Unit 1: Additional Sales Interfaces

Week 5: Sales Interfaces & Supply Chain Transparency
Unit 1: Additional Sales Interfaces

Additional Sales Interfaces
Sales order volume generation
Point of Sale
Over the Counter
E-Shop / E-Commerce
© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2
Point of sale scenario
Point-of-sale integration in SAP Business ByDesign covers:
▪ non-stock and stock items
▪ cash transfer from one petty cash funds to another
Single or collected
sales transactions
External point-of-sale
application Cash transactions

Over-the-counter sales scenario
Creating Processing
over-the- receivables
counter and
sale payments
Demo

Over-the-counter sales – Pay scenarios
Time of Payment
Pay now:
Pay later with immediate invoice creation:
Pay later with deferred invoice creation:

E-Shop integration: business extension with E-Commerce
Customer
E-Shop (B2C)
▪ Order > Fulfillment > Invoicing

▪ Credit Card Payment
▪ Account Management
▪ Catalog Management
Web Services ▪ Product Availability
▪ Flexible Pricing
Partner & Reseller

E-Shop (B2B)
Leverage your E-Shops with the power of integrated business processes

E-Shop integration: process overview example
Buyer E-Shop / Website Seller
User Account Account Mgmt

Login / Registration
Management Publish and Verify
Shopping Experience
(can occur prior to login)
Shop Checkout
Create Sales Order
(must occur after login)
Inventory Check,
ATP, Price, Tax,
Confirmation Shipping
Message Order Fulfillment
Order History Retrieve Order History

Self-Service
and Status and Status
Create Service
Support Form
Request
Contact Form Create Lead

E-Shop integration: E-Commerce – Payment cards
Payment Provider
Authorization
E-Shop
Settlement
Confirmation
SAP Business ByDesign

Summary
▪ Point-of-sale interface
▪ Over-the-counter sales scenario
▪ E-Shop integration

Thank you.
Contact information:
open@sap.com
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Unit 2: Product Costs and Inventory Valuation
Product Costs and Inventory Valuation
Cost calculation during a product lifecycle – Finished and semi-finished goods
Quantity Costs
Before
Production Material Cost
Plan Plan Estimate COMPARE
After Production Actuals Plan Production Lot ANALYZE

Lot Completion Costing
ADJUST
After Period Actuals Actuals Period
End Closing Actual Costing
Time

Inventory valuation
Valuation: 1 EA = $100
Warehouse Balance Sheet
$500
5 EA * $100
5 pcs
EA ~ pcs

Material valuation – Material master data maintenance

Material valuation – Material costs
Direct Costs Overhead Costs Material Costs

+ =
▪ Purchase Price ▪ Administration Costs
▪ Labor Costs ▪ Landed Cost
▪… ▪…
Periodic Inventory New Price

Tasks Overhead Valuation in Material
Absorption Price Master Data
Update
Possible procedure
Material costs structure – Finished and semi-finished goods
Production Model
Resource Costs
Service(s)
Valuation
Material
Cost Estimate
Valuation
 Plan Quantities
Production Confirmations = Actuals:

▪ Consumed Quantities Production Lot Costing
Production ▪ Consumed Times
Order  Actual Quantities
▪ Additional Components

Actual costing: example
Balance Sheet Income Statement

Inventory Work in Process Sales Orders Cost of Goods Sold
Goods Receipts & Bottled Juice

Invoices Resources Production Direct Cost
Lots
Lots Cost Center
Bottler (Depreciation,
Bottles Production Salaries, …)
Grinder
Raw Juice
Sorter
Pomace
Lots
Lots Administration
Apples Warehouse
Service Cost
Ascorbic Acid Centers

Actual costing
GR/IR Overhead Overhead WIP Actual Cost Actual Cost Actual Cost Revenue
Clearing Distribution Absorption Clearing Rollup Allocation Release Recognition
Prerequisites for Actual Costing
Write
Cost Calculation
Write
Read
▪ Real production cost
Read
▪ Multiple products &
production levels
▪ (Re)calculation of entire
value chain Actual Costing Journal Entries
▪ Multilevel production from
raw materials and resources 100 $ 44 $ 80 $ 17 $
to finished goods and sales 17 $ 44€
orders (bottom-up)

