The UK's European university

BRUSSELS
POSTGRADUATE
TAUGHT
PROGRAMMES /
European university

BRUSSELS
POSTGRADUATE
TAUGHT PROGRAMMES
STUDENT HANDBOOK
2017 - 2018

BRUSSELS
POSTGRADUATE
14/08/2017 Version 2

TAUGHT PROGRAMMES
/ STUDENT HANDBOOK
 ACADEMIC DIRECTOR’S
WELCOME

Dear incoming MA and LLM students,

I'm delighted to welcome you here to Brussels and the Brussels School of
International Studies. You will learn and grow this year in many different
ways. It will be a challenging time and a busy time -- and you'll enjoy (nearly)
every minute! My colleagues and I always look forward to meeting and
getting to know the incoming students and we will enjoy the year along with
you.
This handbook covers what you need to know procedurally or in the case of a
question or concern arising. This should be the first place you look for the
answer to a question; it will either have the answer or it will direct you to the
right person, the right form or the right email address. I am of course also
always available for questions as well - especially those that don't seem to
have any answer otherwise!
Again, a warm welcome and my very best wishes for the upcoming academic
year.

Dr. Amanda Klekowski von Koppenfels

Academic Director, BSIS

This handbook should be read in conjunction with the

Graduate School Postgraduate Taught Masters Student Handbook 2017/18

University of Kent Student Handbook

You can also check the Centre’s website for information:

https://www.kent.ac.uk/brussels/index.html

v.2 Page | 1
 CONTENTS

Who is who? ............................................................................................. 4

Academic staff................................................................................................ 4
Professional Services .................................................................................... 5
Communication .............................................................................................. 5
Email Etiquette ............................................................................................... 5
Calendar and Term Dates ....................................................................... 6
MA and LLM Programmes ..................................................................... 7
Programme Stages......................................................................................... 7
Streams ........................................................................................................... 7
Module selection ............................................................................................ 8
Timetable ........................................................................................................ 8
Seminar Allocation ......................................................................................... 8
Choosing Secondary Specialisation ............................................................. 9
Part-time Study ............................................................................................... 9
Split-Site ......................................................................................................... 9
Two Capitals Exchange ................................................................................. 9
Changes of Study .................................................................................. 10
Change of Programme/Course .................................................................... 10
Change of Attendance ................................................................................. 10
Intermission .................................................................................................. 10
Choices and change of study deadlines..................................................... 11
Coursework and Dissertation Submission .......................................... 12
Coursework Dates ........................................................................................ 12
Coursework Submission ............................................................................. 12
Dissertation Dates ........................................................................................ 12
Dissertation Submission ............................................................................. 13
Late Submissions......................................................................................... 13
Marks, Marking and Feedback..................................................................... 13
Examinations ................................................................................................ 14
Concessions and Appeals .................................................................... 15
Complaints.................................................................................................... 15
Appeals ......................................................................................................... 15
Concessions ................................................................................................. 15
Saving Work Safely ...................................................................................... 16
Academic Information ........................................................................... 17
Syllabi ........................................................................................................... 17
Word Limits .................................................................................................. 17
Guidance on Writing Essays ....................................................................... 17
Ethics Review ............................................................................................... 17
Assessment Criteria..................................................................................... 18
Plagiarism ..................................................................................................... 18
Academic Discipline .................................................................................... 18
Guidance on Dissertation Proposals and Supervision.............................. 19
Guidance on Dissertations .......................................................................... 19

v.2 Page | 2
Accessing Online Services ................................................................... 20
Student Data System ................................................................................... 20
Moodle and Readings .................................................................................. 20
Required Textbooks ..................................................................................... 20
e-Library Resources ............................................................................... 21
E-Resources ................................................................................................. 21
Physical Collections .................................................................................... 21
Document Delivery ....................................................................................... 21
Need more help? .......................................................................................... 22
Referencing Style Guides ............................................................................ 22
End of Studies ....................................................................................... 23
Congregation ................................................................................................ 23
Transcripts.................................................................................................... 23
Student Voice ......................................................................................... 24
Module evaluation ........................................................................................ 24
Joint Council ................................................................................................ 24
BSIS Graduate Student Union ..................................................................... 24
Student led initiatives ............................................................................ 25
Internships .................................................................................................... 25
International Dinner ..................................................................................... 25
BSIS Journal ................................................................................................. 25
International Conference ............................................................................. 25
Foreign Loans......................................................................................... 26
Student Support ..................................................................................... 27
BSIS Academic and Administrative support .............................................. 27
Disability Support......................................................................................... 27
Wellbeing ...................................................................................................... 28
Student Learning Advisory Service (SLAS) ............................................... 28
Equal opportunities: .................................................................................... 29
Harassment and Bullying ............................................................................ 29
Living in Belgium ................................................................................... 30
Health Insurance .......................................................................................... 30
Tax Guidance................................................................................................ 30
Proof of Registration.................................................................................... 30
Office and Facilities ............................................................................... 31
Opening Hours ............................................................................................. 31
Building Access ........................................................................................... 31
Study Space.................................................................................................. 31
Telephones ................................................................................................... 31
Computers and Wifi ..................................................................................... 31
Printers ......................................................................................................... 31
Maps .............................................................................................................. 32
Deliveries ...................................................................................................... 32
Parking .......................................................................................................... 32
Health and Safety ......................................................................................... 32
Recycling ...................................................................................................... 32

v.2 Page | 3
 WHO IS WHO?

Your first contact for most academic enquiries should be your module convenors or tutor while the Student
Records Administrator is available to help with all administrative issues.

Academic staff

Academic Director Dr Amanda Klekowski von A.K.Von-

Koppenfels Koppenfels@kent.ac.uk

Director of Graduate Studies – Dr Yvan Guichaoua Y.Guichaoua@kent.ac.uk

Taught

Director of Graduate Studies – Dr Bojan Savić B.Savic@kent.ac.uk

Research

Director of Law Prof Harm Schepel H.J.C.Schepel@kent.ac.uk

Director of Research Dr Maria Mälksoo M.Malksoo@kent.ac.uk

Dean for Europe Prof Jeremy Carrette J.R.Carrette@kent.ac.uk

Programme Convenors

MA EU External Relations Dr Bojan Savić B.Savic@kent.ac.uk

LLM Human Rights Law Prof Yutaka Arai Y.Arai@kent.ac.uk

MA International Conflict and Dr Maria Mälksoo M.Malksoo@kent.ac.uk

Security

MA International Development Dr Yvan Guichaoua Y.Guichaoua@kent.ac.uk

LLM International Law Prof Yutaka Arai Y.Arai@kent.ac.uk

MA International Migration Dr Amanda Klekowski von A.K.Von-

Koppenfels@kent.ac.uk
Koppenfels

MA International Political Economy Dr Albena Azmanova A.Azmanova@kent.ac.uk

MA International Relations Dr Bojan Savić B.Savic@kent.ac.uk

MA Political Strategy and Dr Albena Azmanova A.Azmanova@kent.ac.uk

Communication

v.2 Page | 4
Professional Services

Head of European Administration Alastair Ross A.C.G.Ross@kent.ac.uk

Brussels Centre Administration Helena Torres H.M.Torres@kent.ac.uk

Manager

Main Office Contact 02 641 1721 bsis@kent.ac.uk

Resources and Facilities Kimberley Attard-Owen ukbfacilities@kent.ac.uk

Finance Kristien De Meerleer ukbfinance@kent.ac.uk

Student Records Sarah Konaté ukboffice@kent.ac.uk

Events and Research Support Tania Durt bsis@kent.ac.uk

Recruitment and Admissions Michael Sewell ukbapplications@kent.ac.uk

Foreign Loans Joanna Beck forloans@kent.ac.uk

Communication
All communication with students will be via their Kent email address. Staff may also use the “Current
Students” Facebook page and the News stream on the website.
All BSIS staff and students are members of the BSIS List (bsis-[year]) which is designed as a means of
cross centre communication as well as the “ukb-conference” and “ukb-jobs” mailing lists.

