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The Problem and Its Setting Background of The Study
The Problem and Its Setting Background of The Study
The Problem and Its Setting Background of The Study
General Santos City, the locale of the study, is a city that continuously strives for
economic growth. It is a Herculean task that has to be properly studied. There are three
technical divisions in this society which are purposely created to cater the needs of the
city and one of which is cooperatives. This study aims to provide well-versed solution to
the economic problems of other developing municipalities through its cooperatives by
the enhancement of financial management for a sound decision making through
accounting information system.
Unemployment is the most common problems we have nowadays, given that we are
currently facing a pandemic and the Republic of the Philippines seems to be too slow
comparing to other nations in coping up with such. The pandemic brought economic
devastation in an instant. Economic activities and businesses shut down that lead to a
severe decrease in employment.
Cooperatives are actually taking a big role in a society. Its organization is democratic
as well as their economic orientation, that is why it contributes significantly to creating
doors for employment, social integration and as well as the reduction of poverty. It may
sound quite overwhelming for there is actually a solution to reduction of poverty but
through all the years of research and development it is still a problem. According to
Oden (2021), there are several problems that need to be addressed and is continuously
being addressed for the world of cooperatives in its financial management. This
includes, inability to determine appropriate source of funds, inadequate record keeping
of financial transition, inadequate management lash, wrong investment of funds, and
unable to determine the appropriate capital composition for business. All of these
problems fall under making a poor decision making and the analysis and interpretation
of data presented.
The aforementioned problems are the actual reason as to why this study included
the integration of Accounting Information System in the picture. A study conducted by
Hanefi and Taleei in 2015 stated that the indispensable tool for decision making process
in today’s tempestuous world is management information system. Today, investing in
information technology tools are essential as it improves efficiency, effectiveness, and
its overall performance. Accounting information system plays the key role in
management decision making in today’s business world.
In order to discover timely and relevant research findings in the most efficient,
unswerving, reproducible, and applicable manner –the researchers used confirmatory or
hypothesis testing method of research. The main idea is to find out if indeed the
integration of Accounting Information System can make financial management and
decision-making in the cooperative world competent. This can be done through the help
of research methodology by extracting facts from the respondents, thus proving or in
opposition to the theories the researchers have. In other words, it is done by testing the
validity of hypotheses that are already made (Butler, 2014).
Hypothesis
2. There are sources of funds that are not appropriate to the cooperative
organizations in General Santos City.
4. There are ways in investing funds that will not result to a good productivity of the
cooperatives.
To the Board of Directors. As the top level management, the Board of Directors
needs a convenient platform in order to track their records involving both the present
and past transactions and its corresponding amount incurred and to where are the
resources being sourced from.
The whole duration of making the study from paper preparation, data gathering, and
defense will be conducted from the first semester of the Academic Year 2021-2022 until
the second semester of the same Academic Year, this is the allocated time in order to
fully furnish the paper contents and to gather enough data and literature. Moreover, the
study’s locale is pre-determined to be General Santos City where various Multi-Purpose
Cooperatives could be located.
Definition of Terms
Financial Analysis. Results of this analysis tells if a business is stable and good
or can generate money enough to cover its needs no matter how terrible it is.
Chapter II
Financial Management
In the Philippines, multi-purpose from the name itself is not solely limited to
agriculture, to unions, to production and some are also offering credit opportunities or
loans to its member in financing their business or could be used in land preparation.
The ResearchClue (2021) highlights that through financial management every
cooperative could monitor or formulate a framework on properly managing their
receivables from those members who availed their loan grant as a start-up capital.
Business cooperatives or those for profit cooperatives displays its potential for
economic growth and ability to sustain the prevailing need of the market which would
only be possible if there is this integration of an effective financial management
approaches in the day to day or in the system of the cooperatives (Vemic, 2003). On the
case of cooperatives, involves risk management of vulnerable assets, working capital
formulation basing the estimated capacity of the cooperative and funding the projects
that the organization thinks to provide betterment because only through this the concept
of economic growth and development could be actualized by the cooperatives. As an
additional support, Wenmin (2016), believes that financial management is not solely
applicable to bigger cooperatives, small cooperatives must learn about the integration
financial management for it will prepare the cooperative, its board and its members in
the longer run or for the achievement of goals of the cooperatives.
Effectiveness
One of the widely used organization system is the Accounting System, it is the
language of the business. It provides consistence, suitability and the appropriateness of
financial information to make efficient financial decisions concerning the business
entities to the stakeholders. Here is where Accounting Information System covers the
picture. Traditionally, AIS is a system that is used by accountants, investors,
consultants, managers and other stakeholders to report its financial data and
information (Dagiliene & Šutiene, 2019; Lutf, Idris, & Mohamad, 2016). There are times
when interior and exterior changes occur when processing data and transactions upon
generating valuable information for control, planning and facilitating and entity’s
activities that results to enhancing its performance (Kwarteng & Aveh, 2018; Huy &
Phuc, 2020; Ibrahim, Ali & Besar, 2020).
There is a special significance in measuring effectiveness since the high costs
and risks of large technology investments rival potential reckonings. Also, the
development of Information Technology over the years has become even more powerful
and investments in such have increased in both private and public sector organizations.
