Week 10 Discussion 01: Finding Aids and Access

Strategies
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Week 10 Discussion 01: Finding Aids and Access Strategies
Due: Post your response by end of Day 4, Saturday, November 7, 2020, 11:55
p.m., and reply to at least two of your classmates' posts by end of Day 7, Tuesday,
November 10, 2020, 11:55 p.m..
Value: 10 points
Grading Category: Discussions, 10%

Overview
Largely, our discussion will focus on the comparison of Finding Aids and Access
strategies.

Discussion Prompt

To facilitate this discussion, post a link to a Finding Aid that you feel is of quality
and describe your positive impressions. Answer the following questions:

1. Does the front matter feel professional in its attention to matters of

copyright, collection name, citation requirements, and so on?
2. Do the Series and Subseries hierarchies feel like they reflect the contents
of the collection as described?
3. Is the descriptive language consistent? Is it precise? Is it concise?

Also consider that in today’s world, access probably begins on Google. Hence,
you should consider the process by which Finding Aids (and collections generally)
might most effectively integrate into search strategies of non-archivists or even
people familiar with archives.

Review how to post a response to this discussion.

 
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Re: Week 10 Discussion 01: Finding Aids and Access Strategies

by Meghan Doherty - Sunday, November 8, 2020, 8:36 PM
 
Jessika, what a fascinating collection! And what an equally intriguing history of
creation, ownership, and archival mediation. Upon first glance at the collection’s
title, I readily assumed that the collection comprised Francis Bacon’s personal
library, and in this spirit of misassumption, the Finding Aid’s front matter is
especially important in clarifying a complexity of historical context and content. I
really appreciate your assessment of the Finding Aid, and I agree that both its
abstract and historical note clearly and concisely illuminate the collection’s scope,
content, and context of creation. This seems to be further reflected in the
collection's arrangement and description.

 
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Re: Week 10 Discussion 01: Finding Aids and Access Strategies

by Meghan Doherty - Sunday, November 8, 2020, 7:52 PM
 
Amy, I love that you highlighted the Alfred Hitchcock Papers! I have in fact spent
some extended quality time at the Herrick Library researching this collection—I
was helping to design and manufacture props for the film Hitchcock  (2012), which
dramatizes the production of Psycho. For my specific research aims, it may have
been more convenient to have had the collection arranged by film or project
rather than material type. Yet as you well noted, the collection’s item-level
description greatly facilitated my ease of discovery, access, and use as a non-
archivist. 

I would also note that in revisiting this online Finding Aid, I find AMPAS’s new
“Hierarchy Browser” function to be particularly helpful in scanning the collection’s
Series and Subseries.
 
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Re: Week 10 Discussion 01: Finding Aids and Access Strategies

by Meghan Doherty - Sunday, November 8, 2020, 7:15 PM
 
The American Civil Liberties Union of Massachusetts Records (ACLUM) at the
Massachusetts Historical Society (MHS)

The Finding Aid’s front matter certainly feels professional in its attention to detail,
scope, and clarity. It specifies creator, title, dates, size, call numbers, source,
acquisition information, details of access, preferred citation, and processing and
encoding notes. In addition to providing an abstract, creator history, and
collection description, the Finding Aid also offers an explanation of its
arrangement that details the intentions behind the collection's hierarchies and
chronological groupings. 

I found the Finding Aid’s “Restrictions on Access” alert to be particularly helpful.

The collection’s physical description notes exactly which contents are stored
onsite and offsite. At the very top of the Finding Aid, MHS alerts prospective
researchers that the collection’s offsite materials must be requested a certain
number of days in advance depending on the number of items needed. This alert
includes an online request portal as well as contact information for the MSH
reference desk.