• The ukb-conference list enables staff and students to inform each other about conferences,
research and conference papers. ukb-conference@kent.ac.uk
• The ukb-jobs list allows staff and students to post information regarding jobs and internships
both within Brussels and elsewhere. Alumni are encouraged to subscribe. To prevent spam
only subscribers can post. ukb-jobs@kent.ac.uk
All students are automatically added to each listserve following registration. To unsubscribe please
email sympa@kent.ac.uk with the following text “unsubscribe [name of list]” in the subject line.
To keep themselves informed about BSIS activities students are invited to follow us on Facebook and
Twitter.

Email Etiquette
The way in which you communicate and present yourself is important. How you choose to interact conveys
your level of seriousness and professionalism. Here are a few basic tips that you should follow when
emailing at Kent:
1) Always use your @kent.ac.uk email address
2) Choose an informative subject line
3) Begin your email by using professional salutation, and end your email with a closing and your
signature.
4) Be clear and concise.
5) Use correct spelling and proper grammar.
6) Think twice before clicking 'reply all.'

v.2 Page | 5
 CALENDAR AND TERM DATES

Academic Year 18 September 2017 – 16 September 2018

The academic year is split into terms during which the student is expected to engage with study. The length
and pattern of the terms depend on the type of programme the student is following. The period between
each of the terms is a vacation period. The University will be closed over the Christmas period.
The year is divided into terms and the terms into weeks. A Masters student at Kent will be taught for a total
of 24 weeks per year. Week 1 to 12 in the September (or autumn) term and 12 to 24 in the January (or
spring) term.
September Term: 25 September 2017 - 15 December 2017
• 6 October 2017 – PGT Board of Examiners - Final Board for students graduating in November 17
• 1 November 2017: All Saints Day (Public Holiday)
• 11 November 2017: Armistice Day (Public Holiday)
• 25 December 2017: Christmas Day (Public Holiday)
Winter Vacation takes place from 15 December 2017 until 15 January 2018
• University closed from 25 December 2017 to 3 January 2018
January Term: 15 January 2018 – 29 March 2018
• 15 - 19 January 2018 – PGT Exam Revision Week
• 22 - 26 January 2018 – PGT Exam Week
• 1 March 2018 – PGT Board of Examiners – Progression (to dissertation) Board
• 2 April 2018 - Easter Monday (Public Holiday)
• 1 May 2018 - Labour Day (Public Holiday)
• 10 May 2018 – Ascension Day (Public Holiday)
Spring Vacation takes place from 6 April 2018 until 7 May 2018
May Term: 7 May 2018 – 15 June 2018
• 20 May 2018 – Pentecost Monday (Public Holiday)
• 14- 18 May 2018 – PGT Exam Revision Week
• 21 - 25 May 2018 – PGT Exam Week
• 11 June 2018- 15 June 2018 PGR reviews
• 22 June 2018 – PGT Board of Examiners - Progression Board for September 2017 students and
Final Board for January 2018 students
• 21 July 2018 – Belgian National Day (Public Holiday)
• 15 August 2018– Assumption of Mary (Public Holiday)
• 5 October 2018 – PGT Board of Examiners - Final Board for September 2017 students.

v.2 Page | 6
 MA AND LLM PROGRAMMES

The list of programmes and specialisations can be found at the following link:
http://www.kent.ac.uk/brussels/studying/index.html

Programme Stages
All MA and LLM programmes are offered in either the Standard (90 ECTS) or Extended (120 ECTS)
variants and are divided into two Stages. Stage 1 consists of six (or nine is taking the Extended variant)
taught modules whilst Stage 2 consists of a Dissertation. Each module is worth 10 ECTS; the
Dissertation is worth 30 ECTS.

Streams
Students may take their programme with or without a secondary specialisation. Full explanation here
https://www.kent.ac.uk/brussels/studying/programmes/options.html as well on each programme page.
Example:
MA Primary Specialisation only (eg: MA in International Relations)

Standard Extended

3 modules from stream, including compulsory 4 modules from stream, including compulsory

3 further modules from catalogue 5 further modules from catalogue

Dissertation Dissertation

MA with Secondary Specialisation (eg: MA in International Relations with International Conflict and
Security)

Standard Extended

3 modules from first specialisation, including 4 modules from first specialisation, including
compulsory compulsory

2 modules from secondary specialisation, 3 modules from secondary specialisation,

including at least one compulsory including at least one compulsory

1 further module from catalogue 2 further modules from catalogue

Dissertation in first specialisation Dissertation in first specialisation

Additionally:
- MA students on Standard programmes may not take more than three law modules and those on
extended programmes may not take more than four law modules.
- LLM students on Standard programmes must take a minimum of four law modules and those on
extended programmes must take a minimum of five law modules.
- Students may not be registered on more than 3 modules per term (full time) or 1 or 2 modules (part
time).

v.2 Page | 7
Module selection
Students choose their modules using the online Module Selection Form and are encouraged to
complete this as soon as they are sure of which modules they wish to take. The latest date for
completing the module selection form are:

• 12h00 on Fri 22 Sep 2017 for those starting in September 2017

• 12h00 on Fri 12 Jan 2018 for those starting in January 2018
Please read the instructions carefully and choose the required amount of modules before confirming-
you must select modules for the full period of your study. Make sure you have consulted your
programme convenor, as well as the module choice form guide.
http://www.kent.ac.uk/brussels/handbook/moduleguide.pdf

Please remember that it is your responsibility to ensure that you are registered on the correct
modules for your programme.
Returning students
When returning for your 2nd or 3rd term, you may want to change some of the modules you have
already chosen. Please refer to the BSIS website for information about programmes. Please send your
module selection (code & title) by email to ukboffice@kent.ac.uk. The deadline for module choices is
the end of the first week of term.
Changing modules
From the start of the second week of term, students who wish to switch a module will need to fill out a
Module Change Form (http://www.kent.ac.uk/brussels/handbook/modchange.doc) after discussing the
change with both module convenors. Students should take care that their module selection meets the
requirements of their degree programme.

