l!

u b a l a l " r Y' D f K P C

TRANSMITTAL of DOCUMENT REVIEW NOTICE

44017

44017/KCfTl00642

Engineering
Contracting Co.)
To:
Samsung SDS Co. Ltd ley Baker
707 -19 Yoksam- 2 Dong Superintendent's Representative
Kangnam Gu Kuwait Oil Company K.S.C.
Seoul. Korea. 135-918 PO Box 9758
Fax: +82 2 3429 3983 Ahmadi 61008
Kuwait

response the transmittal,

Status Key
Approved I Reviewed
Approved I Reviewed as noted. Incorporate and resubmit.
Not approved I Rejected as noted - Revise and resubmit

No
Quality Plan (IMCO Engineering & Contracting
17-OOOOO-Q- PLN-00002

Document Review Notice Comments are attached hereto. Please proceed as per contract requirements.
If indicated. a response is required before the Reply by Date.

Project Engineer, Superintendent's Rep'r.s.nt;'tiv. t;;~

44017-I<C-T-00642_CI<-00636 Subconlracior Ouality Plan (IMCO).::ls Page 1 of 1

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DOCUMENT REVIEW NOTiCE COMMENTS

PROJECT EF/1700
Integrated Security System for all KOC Facilities
DRN TRANSMITIAL No. SUbject: Contractor Transmittal Reference

44017/KCfT/OO642
Seq I Document No
1 I 44017-00000-Q-PLN­
44017/CKlT/OOO36 ·
Subcontractor Quality Plan (IMCO Engineering & Contracting Co.)
Date Received
11-Nov-10
Rev I KOC Comments Status I Contractor's Response
o INo Comment A I

Prepared by: Dan Rios ~

s;::
---,. Page 1 of 1 ChecKed by: Salim Kabar p
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t ;:...

/ <:"'""",
<?
 _~1! OOCU~'ENT STATUS
tJ6lIf!I CLIENT;

IMCO $AMSUNGSDS KUWAIT OIL COMPANY Q'{CCEPTEOWITHOVl OOMLII:NlS

o Acce PTEDW1TH CO,\l ME~ S
PRO..ECT:
o NONACCEPTEO/REJECTED
Integrated Security System tor aI/ 'liE ~A.(;I' '1l4' II w.$ '''WJllEO 'H"~OVT I
KOC 'acll~les . ~~~~':';(;,~$ou :IItH~~:iOl1f;!
IIIU."- OF eo~p\.'ma ~"'TM lU co.~IUCTlJ.\l

PROJECTtb.: P.O.NOJSUBCONTRACT ::C:::;·J..CCEP'IMQFi1O:tUWOIIOEII

TO (lU lit! 'AeCE~TEO WlI~ ~ r

44011 P 1(}b.IO OOOJUOHl 00£$ ~'OI tl(l'lll'

fUiCXM AAClOR TO CONS'Oi lt ~!' EItMSI~
TIE

1-_ _-"-_ _ _ --r---lTO tvtOlr.:ES~COtft ... cY\JI.I.J..I.ICI.Nf

DOCUMENT NUMBER: REV

44Q1:f .colJtJlJ-61.PJ.N·
ooco2
0 OAT~i . > ISIGNATiJRE'
. 1 ' "F
A - 'D
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Project No.: EF 1700

Contract No. : 44017

INTEGRATED SECURITY SYSTEM FOR ALL

KOC FACILITIES

IMCO Engineering &. Construction Co.

o 07-NOV-10 Approved AND VJCM

A
06-0CT-10 For Approval AND JCM JCM
Rev
Date Description Prep'd Rev'd App'd
 Contract
Document Number Rev Date Sheet
Number

44017 44017-SI-00000-Q-PLN-0001 0 07-NOV-10 Page 2 of 30

CONTENTS

1. GENERAL .................................................................................................................... 4
1.1 Purpose .................................................................................................................. 4
1.2 Contract Scope ....................................................................................................... 4
1.3 Overview ................................................................................................................ 4
1.4 Quality Policy .......................................................................................................... 5
1.5 References ............................................................................................................. 5
1.6 Definitions ............................................................................................................... 6

2. ORGANIZATION AND RESPONSIBILITY ................................................................... 6

2.1 Project Organization ............................................................................................... 6
2.2 Project Responsibility ............................................................................................. 7
2.3 Project Management Review ................................................................................ 13

