Professional Documents
Culture Documents
Important Sap Fico Questions
Important Sap Fico Questions
Change request and service request is the main roles in support projects.
there is a different tools to update the tickets like SM7, USD or ticket tools and so on.
Company has upgraded/implemented SAP HR & wants to rollout country specific
changes in different countries.
Customers are moving from the older versions to new versions. It is called as SAP
Migration Projects.
Example : Company migrating from older versions like 4.6, 4.7 to ECC 5.0 / ECC 6.0
and ECC 7.0
ASAP METHODOLOGY‘S
Using ASAP methodologies will do the implementation Project, There are five stages in
ASAP methodologies .
A. Configuration
B. Unit testing
Sign Off sheet
Cutover Activity: Legacy data (existing data) transfer to current SAP system.
3.What is GUI?
A) Graphical User Interface it’s a universal Clint you can connect multiple SAP
applications like SAP ERP, SAP Business one, SAP BI and other SAP applications.
Client.
Golden client:
In this client we can edit the data and change the data. The date will be recorded. It
will generate customizing request.
Sand box:-
We can do any testing in this server. But the data will not record.
ABAPER client:-
Abaper will do any changes in this server it will automatically reflect the data to
golden client and sand box.
ORGIANSITION STRUTURE
What is ERP?
What is ECC?
What is Sap?
SAP Stands for Systems applications and products in data processing. It started in
1972 by five former IBM employees by Wellenreuther, Hopp, Hector, Plattner and
Tschira in Mannheim, Germany, states that it is the world's third-largest independent
software vendor.
The goal of the company was to provide large enterprise customers with the ability to
interact with a corporate database in real-time.
What is server?
server is a physical device , used to store organization data, all types of data is stored in
table format (Rows & columns).
What is company?
Company is the main organizational unit, company is also used for group reporting and
consolidated reporting. Company can be assigned to one or more company codes
Company code is the smallest organizational unit as per business requirement we can
create one or more company codes, company code also used for Consolidation and
reporting, company codes assigned to the respective Companies.
Organization. For one company code we assign one credit control area,
For the same credit control area we can assign one or more company codes.
Chart of account is a list of G/L accounts. There are three types of chart of
accounts
Group chart of Account:- For consolidation reporting will use group chart
of Account.
At the end of the fiscal year the system carry forward the balance of
It Converts to two calendar periods into one fiscal year. Previous year indicates (-1)
and next year indicates (+1).
Normally we have 12 posting periods and 4 special Periods in sap , this special periods
are used for adjustment purpose.
Posting period indicates which month we are going to post particular entries.
The fiscal year different from calendar year ,starting from 1April to 31March. the posting
period months are not equal to the calendar Months.
The fiscal year which has less than 12 periods. Example: If company starts at October,
fiscal year ends in March because our periods are less than 12 periods. This is short
term fiscal year.
What is Variant?
Variant is a Key, The variant are maintain at client level and assign to Company code.
The posting period variant controls posting periods both normal and Special , The
posting period variant is independent Of the fiscal year. (doubth)
Document type?
Document type is the identifier for different transactions like SA is for G/L Document, AA
is for Asset document, KR is for vendor invoice, and DR is for Customer invoice etc. It
controls number ranges and header data fields like header text and reference
number.
The number range becomes effective by the document type and specify the document
entry and postings.
Internal: System will pick up number ranges from number range intervals
automatically.
Tolerance group for account specifies the limit for payment and receipt.
Example: Transport request is nothing but customizing request. Through basics only
we can generate request from development to quality and quality to production.
posting of journal entries, customer, vendor and assets accounting postings etc...
Ex:
Using uploading methods the master data and transaction data will be
Out projects.
Uploading methods
Account group, P&L account, balance sheet, short text, long text.
Open item, line item, short key, field statues group, relevant Casflow etc..
What is the transaction code to view posted document number wise report ?
- FB03
What are all the fields status groups will use generally in FI?
Sample Document is a template, we prepare the sample document for Month end
Provisions ,it will not update the ledger once we Post the document then only it will
update the ledger.