Actual cost allocation
GR/IR Overhead Overhead WIP Actual Cost Actual Cost Actual Cost Revenue
Clearing Distribution Absorption Clearing Rollup Allocation Release Recognition
Allocation of differences:
▪ Differences incurred on a Sales Document Item
material are distributed according
to the quantity flow Cost Center
▪ Share of differences from cost Supplier
centers, service orders, and Inventory Project
projects remain on price Production
differences Production Lot
Goods
Inventory
Transfer
Adjustments
Inventory
Outer Space

Cost calculation sequences: overview summary – Finished and semi-finished goods
(Explode Update and Update

Before and) Release Inventory
Material Cost Cost Estimate Revaluate Estimate Price with
Production
Estimate Cost Cost Estimate
Structure Price Cost Price
Period 1
After Production Lot Actual Costing
Production Lot Costing vs. Production
Completion Standard Costs Variances
Bottom-Up Update Update

After
Period 2
Posting
Period Ratio: All
Actual
and Inventory
Period End Material Costs / Release Price with
Closing
Actual Costs
Output Quantity Actual Actual
Costing per Period
Allocation
Cost Price Cost Price
Time
Conclusion – Inventory valuation methods in SAP Business ByDesign
Moving Average Standard Cost Actual Costing

Up-to-dateness Every goods receipt Periodic update Periodic update
Effort Low Low Low
Quality of data Accurate posting/process step As good as plan data quality All actuals allocated to
sequence is required period output
Monitoring/ Missing benchmark/potentially Benchmark: plan values Benchmark: historic actuals

Decision support misleading profitability
High Data Quality High Result Quality

Summary
▪ Material cost estimate

▪ Production lot costing
▪ Actual costing
▪ Inventory and material valuation

Thank you.
open@sap.com
Unit 3: Inventory Transparency
Inventory Transparency
Analytics
Capturing Data
Analyzing Data

Report: “Confirmation Journal”
▪ Overview of goods movements and stock changes

▪ Single source for logistics confirmations
Receiving
..... Shipping
Confirmations
time
© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC Change of stock 3
Stock overview
▪ Static view of the inventory

▪ On-hand stock at a customer’s sites, in transit, and with a third-party
logistics provider
▪ Fast and flexible overview of stock categories
▪ Quantity-focused
5 pcs
3 pcs
4 pcs 4 pcs

Report: “Inventory Balance”
▪ Opening and closing balance of inventory at a location and logistics area

▪ Details of incoming and outgoing inventory over a defined period of time
▪ Quantity-focused
5 pcs
3 pcs
4 pcs 4 pcs
+ 2 pcs - 1 pcs
Period Start Period End

Report: “Material Inventories – Balance Summary”
▪ Quantities and values of the material inventory for a key date
How high was my stock

at period 1 end date?
Period 1 End Today Period 2 End

Report: “Material Inventories - Balance History”
▪ Opening and closing balance of inventory at a specific location and logistics area
▪ Increasing and decreasing quantities and values per period
5 pcs= $50
3 pcs = $60
+ 2 pcs - 1 pcs 4 pcs = $16 4 pcs = $20

+ $20 - $20
Period Start Period End

Report: “Inventory Aging Report”
▪ Visibility about ageing of the materials in stock for a particular material type at site level
▪ Assumption / based on FIFO approach
▪ Based on Confirmation Journal
Inventory age Inventory age

15 days 45 days
SITE PRODUCT QTY INVENTORY AGE
Walldorf Bottle 3 15 days

Walldorf Bottle 2 45 days

Report: “Inventory Cost Analysis Based On FIFO”
▪ Cost based on “first in, first out”

▪ Inventory aging report on site level
▪ Based on certain assumptions
Received Received
Period 2 Period 1