3. PROJECT APPROACH .............................................................................................. 13

3.1 General ................................................................................................................. 13
3.2 Project Review...................................................................................................... 14
3.3 Project Control ...................................................................................................... 14
3.4 Project Health, Safety and Environment ............................................................... 15

4. DESIGN CONTROL.................................................................................................... 15
4.1 Design and Development Planning ...................................................................... 15

5. DOCUMENT AND DATA CONTROL .......................................................................... 16

5.1 Document and Data Approval Control .................................................................. 16

6. PROCUREMENT ........................................................................................................ 16
6.1 Procurement Plan ................................................................................................. 16
6.2 Vendor Evaluation ................................................................................................ 16
6.3 Purchasing Data and Verification.......................................................................... 17
6.4 Handling, Storage, Packaging, Preservation and Delivery ................................... 17
6.5 Control of Fabrication, Construction and Installation ............................................ 17
6.6 Measurement and Control of Construction ........................................................... 18

7. PRE-COMMISSIONING AND COMMISSIONING ...................................................... 18

7.1 Document Preparation .......................................................................................... 18
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8. INSPECTION AND TESTING ..................................................................................... 19

8.1 Inspection and Test Plan (ITP).............................................................................. 19
8.2 In-Process and Final Inspection and Testing ........................................................ 20
8.3 Inspection and Test Results/Records.................................................................... 20
8.4 Control of Inspection, Measuring and Test Equipment ......................................... 20
8.5 Inspection and Test Status .................................................................................... 20

9. CONTROL OF NON-CONFORMING PRODUCTS .................................................... 21

9.1 Non-Conforming System ...................................................................................... 21
9.2 Corrective Action .................................................................................................. 21
9.3 Preventive Action .................................................................................................. 22
9.4 Measurement of Action ......................................................................................... 22

10. CONTROL OF QUALITY PRODUCTS ....................................................................... 22

11. QUALITY AUDITS ...................................................................................................... 23

11.1 Audit Plan ............................................................................................................. 23
11.2 Audit Schedule ..................................................................................................... 23

12. TRAINING ................................................................................................................... 24

13. SERVICING ................................................................................................................ 24

14. STATISTICAL TECHNIQUES ..................................................................................... 24

15. REPORTING ............................................................................................................... 24

16. ATTACHMENTS ......................................................................................................... 25 

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1.0 GENERAL

1.1 Purpose

IMCO Engineering & Construction Company shall carryout the functions of

Electrical & Instrument as sub-contractor for the project- Project Integrated Security
System for all KOC facilities having KOC Contract # 44017 which was awarded to
Samsung SDS as Contractor.

IMCO Quality Management System in conjunction with SDS QMS shall be

maintained and observed throughout until the completion of the project satisfying
the KOC requirements and standards set out in this project for E&I construction
activities.

1.2 Contract Scope

The contract scope is to provide for Kuwait Oil Company country wide oilfield sites
and associated control rooms with an integrated electronic security system,
physical perimeter protection and IP based video, audio and data transmitter
networks. The said systems will be installed across ninety six sites distributed
across the North, South, East & West regions of KOC key infrastructures linked to
three Asset Security Centre’s (ASC) & one KOC Security Center (KSC) shall be
carried out in accordance with this quality plan for E&I works as per KOC Contract
Specifications and relevant standards.

1.3 Overview

This Project Quality Plan enumerates responsibilities of project key personnel,

functional quality control instructions and work procedures for the applicable work
phases for the execution of project Integrated Security System for all KOC facilities
in accordance with the relevant portions of the Contract and KOC standards.
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1.4 Quality Policy

Project Policy and Objectives shall adhere to IMCO's corporate Quality Policy and
Objectives. This quality policy complies to the requirements of ISO 9001: 2008
Quality Management System International Standard. Refer to attachment # 1 of this
quality plan for IMCO Quality Policy.

