• NAME - ANKUR PANDEY

• CLASS - BE 1st year (2nd SEM.)

• BRANCH - CIVIL ENGINEERING
• SUB. - COMMUNICATION SKILL
• ROLL NO. - 0838CE101009
• BOOK - BOOK 1 -NITA SHARMA
- BOOK 2 -ALOK JAIN, S.R. BHATIA, A.M. SHEIKH
• TOPIC - ORDER OF LETTER

➢ INTRODUCTION

Orders are the requests for supply of goods or the rendering of services. The quotations

are the “offer”: made by the seller and the orders by the buyers are the “acceptance” of

the offer. The acceptance, which is in form of an order, is the “link” which establishes a

legal relation between the seller and the buyer.

Sometimes a standardized printed order from is used for placing

regular and routine order. These forms consist of all the necessary instructions and

information for the supplier. The practice of sending order through printed forms

provides the advantage of saving time and money, also the better quality and appearance.

Such order form should be accompanied by a covering letter which indicates courtesy

and friendly business approach.

➢ MEANING

Hence: A commission to purchase, sell, or supply goods; a direction, in writing, to pay

money, to furnish supplies, to admit to a building, a place of entertainment, or the like;

as, orders for blankets are large.

➢ SOME POINTS FOR ORDER

1. It must be precise.

2. It must be accurate in all respects.

3. It must state the quantity required and the cost at which it is required. It must state

whether the item is in each or in meters, pairs, kilograms etc.

4. It must indicate the mode of payment.

5. It must indicate the mode of transportation of goods from the seller to the buyer.

6. It must state the time frame within which the goods are required.

7. It must state the exact location where the goods are required.

8. It must state the mode of inspection and acceptance.

9. It must state the type of packing required.

10. It must state whether the goods are to be insured or not before they are

transported.

➢ EXAMPLE OF AN ORDER LETTER

EXCELLENT ENGINEERING & TECHNOLOGY

25-58 Chinar Perk

Vidisha Road, Bhopal- 4203536
Ph. No. 0755-2644344-348
01 Jan 2008
Ref No. 19/pur/02

Mr. R.K. Khanna

Marketing Head
Milan Electronics
New Delhi.
Subject: Order Letter

Dear Sir

Thank you very much for quotation letter No. 25/QUT/234 dated 19 May 2007.

I am glad to inform you that our purchase committee has approved your rates for the
electronic equipment for our language laboratory. As such, we are pleased to place an
order for the following items on the terms and conditions mutually agreed. Please send
the equipment duly insured as agreed upon.

S.No. Item Description Quantity

1. Tutor headsets 02

2. Student headsets 60

3. Capston Motor 20

4. Rewind Motor 20

5. Take up Motor 25

6. Student Recorder 20

7. Stop key buttons 10

8. Mini Lamps 60

Please send the goods by road transport but the packaging should be done properly. The
items should reach before 16 June 2008.

The cheque of advance is enclosed with this order letter.

Remaining 70% of the amount
shall be made after the arrival and inspection of equipment.
Yours faithfully
S.K.Sharma
CEO

➢ CONCLUSION

Apart from the above listed; more details can be added according to the requirement.

Moreover as has been observed, the details contained in this letter are more or less a

repetition of the items included and discussed in the quotation letter, yet a final statement

of all the essential details (with any alterations, if required) is very necessary in order to

ensure the proper execution of the business transaction.