Timetable
The timetable for each of the two teaching terms is available online at
https://www.kent.ac.uk/brussels/studying/term/lecture-schedule.html

Once registered students have chosen their modules, personalised electronic timetables are available
via the Student Guide homepage www.kent.ac.uk/student

If you are unable to view your personal timetable online please contact ukbfacilities@kent.ac.uk, in the
meantime use the online lecture schedule to attend lessons.

Any anomalies on your personal electronic timetables should be reported to ukbfacilities@kent.ac.uk

Seminar Allocation
Students will be allocated to seminars automatically following module registration. Those who wish to
change seminar groups for personal reasons should negotiate an exchange with a fellow student and
then notify bsis@kent.ac.uk
To allow for the allocation, the first seminars will take place in the second week of term (Week 2 in the
autumn and Week 14 in the spring).

Please contact ukbfacilities@kent.ac.uk with your seminar group number and kent login and the
seminar group number and kent login of the student you are switching with so that this can be reflected
on both personal electronic timetables.

v.2 Page | 8
Choosing Secondary Specialisation
During their last taught term, the students will be asked to confirm their programme title and
specialisation by completing the following form and return it to ukboffice@kent.ac.uk
http://www.kent.ac.uk/brussels/handbook/secondary.docx

Part-time Study
All of our standard one year programmes are available as a part-time option. Students wishing to study
part-time will take three modules in the first academic year and will take three additional modules in the
second academic year as well as complete a dissertation. Students should therefore expect to take one
module minimum or two modules per term maximum; this equates to 2-4 contact hours per week during
term time. Part-time study is only available to EU/EEA passport holders or those with a right to remain
in Belgium.

Split-Site
The split-site variant of a programme enables students to complete their programme across two
university sites; Canterbury and Brussels. Students on the Standard programme wishing to spend their
second term in Canterbury or on the Extended programme wishing to spend either one or two terms in
Canterbury should email ukboffice@kent.ac.uk in the first instance. Having met with their programme
convenor they should then submit a complete Split Site Application Form to ukboffice@kent.ac.uk.

Two Capitals Exchange

The University of Kent's Two Capitals exchange gives students a unique opportunity to learn about
international affairs in a global context. Students spend one year at the Brussels School of International
Studies before moving to another global capital to broaden their understanding of international studies
and obtaining two master’s degrees in the process.

Please consult https://www.kent.ac.uk/brussels/studying/twocapitals/index.html

If you are interested in the Two Capitals, please email ukbapplications@kent.ac.uk for more information

v.2 Page | 9
 CHANGES OF STUDY

Change of Programme/Course
If students wish to change their programme of study they should in the first instance discuss this with
the Student Records Administrator to ensure that they have taken or are taking the correct modules to
be able to effect such a change.

They should then discuss this with the convenor of the programme to which they wish to change. Finally
they should make their request in writing to the BSIS Office by submitting a Change of
Programme/Course form.

Students will normally be informed of the outcome of the request within one working week. Students will
normally be informed of the outcome of the request within one working week.

Change of Attendance
Full time to Part time
If students wish to change their mode of attendance from full-time to part-time or vice-versa they should
in the first instance discuss this with the Student Records Administrator to ensure that the understand
the full implications of such a change.

They should then make their request in writing to the BSIS Office by submitting a Change of Attendance
form. Students will normally be informed of the outcome of the request within one working week. Part-
time study is only available to EU/EEA passport holders or those with a right to remain in Belgium.

Standard to extended or extended to standard

If students wish to change their mode of study from the extended programme to the standard
programme, or vice-versa, again they should consult the Student Records Administrator and then
submit a Change in mode of study form.

The deadline for attendance change is the last day of the first term.

Intermission
Students that wish to intermit their studies should discuss the ramifications of such a decision with the
administrative office and their tutor. They should then submit an Intermission form to the BSIS Office.
This form is then sent, with comments from the student's tutor, to the Dean of Social Sciences for final
approval. Students should hear within two weeks whether their request has been successful.

v.2 Page | 10
Choices and change of study deadlines

Deadlines for changes in your Deadline to return complete information of change to UKBOffice
programme
By email to By completing the relevant form
(all the information required is
ukboffice@kent.ac.uk
sent to UKBOFFICE)
New Returning New Students Returning
students students students

Initial modules choice (Google 22/09/2017 N/A

Form)

Changing module (before the 29/09/2017

start of term)

Changing a module (not 14/10/2017

audited )

Changing a module (audited) 15/12/2017

Changing main programme of 29/09/17 05/04/2018 15/12/2017

study

Changing from standard to 19/01/2018 29/09/2017

extended and extended to
standard

Changing to Part-time (EU 15/12/2017

students)

Choosing specialisation (last 6/10/2017

taught term)

Split site Standard:

29/09/2017 Extended:29/09/
Extended: 2017
15/12/2017
Two Capitals
15/12/2017

v.2 Page | 11
 COURSEWORK AND
DISSERTATION SUBMISSION

Coursework Dates

September Term modules and FDR workshop papers: 9 January 2017 at 12 noon
(Brussels time)
January Term modules and FDR workshop papers: 7 May 2018 at 12 noon (Brussels time)

Coursework Submission
Please note that these are the general submission dates however some modules may have more than
one coursework submission or earlier deadlines. Please consult the syllabus for further details.
For ALL modules, one electronic copy is required to be submitted on Moodle (http://moodle.kent.ac.uk)
by the deadline. Please note that all coursework will be analysed using plagiarism software.
To complete the submission, please go to the module concerned, click on 'Assignments' and follow
the instructions detailed for each piece of work. www.kent.ac.uk/brussels/handbook/upload.pdf

Note that by uploading your work you agree with the statements on Plagiarism and Word Length. In the
event of a problem a copy of the coursework may to be emailed to ukboffice@kent.ac.uk together with
an explanation. Students should note that the deadline shown in Moodle may appear to be different
depending on the time zone in which they are located.

Dissertation Dates
January 2017 Students

• Draft Dissertation Proposals - 12:00 on Monday 2 October 2017

• Dissertation Proposals – 12:00 on Friday 24 November 2017
• Dissertation submitted - All students - 12h00 on Thursday 22 March 2018
September 2017 Students

• Draft Dissertation Proposals - All students – 12:00 on Wednesday 24 January 2018

• Dissertation Proposals - All students – 12:00 on Friday 16 March 2018
• Formal dissertation supervision ends - Politics students – Friday 15 June 2018
• Dissertation submitted - Politics students – 12:00 on Friday 3 August 2018
• Dissertation submitted - Law students - 12:00 on Friday 24 August 2018

Dates for January 2018 students are to be confirmed.

v.2 Page | 12
Dissertation Submission
Candidates should submit one electronic copy of their dissertation via Moodle
(http://moodle.kent.ac.uk). To complete this process please go to the Fundamentals, Dissertation and
Research module and click on the Assignment and follow the instructions online. Further details:
www.kent.ac.uk/brussels/handbook/upload.pdf
Candidates must also complete and submit TWO bound copies of their dissertation to the BSIS Office
by the deadline. If mailed, they must be sent by courier, not via the national postal service, postmarked
by the deadline and arrive no later than 5 working days after the deadline, together with a Notice of
Submission Form and an Access Form. http://www.kent.ac.uk/brussels/handbook/submitdiss.pdf
http://www.kent.ac.uk/brussels/handbook/accessdiss.pdf
The electronic copy must be identical to the hard copies that have been submitted to the BSIS Office.
Information on the binding of dissertations can be found here:
www.kent.ac.uk/brussels/handbook/binddiss.pdf
Please note that all dissertations will be analysed using plagiarism software.