1.5 References

1.5.1 ISO 9001: 2008 Quality Management System – Requirements

1.5.2 ISO 9000: 2005 Quality Management System – Fundamentals &

Vocabulary

1.5.3 IMCO/QM-001 IMCO Quality Manual

1.5.4 IMCO/RA IMCO Responsibility & Line of Authority

1.5.5 IMCO/003 IMCO Management Review Procedure

1.5.6 IMCO/007 IMCO Project Management Procedure

1.5.7 IMCO/010 IMCO Installation/Construction Procedure

1.5.8 IMCO/011 IMCO Control of Monitoring & Measuring Device

Procedure

1.5.9 IMCO/012 IMCO Purchasing Procedure

1.5.10 IMCO/013 IMCO Goods Inwards Inspection Procedure

1.5.11 IMCO/014 IMCO Handling, Storage, Packaging, Issuing and

Delivery Procedure

1.5.12 IMCO/TM/014 IMCO Insp., Testing & Static Commissioning

Procedure

1.5.13 IMCO/SM-001 IMCO Safety Manual

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1.6 Definitions

1.6.1 Company or KOC Kuwait Oil Company

1.6.2 Contractor Samsung SDS or SDS

1.6.3 Sub-contractor IMCO Engineering & Construction Company

1.6.4 QMP Quality Management Procedure

1.6.5 ITP Inspection and Test Plan

1.6.6 QCP Quality Control Procedure

1.6.7 PP Project Procedure

1.6.8 MS Method Statement

All definition concerning quality terms in this document are taken from ISO
9000:2005 known as Quality Management System-Fundamental and Vocabulary.

2.0 ORGANIZATION AND RESPONSIBILITY

2.1 Project Organization

IMCO Project Team will be lead by Project Manager, who will be the contact point
for all site communications with SDS/KOC. All the site constructions activities will be
controlled by discipline Engineers who will be reporting to respective Site Project
Construction Manager(s) who will be directly in contact with the Project Manager.

Note: Revision of Project Organization Chart shall be controlled by other document

number and independently of this plan. Refer to attachment # 2 of this plan.
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2.2 Project Responsibility

This Project Quality Plan shall define as a minimum duties and responsibilities of
the top “key personnel” who are involved in execution of work until project
completion. The resumes of key personnel is as per “Subcontractor Organization
Details” Doc. # 44017-SI-0000-G-PRO-0002.

Job Description:

 Project Manager

The Project Manager shall have overall control of the project under the subcontract
scope. His responsibilities include, but are not limited to the following:

 Overall responsible of site construction activities, control and monitoring of

progress compliance with client specifications.

 Approval of all documents, which are to be issued.

 All communication with the SDS / KOC.

 Implementation of Project Audit procedures and corrective / preventive

actions.

 Administrative activities of the Project.

 The Project Manager shall ensure that only suitably qualified personnel
are assigned to the Project.

 Maintain project development and status to SDS / KOC as required.

 With the assistance of the Quality Assurance Manager, develop the

specific Project Quality Plan and assure its implementation throughout the
duration of the Contract and ensure it is implemented effectively.
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 Site Construction Manager/ Team Leaders

The Site Construction Manager shall report directly to the Project Manager. His
duties and responsibilities includes, but not limited to the following:
 Organizes and coordinates the work of craft employees.
 Exercise control over rate of construction progress in order to complete
the construction project within time limit.
 Inspects construction work to enforce conformity to specifications.

 Make sure that all safety rules and regulations is implemented

 Performed other related duties as assigned to him.

 Site Engineers

The Engineers shall report directly to the Site Construction Manager. Their
responsibilities include, but are not limited to the following:

 Materials, Cost and Scheduling activities of the Project.

 Development of a Project Work Plan and Work Execution Plan.

 Development of Project Procedures.

 Preparation of Fabrication, Installation Design and Shop Drawing.

 Overseeing Installation and prepare until final mechanical completion all
the drawings related to his discipline, Pre-Commissioning and
Commissioning activities.

 Site Supervisors

The Supervisors/Foreman shall report directly to Site Engineers. Their

responsibilities include, but are not limited to the following:

 Ensure the quality of operational and support work carried out.

 Coordinate with the discipline engineers and work plan.

 Attainment of relevant targets and standards of service.

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 Ensures timely completion of jobs with maximum emphasis in safety.

 Keeps field records and field materials inventory.

 Performed other duties as assigned by the site engineers.

 Coordinate with Safety Officers to avoid any risk of work and report

immediately noticeable hazards that causes accident.

 Quality Assurance Manager

The Quality Assurance Manager / Engineer shall report directly to the Project
Manager. His duties and responsibilities includes, but not limited to the following:

 Setting up a quality system based on SDS, KOC approved Quality Plan

and Policy.

 Developing and maintaining Quality Assurance System for the conduct of

the project and quality within its engineering supports, it’s Contractor,
Design up to Commissioning stage.

 To review, evaluate, monitor and audit effectiveness of Quality System and

to verify the compliance of work output.

 To coordinate the Quality Control activities and liaise with the third party
Inspectorate as necessary.

