Roc Forms & Secretarial Practice

ROC FORMS & SECRETARIAL PRACTICE
Event description Section Form No. Due date Details Reqd/ List of Attachments
INCORPORATION
• Availability of Name 20 1A — 3-4 Names,Significance of the names,
Authorised Capital,Proposed
objects,Provsnl DIN of Min 2 directors
& DSC for 1 director
• Registration
— Private Limited Company 12, 33, 146, 303 1, 18, 32 — MOA & AOA on stamp paper,Power of
Attorney to collect Cert/ Make changes
in MOA/AOA, List of subscribers,
Consent letter of directors, Police
station of regd office,Approved DIN of
directors
— Public Limited Company 12, 33, 146, 266, 303 1, 18, 32, —
TRANSFER OF FUNDS TO INVESTOR EDU & PRO FUND

(a) Unpaid dividend. 205C & IEPF RULES FORM 1 INVESTOR 30 days from the end of 7 Tender amountin branch of Punjab
(b) Unpaid application money received by Companies for allotment EDU & PRO FUND years from the date on National Bank along with Challan (in
of securities and due for refund. which the amount became triplicate) & Bank will return two copies
(c) Unpaid Matured Deposit. due for payment duly stamped to the Company
(d) Unpaid Matured Debentures.
(e) Interest accrued on (a) to (d).
(i) Interest on unpaid dividend.
(ii) Interest on unpaid application money received by Companies
for allotment of securities and due for refund.
(iii) Interest on unpaid matured deposit.
(iv) Interest on unpaid matured debentures.
ALTERATION OF MAA
• Change of Name 21 1A — BOD resolution for change of name &
reasons for change of name
23, 1 B 30 days If change of name related to objects,

CA certificate for turnover in new
objects
• Change of Regd. Office
— In the same city within local limits 146 18 30 days
— Outside local limits of city, town or 146 23, 18 30 days

Police station for new regd office, Date
village
of change of Regd office
— In the same State but within the 17A 23, 1AD, 18 30 days
jurisdiction of another ROC
— From one State to another 17 23 30 days
18, 146 21 3 months

18 30 days
• Alteration of Objects clause 17, 18 23, 21 30 days
CONVERSION OF
Private to Public 44, 23 23 30 days
Public to Private 31(1) 23 30 days

1B 3 months from Special
Resolution
DEPOSITS
Acceptance of Deposits 58A — Prior to Acceptance 30th
June
Return of Deposits F 30th June
62
SHARE CAPITAL
DEBENTURES & SECURITIES
• Issue – Where Prospectus is issued 60 Prospectus Before Issue
• Where no Prospectus is issued 56(3) 2A —

70 Statement in lieu of 3 days before 1st Allotment
Prospectus
• Allotment 75(1) 2 30 days List of Allottees/ Date of allotment
75(2) 3 30 days List of Allottees/ Date of allotment/

Board Resolution copy
• Payment to under-writers in case of shares or debentures not 76(I) 4 Before payment

• offered
Increasetopursuant
public and
to disclosed
Governmentin aOrder
prescribed form 94A, 81(4) 5 30 days
• Consolidation of share capital, Conversion of shares into stock, etc. 95 5 30 days Notice, Explanatory statement, Extract
of resolution,MOA & AOA amended
• Increase of share capital or of members. 97 5 30 days Notice, Explanatory statement, Extract

• Revalidation of Transfer Deed 108 7C —
• Shelf Prospectus 60A Shelf Prospectus Before 1st issue
BUY-BACK OF SECURITIES
• Declaration of Solvency 77A(6) 4A 30 days
• Register of Securities bought back 77A(9) 4B On completion of buy-back
• Return for buy-back of Securities 77A(10) 4C 30 days

MANAGEMENT & ADMINISTRATION

• Officer in default
— Appointment 5 1AA 30 days
— Withdrawal of consent 5 1AC 30 days

