SEMI BLOCK FORMAT LETTER SAMPLE

What is Semi-Block Format?

The last, and less commonly used letter style is Semi-Block format. It is like the modified block style
except that each paragraph is indented instead of left justified. Semi-block letters are like 'Modified
block letters', with the exception the paragraphs are indented. Modified semi-block business letters are
considered a little less formal than full block letters. Keep in mind that different organizations have
different format requirements for their professional communication. While the examples provided
contain common elements for the basic business letter (genre expectations), the format of your
business letter may need to be flexible to reflect variables like letterheads and templates. Our examples
are merely guiding.

If the format matters a lot to the recipient, for example in Financial or Legal work field, consider
consulting a local business writing handbook or do a query on a search engine on the internet, to find
more details about the common best practices. if you have any questions or doubt the accuracy of this
document for your situation.
 SEMI MODIFIED BLOCK
JOB APPLICATION LETTER
{{Name, Address Sender}}

Date: January 13, 2022

{{Name Recipient}}
{{Address Recipient}}

Subject: {{Subject}}

Dear {{Recipient Name}},

As a highly skilled & competent individual with {{Number of years}} years of work experience as
part of a team as well as a team leader, I am writing to express my strong interest in working for your
Company. I believe my experience & qualification will certainly make me a valuable addition. I am
competent in providing timely, efficient, and accurate results. Moreover, while my on-the-job
experience has afforded me skillset & accurate decision-making abilities I am endowed with: strong
organizational and analytical skills; ability to produce consistently accurate results; ability to multitask
and manage conflicting demands.

In addition to my experience & personal qualities, I have a solid education foundation with an
eye for perfection. I am extremely enthusiastic about working for your company and would welcome the
opportunity to contribute to your business growth. Please review my attached resume for additional
details regarding my expertise and career achievements. Thank you for your time and consideration. I
look forward to hearing from you soon.

Yours sincerely,

{{Signature}}

{{Name}}

Attachment: Resume

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 OTHER BLOCK FORMAT TYPES
Block Format

The most common layout of a professional business letter is known as Block Format (or ‘Full block’). It is
the easiest format to use and simplest to set up in your word processing program. Using this format, the
entire letter from beginning to the end of the letter, including your contact information, the date, the
employer’s contact information, the body of the letter, and the greeting and closing, signature, is all left
justified. Also, in block format, the content on the page is single-spaced, except for a double space
between each paragraph (as well as a space above and below the date, above and below the salutation
and signature). This gives a clean and professional look to your letter. The block format is perfect for a
cover letter created to accompany a resume as part of a job application. Keep reading to learn more
about block format cover letters and review examples and templates.

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 BLOCK FORMAT APPLICATION LETTER

{{Address Sender}}

Date: January 13, 2022

{{Name Recipient}}
{{Address Recipient}}

Subject: {{Subject}}

Dear {{Recipient Name}},

{{FIRST PARAGRAPH}}
Specify the reason why you are writing and the specific position you are applying for.
Indicate how you learned about the employer and/or opening and mention the name of any referring
person. Explain briefly why you want to work for this practice/hospital/organization (based on your
knowledge/research) and why you are a good fit for the position.

{{BODY OF THE LETTER (usually two paragraphs)}

Briefly explain your background {{education/ experience/leadership}} and why you are interested and
qualified (knowledge and skills). Summarize some of your strongest qualifications as they relate to the
position/position description (be specific and heartfelt). State clearly why you are the best candidate.

{{CLOSING PARAGRAPH:}}
Explain what you would gain and how you could be an asset to the position/organization. State that you
look forward to an interview and/or talking to someone in more detail about the position and your
qualifications.

End the letter with an appropriate closing such as “Thank you for your time and consideration” or
“Thank you for giving my application full consideration.”. If you have a 'one-pager', type complimentary
close and optional components as shown in this example. otherwise, type them on the last page of your
letter.

Sincerely, / Best regards, or With kind regards,

{{Signature}}

{{Formal Name}} {{Title}}

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 MODIFIED BLOCK FORMAT APPLICATION
Modified Block Format

Another commonly used letter format is known as modified block format, in which the body of the letter
and the sender's and recipient's addresses are left justified and single-spaced. However, the difference
with Block format, is that in Modified Block format, the date and closing, have a tab to the center point
of the letter, and that is where you begin to type. It is more suitable to use this format in less formal
occasions.

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 MODIFIED BLOCK FORMAT
APPLICATION LETTER
{{Address Sender}}

Date: January 13, 2022

{{Name Recipient}}
{{Address Recipient}}

Subject: {{Subject}}

Dear {{Recipient Name}},

As a highly skilled professional, I believe my experience aligns well with the qualifications you are
seeking for your company, and I certain I can make a valuable addition to your organization.

Through my work experience, I have been trained for possessing a strong commitment to achieving the
long-term goals of the organization, I realize the need to work profoundly especially planning and
directing the day-to-day operations of the company. Furthermore, I have a proven ability to build up
innovative strategies to improve customer service and maximize profitability. I have a proven track
record of ensuring customer requirements are met, complaints are resolved effectively, and service is
provided speedily and efficiently.

I am a hands-on leader who develops a good rapport with my staff and a working environment. I am
always ready to think “out of the box” to make sure my company is a step ahead of the competitors. The
position of a manager professional at your company will provide me with a chance to contribute to your
success as a leader.

I am looking forward to meeting you to further discussion of my application for this exciting position.

Sincerely,

{{Signature}}

{{Name}}

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Enclosure: Resume

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Write convincing content

Professional letters are a critical component of doing a successful business. They introduce your
capabilities and expertise and need to do this in a convincing way. Clients or Project owners will often
firstly receive your letter or email communication before they decide to set up a meeting. It is essential
that your letter reflects your experience and skills as they relate to the question or situation that they
(help to) solve.

General suggestions

• Ideally on one-page (3-4 paragraphs), 12 pt. font, 2.54cm (1” - .5”) borders.
• Focus on the needs of the company instead of your own needs and wants.
• First rule of writing is to know your audience, therefore research the company, their situation.
• Your letter needs to contain the right facts, reasons, and examples to support your position.
• Use specific examples and show you are well informed.
• Do not simply restate your brochure or enclosures – expand on it.
• Elaborate on the most important requirements of the busines or project.
• Always write in a professional, formal, and passionate manner – no slang or abbreviations.
• Print your cover letter on the same paper as your resume.
• Be sure to have someone proofread your cover letter before sending it.
• Use the same heading as your resume including your contact information.
• You may use a similar business letter for multiple projects or for sales purposes, however you
must be sure you modify all the necessary variables and do not leave wrong references.
• Address business letters to a specific person rather than a department or a generic title. Be sure
to spell the name(s) correctly, and with the right gender of the person.

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