 Establish procedures for systematic collection, collation, indexing and

retrieval of project documentations like drawings and certificates/
inspection records.

 To review material requisitions, purchase orders and suppliers technical

bid evaluation in conjunction with design engineers.

 To initiate and participate in Quality Audits of IMCO, Contractors etc.

 To liaise with KOC on all matters related to certification, and handover of

documentation at completion of the project.
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 Site QA/QC Engineer / Officers

The Site QA/QC Engineer and his Section Inspectors/Officers shall ensure that all
installations are performed in accordance with customer/contract specifications,
generating and maintaining quality documents for electrical and instrumentation
works using Quality Control Guidelines and applicable KOC Codes. He shall
develop Quality Documents such as Method Statements, Procedures and
Proforma in co-ordination with the Site Engineers.

The Site QA/QC Engineer shall assist the QA personnel during quality audits
conducted as per audit schedules for carrying out internal audits within the
project. He will liaise with the designated QA Manager with regard to all site
related quality matters.

 Site Safety Coordinator / Officer

Safety Coordinator / Officer is responsible for all administration of safety, health

and fire prevention program. He will report directly to the Project Manager and
serve in advisory capacity.

In carrying out his responsibility, the Safety Coordinator / Officer:

 Serves as technical advisor to the Site Construction Manager / Site

Engineer’s in Safety & Health planning.

 Implements established policy, procedures and work practices to promote

the company project safety and health program and administer assigned
functions to aid in these overall responsibilities.

 Monitors compliance with mandatory safety and health laws, standards or

codes.

 Conducts inspection of job sites, documents and reports any unsafe acts
& unsafe conditions to the responsible Engineer / Supervisor for
immediate corrective / preventive action.
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 Review the work environment and document the results in order to

eliminate or control hazard which could contribute to or result in an
occupational illness.

 Arranges and conducts regular safety meeting for field Supervisors.

 Ensures that a foreman or representative from each unit is present at

these meetings.

 Attends all weekly progress and/or schedules meeting to provide input

regarding safety for current and future project activities.

 Ensures that unit supervisor conducts weekly “tool box” meetings with all
personnel in attendance provides appropriate topic or discussion and
initiates follow-up response to safety concerns addressed during these
meetings.

 Investigates all incidents and accidents that could involve potential liability,
maintains adequate records of relevant data and complies the required
reports on experience.

 If assigned, monitors compliance with established pollution control and

environmental protection standards and regulations.

 Monitoring of safe work permits based on site condition.

 Performs air monitoring for harmful or explosive substance in the work

environment.

 Ensure that all required notices, posters and other related literature is
properly displayed for employees’ information. Organize necessary safety
propaganda program for promoting safety and health program for “Safety
Awareness’.

 Recommends, selects and ensures that Safety, First Aid, Fire Protection.

 Equipment are of relevant standards and also ensures that such material
is always at hand.
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 Assists Project Supervisor in the inspection of tools, equipment and

facilities.

 Provides training to site personnel with regards to specific safe work

practices / procedures, use and care of personnel protective equipment,
and handling hazardous material / equipments.

 Identifies the safe areas near by the work place, locations of emergency
facilities such as fire service, water, first aid clinic, etc.

 Projects Control Manager

The Projects Control Manager shall report directly to the Project Manager. His
responsibilities along with Planning Engineers / schedulers include, but are not
limited to the following:

 Selecting the appropriate techniques and sequence of events for the

project using Primavera Software.

 Prepare and present schedules of work, often with visual aids such as bar
charts and procedures diagrams.

 Monitoring progress throughout the construction process and comparing

this with the projected schedule of work.

 Ensure that re-measurement of job is done with respect to project

progress and re-measurement plan

 Liaising with the Project Manager and Site Construction Manager

throughout the process, making adjustments to projects as necessary.

 Prepare the construction / project progress report in a daily, weekly,

monthly basis through project completion.

 Providing advice and support on the development of the project.

 Pin Point the critical path of the project and monitor the same of any
deviation.
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2.3 Project Management Review

2.3.1 This Project Quality Plan includes Project Management Review. Project Manager
shall conduct review or as may be required on a case basis. This review shall be in
accordance with IMCO Quality Management System and Standard Procedure -
IMCO/003 known as IMCO Management Review Procedure and shall be conducted
with the Project Top Key Personnel and related personnel involved in the
completion of subcontract activities as agreed with Samsung SDS.

2.3.2 This Project Management Review shall be documented and used as part of the
Project Quality records and consists of structured and comprehensive evaluation of
performance.