Summary
▪ Confirmation journal
▪ Stock overview
▪ Inventory and material balance history (quantity and value)
▪ Inventory analysis on FIFO (date and value)

Thank you.
open@sap.com
Unit 4: Monitoring Supply Chain Performance
Monitoring Supply Chain Performance
Supply chain performance transparency
Capturing Data
Analyzing Data

Production performance – Report: “Production Processing Time”
▪ Times recorded for completion of production lots or operations

▪ Contains setup times, run times, and total processing times
How accurate was production planning compared to

confirmed actuals?
Plan vs. Actuals

▪ Consumed Times
Production
Order

Production performance – Report: “Production Variances (Details)”
Periodic and total variances between the valuated goods

receipts and the actual production costs
Plan vs. Actuals

▪ Consumed Quantities and Times
▪ Additional Components
Valuated Goods Receipts
Add. Periodic Costs
© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC

Period 4
Report: “Production Request Fulfillment”
What are the planned quantities and dates of a production

request compared to actual confirmed records?
Plan vs. Actuals

Purchasing performance – Delivery reliability
▪ Are there any differences between purchased and received goods?

▪ Are there any differences between agreed and actual confirmed dates?
▪ Is there any improvement potential?
Plan vs. Actuals
Purchase Goods
Order Receipts

Report: “Monitoring Suppliers”
▪ Who are the key suppliers?

▪ Is there a critical supplier dependency?
▪ Is there a potential purchase volume as a base for future negotiations?
Supplier Purchased Goods

Report: “Price Reliability”
Supplier
▪ Was there a deviation between the
purchase order price and the invoiced price?
Plan vs. Actuals
Purchase Supplier
Order Invoice
Price Price

Report: “Outbound Delivery Performance”
▪ How accurate are outbound deliveries compared to promised dates and

quantities in sales orders?
▪ On-time deliveries?
Promised vs. Actuals

INTRASTAT (EU), export – Commodity catalog, material classification
Commodity Catalog Material Master Data
Material Classification

Summary
▪ Production processing time

▪ Production variances
▪ Production request fulfilment
▪ Delivery and price reliability
▪ Monitoring supplier
▪ Outbound delivery performance
▪ INTRASTAT and export

Thank you.
open@sap.com
Unit 5: Solution Openness
Solution Openness
SAP Business ByDesign… By design an open solution
Web Services and Analytics Integration Interactive Integration

Process Integration
▪ Web Service APIs ▪ OData API for Analytical Reports ▪ External Navigation to ByD Business
▪ Application Integration ▪ SOAP API for Analytical Data Access Objects
▪ Business Collaboration ▪ Analytical Data Upload ▪ URL Mashups and HTML Mashups
▪ ByD Output Channels ▪ Analytical Data Download ▪ Data Mashups
▪ OData Services ▪ Launch ByD Analytical Reports ▪ Single-Sign-On
▪ Excel Workbooks ▪ File Integration

▪ Data Migration
▪ Data Extraction into Files
Prepackaged Integration Scenarios
Extensibility and Custom Interface Development

Solution Openness
Web Services portfolio
200+ Web Service APIs

Access ByD business objects
Get Product Data
for application integration
(query, read, maintain, create, update, delete, action)
ByD Products E-Shop System
Application Integration (A2A)

Create Point-of-
Automate business processes
Sale Transaction
across system boundaries with systems,
applications, and service provider ByD Financials
Point of Sale System
Business Collaboration (B2B) Send Order

Automate communication with business
partners and public authorities Send Invoice
Company in ByD Business Partner (Customer)

Solution Openness
Business collaboration embedded in SAP Business ByDesign output management
Printer
Print Manager
File Share
E-Mail
Fax
Business Partner (B2B Integration)
External Output Management System (A2A)