Late Submissions
If a piece of coursework or a dissertation is submitted after the deadline an annotation of Not Submitted
will be entered in the Student Data System which will result in a mark of zero being recorded. No
extensions to submission deadlines may be granted by seminar tutors who cannot approve of
extensions.
Students should be aware that, in the event of a non-submission, the Board of Examiners will normally
request that the coursework be resubmitted but with the mark for the module capped at a Pass (50).
If a student is aware that they might be unable to submit a piece of coursework or attend a scheduled
examination, for legitimate concessionary reasons they should inform ukboffice@kent.ac.uk prior to the
deadline or examination and then submit a concessions application together with supporting evidence.
Further details regarding concessions can be found below.

Marks, Marking and Feedback

Three weeks after the coursework submission deadline, marks and feedback will be made available on
Moodle. Click on your assignment and you will be able to see the comments by clicking on the speech
bubble at the bottom right of the page.
www.kent.ac.uk/brussels/handbook/checkmarks.pdf
A few weeks after that, these grades will appear in the Student Data System; https://sds.kent.ac.uk/.
Grades are only confirmed at the Stage 1 Board of Examiners. For information on the marking
procedure; http://www.kent.ac.uk/brussels/handbook/marking.pdf
Advice on what to do when reading academic feedback on your essay can be found here:
www.kent.ac.uk/brussels/handbook/feedback.pdf

v.2 Page | 13
Examinations
Some modules offered at BSIS are assessed via a formal examination. If you have chosen one of those
modules you will be invited by email to your exam session. There are two exam sessions per year.
Which session you attend will depend on when you submit your dissertation.

January 2018
Students submitting their dissertation in March and exchange students only.

• PO932 - International Relations Theory: Tuesday 23 January 10:00-12:00

• PO935 /EC878/PO924 resits – Wednesday 24 January 10:00-12:00
• EC877 - International Economics : Wednesday 24 January 14:00-16:00

May 2018
Students submitting their dissertation in August and exchange students only.

• PO935 Global Governance and International Organisations – Tuesday 22 May 10:00-12:00

• EC878 Development Economics – Wednesday 23 May 10:00-12:00
• EC877 International Economics – Wednesday 23 May 14:00-16:00
• PO932 International Relations Theory - Thursday 24th May 10:00-12:00
Revision sessions may be arranged by module convenors in the week preceding each set of
examinations.

v.2 Page | 14
 CONCESSIONS AND APPEALS

Complaints
If a matter arises which a student feels has not been satisfactorily handled or resolved, the issue should
be brought to the attention of the Academic Director. Where a number of students have been affected
by the same issue, the BGSU should also be informed to identify the scope of the issue and other
student opinion. Please do not let problems fester - seek help to resolve any issues swiftly.
If the complaint cannot be resolved by the Academic Director, students are advised to consult the
complaints and appeals procedure found in the Regulations and Student Charter at:
http://www.kent.ac.uk/teaching/qa/regulations/index.html http://www.kent.ac.uk/regulations/general.html

Appeals
Appeals must be submitted within 21 days of the publication of results.
Students may not appeal against the academic judgement of the examiners. Appeals will be considered
only in the event of procedural error, where there are concessionary circumstances which the student
was not able to bring to the attention of the Board of Examiners at the appropriate time, or where
Boards of Examiners have not considered concessionary circumstances properly.
Further details about appeals can be found here: https://www.kent.ac.uk/fso/appeals/

Concessions
Deadlines are a fact of academic and working life and an ability to meet them efficiently without fuss or
panic is an essential skill. You are expected to submit your work on time; our coursework deadlines are
REQUIREMENTS which have to be met, not aspirational targets.

However if you have a valid reason, you are welcome to apply for a concession

There are two different types of Concessions that a student can apply for. The BSIS Concession
Committee are responsible for considering all cases submitted. In all cases you must submit supporting
evidence to the committee with your application form. Without evidence it is likely your case will be not be
accepted.

Please read these sections carefully. If you are still unsure on what to do please contact
ukboffice@kent.ac.uk

Coursework extension concessions

The Centre has agreed on a policy regarding extensions for coursework that you must read here.

The deadline of 12 noon GMT is final, therefore all submissions received after this time will be classed as
late and will not be marked (even if a few minutes late), unless a concession has been granted.
Extra time will be granted only where there has been a significant impediment to a student’s completion
and submission of the coursework on time. Supporting evidence must be provided for this.
Students who have an ‘inclusive learning plan’ and need an extension must still apply. Extensions specified
in the plan will be granted. Requests for extensions not specified in an ILP will still be considered by the
Concessions Committee. Here, the existence of an ILP may be relevant but will not be conclusive.
No extension of more than 7 days will normally be granted. Therefore, unless there are exceptional
concessionary circumstances, no concession application/late submission will be accepted after this 7-day

v.2 Page | 15
period has passed. Even in such exceptional concessionary circumstances, we cannot grant extensions
beyond the date that the marked work is returned to other students on the relevant module.

The following reasons are not grounds for concessions:

 I.T problems
 losing files
 incorrect version of work uploaded
 financial issues
 having multiple deadlines close to, or at the same time
 having an internship
 having a job
In order to apply, please complete the 'Coursework Extension Concession form' and submit it to the Office.

Concessions to the Board of Examiners

If you have missed coursework or exams, or you feel your academic performance has been impaired you
will need to complete a concession claim for the Board of Examiners (BoE) to consider at the end of the
year.
The BoE meet when the exams have finished and will discuss/consider your concession application at that
time. They will then make a recommendation, based on your results and your concession, on what course
of action will be required. It is important to note that the BoE cannot change marks.
The BoE’s decision will depend entirely on what you have written in your application and what evidence you
have provided. It is imperative that where possible you provide supporting evidence/documentation when
submitting a concessions claim.
You can apply by submitting the concessions for consideration by the concessions committee form.

Dissertation extension
You can apply for a dissertation extension via this form up to 5 days before the deadline. No
dissertation extension of more than 3 months will normally be granted.

