrooms, accommodation, meeting rooms etc during the duration of the camp and up to departure.
ARRIVAL/DEPARTURE - Campers must not enter the camp prior to the allocated time and must depart by the
allocated departure time. The group leader needs to assemble all their campers as soon as possible after arrival to
enableThe Manager to give a safety briefing . If this is not possible, then it is the responsibility of the group leader
to convey the safety briefing to all the campers and their visitors, according to the Manager’s direction. Off-site
excursions – Please notify the manager before venturing out as part of our safety procedures.
DAY/PART TIME VISITORS - For security purposes, it is the responsibility of the group leader to notify the manager of any day or
part time visitors to the camp prior to the commencement of and during the period of hire of the camp. Charges apply.
MINIMUM NUMBERS - A minimum charge will apply unless prior negotiation is made with the manager.
BEHAVIOUR – Noise/Music must be kept to a reasonable level after 10.30 pm. Campers are reminded to respect each other,
personal and other people’s property and the environment. Any abusive behaviour, language or attitude is not acceptable.
FIRST AID - The camp hirer is responsible for their own first aid – this includes assessing the first aid needs of their group,
providing their own first aid equipment and trained staff and during conduct of specialised activities by campsite staff
onsite/offsite. The camp hirer will also reimburse Lyrebird Park for any first aid supplies used from the campsite’s First aid Kit.
EMERGENCY PROCEDURES

• PROCEDURES – Emergency procedure notices are posted in the main buildings and campers should make themselves familiar
with the arrangements.

• EQUIPMENT – All accommodation buildings, dining/meeting rooms have smoke detectors which must not be removed or
tampered with. Fire extinguishers are located near main building entrance/exits –which must not be removed or tampered with
unless in a fire emergency

• CAMP FIRES – Subject to Fire Restrictions and with permission from Manager. To be lit only in the designated campfire area and
to be extinguished properly. A competent leader must supervise campers while the campfire is lit. Use Only fallen dead timber
from the forest . DO NOT USE Cut Fire Wood for Combustion Heaters.
PROPERTY
• DRINKING WATER – Tank Water -ONLY from TAPS in All Accommodation & Hall Buildiings & Drinking fountain –Short Showers
OTHER EXTERNALTAPS – NOT FOR DRINKING !

• DAMAGE AND LOSS – Any breakages, damages and losses to camp property or equipment are to be reported
immediately to the manager –Especially if any of these are likely to cause a hazard to anyone’s safety and well
being. Unless due to normal wear and tear, they will be charged to the final account. The safety and use of any type of
equipment brought by the group and any loss or damage to personal property shall remain the responsibility of the group.

• ALCOHOL – Restricted alcohol may be brought for personal consumption and only consumed at main meal times and with
prior approval of the Manager.The group Leader is responsible for managing the group and the group automatically waives its
right to any type of claim, arising from the use/consumption directly or indirectly of alcohol.

• ILLEGAL DRUGS AND SUBSTANCES – Not Permitted on the campsite property. The group automatically waives its right to
any type of claim, arising from the use/consumption directly or indirectly of any drugs/medication.

• PARKING – All vehicles must be parked only in the designated car park area and are strictly at the owner’s risk. DO NOT PARK
ON GRASS/LAWN.

• THE ENVIRONMENT – The campsite is a Land For wildlife sanctuary for flora or fauna. No camper is permitted to bring
firearms, animals or pets onto the property or to disturb the natural environment. Garbage and recyclable materials are to be
placed in designated bins/areas. No littering is permitted.
BUSHWALKING in the forested areas especially during windy/stormy days is STRONGLY NOT RECOMMENDED.

• SMOKING – Not permitted in any buildings and while activities are in progress. Restricted smoking is only allowed in
designated Areas Cigarette Butts must be extinguished
and placed in designated bins.

• OUT OF BOUNDS AREAS - Manager’s Residence, surrounding private property, workshop, maintenance areas, stables,
arenas, all low and high elements and rope courses, fenced pastures & those with livestock in it, hayshed, dams, garden beds,
boundary fences & any areas/buildings bounded by safety barrier tapes.

• FOOD,& DRINK - not permitted in the accommodation buildings. FOOTWEAR to be left outside bedrooms, to be worn at all
times outside buildings , to be wiped before entering any buildings. Please keep to footpaths/tracks and no running around the
campsite buildings.

• BUNKROOMS/BEDDING –Please BYO – Pillow & cover, Sheets with Sleeping bag or blankets/Doona, Plastic fitted sheet for
bedwetters. BED LINEN HIRE available. Bedwetters , Sleepwalkers and Campers under 6 years old are not allowed
to sleep on top bunks.

• CLEANING UP – TO BE INSPECTED BY THE MANAGER AT LEAST ONE HOUR PRIOR TO DEPARTURE.

- FULLY CATERED GROUPS -All areas are to be cleaned as directed by the Manager
- SELFCATER GROUPS - are required to check the Self-Cater Information Sheet for things to bring and to follow cleaning up
instructions for all
 areas/buidings/rooms used. To be inspected by the Manager prior to departure. Unsatisfactory cleaning up will
incur a fee.
TELEPHONE - No public telephone available. Campers are advised to provide your own mobile phone(s) . Emergency calls to
campers can be made to the office Tel. Otherwise try the mobile Tel. no. In an emergency, the manager can make the office
telephone available. Charges may apply.
PROGRAMS - Lyrebird Park provides Adventure Based Experiential Learning Programs/Activities which will require our own staff
to run those activities if the option is selected. Prior booking with the manager is essential. Extra charges usually apply. If the
group selects the option of having a program/specialised activity to be conducted by our campsite staff, then our staff will only be
responsible for the safe conduct and supervision of the activity while the activity is in progress. The group leader(s) are to be
responsible for the behaviour and supervision of their campers at all times. At least one group leader must accompany any group
during any specialised activity. During the conduct of the specialised activity, the group has primary responsibility for their first aid
needs whilst Lyrebird Park staff will assist as required. The group /hirer is responsible to advise us in advance if there
are any special needs/disabilities/health or medical conditions/medications taken that may affect the safety /normal conduct of
the specialised activities.Any information will be confidential & used for this purpose only.
TERMINATING THE OCCUPANCY - Lyrebird Park reserves the right to terminate the occupancy without notice for breach of the
General Rules and the conditions of hire. The Manager is empowered to take action as may be deemed necessary for the proper
and safe conduct of the camp and activities. The user group will forfeit their deposit and the balance of camp fees as per
booking.The group automatically waives its right to any type of claim, arising from any breach of the General rules & Conditions of
Hire.

Lyrebird Park takes pride in presenting the facilities and grounds in an aesthetic, clean and hygienic manner and we welcome your feed back
for further improvements. We trust you will enjoy your stay here.
6.1.2GENERALRULES/Nov2007