It is used for when transaction Dr and Cr is uncertain and generally it is used for
external purpose. You can temporarily save the data you have to entered. When we
create the hold document we need to maintain document number manually. Account
balance are not updated and document data is not available for evaluation.
This is also a future payment. It will not update in the ledger, once we run the batch
input session system will automatically post the entry.
Deferrals and accruals are instrumental in properly matching revenues and expenses.
A deferral delays the recognition of either
An expense that has been paid or revenue that has been collected.
An accrual is an expense that has not been paid or revenue that has
VENDOR
Vendor account group indicates particular vendor, like material vendor or service
vendor, Account group controls number ranges and master data fields.
Reconciliation account is nothing but a sub ledger account , open items stored in
reconciliation accounts.
Using special gl will get exact report for vendor and Customer wise.
While doing vendor invoice posting system shows existing down payment
Noted item means down payment request, will use noted item while doing app
payments
obb8.
Payment terms indicates particular payment discounts, Due date wise we maintain for
cash discount.
What is the transaction type for vendor payment terms g/l assignment ?
SKE
OBB8 .
What is vendor master data ?How many segments of vendor master data?
General data segment. (It consists all vendor details like vendor postal code,
telephone address, vendor bank details etc.)
It is used for foreign transfers and we maintain Routing code in vendor bank Details in
reference field in vendor general data segment.
Line item indicates debit and credit lines, Open item means un cleared items .
House bank is the main bank. And Account id indicates the type of the account.
For local transfers will use swift code, length should be between
8 to 11
Entries of vendor down and vendor Invoice and vendor transfer and vendor final
clearing?
Partial and residual both are short payments But line items is different. Partial will
shows particular invoice and partial payment and remaining amount. Residual payment
will shows remaining outstanding amount Only.
Same down payment and same invoice? What is the transaction code?
Using F-44 will post the same down payment and same invoice.
VENDOR TABLES
BNKA -- Shift code (It’s used for local transactions. Length should be
8 to 11 between).
CUSTOMER
What is customer?
Customer group controls the number ranges and master data fields.
Number ranges become effective by the document type .there are two types of number
ranges.
It will maintain payment terms for due date wise cash discounts.
What is SKT?
General data segment. (It contains customer details like postal code, telephone, street,
customer bank details.
Company code segment. (It contains all company code details like reconciliation
account, payment terms, Dunning etc.
DR - Customer invoice.
What is the transaction code for (Same down payment and same invoice)?
Using F-32 or F-44 we will clear same down payment and same invoice postings
Both are part payments based on business requirement will post this document.
CUSTOMER TABLES
Debit Note: When a firm returns some goods to his suppliers, it prepares a debit note
and send it along with goods returned ( vendor material returns).
Credit Note: Credit note nothing but Credit Memo. It is a Document used to adjust or
rectify errors made in a sales invoice, which has already been processed and sent to
a customer. (Customer returns)
APP(Automatic Payment Program) using APP we can clear number of vendors with
different type of methods
Noted item is a down payment request in App. When we give the down payment
through App that time we create as a noted item.
RFFOUS_C.
Why do we maintain vendor street, postal code and post box numbers in App
payment methods in country?
While doing vendor payment if you check vendor street, postal code and post box
number in FBZP in payment methods in country we need to maintain address details in
vendor master data.
What is the different between payment medium workbench and classical payment
medium program?
Payment medium workbench will be used for transfers and Classical payment medium
program will be used for cheque.
If you have one or more banks that time system will pickup ranking order wise
payment.
If you check optimization button by bank group and optimization by postal code when
create the house bank that time we need to maintain as required fields.
What are all the fields we maintain for foreign payments through App?
This date is needed order to check the due date of payables. if an item is already on the
date of the next payment run, or would lose cash discount , the system pays the item in
the payment run.
Yes
How many payment methods and currencies can we maintain while doing App
run?
Where will maintain payment method and house bank and partner bank while
posting invoice?
FB60 in payment option button we can maintain payment method and house bank and
partner bank details.
Where will maintain House bank and payment method in vendor master data?