Saving Work Safely

It is appreciated that people work in different ways but there are three golden rules when it comes to
looking after your work:

• Keep one copy in your university Home Folder (Z: drive on public PCs. This is very safe.)
• Keep more than one copy (ALL storage will fall over or break down sometimes. Don't let it be
with the single copy of your coursework which you need right now on it.)
• Don't expect any extensions or concessions to be given for computer problems.

v.2 Page | 16
 ACADEMIC INFORMATION

Syllabi
All syllabi are held on Moodle (http://moodle.kent.ac.uk), the university's online learning environment.
Copies of syllabi can also be found here:
http://www.kent.ac.uk/brussels/current/practical/syllabi.html

Word Limits
Essays
The word limits for your coursework are determined by the Module Convenor and will be found on your
syllabus. Word limits must be strictly adhered to; essays that are much shorter or that exceed the limit
by more or less than approximately 10% may be marked lower. Word limits include all footnotes,
endnotes, but usually exclude bibliography, and appendices.

Dissertations
• Politics: The word count for Politics dissertations is 14,000 words including reference notations
(footnotes and endnotes). The exact word count should appear on the cover page. The
preliminaries (abstract, acknowledgement, dedication, table of contents), the bibliography and
any appendices do not count in the word count. Up to 10% of your dissertation may be work you
have previously submitted, either for an essay or the dissertation proposal. This should be
footnoted. Please note that the argument of the dissertation should not replicate one from an
essay.
• Law: Law dissertations should be between 15-20,000 words. The word count will include
everything in the body of the text, such as quotations, citations, footnotes and headings. It does
not include bibliography, references, appendices or other supplementary material, which does
not form an essential part of the text. Unless stated otherwise, there is an allowance of 10%
deviation over the stated maximum word count.

Students should note that any extensions granted for dissertations may result in delayed graduation

Guidance on Writing Essays

The following document provides guidance on how to research and write essays.
www.kent.ac.uk/brussels/handbook/styleguide.pdf www.kent.ac.uk/brussels/handbook/polessay.pdf

Law essays should be typed, double or 1½ line spaced and fully referenced. Essays must state the
actual word count. Each Module Convenor will set a list of essay topics for the students to choose from,
or may give students the opportunity to set their own essay topic after consultation and agreement of an
alternative essay title.
www.kent.ac.uk/brussels/handbook/klsstyle.pdf

Ethics Review
If you plan to carry out any collection of primary data (i.e. use of anything that is not in the public
domain), whether for an essay or a dissertation, you must complete an ethics review process. This must

v.2 Page | 17
be submitted at least three weeks before interviews are to be carried out or before you leave on the
research trip.
In the case of a spontaneous opportunity arising, you must still complete an ethics review process, even
though it is less than three weeks prior to the interview. In this case, you must demonstrate that it is not
your poor planning which results in the short time frame. If you have carried out any interviews, your
approved Ethics Review form must be appended to the dissertation or essay. Details on the Ethics
Review Process can be found here: http://www.kent.ac.uk/brussels/handbook/ethics.pdf

Assessment Criteria
Essays are seen by three markers: two internal, one external. Dissertations are marked by two internal
examiners and read by an external examiner.
Both Kent Law School and the School of Politics and International Relations use the categorical
marking scale as set out in the Credit Framework Annex 6: Marking and the standard categories of
marks, which are: Pass 50-59%; Merit 60-69%; Distinction 70% and above.
Details on the Assessment Criteria used by each school can be found below:

• Politics - http://www.kent.ac.uk/brussels/handbook/acpolitics.pdf
• Law - http://www.kent.ac.uk/brussels/handbook/aclaw.pdf
Please note that all marks remain subject to change until confirmed by the Board of Examiners.

Plagiarism
Plagiarism is the act of presenting the ideas and discoveries of another as one's own. To copy
sentences, phrases, or even striking expressions without acknowledgement in a manner which may
deceive the reader as to the source is plagiarism; to paraphrase in a manner which may deceive the
reader is likewise plagiarism. Unacknowledged re-use of your own material (e.g. same paragraph used
in two different essays) is also considered as plagiarism.
The University regards plagiarism and duplication of material as an extremely serious offence and
imposes severe penalties if they occur in coursework, dissertations, projects and examinations.
The University must keep records of plagiarism and may be required to include this information in
employment or academic references.
https://www.kent.ac.uk/ai/students/index.html
The University does not accept plagiarism or duplication of material and imposes severe penalties if it
occurs in coursework, dissertations, projects, examinations and theses. The penalties include marks of
zero for individual coursework, ineligible to re-sit examinations or de-registration from university for
serious or repeat offences. Additionally, any offence may be noted in your student record. Guidance on
Academic Integrity and how to avoid plagiarism can be found here:
www.kent.ac.uk/brussels/handbook/ai.pdf
For all essays and dissertations, re-use of your material (previously submitted essays) is permitted only
up to a maximum of 10%, and only when clearly acknowledged as such. Otherwise such duplication of
material is handled in the same way as plagiarism

Academic Discipline
The BSIS Disciplinary Committee, to consider alleged breaches of General Regulation V.3, consists of
three academic members of staff with the BSIS Academic Director as Chair. In the case of an allegation
against a law student or involving a law module, one of the committee members must come from KLS.
All discipline cases are dealt with in accordance with Annex 10 of the Credit Framework with Brussels
staff managing the administration. http://www.kent.ac.uk/teaching/qa/credit-
framework/creditinfoannex10.html
The relevant academic school must be informed of the outcome of each case, including penalty, so that
these can be included in any school return. Students have a right of appeal to the formal School
Disciplinary Committee in Canterbury and then, in accordance with para 4 of Annex 10, to Faculty.

v.2 Page | 18
In the event of an allegation against a law student the Chair of the KLS Disciplinary Committee must be
consulted before an award can be made.

Guidance on Dissertation Proposals and Supervision

The Draft Dissertation Proposal is a two page document which forms the basis of assigning dissertation
supervision whilst the Dissertation Proposal is a longer piece of marked coursework. Details on the
format and expectations of each document, as well as on dissertation supervision, can be found here:
www.kent.ac.uk/brussels/handbook/dissprop.pdf

Guidance on Dissertations
Guidance on how to research and write a dissertation is provided as part of the Fundamentals,
Dissertation and Research module as well as during supervision. The following documents
complement that information:
http://www.kent.ac.uk/brussels/handbook/poldisssample.pdf
http://www.kent.ac.uk/brussels/handbook/lawdissstyle.pdf
http://www.kent.ac.uk/brussels/handbook/lawdissorg.pdf

v.2 Page | 19
 ACCESSING ONLINE SERVICES

To access your email, your timetable, the online learning environment, the Student Data System and
other systems using the Student Guide home page. www.kent.ac.uk/student

Student Data System

Amongst other things the Student Data System displays your marks and the modules that you are
taking for credit. To know more about how the system works for you as a Brussels student;
http://www.kent.ac.uk/brussels/handbook/sds.pdf

Moodle and Readings

Moodle (http://moodle.kent.ac.uk) is the University of Kent's Virtual Learning Environment (VLE). Every
taught module has an associated Moodle module available for staff to deliver online teaching resources
and interactive activities to students, who are automatically enrolled their modules. If you find that you
do not have access to a module, please check your data on SDS (http://sds.kent.ac.uk) first and inform
ukboffice@kent.ac.uk of any problems. If you wish to audit a module you can add yourself manually;
see instructions: www.kent.ac.uk/brussels/handbook/selfenrol.pdf
Your module convenor will make sure that readings for their module are available electronically via the
University of Kent Library Resources or as a download in Moodle. Occasionally, you may also be asked
to download readings from external sites. Full details will be given in individual syllabi.