The Series and Subseries hierarchies feel like they reflect the contents of the
collection as described. The records of ACLUM consist of 96 record cartons, 3
document boxes, and 11 oversize boxes, spanning the years of 1920 to 2005. The
records are arranged into three Series: Record Group I (1920-1969), Record Group
II (bulk 1970-1985), and Record Group III (bulk 1985-2000). These Series are
based loosely on the date ranges of the records, the record-keeping practices of
ACLUM, and how and when the records were accessioned by MHS. Record
Groups I and II were formerly arranged and described separately, and as noted in
the Finding Aid, the variations in the arrangement of the three Record Groups
reflect the nature of the records and different styles of arrangement and
description over a 35-year period.

For example, within each chronological Subseries of Record Group I, the file
folders are arranged to reflect ACLUM's hierarchy and organization.
Administrative files are listed first, followed by alphabetical ACLU subject files.
Other Subseries, such as the personal papers of ACLUM members a
第 10 周讨论 01：寻找帮助和获取策略
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第 10 周讨论 01：寻找和获取策略
截止时间：在第 4 天（2020 年 11 月 7 日星期六）晚上 11:55 之前发布您的回复，并在第 7
天（2020 年 11 月 10 日星期二）晚上 11:55 之前回复至少两个同学的帖子。。
数值：10 分
评分类别：讨论，10%
概述
在很大程度上，我们的讨论将集中于比较发现帮助和获得的策略。
讨论提示

为了便于讨论，请发布一个链接，指向你认为有质量的搜索工具，并描述你的积极印象。
回答以下问题：
1.在关注版权、藏品名称、引文要求等问题时，前台是否感到专业？
2.系列和子系列层次结构是否感觉它们反映了所述集合的内容？
3.描述语言是否一致？准确吗？简洁吗？

同时考虑到，在当今世界，访问可能始于谷歌。因此，您应该考虑如何将查找辅助工具
（和一般的藏品）最有效地集成到非档案管理员甚至熟悉档案的人的搜索策略中。
回顾如何发布对此讨论的答复。

https://wellcomelibrary.org/

Wellcome Collection library It is one of the main resources of medical history research in the
world. The library also provides more and more information about the contemporary medical
and biomedical society. The front desk feels very professional. Through the website, you can
search for date range, creator, where to find it, accessibility, collection size and descriptive
abstract. It also mentioned the copyright issue very clearly
Its sequence and subsequence are well defined and can reflect the content of the set. These
collections have different subsets, which are also well labeled and have simple information.
These introductions also reflect the set content described in the summary.
The language of the description is also very consistent throughout the record. The language
used is also very accurate, and clearly explains the history and background of the collection.
In addition, the description language is also very concise, the basic one or two sentence
introduction can know the main content of this collection
是世界上医学史研究的主要资源之一。这个图书馆也提供越来越多的资料收集有关当代医
学和生物医学社会的资料,前台感觉非常专业. 通过网站可以搜索日期范围、创建者、在哪
里找到它、可访问性、收藏规模和描述性摘要。它也很清楚的提及了版权问题.

它的序列和子序列都定义得很好，能反映集合的内容。这些收藏的有不同的子集，这些子
集也都有很好的标签，还有简单的信息介绍。这些介绍也反映了摘要中描述的集合内容。

描述的语言在整个记录中也是非常一致的，语言用的也是很精确的，并清楚地解释了这个
收藏的历史和背景。除此以外,描述语言也是非常简洁的,基本一两句话的简介就可以知道这
个收藏的主要内容.

1 寻找帮助字体的事情感觉很专业。它清楚地显示了收藏的名称，并提供了收藏的首选引
文；但是，它没有广泛地提及版权问题。搜寻辅助工具确实记录了获取的来源和管理使用
和获取的条件。
检索工具提供了一个目录，其中有明确标记的部分，例如摘要信息、传记历史、范围和内
容、排列、管理信息、受控标题和收藏清单。这个集合分为七个系列，这些系列都有很好
的标签，并且每个系列下都有信息。此外，该系列还反映了摘要中描述的集合内容。
描述语言在整个搜寻工具中是一致的。搜寻工具的排列部分提供了有关收集的简明信息。
整体而言，该文件清晰、直接、易懂，这对于公共图书馆藏书极为重要。在特别馆藏主页
的“资源和查找指南”下，我发现整个过程非常简单，相信其他人也会这么做