However, the majority of IS projects still needs a lot of consideration as it experiences
high rates of failure that leads to unfavorable consequences for the business (Tooranloo
& Saghafi, 2020; Kirmizi & Kocaoglu, 2020). Information, service and training quality is
said to be the most important factors for measuring post-implementations AIS
effectiveness (Al-Okaily et al., 2020). Thus, it is also essential for the organization to
recalibrate and improve technical skills within the organization to properly sustain the
utilization of Accounting Information System.
The role of AIS in managing an entity and the implementation of its internal
control system is very important (Nicoloaou, 2000). It is seen that in the organization a
combination of both manual and automated internal control paves the way for a
regulated human error within the operation, and automation in the internal control is
actually supported through integration of AIS. The successful integration of this system
depends on how well other factors correctly adapted to facilitate its operations (Teru,
S.P. & Hla, D., 2015). It is in response to the idea that factors displays a high amount of
influence to the information system adopted by the organization and it is said to have
been fluctuating depending on the factors that affects both internal and external
environment of the firm. The same opinion has been stated by some scholars like
Markus and Pfeffer (1983) where they asserted that the success in the process of
implementing accounting systems requires a fit among the following factors: (a)
perception of the organization with regards the situation; (b) problems normally solved
that fitted in accounting system, and (c) the organization’s norms and value system.
This new challenge of having a global health crisis affects almost all
organizations, including the cooperatives who mainly sourcing its funds among its
members and as well as their products being sold in the market. In the study of Diaz
and Red (2021), it was highlighted in the results that there is a significant influence or
relation between application of Accounting Information System and Financial
Management amidst the Pandemic. It was further supported by the study of Soudani
(2012) regarding the usefulness of Accounting Information System in the operations of
the organization as it support the storing, collecting and disseminating information in
order to assist the analysis of the performance management and the financial activities
and standing of the organization. It is by now clear that AIS is design to accommodate
activities especially in relation to financial matters of the cooperatives as it serve as one
of the basis of their overall performance in the market as a whole. On the study of
Salehi (2010) in relation to the usefulness of Accounting Information System in the
emerging organizations in Iran, the first hypothesis was accepted which proves that AIS
cause increase in both financial and operation performance of identified organization in
the locale of the study.
Contrary to a common belief that Accounting Information System as a highly
automated process is less likely to be affected by common factors, studies proves that
the implementation of AIS as part of the organization’s data collecting and storing
medium is seen to be affected by some factors. Management’s Commitment and the
level of training or exposure of users affect the implementation of Accounting
Information System within the organization to where it is integrated, hence as the AIS is
affected the quality or value of accounting information changes as well (Fitrios, 2016). In
this sense, it holds a concept about the relation of the accounting information which
forms part of management, specifically financial management in nature as it is under the
consideration of managing funds, investments and debts of the firm. It furthered by the
study of Karanja and Nganga (2014) which highlights in the results of their study that
the cost of implementation and inadequacy in budget allocation serves a major
contributing factor affecting the implementation of AIS, therefore affecting the quality of
accounting information or financial information. The significant relationship between
human resources skills, quality of accounting information and the accounting
information adopted are factors that are seen to affect the financial management in
relation to Accounting Information System, this is according to the study of Al-Hiyari, Al-
Mashregy, Mat and Alekam (2013).
The world of trade and business started with one objective –to earn profit, survive
and provide a fair return, this is still relevant today but if an entity is fighting for survival,
to compete among local and foreign counterparts, it needs to exert resources in
advancement in information system. Unprecedented changes in global economy are
rampant and inevitable, hence, pragmatic and informed decisions is demanded to the
managers of organizations if its goal is to move forward to success (Adebayo, M.,
2013). However, the substance and accuracy of information available to the managers
will make a huge impact to the quality of decisions they are to dwell. The most effective
decision-making tools a management can have is the integration of accounting system
as it provides a systematic method of gathering and organizing materials about
business transactions for the better operation of the business (Copeland & Dascher,
2020). AIS will also help managers understand what they needed to do vividly and
reduce uncertainty before resorting to any conclusions (Chong, 2018), that is why this
system is vital to all organizations as there is no exemptions when it comes to making
sound decisions.
Synthesis
There are three variables subject to the discussion of this study, the decision
making, the financial management and the accounting information system where each
one is separately discussed in the review of related literatures. Financial Management is
considered to in the scope of managing the funds, investments, debts and any other
related financial information needed in order to come up with a thorough analysis of the
internal financial standing of the organization. Decision Making is believed to play a vital
role in the pursuance of goals, setting a sound vision and directing the path of the
cooperatives towards their goal which enables the clear undertakings or steps the
organization opt to. Lastly, Accounting Information System paves the way for automated
collection, storage and dissemination of financial information coming through and
outside of the organization making it less vulnerable to human errors and manipulation
of the information or data.
Figure 1 shows the Conceptual Framework of the study. This research intends to
provide a well-informed solution to economic difficulties through Multi-purpose
Cooperatives by improving financial management for good decision-making . In a Multi-
purpose Cooperatives, handling and utilizing finances and an efficient decision were
made, thus integration of accounting information system will provide a more systematic
way of dealing the organization.
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