INSPECTION AND AUDIT

Name of Police Office/Station Inspected: ________________________

Office/Station Type: _______________
Inclusive Date/s of Inspection: ______________

I. AUTHORITY (Legal Basis, Letter Orders)

II. LGU PROFILE

(Short overview of province/city/municipality to include information on

population, land area, peace and order situation, etc.)

III. POLICE OFFICE/STATION PROFILE

(Background Information on Police Office/Station Inspected)

IV. METHODOLOGY

1. Scope (refers to thematic scope- i.e. Organizational Structure, Human

Resource Management and Logistics Management including sub-
areas)

2. Data Collection Method (e.g. examination of records, interview,

observation, etc. Specify which records are examined, personnel
interviewed and subject/s of observation.)

V. FINDINGS AND OBSERVATIONS

1. Organizational Structure

TABLE 1. NUMBER OF COMPONENT OFFICES/UNITS OF ___________ POLICE

OFFICE/STATION; AS OF _____________

Prescribed Actual VARIANCE

REQUIRED OFFICES/UNITS
Number Number (Prescribed Less Actual)
e.g Operation Section 1 1 0

Inspection and Audit Report (_______ Police Office/Station)- Page 1 of 13

2. Human Resource Management

2.1 Distribution of Police Strength

2.1.1 Authorized vis-à-vis Actual Strength

TABLE 2. AUTHORIZED VIS-À-VIS ACTUAL STRENGTH OF

___________ POLICE OFFICE/ STATION; AS OF ____________

AUTHORIZED STRENGTH
ACTUAL STRENGTH
VARIANCE(Authorized less Actual)
*Population divided by 500

2.1.2 Rank and Gender Distribution

TABLE 3. DISTRIBUTION OF PERSONNEL BY RANK AND

GENDER
RANK MALE FEMALE TOTAL
1 1
n % n % N %2
DIR
C/SUPT
S/SUPT
SUPT
C/INSP
S/INSP
INSP
SPO4
SPO3
SPO2
SPO1
PO3
PO2
PO1
TOTAL
1
As to total strength per rank
2
As to total strength of police office/station

Inspection and Audit Report (_______ Police Office/Station)- Page 2 of 13

 2.1.3 Functional Distribution

TABLE 4. DISTRIBUTION OF PERSONNEL BY FUNCTION

VARIANCE
FUNCTION PRESCRIBED ACTUAL (Prescribed less
Actual)
ADMINISTRATIVE
FUNCTIONS
LINE FUNCTIONS
-Patrol Operations
AUXILLARY FUNCTIONS
TOTAL STRENGTH

2.2 Personnel Movement

2.2.1 Designation of Key Officers

TABLE 5. PRESCRIBED VIS-À-VIS ACTUAL RANK OF KEY OFFICERS

OFFICER Prescribed Rank Actual Rank
e.g. Chief of Police SUPT SPO4

TABLE 6. PRESCRIBED VIS-À-VIS ACTUAL TOUR OF DUTY OF

DIRECTOR/CHIEF OF POLICE
Date of Designation of
Director/COP (mm/dd/yy)
Actual Tour of Duty (in years)*
Prescribed Tour of Duty (in years)*
Variance(Prescribed Less Actual)
*No. of years from date of designation to date

Inspection and Audit Report (_______ Police Office/Station)- Page 3 of 13

2.2.2. Deployment of PO1s

TABLE 7. MOBILE FORCE DEPLOYMENT AND DOWNLOADING OF PO1s

RECRUITED VIA REGULAR RECRUITMENT
TOTAL PO1s RECRUITED VIA REGULAR
RECRUITMENT
PO1s DEPLOYED TO MOBILE FORCES FOR AT
LEAST 3 YEARS
- TOTAL
- % as to total PO1s recruited via regular
recruitment
PO1s ASSIGNED TO REGION WHEREIN THEY
WERE RECRUITED
- TOTAL
- % as to total PO1s recruited via regular
recruitment

TABLE 8. MOBILE FORCE DEPLOYMENT AND DOWNLOADING OF PO1s

RECRUITED VIA ATTRITION RECRUITMENT
TOTAL PO1s RECRUITED VIA ATTRITION
RECRUITMENT
PO1s DEPLOYMENT TO MOBILE FORCES FOR NOT
MORE THAN 2 YEARS
- TOTAL
- % as to total PO1s recruited via attrition
recruitment
PO1s DOWNLOADED TO CITY/MUNICIPALITY
WHEREIN THEY WERE RECRUITED
- TOTAL
- % as to total PO1s recruited via attrition
recruitment