2.3.3 This Project Management Review shall be submitted to IMCO Head Office for any
necessary action required or needed and to comply with the ISO requirements.

3.0 PROJECT APPROACH

3.1 General

3.1.1 This Project Quality Plan meets the Standards requirements of:

 ISO 9001:2008 Quality Management System

 CONTRACT DOCUMENT (KOC#44017)

 KOC Standards and General Specifications

 KOC General Engineering Specifications

3.1.2 This Project Quality Plan shall be implemented in relation to:

 The CONTRACTUAL DOCUMENTS, Specifications, Standard Procedure
set out by the KOC, Kuwait regulatory requirements, etc. of KOC
Contract # 44017.
 IMCO/QM-001 known as IMCO Quality Manual.

 Electrical Procedures.
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 Electrical Project Inspection and Test Plan & related formats.

 Electrical Construction QC Procedures / Method of Statements.

3.1.3 IMCO Project Management Documentation System shall provide to a maximum

level of consistency as noted above.

3.1.4 The baseline and techniques of project completion with maximum satisfactory
acceptance of SDS / KOC shall be based on the Project Quality Control
Procedures, Method of Statement, Inspection and Test Plan and Construction
Quality Procedures. The list is as per attachment # 4.

3.2 Project Review

3.2.1 IMCO's Contract Division shall review the contractual agreements between
KOC/SDS and SDS/IMCO and any further clarification pertaining to contractual
obligations shall be identified. All the codes and standards shall be highlighted on
its respective procedures, ITP’s and method of statements. IMCO shall be issued
with the Contract Documents / Specifications agreement between KOC / SDS.
Project Review Meeting will be conducted semi-annually and/or as required.

3.2.2 Kuwait's Laws and Regulations applicable to this project shall be identified during
the contract documents review.

3.2.3 IMCO's appointed Project Manager and his team shall review this document and
initiate execution plans, schedule (planning), standard procedures and method of
statements prior to project initiation for electrical area of work.

3.3 Project Control

The Project Manager shall comply and abide to IMCO's Standard Procedure set out
in IMCO/007 known as the Project Management Procedure. The applicable
construction procedure for the project under IMCO work scope are as listed in
Attachment # 4.
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3.4 Project Health, Safety and Environment

3.4.1 The Project Manager and IMCO Safety Manager shall nominate Project Safety
Engineers / Officers who shall be responsible in monitoring, reporting, filling safety
documents. His duties and responsibilities are as referred to clause 2.2 Project
Responsibility of this project quality plan.

3.4.2 IMCO HSE plan will be issued complying to requirements of KOC Safety Manual
and procedures. This plan will be in concurrence with that of SDS the main
contractor. IMCO Health, Safety & Environment policy is referred in Attachment # 3
of this quality plan.

3.4.3 SDS/IMCO Safety formats shall be used and accidents / near miss etc. reported to
KOC as per procedures set out by KOC. Safety gap analysis will be developed
based on the job factors and ensured that its approved by KOC.

4.0 DESIGN CONTROL

4.1 Design and Development Planning

4.1.1 No basic design is being carried out by IMCO.

4.1.2 IMCO's engineering and planning division shall review all documents submitted by
SDS/KOC and any clarification, information, codes, etc, shall be conveyed to the
Project Manager for notification.

4.1.3 CAD drafting shall be carried out as required based on KOC Engineering Practice
Code Doc. No. EG-DO-C-001 Rev 0. As-built drawing numbering to be followed as
per the said KOC code.
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5.0 DOCUMENT AND DATA CONTROL

5.1 Document and Data Approval Control

5.1.1 Apart from IMCO's Documentation System, this project quality plan shall abide
and follow the system set out by SDS / KOC as per contract requirement.

5.1.2 Project Procedures and Design and Engineering deliverables will be submitted to
SDS and/KOC for approval.

5.1.3 The document numbering systems followed for submittals shall be the one as
approved by KOC through SDS “Document Distribution Procedure” Doc. # 44017-
00000-Q-PRO-00001.

6.0 PROCUREMENT

6.1 Procurement Plan

6.1.1 The requirements of this section shall comply with the International Standards ISO
9001:2008 as specified in clause 7.4 “Product Realization”.

6.1.2 Scope of IMCO purchase is project required bulk materials for Electrical and
Instrumentation works. Quality requirements shall be clearly specified in all material
requisition and purchase orders. IMCO to ensure all technical and commercial
documentation is complete and shall be established.