Solution Openness
Excel workbooks
Analyze ByD reporting and plan data using the SAP Business ByDesign Add-In for Microsoft Excel
▪ Open public and personal workbooks in Excel

using the ByD Add-In for Microsoft Excel
▪ Execute ad-hoc analysis
▪ Create new workbooks
▪ Include and combine multiple ByD reports
▪ Combine ByD Excel Add-in capabilities
with native Excel capabilities
▪ Analyze ByD data offline
▪ Load and refresh data from ByD
▪ Define and save selection variants
▪ Define and save report views

Solution Openness
OData services
Create custom OData services using the OData services modeler
▪ Access 300+ standard business objects

▪ Access add-on business objects
▪ Empowers you to build freestyle applications
like HTML5, SAPUI5, or mobile apps

Solution Openness
Key user extensibility
Add extension fields to

standard and custom Web service APIs
and OData services Process Extension Scenario: Add extension fields to
Propagate extension fields output message types and
throughout process chains form templates
Add extension fields to data sources and reports.

OData and ODP API also benefit from the extension

Solution Openness
Custom Web service APIs (SAP Cloud Applications Studio)
Create your own Web service APIs:
▪ Simple wizard to create SOAP APIs for read and write access
to standard and custom business objects
Create custom communication scenarios:
▪ Bundle standard and custom Web service APIs

into communication scenarios
▪ Prepare B2B and A2A pre-packaged integration scenarios

Solution Openness
Multi-step approval – Example: purchase order (header) and purchase order item
Demo

Solution Openness
Workflow rules
Demo

Solution Openness
Looking for more information?
SAP Business ByDesign SAP Cloud Applications Studio SAP Cloud Platform
www.sap.com/community/topic/business-bydesign.html www.sap.com/community/topic/cloud-applications-studio.html www.sap.com/community/topic/hana-cloud-platform.html
help.sap.com help.sap.com hcp.sap.com

Solution Openness
Summary
▪ Web services and process integration

▪ Analytics integration
▪ Interactive integration
▪ ByD output management
▪ Microsoft Excel Add-In
▪ OData
▪ Key user extensibility
▪ SAP Cloud Application Studio
▪ Multi-step approvals
▪ Workflow rules

Thank you.
open@sap.com
SAP Business ByDesign
… ready to be embedded in your Company and Ecosystem
Business Collaboration Global

& Networks Analytics
UX Integration
Digital Core
Application Partner Solutions
Integration

Unit 1: Additional Sales Interfaces

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Week 5: Sales Interfaces & Supply Chain Transparency

Unit 1: Additional Sales Interfaces

Over the Counter

Point-of-sale integration in SAP Business ByDesign covers:

▪ non-stock and stock items

▪ cash transfer from one petty cash funds to another

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

Pay later with immediate invoice creation:

Pay later with deferred invoice creation:

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

▪ Order > Fulfillment > Invoicing

Partner & Reseller

Leverage your E-Shops with the power of integrated business processes

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

Buyer E-Shop / Website Seller

User Account Account Mgmt

Order History Retrieve Order History

Contact Form Create Lead

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

SAP Business ByDesign

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

After Production Actuals Plan Production Lot ANALYZE

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Warehouse Balance Sheet

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

Direct Costs Overhead Costs Material Costs

Periodic Inventory New Price

Production Confirmations = Actuals:

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

Balance Sheet Income Statement

Goods Receipts & Bottled Juice

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Prerequisites for Actual Costing

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

(Explode Update and Update

Bottom-Up Update Update

Moving Average Standard Cost Actual Costing

Effort Low Low Low

Monitoring/ Missing benchmark/potentially Benchmark: plan values Benchmark: historic actuals

High Data Quality High Result Quality

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

▪ Material cost estimate

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

▪ Overview of goods movements and stock changes

▪ Static view of the inventory

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

▪ Opening and closing balance of inventory at a location and logistics area

Period Start Period End

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

▪ Quantities and values of the material inventory for a key date

How high was my stock

Period 1 End Today Period 2 End

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

+ 2 pcs - 1 pcs 4 pcs = $16 4 pcs = $20

Period Start Period End

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Inventory age Inventory age

SITE PRODUCT QTY INVENTORY AGE