• Commencement of Business 149(1)(a) 19 Before commencing any
business or exercising any
borrowing powers
149(2)(a) 20 — do —
• Commencement of New Business 149(2A)(b)(ii) 20A, Before commencing

30 days
23
• Foreign Register of Members 157 Notice of situation 30 days
• Annual Returns for Company with Share Capital 159 Part II of Sch. V, 60 days of AGM or AGM due List of directors, shareholders, share
Form 20B transfers, date of last AGM & Current
AGM, extension letter for AGM if any
— Without Share Capital 160 21A 60 days of AGM or AGM due Details of directors, shareholders,
statement of liabilities/indebtedness &
DSC of 2 directors
— Notice of Trust 187C III 30 days
• Special Resolutions, & for the following other resolutions :

a) Agreed by all members or class of 192 23 30 days Notice, Explanatory statement, Extract
members which otherwise would of resolution,MOA & AOA amended
have to be passed as Special
Resolution
b) Board resolutions relating to
appointment or variation of the
terms of appointment of a Managing
Director.
c) Giving powers to the Board u/s. 293
d) Appointment of sole selling agent

u/ss. 294 and 294AA
e) Voluntary winding up
ACCOUNTS, AUDIT AND SECRETARIAL COMPLIANCE

• Books of Account – Situation other than Registered Office 209 23AA 7 days BOD Resolution
• Annual Accounts 220 23AC (B/S) 30 days Audited BS/PL & Auditors Report, Date
of AGM, PAN & M No of Auditor
23ACA(P&L)
219 23AB 30 days
• Appointment/ Reappointment of Auditor 224 23B 30 days of intimation
• Secretarial Compliance Certificate 383A 66 30 days of AGM Compliance Certificate from Co Secy,
Date of AGM
DIVIDEND
Interim & Final Dividend No Form
DIRECTORS
• Acceptance of Directorship of Public Co. 264, 266 274(1)(g) 32 & 32 30 days Consent Letter, Approved DIN
Addendum
DD-B & DD-C
• Appointment of Managing/Wholetime Director/Manager 269 25C 90 days Notice, Explanatory statement, Extract
of resolution,
• Appointment or change in Director/Secretary 303 32 & 32 30 days Consent Letter, Approved DIN, PAN of
Secy
Addendum
• Appointment of Relative of Director with remuneration between 314(1)(b) 23 30 days
Rs.10,000/- and Rs.50,000/-p.m.
Notice, Explanatory statement, Extract
of resolution,
• Appointment of Relative of Director with remuneration 314(1)(b) 23 30days
exceeding Rs.50,000/-p.m.
REGISTRATION OF CHARGES
• Creation/Modification* 125, 127, 135 8 30 days Instrument: Hypothecation/Mortgage
deed, Sanction letter, Name, Address &
email of bank, DSC od director &
banker, Details of Previous
modification/creation together with
Charge ID No.
• For Debenture Series 128, 129 10 30 days

• Satisfaction* 138 17 30 days Charge ID of the charge, DSC of
Director/Banker & CA, Satisfaction
letter form Banker & Date of
satisfaction
JOINT STOCK CO.

• Registration of Joint Stock Companies 567 37, 39 Before Registration
• Registration of Non-joint Stock Companies 568 37 & 39 — do —

FOREIGN COS.
• Establishment of place of Business in India 592 44 30 days Notarised MOA/AOA/Charter (english
version) , Date of establishment of place in
India, Details of directors, shareholders,
RBI approval letter, POA to auth
representative, PAN of auth rep
• Alterations of :
a) Memorandum, Charter or Articles 593 49 & 52 On/before 31st Jan. of the
year following the year in
b) Registered or Principal Office which alterations are made
c) Director/Secretary for (a), (b) & (c) 30 days for
(d) and (e)
d) Person authorised to accept service
of document
e) Principal place in India
• Copies of Accounts and Business places list 594 52 9 months of F.Y.
• Cease to have place of Business in India 597 52 Forthwith