Inspection and Audit Report (_______ Police Office/Station)- Page 4 of 13

 2.2.3 Detail Service

TABLE 9. NUMBER AND PERCENTAGE OF POLICE PERSONNEL ON DETAIL

SERVICE TO OTHER GOVERNMENT AGENCIES COM PLYING WITH
CONDITIONS FOR DETAIL SERVICE
CONDITIONS FOR DETAIL SERVICE No. of Compliant % as to Total
Personnel on DS Personnel on
DS
Must not hold the rank of PO1 and INSP
Must have rendered at least five (5) years in service
Must be permanently appointed to present rank
Must have performance rating of VERY SATISFACTORY
during the most recent rating period
Must not have pending case
Must not be serving as Pre-Charge Investigator or
Summary Hearing Officer
Must be given assignment related to law enforcement and
maintenance of peace and order
Length of Detail Service must not exceed two (2) years
Detail Service must be duly approved by NAPOLCOM
TOTAL PNP PERSONNEL ON DETAIL SERVICE IN
OTHER GOVERNMENT AGENCIES

2.3 Personnel Records Management

2.3.1 Dissemination of Office Policies on Personnel Matters

TABLE 10. MODES OF DISSEMINATION OF OFFICE POLICIES ON

PERSONNEL MATTERS
UTILIZED?
MODES OF DISSEMINATION (Check Appropriate Column/s)
YES NO
Posting on Bulletin Board
Office Memorandum/Circular
Staff Meetings
Dialogues
Word of Mouth
Other Means

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2.3.2 RECORDING OF ATTENDANCE

TABLE 11. MEANS OF RECORDING PERSONNEL ATTENDANCE

UTILIZED?
MEANS OF RECORDING ATTENDANCE (Check Appropriate Column/s)
YES NO
Biometrics
Bundy Clock
Log Book
Other Means

2.3.3 WORK SCHEDULE

TABLE 12. WORK SCHEDULE OF POLICE OFFICE/STATION PERSONNEL

Personnel Adopting Work
WORK SCHEDULE Schedule
n %
Eight (8) Hour Work Shift
24 Hour Work Shift
Day Shift
Night Shift
1 Day Duty/1 Day Off
Other Schemes
TOTAL OFFICE/ STATION STRENGTH

2.3.4 STATUS OF PERSONNEL RECORDS

TABLE 13. STATUS OF OFFICE/STATION PERSONNEL RECORDS

Complete? Up-to-date?
(Check Appropriate (Check Appropriate
PERSONNEL
Column) Column)
YES NO YES NO
201 Files of All Personnel
Accomplished Leave
Application Forms
Records of Leave Credits

Inspection and Audit Report (_______ Police Office/Station)- Page 6 of 13

 2.4 Personnel Discipline

2.4.1 PNP Personnel with Administrative Disciplinary Cases

TABLE 14. OFFICE STATION/ PERSONNEL WITH PENDING CASES BY RANK AND NATURE OF
OFFENSE; AS OF __________________

NUMBER OF OFFICE STATION/ PERSONNEL WITH PENDING CASES BY OFFENSE TOTAL1

SPECIFY SPECIFY SPECIFY SPECIFY SPECIFY SPECIFY SPECIFY
RANK NATURE NATURE NATURE NATURE NATURE NATURE NATURE
OF OF OF OF OF OF OF
OFFENSE OFFENSE OFFENSE OFFENSE OFFENSE OFFENSE OFFENSE
DIR
C/SUPT
S/SUPT
SUPT
C/INSP
S/INSP
INSP
SPO4
SPO3
SPO2
SPO1
PO3
PO2
PO1
TOTAL2
1
Refers to total personnel per rank with pending case or cases regardless of number of pending cases
2
Refers to total personnel with pending case in relation to a particular type of offense

Inspection and Audit Report (_______ Police Office/Station)- Page 7 of 13

 TABLE 15. OFFICE STATION/ PERSONNEL WITH PENDING CASES BY RANK AND
DISCIPLINARY AUTHORITY; AS OF ______________

NUMBER OF OFFICE STATION/ PERSONNEL WITH PENDING CASES BY

TOTAL1
ADMINISTRATIVE DISCIPLINARY BODY
RANK
NAPOLCOM PNP IAS OMBUDSMA CSC PLEBS
N
DIR
C/SUPT
S/SUPT
SUPT
C/INSP
S/INSP
INSP
SPO4
SPO3
SPO2
SPO1
PO3
PO2
PO1
TOTAL2
1
Refers to total personnel per rank with pending case or cases regardless of number of pending cases
2
Refers to total personnel with pending case before each administrative disciplinary body

Inspection and Audit Report (_______ Police Office/Station)- Page 8 of 13

 TABLE 16. OFFICE STATION/ PERSONNEL PENALIZED WITHIN THE LAST TWO (2) YEARS BY RANK
AND TYPE OF PENALTY; AS OF _________________