主题：第 10 周讨论 01：寻找帮助和获取策略

作者：Meghan Doherty-2020 年 11 月 8 日，星期日，晚上 8:36
杰西卡，多吸引人的收藏品！这是一段同样引人入胜的创作史、所有权史和档案调解史。
第一眼看到这本书的书名，我很容易就认为这本书是弗朗西斯·培根的私人藏书室，本着这
种错误假设的精神，在澄清复杂的历史背景和内容方面，《寻找援助》的头条尤为重要。
我真的很感谢你对《寻找帮助》的评价，我同意它的抽象和历史性的注释清楚而简洁地阐
明了该系列的范围、内容和创作背景。这似乎进一步反映在收藏品的安排和描述上。
永久链接|显示家长|回复

主题：第 10 周讨论 01：寻找帮助和获取策略

作者：Meghan Doherty-2020 年 11 月 8 日，星期日，下午 7:52
艾米，我喜欢你突出了阿尔弗雷德·希区柯克的报纸！事实上，我在赫里克图书馆花了很长
时间研究这个收藏——我在帮助设计和制作电影《希区柯克》（2012）的道具，这部电影
戏剧化了《精神病》的制作。就我的具体研究目的而言，按电影或项目而不是材料类型安
排藏品可能会更方便。然而，正如你所注意到的，收藏的物品级描述极大地促进了我作为
非档案管理员的发现、访问和使用。
我还需要注意的是，在重新访问这个在线搜索帮助时，我发现 AMPAS 的新“层次浏览
器”功能在扫描收藏的系列和子系列时特别有用。
永久链接|显示家长|回复
主题：第 10 周讨论 01：寻找艾滋病和获取策略
作者：Meghan Doherty-2020 年 11 月 8 日，星期日，下午 7:15
马萨诸塞州历史学会的美国公民自由联盟记录（ACLUM）
在细节、范围和清晰性上，寻找辅助工具的首要任务无疑让人感到专业。它指定创建者、
标题、日期、大小、呼叫号码、来源、获取信息、访问详细信息、首选引文以及处理和编
码注释。除了提供一个抽象的、创造者的历史和收藏的描述之外，这个查找工具还提供了
一个对其排列的解释，详细说明了藏品的层次结构和时间分组背后的意图。
我发现搜寻工具的“限制进入”警报特别有用。该系列的物理描述准确地记录了哪些内容
存储在现场和场外。在寻找帮助的最上面，MHS 提醒未来的研究人员，必须根据所需物品
的数量，提前一定的天数申请收集的场外材料。此警报包括一个在线请求门户以及 MSH
咨询台的联系信息。
Series 和 Subseries 层次结构感觉它们反映了所描述的集合的内容。ACLUM 记录由 96 个记
录盒、3 个文件盒和 11 个超大盒组成，时间跨度为 1920 年至 2005 年。这些记录分为三个
系 列 ： 记 录 组 I （ 1920-1969 ） 、 记 录 组 II （ bulk 1970-1985 ） 和 记 录 组 III （ bulk 1985-
2000）。这些系列是松散地基于 da 这些系列大致基于记录的日期范围、ACLUM 的记录保
存实践以及 MHS 如何和何时访问这些记录。第一组和第二组记录以前是分开排列和描述
的，如检索工具中所述，这三组记录的排列变化反映了 35 年来记录的性质和不同的排列和
描述风格。
例如，在记录组 I 的每个按时间顺序排列的子序列中，文件文件夹的排列反映了 ACLUM
的层次结构和组织结构。首先列出管理文件，然后按字母顺序排列 ACLU 主题文件。其他
子系列，如 ACLUM 成员的个人论文 a