Any students experiencing technical difficulties with Moodle should contact the IS helpdesk.

Lecturers will use it to send you messages, and provide you with course materials such as handouts,
lecture notes and PowerPoint presentations. Your module convenors may also use Moodle in more
interactive ways, which will require your input. Activities such as discussion forums, chat rooms, quizzes
and assignment drop-boxes are also used. Get started with Moodle on the following links:
https://www.kent.ac.uk/elearning/files/moodle/getting-started-with-moodle.pdf
Introduction to Moodle [video] - This video will show you how to login to Moodle and access all your
modules.

You will use Turnitin, a plagiarism detection programme on Moodle, to submit your essays. For a
tutorial on how to submit on Turnitin: http://www.kent.ac.uk/elearning/turnitin/submit.html

Required Textbooks
The following books are available at Waterstones in Brussels at a 15% discount for University of Kent
students on presentation of their KentOne card.
www.kent.ac.uk/brussels/handbook/waterstone.pdf

v.2 Page | 20
 E-LIBRARY RESOURCES

The university provides a wide range of both electronic and physical resources to best meet the
academic needs of both taught and research postgraduate students in Brussels. The aim is to provide
the maximum amount of resources possible in electronic format and then complement these with
physical collections found within the city or delivered by inter-library loan.

E-Resources
The start point for all e-resources is the university library’s Brussels landing page:
http://www.kent.ac.uk/library/students/brussels.html
From here you will be able to access e-books, e-journals, subject guides and other e-resources.
Key information:
1. To find library holdings use LibrarySearch Europe. This covers ebooks and online articles.
2. Use library subject guides for subject specific advice
3. If you can’t find the book you need on LibrarySearch Europe, staff and students at BSIS also have
access to an additional 180,000 ebooks through ProQuest Ebook Central.
4. You can access a huge range of e-resources from the library webpages including news resources,
official publications, multimedia resources, reference material, theses and dissertations and more.

If using Google Scholar students should adjust the setting so that they identify resources that are
available to Kent students. To do so, go to http://scholar.google.com, click on “Settings”, then “Library
Links”, then type in “Kent” into the search box, and then select the University of Kent option.
If you are searching for policy papers or other non-academic sources, you will have to use Google
search. But do be aware that some sources are not as reliable as others.

Physical Collections
If you cannot find the item(s) you need on LibrarySearch Europe, ProQuest Ebook Central or through
the other eresources try local libraries in Brussels. A list of recommended libraries in Brussels is on the
Brussels library webpage.
To search across local libraries please use the catalogue of Belgian research libraries, includes the
catalogues of all Belgian state institutions: http://www.unicat.be/
Some additional books are made available to students on a trust basis in the Student Study Area.
Please do not remove these from the premises and please return all books onto the shelf from where
you obtained them.

Document Delivery
If the item is not available from LibrarySearch Europe, ProQuest Ebook Central or through the other
eresources or from local libraries, please check with your supervisor to see if there is an alternative work
that could be used.
If there is also no suitable alternative work and with the agreement of your supervisor you can request the
item via the document delivery services. For information see Books, chapters or articles not available
through LibrarySearch or in Brussels.

v.2 Page | 21
Need more help?
Contact us at BSISlibraryhelp@kent.ac.uk
https://www.kent.ac.uk/library/support/forms/document-delivery/

Referencing Style Guides

Politics: Chicago

• Chicago online guide http://www.chicagomanualofstyle.org/tools_citationguide.html

o RefWorks users select ' Chicago 15th Edition (Notes & Bibliography)' (for footnote
referencing), or 'Chicago 15th Edition (Author-Date System)' (for in-text citations)
Law: OSCOLA or Harvard

• OSCOLA https://www.law.ox.ac.uk/research-subject-groups/publications/oscola o
OSCOLA Online Tutorial: https://ilrb.cf.ac.uk/citingreferences/oscola/tutorial/ o RefWorks
users select 'Kent Law (OSCOLA 2010 4th edition)'
• Harvard - https://www.kent.ac.uk/ai/Harvard-Style-Guide-Dec-2014.pdf o RefWorks users
select 'Kent Harvard - 2010 revised edition'
https://www.kent.ac.uk/ai/styleguides.html

v.2 Page | 22
 END OF STUDIES

Congregation
BSIS students receive their degrees in November in the Canterbury Cathedral. A few weeks after the
final Board of Examiners successful students will start getting information about the congregation
ceremony.
For more information about Congregations visit: https://www.kent.ac.uk/congregations/

Transcripts
University of Kent student generated transcripts can be obtained using the online the Student Data
System at this address; https://sds.kent.ac.uk/account/
Please note that there will be a delay of about three weeks between the signing of the formal authority
by the Dean and the transcripts becoming available online. Therefore please do not request your
transcript until it has been made available. One official transcript is provided at graduation along with
the degree certificate. Alumni can receive replacement degree certificates or additional transcripts
through our Central Administration Office in Canterbury. http://www.kent.ac.uk/student-
records/graduates/index.html

Transcripts are only available to students after their last board of examiners. If students need their proof
of marks for the commune they need to screenshot the “my marks” page from SDS and bring it to the
office for signing and printing.

v.2 Page | 23
 STUDENT VOICE

Module evaluation
During the year, students are asked to provide feedback on their taught module and will receive
requests to do this via email. Details on how to undertake module evaluation can be found here:
www.kent.ac.uk/brussels/handbook/modeval.pdf

Joint Council
The School has established a Joint Council, which functions as the School’s Staff-Student Liaison
Committee. Its ambit covers all aspects of the School, not just the conduct of academic courses. It
meets twice per term and is attended by all academic and administrative staff as well as the Executive
Officers of the BSIS Graduate Union, who are elected by the student body at the start of each
semester. These meetings ensure that the School is always responsive to students’ concerns and helps
deal with issues expeditiously. The minutes of the meetings are reported direct to the student body as
well as to relevant academic Departments and the Joint Board of Studies.
The School has adopted use of these meetings as the most effective way to ensure the quality
management of its cross-departmental portfolio of programmes and make certain that the needs of its
diverse student body are met equally. Student feedback is taken very seriously, both for the current
year and in our thinking about the future evolution of the programmes, because we recognise that the
long-term success of our programmes, and the maintenance of our international reputation, depends on
satisfying and responding to student needs.
The minutes from previous meetings can be found here:
www.kent.ac.uk/brussels/current/jointcouncil.html

BSIS Graduate Student Union

The BSIS Graduate Student Union (BGSU) is a student body which represents the students to the
university as well as adding value to the student experience in Brussels. *Further information about
the BGSU can be found here: https://www.kent.ac.uk/brussels/bgsu/index.html

v.2 Page | 24
 STUDENT LED INITIATIVES

Internships
In Belgium companies hiring students as interns often require a “Convention de Stage” to be signed
with the student and the university. Students are able to undertaken one internship as an integral part
of their academic programme of study at the University of Kent although the credit from this will not
count towards their degree. The internship is designed to offer students the opportunity to gain valuable
work experience in the institutions, international organizations, representations and companies in
Brussels.
Further details can be found here: http://www.kent.ac.uk/brussels/handbook/internships.pdf

International Dinner
Since its creation the Brussels School of International Studies has celebrated the end of each academic
year with a dinner attended by students, staff and guests. Known as the International Dinner this event
is held in the last week of the January term coinciding with the International Conference.
Designed and delivered each year by the BGSU, the International Dinner is normally a formal, seated
event with speeches and, in some cases, dancing.