6.1.3 All purchasing activities shall be in accordance with IMCO’s standard procedure
IMCO/012 known as IMCO Procurement Procedure and in line with SDS / KOC
Procurement Standard Procedure.

6.2 Vendor Evaluation

6.2.1 Evaluation of vendor if required shall be as per project specific procurement

activities. IMCO Project Manager along with Discipline Engineers will ensure and
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assure that the material to be purchased complies with all the data’s/ specification
of KOC.

6.2.2 Selected Vendor particulars will be submitted to SDS and then KOC for final
approval as required.

6.3 Purchasing Data and Verification

6.3.1 Purchase data and verification shall be the sole responsibility of the Purchase
Manager as specified in IMCO/012 known as the Procurement Procedure.

6.3.2 Final approval of purchase request shall commence upon the approval of IMCO
Material Approval Request (MAR). In case of major items if any MAR will be issued
only after final approval is received from SDS/KOC.

6.4 Handling, Storage, Packaging, Preservation and Delivery

6.4.1 Project specification and instructions shall identify any special requirements.
Procedures for handling, storage, packaging and delivery shall be as such to
ensure that they are suitable to prevent damage or deterioration.

6.4.2 Handling, Storage, Packaging, Preservation and Delivery shall be in accordance

with IMCO’s Standard Procedure IMCO/014 and manufacturer’s recommendation.

6.4.3 Construction procedure spells out the basic preservation for equipments. IMCO will
also ensure that materials will be maintained at site and before installation as per
the vendor manual instructions.

6.5 Control of Fabrication, Construction and Installation

6.5.1 Project requirements shall be clearly identified and provide methodologies for
control of fabrication, construction and installation to ensure control of activities and
subsequently, Inspection and Testing.

6.5.2 Control of fabrication, construction and installation shall be in accordance with

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IMCO’s Standard Procedure IMCO/010.

6.5.3 During every stage of Construction Activities, the safety of the personnel and
equipment will be ensured by implementation of the Safety Plan. The Safety
Engineer/Officer of IMCO will ensure that no compromise is made in this regard.

6.5.4 Construction, Installation, fabrication and other related activities prior to completion
of the project will be inspected using KOC approved ITP and documented in the
approved format. All applicable check lists will be “Witnessed & signed off” by
IMCO/SDS and finally Inspected and Approved by KOC based on Quality Control
Procedures and Inspection and Test Plan satisfying sub-clause 6.5.1 of this plan.

6.6 Measurement and Control of Construction

6.6.1 The progress of the project shall be measured and controlled based on the IMCO’s
work load schedule using “Construction Bar Chart Schedule” with the help of
Primavera Project Planner (P3).

6.6.2 The planning and scheduling of construction shall be in coordination with SDS and
on approval from KOC.

6.6.3 Measurement of construction will be based on the approved re-measurement

process and programme laid down by SDS in the submitted re-measurement plan.

6.6.4 If “Approved for Construction Drawing” do not contain full details for re-
measurement of the work, then physical measurement at work site have to be
carried out. The actual quantities are re-measured in accordance with the method of
measurement as per bill of quantities.

7.0 PRE-COMMISSIONING AND COMMISSIONING

7.1 Document Preparation

7.1.1 This document preparation for pre-commissioning and commissioning shall be in

accordance with IMCO’s Standard Procedure IMCO/TM014 and IMCO/TM015.
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7.1.2 All relevant documents prior to pre-commissioning and commissioning shall be

reviewed in relation to identifying procedures, method statements, inspection reports
of each activity.

7.1.3 A final / partial commissioning completion certificate shall be filled in and signed by
commissioning personnel and a responsible KOC representative. The documents
then shall be given to the Project Manager for distribution as per contract
requirements.

8.0 INSPECTION AND TESTING

8.1 Inspection and Test Plan (ITP)

8.1.1 All contractual scope of works shall be inspected in accordance with KOC approved
Inspection and Test Plan (ITP).

8.1.2 QA/QC Engineer / Officer shall be fully responsible for this activity with a vast
knowledge based on experience from similar projects.

8.1.3 Only approved QC forms shall be used as specified in the Inspection and Test Plan.
On inspection by KOC relevant form complying to the specification, standards set
out by the KOC shall be reviewed / inspected and approved.

8.1.4 IMCO/SDS QMS forms shall be used for inspection during construction and
inspection activities. Wherever advised KOC forms shall be used.

8.1.5 Upon completion of this form, it shall be submitted to KOC and retaining a copy
with SDS/IMCO for future references.

