Welcome to Communication Plan
© 2014 - 2016 ProMablocks. All rights reserved.
What is this document about?
With this document you can plan different types of
communication within your project.
When and how should I use this document?
If your project involves many persons or groups divided
over different locations or time zones, it is advisable to
create and maintain a communication plan. This will
give a clear view over what should be communicated,
who should transmit this information, and when and
how it should be send. You can start defining the
communication plan once the stakeholders (and their
needs) are identified, which is normally in an early stage
of the project.
On the Communication plan sheet, you can define the
different types of communication that should take place
during your project. In order not to overload the
information on this sheet, you can assign a
communication code to each type of communication.
These codes allow you classify communication types by
defining various characteristics related to its status and
importance. These codes can be defined on the
Communication codes sheet.
See comments on spread sheet cells for more specific
and detailed help.
Terms of use
You may use this template provided that:
1. you respect and retain all copyright,
trademark and propriety notices.
2. you do not create any derivative works
from this template.
3. you do not commercially exploit any
content or any part of this template.
4. you accept that this template is used at
your own discretion and risk.
5. you understand that no one else but you
control the access to this template and its
content.
ProMablocks reserves all rights not
expressly granted in this template.
ProMablocks will not be liable for any
damages or injuries that result from the use
of any part of this template.
The wedding of John and Lisa
In order to make it easier to
understand, you can find example
entries in certain parts of this
document. These example entries
always relate to the wedding of John
and Lisa (considered as a project).
Hopefully, these examples give you a
quick insight and help you to get
started. Once understood, you can
delete these example entries of
course.
Inserting rows
On a sheet that does not contain any fo
Just right click on a selected row and ch
On a sheet that contains columns with
possible, since formulas are hidden an

What else should I know?
The colour legend on the Communication codes sheet is
as follows:
Background colours indicating the status of a
communication code.
When typing text into a cell, hitting "enter" will not take
you to a new line (but to the next cell). Starting on a
new line within a cell, can be achieved by combining
"alt" and "enter".
You can introduce a maximum of 200 entries.
Inserting rows
On a sheet that does not contain any fo
Just right click on a selected row and ch
On a sheet that contains columns with
possible, since formulas are hidden an
want to add a new line somewhere with
► On the row where you want to inse
Since you can not include formulas wh
data adjacent to columns with formulas
► Remove the data in the row where y
Inserting columns
Columns can be inserted anywhere, by
an inserted column will take the same c
your new column, this means that you w
Do not cut and paste
It is strongly recommended not to cut
data and pasting it somewhere else, ca
embedded in this document. Instead,
afterwards.
 ProMablocks 1.1

n Plan

use Automatic content

use this template provided that: In most cases, the user will introduce data into this document. But
respect and retain all copyright, in some columns, data is filled in automatically based on what the
k and propriety notices.
o not create any derivative works user introduced in other fields. The columns in which data is
template. automatically created (by formulas), can be recognized by dark red
do not commercially exploit any column headers. This is illustrated in the following example, in
or any part of this template. which the Name column is filled in automatically:
ccept that this template is used at
discretion and risk.
nderstand that no one else but you
he access to this template and its

ocks reserves all rights not

granted in this template.
ocks will not be liable for any
or injuries that result from the use
rt of this template.
Ratings
The following ratings classify this document in various ways.

Level of required expertise 

This rating indicates the level of project management expertise that
is needed for working with this document.

dding of John and Lisa Level of freedom to change things 

er to make it easier to
and, you can find example
in certain parts of this
nt. These example entries
relate to the wedding of John
a (considered as a project).
ly, these examples give you a
nsight and help you to get
Once understood, you can
these example entries of
This rating indicates the level of freedom that a user has, to change
aspects related to the configuration or functioning of this
document.
Access to this document
Once downloaded from the ProMablocks website, the user is in
complete control over the access to this document. The content of
this document is not online, unless the user puts it there.
ProMablocks does not have access to the content of this document,
once downloaded from its website.

g rows
eet that does not contain any formulas (absence of dark red column headers), inserting a new row is easy.
t click on a selected row and choose insert.
eet that contains columns with formulas (presence of dark red column headers), inserting a new row is not
, since formulas are hidden and blocked from access. Nevertheless, you can follow the next steps if you
g rows
eet that does not contain any formulas (absence of dark red column headers), inserting a new row is easy.
t click on a selected row and choose insert.

eet that contains columns with formulas (presence of dark red column headers), inserting a new row is not
, since formulas are hidden and blocked from access. Nevertheless, you can follow the next steps if you
add a new line somewhere within an existing block of data:
he row where you want to insert a new line, select the existing data and copy it (not cut) one row lower.
u can not include formulas when you select data, you will have to repeat this step for the each block of
acent to columns with formulas.
ove the data in the row where your new line will be. Or just overwrite the data in this row.
g columns
s can be inserted anywhere, by a right clicking on a selected column and choosing insert. Keep in mind that
ted column will take the same characteristics of the column that precedes its. Depending on the content of
w column, this means that you will have to carefully choose where to insert it.

cut and paste

ngly recommended not to cut and paste any data, when editing the contents of this document. Cutting
d pasting it somewhere else, can seriously damage the correct functioning of formulas and other features
ed in this document. Instead, you can use the copy and paste option and delete any unwanted data
rds.
 © 2014 - 2016 ProMablocks. All rights reserved.

Communication Plan - Communication plan

Sender Receiver
Maria Guests
Maria Print shop
Brenda Town hall
Mark Catering company
Maria, Brenda, Mark Maria, Brenda, Mark
. All rights reserved.

Contents
Invitation to the wedding of John and Lisa.
Any topics related to wedding cards.
Any topics related to ceremony at town hall.
Any topics related to catering at reception.
Short infos about any aspects of the wedding.
Frequency Communication code Language
Once E1
E2
1x per week E2
1x per week E2
Various times per day I2
 © 2014 - 2016 ProMablocks. All rights reserved.

Communication Plan - Communication codes

Communication code Properties
E1 External
Formal
Written

E2 External
Formal
Verbal

I1 Internal
Informal
Written

I2 Internal
Informal
Verbal
014 - 2016 ProMablocks. All rights reserved.

n codes
Medium Quality control Level of detail
Letter Yes High
E-mail
Meeting with minutes

In person No Medium
Phone

E-mail No High
Meeting with minutes
Database
Presentation

In person No Low
Phone
Instant messaging
Storage Status
≥ 2 years Red

Yellow

≥ 1 year Yellow

Green