• Charges/Modifications/ satisfaction of charges & appointment of 600 & 125 55, 56, 57, 58, 59 & 30 days
receiver 60
• Annual Return 600 Annual Return 60 days of F.Y.
• Books of Account 600 & 209 23AA 7 days
• Prospectus 605 Prospectus Copy Before issue in India

Remarks
Filing fees Rs. 500. Valid for 3 months. For renewal another Form 1-A to be filed
with filing fees of Rs. 500.
Form No. 1 on stamp paper of Rs. 10. 2 copies of MAA and proposed agreement
with the Managing/Wholetime Director/s (if any) are to be filed.
In addition to Form No. 1, MAA and the agreement as aforesaid, Form No. 29 for
each Director is also required to be filed.
Details of break up of amounts to be given under each head

Form 1 to be certifiedby a Chartered Accountant or a Company Secretary or a
Cost Accountant practicing in India or by the statutory auditors of the company.
Company shall keep a record relating to folio number, Certificate Number etc. in
respect of persons to whom the amount of unpaid or unclaimed dividend,
application money, matured deposit or debentures, interest accrued or payable,
for a period of three years
Remarks
Seek availability of New Name from ROC along with Board Resolution.
Thereafter pass a Special Resolution at GM to adopt the new name. Apply to

ROC for fresh certificate of incorporation along with changed MAA.
Pass Board Resolution.
Pass Special Resolution at GM.
Prior confirmation from Regional Director (application in Form 1AD), Pass Special
Resolution at GM. File with ROC a certified copy of confirmation of Regional
Director along with amended MA.
Pass Special Resolution at GM. File Petition to CLB and file copy with ROC.
Certified copy of Tribunal's order along with amended MAA with ROC of both the
states.
Pass Special Resolution at GM. File copy with ROC along with amended MAA.
Pass Special Resolution at GM within 30 days of alteration of Articles of

Association file prospectus or statement in lieu of prospectus. Thereafter apply
for fresh Certificate of incorporation.

File application for approval of ROC and on receipt of approval order file copy of
altered articles within one month to ROC.
Copy of advertisement (if any) or statement in lieu of advertisement.
Return as on 31st March every year — copy to RBI.

Remarks
Including expert's, letter of consent and statement that he has not withdrawn
his consent, copy of contracts. Share application form to be accompanied with
Form 2.
Prospectus to be vetted by SEBI.
Memorandum containing salient features of prospectus.
Return of allotment.
Particulars of contracts if allotment is otherwise than in cash pursuant to

contract not in writing.
Form duly stamped with CG Order Copy.

Pass a Resolution altering MAA at GM.
File with ROC with filing fees of Rs. 50 per transfer form (if nominal capital to be
transferred less than Rs. 5,000), otherwise Rs. 100.
To be filed by a public financial institution, public sector bank or scheduled bank

whose main object is financing. The shelf prospectus is valid for 1 year from the
date of opening of 1st issue. Information memorandum to be filed prior to the
second and subsequent issues.
To be adopted by Board of Directors and signed by at least two Directors, of

which one should be Managing Director.
Number of securities bought, consideration paid, dates of cancellation of

securities / extinguishing, physical, destroying the same, etc. to be included.
Return contains detailed information to be submitted to the ROC in relation to

securities bought back.
Remarks
If any one director or a person other than director along with consent in Form
1AB.
Upon receiving notice of withdrawal of consent.
If Prospectus has been issued.
If statement in lieu of Prospectus has been filed on Rs. 10 Stamp Paper.
For opening or change in situation or for discontinuance
Full particulars of past and present members once in six years — If shares are
listed on Stock Exchange to be signed by full time practising Company
Secretary.
Along with statement of indebtedness of all registrable charges.
Upon receiving Forms I and II — Notice of beneficial holdings.
To be accompanied by Explanatory Statement if S. 173 is applicable and