8.1.6 All activities pertaining the inspection and test shall be in accordance with KOC
Inspection and Test Procedure. Refer to attachment # 4 List of Construction
Quality Procedure under IMCO scope.
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8.2 In-Process and Final Inspection and Testing

8.2.1 All in coming products and materials shall be subject for inspection and
approval based on IMCO’s Standard Procedure IMCO/013 and shall be in
accordance with KOC Standards in relation to material handling.

8.2.2 Final inspection and approval shall be performed as per approved quality
documents and the test results evaluated and accepted for compliance with the
specified requirements and meet the specific criteria of acceptance.

8.2.3 All documents and relevant approvals shall be arranged as per KOC requirements
for the completion of final dossier.

8.3 Inspection and Test Results/Records

8.3.1 Contractual scope of works shall be inspected based on the approved ITP along
with the procedures, method statements and specification and standards.

8.3.2 This document shall provide sufficient information and subject for review as to
conform KOC satisfaction.

8.4 Control of Inspection, Measuring and Test Equipment

8.4.1 All the measuring and test equipment used on this project shall be controlled and
calibrated in accordance with IMCO’ Standard Procedure IMCO/011.

8.4.2 All the measuring and test equipment shall be inspected and approved based on
the supporting documents, e.g. calibration report with at least one year validity.

8.4.3 All the measuring and test equipment shall be recorded in the Site Test Equipment
Register and maintained as specified in the International Standard ISO 9001:2008.

8.5 Inspection and Test Status

8.5.1 The inspection and test status shall be identified and available with the Site QA/QC
Engineer at all times as mentioned in sub-section 8.4.3 of this plan.
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9.0 CONTROL OF NON-CONFORMING PRODUCTS

9.1 Non-Conforming System

9.1.1 The non-conforming system is under the sole responsibility of the Project Manager
and Site QA/QC Engineer who carries out trend analysis of the raised non-
conformances with the QA section.

9.1.2 The Site QA/QC Engineer shall be responsible for taking corrective and preventive
action of the non-conformance in coordination with QA personnel and ensure that
non-conformance of the same kind shall not be repeated. The close-out of NCR’s
are by Quality Assurance Section.

9.1.3 The Site QA/QC Engineer shall maintain the records of all non-conformance issues
highlighting the action taken and the further steps to prevent recurrence.

9.1.4 The NCR’s and the relevant actions taken shall be discussed during the construction
meetings.

9.2 Corrective Action

9.2.1 The Site QA/QC Engineer shall be responsible for monitoring corrective / preventive
action in accordance with IMCO’s Standard Procedure as stated in the IMCO/002
known as the Internal Audit Schedule.

9.2.2 All major non-conformances shall be forwarded to IMCO Head Office and proper
action shall be attended by the IMCO’s QA/QC Head and the Executive Manager
Projects Group.

9.2.3 All minor non-conformances shall be reported and the Site QA/QC Engineer who
shall be responsible for the action required to prevent the reoccurrence of the same
kind.
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9.2.4 In cases of significant occurrences of non-conformances, it is the sole responsibility

of IMCO’s QA/QC Head to investigate the root causes and advise corrective and
preventive actions and this shall be recorded and reflected in the project
performances.

9.3 Preventive Action

9.3.1 The Project Manager and Site QA/QC Engineer shall be responsible in the
preventive action of project/site non-conformances and shall attend this non-
conformities on the basis of appropriate sources of information such as processes,
work operations and procedures that affect the quality, audit results and/or
KOC/SDS complaints. They shall initiate preventive actions in order to eliminate
potential or probable causes of non-conformities and recommend for improvement
and shall be recorded and documented in the site project file.

9.4 Measurement of Action

9.4.1 The Project Manager and Site QA/QC Engineer shall maintain the records and
documents of non-conformities and measurement of occurrences with detailed
action reflecting the responsible person/ persons liable to non-conformance. It shall
be noted that non-conformances are identified as Major and Minor. QA Manager will
also ensure that the actions are being taken and implemented accordingly.

First offense of non-conformances will be given disciplinary letter / action and re-
occurrence of 3 times of the same non-conformity either minor and major non-
conformances of top key personnel and its manpower resource shall be given a
notice for project.