BSIS Journal
The Brussels Journal of International Studies is the academic journal of University of Kent’s Brussels
School of International Studies and is published annually on the basis of articles submitted in the
previous year.
The aim of the journal is to present readers with new perspectives on topics in international studies.
This is achieved by publishing innovative and thought provoking articles on current topics in diverse
fields. The Editor is normally a PhD student with supervision from a member of academic staff as
Managing Editor. https://www.kent.ac.uk/brussels/journal.html

International Conference
Each year, the BSIS Graduate Student Union (BGSU) organises an International Conference as a
means of enhancing the School’s reputation as well as showcasing its research. Work starts early in
the September term to form an organising committee and decide upon a topic. The conference is
funded by the Schools of Politics and International Relations.
https://www.kent.ac.uk/brussels/conference/

v.2 Page | 25
 FOREIGN LOANS

All student loans are managed directly by the Foreign Loans Office in Canterbury and the staff there
should be the first point of call for all queries (forloans@kent.ac.uk).
Students in receipt of US Federal loans will receive a message from the university’s Foreign Loans
office during the year requesting completion of a Satisfactory Academic Progress (Attendance
Monitoring) US Federal Loans form. Students should ask their programme convenor to complete the
second box on the form and they should then either hand it into the office or scan the form to
forloans@kent.ac.uk for onward return to the Foreign Loans office.

v.2 Page | 26
 STUDENT SUPPORT

BSIS Academic and Administrative support

If you require academic or pastoral support during your studies, you have several members of staff that you
can talk to within the centre.
Academic Staff: your programme director/ academic adviser, the School’s Director of
Graduate Studies (Taught), the Academic director.
Administrative Staff: the Student Records Administrator, administrative assistants
Other: other members of your Research Group, your Student Representatives and Kent Union.

Disability Support
Disability Support to students at the European Centres is managed centrally from Canterbury with
support being delivered either remotely or locally in collaboration with local institutions. Assistance
includes:

• Arranging one-to-one support as specified by independent assessors

• Arranging signers, note takers and other support workers for you as specified by independent
assessors
• Equipment loan
• Liaison with academic and other departments about specific assistance you may require
• Discussing any special arrangements you need for exams.
Website: www.kent.ac.uk/ddss Email: accessibility@kent.ac.uk

Inclusive learning plans

Guidance for students on the development of Inclusive Learning Plans by Student Support and Wellbeing
can be found here:
https://www.kent.ac.uk/studentservices/files/ILP%20Guidance%20for%20students%202016.pdf

In-sessional English
In-sessional English Skills (IES) provides additional training in English for Academic Purposes to any
registered international student at the University of Kent. It consists of five modules (ED001-ED005)
and you can attend a total of 2 hours per week in the Autumn and Spring Terms. Classes start in
Weeks 3 and 15.
https://www.kent.ac.uk/cewl/courses/in-sessional/ie.html

v.2 Page | 27
Wellbeing

The Wellbeing team offers free support to all registered students experiencing distress arising from
psychological, emotional or mental health issues. For students who are upset, confused or struggling
with a particular problem and would like to discuss things with someone outside your circle of family and
friends, the Wellbeing team is on hand to offer support and guidance
As an integral part of Student Support and Wellbeing, the Counselling Service is offered free of charge
to staff and students. The Counselling Service can support European Centres students through E-
therapy; a service carried out via email exchanges, Skype text chats, or a combination of both.
Website: www.kent.ac.uk/studentwellbeing. Email: etherapy@kent.ac.uk. Phone: +44 1227 823206
or simply dial 3206 from any Mitel phone at the Brussels centre.

Brussels based Services

• Community Help Service also provides an anonymous and confidential 24 hour Crisis and
Information service (02 648 4014) in Brussels. They also run a Mental Health Centre which
covers all matters from drug and alcohol addiction through to depression and anxiety.
http://www.chsbelgium.org/en/
• The Centre for Social, Legal and Relational Problems (SJERP) is available at the VUB, at which
psychological and social workers to help with social, personal, and relational problems. Tel:
02 629 23 40. Website: http://www.vub.ac.be/sjerp/sjerpdilemma.html

Student Learning Advisory Service (SLAS)

The Student Learning Advisory Service (SLAS) is a free, friendly advice service providing guidance and
information on all aspects of effective learning and study skills to postgraduate students. The service
provides advice on:

• Managing your time and academic organisation

Getting the best from the supervisory process
Extended academic writing
Effective literature reviews
Coping with the reading load
Effective reading and plagiarism-prevention strategies
Making the transition from undergraduate study Dissertations and extended essays
learning@kent.ac.uk
Online resources can be found here: https://www.kent.ac.uk/learning/resources/resources.html
https://www.kent.ac.uk/learning/e-learning/index.html

v.2 Page | 28
Equal opportunities:
The Kent Equal Opportunity Policy rejects all forms of discrimination, and comprehensive Student
Guidelines outline ways of ensuring fair and consistent behaviour and provisions. These should be
consulted if an issue arises which might have an EO dimension. The guidelines are available at:
https://www.kent.ac.uk/hr-equalityanddiversity/student-edi.html/

Harassment and Bullying

Harassment and Bullying is covered by the Dignity at Work & Study Policy which includes sexual, racial or
disability harassment and homophobic behaviour- as well as personal harassment, email misuse and
stalking. Whether the relationship is student/student or student/staff, Harassment Contacts offer
confidential support to help the student understand the stages of the Harassment Procedure, and to choose
their preferred course of action. The local contact for BSIS is Dr Klekowski von Koppenfels. Students and
staff can also contact the Equality & Diversity Manager directly.
https://www.kent.ac.uk/regulations/Regulations%20Booklet/dignity_at_study_policy_july2013.pdf

v.2 Page | 29
 LIVING IN BELGIUM

There are plenty of information online about settling in Belgium. Do not hesitate to check out the following
guide: http://www.belgique-infos.be/wp-content/uploads/2013/11/guide-nouveaux-arrivants-belgique-
bruxelles-wallonie_en.pdf

Health Insurance
In Belgium, everyone has a right to health care. A portion of health care expenses are covered by a
“mutuelle” health insurance fund. A “mutuelle” is a private insurer that reimburses you, in full or in part,
for your health care costs.

http://www.belgique-infos.be/belgium/health/?lang=en#.WZQFaNIjGUm

As the University of Kent is on the Belgian list of recognised university institutions, students are able to
register as a student with their mutuelle and pay student rates.

