COVID-19-related expenses amounting P____ lacks documentary requirements

COA Circular No. 97-002 dated February 10, 1997 –

Ideally, cash should be handled under the general principles of the imprest system, to wit:

1. Daily receipts on collections must be deposited intact with the proper.bank.

2. All payments must be made by check.

3. Only payments in small amounts may be made through the petty cash fund.
Replenishment of the petty cash fund shall be equal to the total amount of expenditures
made there from.

In practice, however, there are certain instances when it may he very difficult, impractical
or impossible to make payments by check, In such a case, payments may be made by the
disbursing officer i.n the form of cash through his cash advance.

NAME OF PAYEE AMOUNT ATTACHMENTS

Sheenas Canteen 3,840.00 Receipt
Microvase Pharmacy Resolution No. HCCAMP2020-009-01;
RFQ; Abstract of Quotation; PO; Off.
Receipt; Delivery Receipt; Acceptance and
Inspection Report; Purchase Request; OSS;
Requisition and Issue Slip; DTI; Business
Permit; COR;Tax Clearance; FDA License to
Operate; PhilGEPS; NFCC; Annual ITR;
52,601.00 Annual Independent Audit Report;
Metro Hiper 47,479.02 Receipt
NFA 250,000.00 DV; PO; OR;
CNJ Gen. Merch. 13,825.00 PO; Invoice;
Padre Burgos Multi-Purpose
Coop. 42,040.00 PO; Invoice;
Judith and Gerome Store 7,633.00 Invoice
Mercury Drug 698.75 Receipt
Maasin Union Trading 690.00 Invoice
FS’s Auto Care 800.00 OR
CSJ Auto Supply & Gen.
Merch. 1,480.00 Invoice
Evergreen Gen. Mech. 436.00 Invoice
Sabucido Store 680.00 Invoice
Hajiren Marketing 214.00 Invoice
Aqua Kay Water Refilling
Station 280.00 Invoice
Coen Fashion House & Gen.
Merch. 20,923.20 Invoice
J & F Store 3,691.96 Invoice
Rosemarie Store 200.00 Invoice
578 Emporium 2,777.00 Invoice
CITI Hardware 4,883.75 Invoice
Watson 797.50 Invoice
CE Tan Enterprises 3,990.00 Invoice
Bethlehem Marketing 1,555.00 Invoice
Janbert Lumber & Hardware 3,627.00 Invoice
Reyster Maglinte 1,800.00 Acknowledgement Receipt
Rodel Iballa 2,750.00 Acknowledgement Receipt
Payroll 300,240.00 General Payroll List
Cash Assistance 29,972.00 Pera Padala
TOTAL 799,904.18
Refund of excess CA 95.82
TOTAL 800,000.00

GENERAL FUND
DV; Allotment and Obligation Slip; PR;
RFQ; Abstract of Quotations; PO; Check;
OR; DR; Acceptance and Inspection
Report; Requisition and Issue Slip;
Microvase Pharmacy 137,097.00 Resolution;
JEV; DV; Allotment and Obligation Slip
PR; RFQ; Abstract of Quotation; PO
does not contain number, thus unable to
determine if it is included in the
Bethany Sweetie Palermo 17,600.00 Resolution; OR;
JEV; DV; Allotment and Obligation Slip;
PR; RFQ; Abstract of Quotation; PO
does not contain number, thus unable to
determine if it is included in the
Resolution; OR; Acceptance and
DPCS Electronic Arts Inspection Report; Requisition and Issue
Advertising 9,660.00 Slip; Resolution;