NUMBER OF OFFICE/STATION PERSONNEL PENALIZED BY TYPE OF PONALTY TOTAL1

RANK Dismissal from Demotion in Specify Specify Specify
Suspension
the Service Rank penalty penalty penalty
DIR
C/SUPT
S/SUPT
SUPT
C/INSP
S/INSP
INSP
SPO4
SPO3
SPO2
SPO1
PO3
PO2
PO1
TOTAL2
1
Refers to total personnel per rank who were penalized
2
Refers to total personnel with pending who were meted with a particular type of penalty

Inspection and Audit Report (_______ Police Office/Station)- Page 9 of 13

 TABLE 17. STATUS OF IMPLEMENTATION OF DECISIONS WITH FINALITY;
AS OF ________________

TYPE OF DECISION No. of Decisions No. of Decisions Variance

RENDERED Rendered Implemented (Rendered less
Implemented)
Exonerated
Penalized
- Dismissal from
the Service
- Demoted in Rank
- Suspended
- Specify penalty
- Specify penalty
- Specify penalty
- Specify penalty
- Specify penalty
- Specify penalty
TOTAL

2.4.2 Leave of Absence

TABLE 18. NUMBER OF VACATION LEAVE (FOR LOCAL TRAVEL) AND SICK
LEAVE (NOT MORE THAN 5 DAYS) TAKEN OR FILED WITHIN THE LAST
THREE (3) MONTHS

No. of Leave with Variance

No. of Leave (Filed/Taken less
TYPE OF LEAVE duly approve
Filed/Taken* with duly approve
leave application leave application)
Vacation
Leave(Local
Travel)
Sick Leave (not
more than 5 days)
TOTAL

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TABLE 19. NUMBER OF VACATION LEAVE FOR FOREIGN TRAVEL TAKEN OR
FILED WITHIN THE LAST THREE (3) MONTHS

TOTAL VACATION LEAVE FOR FOREIGN TRAVEL

TAKEN/FILED
Number of Leave with Duly Approved Leave
Application
- TOTAL
- % as total VL for Foreign Travel
Number of Leave Approved by NAPOLCOM
- TOTAL
- % as total VL for Foreign Travel

TABLE 20. NUMBER OF SICK LEAVE FOR MORE THAN FIVE (5) DAYS TAKEN
OR FILED WITHIN THE LAST THREE (3) MONTHS

TOTAL SICK LEAVE FOR MORE THAN 5 DAYS

TAKEN/FILED
Number of Leave with Duly Approved Leave
Application
- TOTAL
- % as total SL for more than 5 days
Number of Leave with Accompanying Medical
Certificate
- TOTAL
- % as total SL for more than 5 days

TABLE 21. NUMBER OF UNIFORMED PERSONNEL WHO TOOK/FILED

VACATION LEAVE DURING THE PREVIOUS YEAR

TOTAL UNIFORMED PERSONNEL WHO

TOOK/FILED VACATION LEAVE DURING THE
PREVIOUS YEAR
Uniformed Personnel whose total VL during the
previous year is not more than 30 days
- TOTAL
- % as to Total Uniformed Personnel who
took/filed VL during the previous year

Inspection and Audit Report (_______ Police Office/Station)- Page 11 of 13

2.4.3 Annual Physical and Medical Examination

TABLE 22. NUMBER AND PERCENTAGE OF PERSONNEL WHO UNDERWENT

ANNUAL PHYSICAL/MEDICAL EXAMINATION, DRUG TEST AND NEURO-
PSYCHIATRIC/PSYCHOLOGICAL TEST DURING THE LAST 12 MONTHS

Personnel who underwent each

exam/test within the last 12 months
EXAM/TEST
% as to total actual
n
strength
Physical/Medical Examination
Neuro-Psychiatric/Psychological
Test
Drug Test

2.5 Personnel Performance Evaluation

TABLE 23. NUMBER AND PERCENTAGE OF PERSONNEL WITH

ACCOMPLISHED PES FORM DURING THE PREVIOUS YEAR

Personnel with Accomplished

PES Forms
RATING PERIOD
% as to total actual
n
strength
1st Semester
2nd Semester

TABLE 24. NUMBER AND PERCENTAGE OF PERSONNEL WITH AT LEAST

VERY SATISFACTORY RATING DURING THE PREVIOUS YEAR

Personnel with at least VS rating

RATING PERIOD % as to total actual
n
strength
1st Semester
2nd Semester

Inspection and Audit Report (_______ Police Office/Station)- Page 12 of 13

VI. SUMMARY OF FINDINGS AND RECOMMENDATIONS

TABLE _____. SALIENT FINDINGS AND CORRESPONDING

RECOMMENDATIONS

SALIENT FINDINGS RECOMMENDATIONS

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