Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

ALI HAMZA KHALID

BBHM-F18-375

Project Scope Statement

(ZAHID SADIQ COTTON GINNERS)

(Project Manager: MIRZA FARHAN BAIG)

(Assistant Project Manager: ALI HAMZA KHALID)

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 Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

Project Scope
Scope Description:
In this project we focus on preparing well processed cotton. We store the cooton in inverntery
until we have a good rate in market. We also prepare banola for several products. We also know
about the labor management and supplier relationship to ensure the supplies on time.
 Prepare a better and well-organized system for preparing a processed cotton.
 Make a good relationship with the local farmers and raw cotton suppliers.
 Prepare a supplier relation management strategy to ensure the in-time supply of all
materials.

Acceptance Criteria for the Project Objectives

 Developing better organized system will helps them for time management.
 Vendors turnover rate is balanced in peak and off-peak season.
 The designed system helps them to buy their raw material beforehand so that production
does not stop in middle.
 The suppliers prioritize their company and deliver raw material on time.

Project Deliverables
 Project plan is documented and approved by the client
o The project plan must include the following components
 Project Charter
 Project scope statement
 Project WBS
 Project Schedule
 Project risk plan
 Project communication plan
 Project quality management plan
 Project procurement plan
 Project stakeholder management plan

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 Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

 Initial meeting was held on 10/10/2021 in which all the objectives and deliverables were
discussed.
 Collected data by 2/11/2021
o Data will be collected through the means of survey, interviews and observation.
o Client must provide required documents.
 The collected data is analyzed by 2/12/2021
 By 20/12/2020 a system will be designed and developed.
 System will be proposed to the client by 02/01/2022.
 Initial testing will be held in this stage.
 Implementation of given system by 02/02/2022
 We will facilitate our client in this process
 Closing of project 02/03/2022
 All the documents and deliverables will be headed over to the client.

Exclusions
 Budgeting will not be included in the scope
 Other internal or external matter other than that are mentioned above will not be included
in the scope.

Change Management Plan: Change Control Process

Scope will be managed monitored and controlled by means of Work Breakdown Structure
created for this project which is hierarchal representation of all activates required in order to
meet the project objectives, deliverables and performance requirements. Any changes required,
whether externally initiated by the client, or internally initiated by the project team will require a
change order to be completed. Once the change order is submitted, the change order will be
locked in the change controlled log and the project manager and change control board will be
responsible to review, approve. Reject or defer any order. For any change order that is accepted,
the project team must determine its impact to the overall project schedule, performance
requirement and risks.

Change Control Board

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 Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

The change control board is responsible for reviewing any Change Orders raised during the
course of the project. Below is the list of Change Control Board members and their authority to
approve or reject Change Orders.

Change Control Board Authority

Member

Project Manager Create, review, approve, reject or defer any Change

Order

Project Sponsor Create, review, approve, reject or defer any Change

Order

Assistant Project Managers Create, review, approve, reject or defer any Change
Order

Project external Stakeholders Create review change orders

and Suppliers

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 Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

Appendix A – Change Order Form

The following document will be used as a Change Order for any required changes to the project.

Project Name: Date:

Project Manager:

Person Requesting the Change:

Requester Email: Requester Phone:

Description of Proposed Change:

Reason for Proposed Change:

Impact if Change is not made:

To be completed by the Change Control Board & Project Manager

Change Order #: Review Date:

Analysis Required? Yes or no

Analysis Estimate:

Analysis Findings:

Change Status: Approved Rejected Deferred

Approvals:

Project Manager

Change Control Board

Project Impact:

Scope

Schedule

Budget

Risks

Comments:

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 Project Scope Statement: (ZAHID SADIQ COTTON GINNERS)

Version Control

Document Approval Date Modified Section, Page(s)and Text Revised

Version # By

1.0 31-12-2021 Ali hamza This scope is approved by sponsor.

Khalid

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