The following steps are the standard stages of the SAP payment run
Prepared by Sriram(FICO Faculty)
Index it, Ameerpet Page 20
INDEX IT
b) Proposal Scheduling – the system proposes the list of invoice paid
c) Payment booking- the booking of the actual payments in the ledger
Dunning.
It’s a reminder letter. If the customer will not pay amount within the due date that time
vendor will sent reminder letter to the customer it’s called dunning letter.
in SAP we have 9 letters are available based on Client requirement we will sent
Dunning Procedure
Description
Dunning intervals
Dunning levels
Interest calculation
F150.
Parameters
Schedule button
Dunning text
Define Variant
FF67
FF_5
FEBAN
FEBA
FEBA_BANK_STATEMENT
OT43
BRS Tables.
FF_6
What is Algorithm?
MT940 fields.
60 F: Opening balance
62 : Closing Balance.
External traction type indicates types of the payment for example: Incoming checks
,Outgoing checks, bank charges, interest paid, interest received Etc..
WITHHOLDING TAX
Extended withholding tax includes all the functions of classical withholding tax .Therefore SAP
recommended the use of extended withholding tax.
192 - Salary
194A - interest
194I - Rent
If you don’t check the central proportionate button the down payment will not reverse.
What is WIT?
SM30.
Where we will maintain withholding tax type and tax code in vendor?
In FK02 vendor company code details we maintain withholding tax type and tax code.
J_1iewt_cert
J_1iewt_certno
J_1iewtnum
J_1iewtnumgr
J_1iewtnumgr_n
J_1iewtnumge_1
J_1iewt_ackn
J_1iewt_ackn_n
J1INCERT
In OMT3E
If you maintain tax type and tax code in vendor master data in tax type for
payment posting what happen?
Foreign currency
The exchange of one currency to another currency or the conversion from one currency to
another currency.
Three currencies we can use one is local currency and two are parallel currencies
Average rate ( M)
We can enter exchange rate Daily, weekly, months, for each type we can enter only once in a
day.
OB08 .
The transaction keys for prepare automatic postings for foreign currency valuation.
FAGL_FC_VAL
TCURR
ASSET ACCOUNTING
The chart of depreciation is a list of depreciation areas arranged in business and legal
requirements.
Chart of depreciation.
Account determination
Assets class
Screen layout rules
Number ranges
Screens layout rule is nothing but a field status variant it control's the fields, asset
master data level and depreciation area level.
methods.
In this method we can define either it is straight line method or written down value
method based on the base value.
Written down method it will calculate on net book value(purchase value- accumulated
deprecation = Net book value)
In this method it controls the posting of asset transaction acquisition and retirement.
AO90.
AS01.
31 vendor a/c
70 asset purchase
01 customer
50 sales of asset
75 Main assets
70 accumulated depreciation
40 sales of asset
50 profit or 40 Loss
In Asset Accounting, chart of depreciation is rated as the highest node, and this is
assigned to the company node. All the depreciation calculations are stored under the
chart of depreciation.
•W - Workflow: Workflow is used for approval process. SAP delivers some standard
workflow program or you can customize your own if the standard doesn't meet the
requirement. Example: sap deliver the Workflow for park document approval process •,
I- Interface: Inbound and outbound from the sap system. Example IDoc, BAPI. •,
E - Enhancement: User exit to further enhance the program or report logic to meet the
requirement •,
The Electronic Data Interchange (EDI) component in Sales and Distribution consists of
an Intermediate Document (IDoc) interface. You can use this interface to do the
following: •Send messages (outbound processing) such as an order confirmation
through Electronic Data Interchange (EDI). •Receive messages (inbound processing)
such as a sales order through EDI.
Active Splitting: While Posting transaction we have to give business area and profit
centre debit line or credit line, then the system will update the other line that is called
active line
Passive Splitting: Passive splitting means the values will be captured from invoice
levels to the rest of process .ex purchse order.the system picks a business area from
division and profit centre from material master. so the same will be updated to migo
miro and vendor payment
LSMW
LSMW is the uploading tool using this tool we can upload master data and transaction
data