Name: CHUI Hoi Kei, Janice

Nationality: Hong Kong Chinese

Email address: chuihoikei@gmail.com

Mobile number: 852 6010 1894

Employment History

Sep 2018 – Dec 2019

Pitch and research assistant - Shearman & Sterling

Duties:

Report to Marketing and Business Development Manager; working with a team of 8 around
the offices in Asia, including Beijing, Hong Kong, Shanghai, Singapore, Seoul and Tokyo.

Marketing collateral

 Assisting the BD Managers with end to end project management of proposals

 Updating and maintaining pitch-related infrastructure, including Asia entries into the
experience management system, opportunity trackers and other databases.

 Assisting in the efficient preparation of proposals, capability statements, RFP

responses, credentials and other marketing materials in English and Chinese
focusing on investment funds and M&A practice

 Bid library

◦ Ensuring essential “off the shelf” content in the bid library (brochure, standard bid
text and descriptions, biographies, deal lists, accolades and template) are kept up
to date in English and Chinese

◦ Liaising with the team members and lawyers to capture relevant content for the
bid library

 Assisting with tracking, analysis and reporting of pitch activity

 Research – conducting client, practice, industry sector, competitor and other

marketing research in preparation for pitches or proposals, client and prospect
meetings and others business development initiatives

Events

 Supporting in-house seminars and conferences sponsorships, such as drafting

invites, gifts management

 Liaising with other team members on pre/post event postings on social media

Aug 2017 – Sep 2018

Marketing assistant - Maples and Calder (Hong Kong) LLP

Duties:

General marketing support

  Report to Asia Senior Marketing Manager

 Support to Asia Marketing team of 4, including Hong Kong and Singapore offices

 General marketing administration duties including processing invoices, database

management, managing marketing material inventory and distribution

 Assist with the production and distribution of the firm's client updates, brochures,
newsletters, and other marketing material to be in line with the firm's brand guidelines

Events

 Support the planning and coordination for all events, such as conference
sponsorships (AIMA Conference, Airfinance Conference), seminars (Maples Insights,
and client trainings), corporate hospitality (anniversary cocktail reception) and
executive dinners

Business development

 Prepare reports for lawyers' marketing trips and database analysis

 Create first draft pitches by compiling and formatting data from internal database and
external sources as necessary into pitch templates

Jan 2015 - Sep 2016

Marketing & business development assistant - Simmons & Simmons

Duties:

General marketing support

 Report to Regional Head of Marketing and Business Development team

 Support to Asia BD team (Hong Kong as the regional office, Singapore, Shanghai,
Beijing and Tokyo). Key stakeholders: overseas corporate lawyers and administration
officers, marketing and events suppliers and vendors.

 Update marketing materials, send to document production team to convert into in-
house styling, such as factsheets, brochures and presentation slides

 Assist with London website team with corporate website administration for Asia team

 Coordinate with London team for new joining or leaving fee-earners, such as
corporate photo, CV, importing client contacts to database - InterAction

 Create and update BD team document for internal record

Events

 Provide logistics support to marketing events & activities, including coordinate and
manage in-house client seminar and off-site corporate hospitality and related
marketing events, research suitable venue, create marketing list, budget preparation,
F&B arrangement

 Post-event follow up: prepare thank you email to clients; collect, summarize &
analyze clients feedback; marketing report preparation, etc.

 Manage marketing database with London data quality team to ensure it’s update and
accurate
  Corporate gift administration, including vendor sourcing, select and propose corporate
gift for management’s review, distribution of gifts to overseas offices

 Manage corporate sponsorship for conferences, such as awards conference or dinner

and other annual summit, as well as on-site support to conferences

Pitching

 Preparation - research and put together useful information, such as lawyers’ CV,
recent experiences of the firm, etc

 Format and finalize document

Directory Submission

 Draft submission document

Oct 2013 – Jan 2015

Project Assistant

Re:Sources Asia Pacific - Publicis Groupe

Duties:

 Provide administrative support to Regional CIO (Chief Information Officer), such as

diary management, business expense claim, travel arrangement, etc. Assist CIO in
coordinating with internal project teams in rolling out over 30 key IT projects.

 Manage internal projects and meeting schedules of the management team as well as
the vendors to ensure its alignment with Regional CIO and regional project team’s.

 Assist the Regional Project Administration Team to monitor & update the company’s
online database management platform (ie SharePoint 2010 and Project Server 2013);
prepare project status update reporting, etc.

 Create and translate SharePoint documents and user guideline.

Sep 2011 – Jan 2013

Receptionist

Sheng Yuan Holdings Limited

Duties:

• Perform receptionist and administrative duties

Education Attainment

June 2013 French Course of Cours de Civilisation Française de la Sorbonne, Paris, France

2011 Associate Degree in Translation and Interpretation in Community College of City

University

2007 Pre-Associate Degree in Community College of City University

2006 Delia Memorial School (Tai Koo) – Complication of High School

2004 Hotung Secondary School - HKCEE

Language Skills

Language spoken : Native Cantonese; Excellent English and Mandarin

Language written : Chinese and English