10.0 CONTROL OF QUALITY PRODUCTS

10.1. The Quality Constructions Records like Signed Contract Document for KOC
Contract # 44017, KOC/Samsung SDS Approved: Project Quality Plan, HSE Plan,
Inspection and Test Plan, Installation Procedures, Method Statements, Test
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Equipment Register, Document / Drawing register, all inspection that is singed

document copy for Field / Material inspection reports/ formats, Audit Schedule /
Reports etc. will for part of the quality record listing.

10.2. The Quality Control and inspection activities will be coordinated with KOC / SDS
personnel by IMCO QA Engineer/ QC Engineer & Officer.

10.3. IMCO QA Engineer / QC Engineer & Officer will be responsible to collect, store and
distribute all construction drawings and documents. He will ensure that any
revisions of drawings are conveyed immediately to the concerned groups and
obsolete documents are withdrawn.

10.4. He will be maintaining Drawing registers, recording receipts, issue and withdrawal
of all revisions. These obsolete drawings will be stamped “Superseded” as per
SDS requirements.

11.0 QUALITY AUDITS

11.1 Audit Plan

11.1.1 The Site QA/QC Engineer shall submit to the Project Manager the internal audit
schedule based on IMCO Head Office Internal Audit Schedule and forward a copy
to SDS /KOC.

11.1.2 The Project Manager shall disseminate this schedule to his staff for compliance and
the Site QA/QC Engineer shall be audited by the IMCO QA personnel. Audit reports
are issued to the Project Manager in order to improve the work performance and
evaluate with respect to quality and work status / progress.

11.1.3 The result of Internal Audits shall be submitted to KOC as two hard copies and one
electronic copy within two weeks on completion of the schedule audit.

11.2 Audit Schedule

11.2.1 The stages of internal audit shall depend on the Site QA/QC Engineer and the
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Project Manager depending on the necessity that affects the quality of work,
customer’s dissatisfaction and non-conformities.

11.2.2 Audit Schedule is attached as Attachment # 5 of this quality plan.

12.0 TRAINING

12.1 The Project Manager shall be responsible to employ personnel to his project and
assures that they are qualified based on their previous experienced with applicable
codes and standards.

12.2 The Project Manager shall approve the nominated personnel required for training
for the purpose and interest of project quality work performance and related as
such. In house training may be suitable in cases for craft personnel and upgrading
their skills.

12.4 Training will be conducted to KOC representative as per contract requirements.

13.0 SERVICING

13.1 Servicing shall be provided as per contractual agreements and requirements.

14.0 STATISTICAL TECHNIQUES

14.1 The project statistical techniques shall be applied in accordance with IMCO's
Standard Procedure IMCO/007 known as Project Management and shall be used
to assess the quality levels of workmanship as well as suitability of materials and
associated construction equipment.

15.0 REPORTING

15.1 Reporting to SDS / KOC shall be done as per contractual agreements and all
transactions shall be coordinated directly to Project Manager of IMCO. The base
document used for correspondence and communication is the KOC approved
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Project coordination & correspondence procedure.

15.2 Reproduction of monthly project accomplishment shall be submitted to SDS / KOC

as agreed.

16.0 ATTACHMENTS

Attachment # 1 IMCO Quality Policy.

Attachment # 2 IMCO Organization Chart.

Attachment # 3 IMCO HSE Policy.

Attachment # 4 List of Construction Procedure/ITP.

Attachment # 5 IMCO/Project Audit Schedule.

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 Attachment # 1 IMCO Quality Policy.

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 Attachment # 2 IMCO Organization Chart.

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 Attachment # 3 IMCO HSE Policy

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 Attachment # 4 List of Construction Procedure/ITP.

LIST OF CONTRUCTION PROCEDURE / INSPECTION AND TEST PLA

N (ITP) FOR ELECTRICAL WORKS
ITEM
DOCUMENT TITLE
No.

1 POWER TRANSFORMER INSTALLATION PROCEDURE

EMERGENCY DIESEL GENERATOR INSTALLATION PROCEDUR

2
E

GROUNDING & LIGHTNING PROTECTION SYSTEM

3
INSTALLATION PROCEDURE

4 LV & MV CABLE INSTALLATION PROCEDURE

5 LV & HV SWITCHBOARD INSTALLATION PROCEDURE

UPS, BATTERIES AND CHARGERS INSTALLATION PROCEDUR

6
E

LIGHTING AND SMALL POWER SYSTEM INSTALLATION

7
PROCEDURE

CABLE TRAY, RACKS & CONDUIT INSTALLATION PROCEDUR

8
E
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 Attachment # 5 IMCO/Project Audit Schedule. (YR. 2010)