• http://www.inami.fgov.be/fr/themes/coutremboursement/assurabilite/Pages/enseignement-3e-
niveau-delivrer-attestation-inscriremutualite-etudiant.aspx#.V1p3mNJ97X4
• http://www.inami.fgov.be/SiteCollectionDocuments/circulaire_mutualites_2011_437_anne
xe2_sca.pdf
(Note: An undated list of registered institutions will be published in Oct 16, in the meantime all «
mutuelles » have been informed that the University of Kent is recognised as a 3rd level (university)
education establishment in accordance with Article 128quater of Royal Decree 3 July 1996.)

Tax Guidance
Students who receive a brown envelope from the Belgian Ministry of Finance requesting details of any
income earned during the financial year, must complete the form and return it if they are not to incur a
fine. The following instructions are designed to provide students, who have not received income from
work during the previous year in Belgium, with guidance on how to complete the form;
www.kent.ac.uk/brussels/handbook/taxguide.pdf

Proof of Registration
Students often need to prove that they are registered as a student. For example:

• Opening a bank account

• Applying for residency at the Commune
• If you are in receipt of benefits and require proof of your student status
• Your sponsor wants proof of your studies
• To provide tax information to the Belgian Ministry of Finance

You will be provided with a status letter at registration; please scan it and print it when you need it. To
request an additional status letter please send an email to ukboffice@kent.ac.uk stating whether it
should be in French, English or Flemish. Please allow 2-3 working days for your status letter to be
produced.

v.2 Page | 30
 OFFICE AND FACILITIES

Opening Hours
The administrative office is open Monday - Friday from 09:00 am – 12.30 am and 13.30 pm to 16:00
pm. It is closed on Belgian Bank Holidays.
To make an appointment please email the member of staff concerned. Individual office hours are:

• Finance: 14:00 – 16:00

• Student Records: 14:00 – 16:00

Building Access
The building is accessible with an access card which is available from the administrative office. The
premises are divisible into two parts; the offices and lectures rooms are open Monday-Friday between
9:00 and 17:00 but the student area is available to students 24/7. For reasons of student safety the
premises are monitored by CCTV.

Study Space
There are limited facilities available on site with two seminars rooms for quiet study and a larger area
with space for 30 available 24/7. Students are actively encouraged to use the other study space
available to them across the city in particular:

• Royal Library: http://www.kbr.be/accueil_fr.html or

http://www.kent.ac.uk/brussels/handbook/royallibrary.pdf
• ULB Library: http://www.bib.ulb.ac.be/
• VUB Library: https://www.vub.ac.be/BIBLIO/index_en.html

NB: The VUB and ULB campuses in Brussels will be closed on 2nd and 20th November 2017 as well as
11th July 2018.

Telephones
The premises contains both Belgian and university (MITEL) telephones. Students can use the former to
make local calls and contact the emergency services if required (112). The Kent telephone is
connected to the university network and can be used to contact university services. There are phones
available for student use in the study area and the conference room.

Computers and Wifi

There are 6 student PCs in the student study area: https://www.kent.ac.uk/itservices/pcs/) and space for
personal study; http://www.kent.ac.uk/brussels/handbook/pcinstructions.pdf. Students are asked to take
care that they do not trap and damage the power extension cables. Eduroam wifi is available
throughout the premises. https://www.kent.ac.uk/itservices/wireless/. Guest Wifi is available in the main
student room; password: kentbsis. In the event of a problem please contact the IT Helpdesk at
helpdesk@kent.ac.uk or by dialling extension 4999 using a Kent MITEL phone.

Printers
Two printer/scanners are available between 9:00 and 17:00 https://www.kent.ac.uk/itservices/print/.
http://www.kent.ac.uk/brussels/handbook/printers.pdf.
Students on the MA and LLM programmes receive a one-time allowance from their academic school of
£15 to enable them to print the material required for the programme.

v.2 Page | 31
Make sure that you print to bxlpgt as this will enable you to collect your printing at either printer. Printer
credits can be purchased at the Administrative Office between 14:00 and 16:00 or online at
https://epay.kent.ac.uk/printcredits/.
To print from your laptop: visit printing.kent.ac.uk and log in with your Kent username (eg abc1); click
Web Print from the left menu
The cheapest photocopying and printing in the vicinity of BSIS can be found either on the VUB campus
or in several nearby copy shops.

• Crazy Copy Center – VUB Campus. Mon-Fri 9h-18h.

• Copyland, Chaussée de Wavre 1049, 1160 Auderghem. Mon-Fri 9h-18h30, Sat 11h-17h
• Copyland, Boulevard Général Jacques 177, 1050 Ixelles. Mon-Fri 9h-18h30, Sat 11h-17h
• BCD Express, Boulevard Général Jacques 135, 1050 Ixelles. Mon-Fri 9h-22h, Sat 9h-20h
• Mister Copy, Boulevard Général Jacques 117, 1050 Ixelles. Mon-Fri 9h-18h30, Sat 11h-17h

Maps
Map of BSIS premises: www.kent.ac.uk/brussels/handbook/layout.pdf
VUB campus http://www.vub.ac.be/english/infoabout/campuses/index.html#etterbeek

Deliveries
Students may not use the university’s address for personal deliveries.

Parking
Bicycle parking is available at Level -1 in the building. Access is via the garage door to the right of the
main entrance by using an access card. Car parking is available on the VUB campus; please email
ukbfacilities@kent.ac.uk with the make, model and registration and your mobile telephone number.

Health and Safety

There is a First Aid Box located in the kitchen of our offices at 2a Boulevard Louis Schmidt for use in
emergencies. We hope that you will not need to use the First Aid equipment but if you do, please inform
staff in the main office so that we can ensure the Box is replenished. Further guidance on Health and
safety can be found here; http://www.kent.ac.uk/brussels/handbook/healthandsafety.pdf

Emergency
There is an Emergency Call Button by the vending machines, on the wall across from Seminar Room 2.
Pressing it will trigger an intervention by the emergency services. The emergency services can also be
contacted by dialling 112.

Safe Zone App

The University has launched a free app service to help give round-the-clock safety reassurance to staff
and students. SafeZone is a simple-to-use application that’s free to download. It’s designed to help
students and staff summon security or safety assistance via your mobile phones.
https://www.kent.ac.uk/safezone/

Recycling
In Brussels, waste is required to be sorted according to type and placed in separate containers.
There are bins to this effect by the vending machines and in the photocopy room; please use them. For
details on how to dispose of waste:
http://www.xpats.com/brussels-waste-how-sort-it-all-out
https://www.brussels.be/artdet.cfm/4023#a_3

v.2 Page | 32
https://www.kent.ac.uk/brussels
www.kent.ac.uk
v.2 Page | 1