agreement if any.
Remarks
Pass a Board Resolution.
Certified 3 copies of Balance Sheet, P & L A/c., Directors' Report, Part IV of Sch.
VI, Auditors' Report laid at AGM – If NOT adopted, statement of non-adoption
and reasons therefor.
One copy of abridged accounts in case of listed companies which can be issued
to members instead of the full accounts
To be filed by the auditors — acceptance or rejection to be specified.
Any Company not required to have a wholetime secretary but having a paid-up
capital of Rs. 10,00,000/- or more but less than Rs. 2,00,00,000/- shall file with
ROC a compliance certificate from a secretary in whole-time practice.
Open a separate Bank a/c within 5 days of declaration of final dividend & 5 days
of payment of interim dividend
Arrange to pay dividend within 30 days from declaration/ payment date
Consent to act as a Director to be filed along with acceptance for qualification

shares, if any. Additional from to be filed by every Director on his
appointment/re-appointment in a Public Co.
Appointment as per guidelines in Schedule XIII.
To be filed in duplicate.
Pass Special Resolution at GM.Refer Director's Relatives (Office or Place of

Profit) Rules, 2003
Pass Special Resolution at GM and Central Govt.'s permission Refer Director's

Relatives (Office or Place of Profit) Rules, 2003
Remarks
Along with certified copies of the instrument creating charge. Form No. 13 in
triplicate.
Including particulars of commission etc. on Debentures.

Upon payment of debt or satisfaction otherwise, Form No. 13 in triplicate after
obtaining signatures of the lender company and the Bank/Financial Institution.
Joint Stock Company to be registered under Part IX —registration effective only

upon filing documents.
Non-joint stock companies to be registered under Part IX.
Documents and prescribed particulars to be annexed to the Form.
3 copies of Balance Sheets and P & L A/c. in English or certified translation in

English and 3 copies of all business places in India.
—
—
As per Foreign Companies Rules, 1975.

Notice of address of place of maintaining books of account other than the
Principal place.
—
ROC FORMS SECRETARIAL PRACTICE
Event description Section Form No. Due date Details Reqd

INCORPORATION
• Availability of Name 20 1A — 3-4 Names,Significance of the names,
Authorised Capital,Proposed
objects,Provsnl DIN of Min 2 directors
& DSC for 1 director
• Registration
— Private Limited Company 12, 33, 146, 303 1, 18, 32 — MOA & AOA on stamp paper,Power of 18 CA
Attorney to collect Cert/ Make changes
in MOA/AOA, List of subscribers, 32CA
Consent letter of directors, Police
station of regd office,Approved DIN of
directors
— Public Limited Company 12, 33, 146, 266, 303 1, 18, 32, —
TRANSFER OF FUNDS TO INVESTOR EDU & PRO FUND

(a) Unpaid dividend. 205C & IEPF RULES FORM 1 INVESTOR 30 days from the end of 7 Tender amountin branch of Punjab CA
(b) Unpaid application money received by Companies for allotment EDU & PRO FUND years from the date on National Bank along with Challan (in
of securities and due for refund. which the amount became triplicate) & Bank will return two copies
(c) Unpaid Matured Deposit. due for payment duly stamped to the Company
(d) Unpaid Matured Debentures.
(e) Interest accrued on (a) to (d).
(i) Interest on unpaid dividend.
(ii) Interest on unpaid application money received by Companies
for allotment of securities and due for refund.
(iii) Interest on unpaid matured deposit.
(iv) Interest on unpaid matured debentures.
2008-09 13
ALTERATION OF MAA
• Change of Name 21 1A — BOD resolution for change of name &
reasons for change of name
23, 1 B 30 days If change of name related to objects,

CA certificate for turnover in new
objects
• Change of Regd. Office
— In the same city within local limits 146 18 30 days
— Outside local limits of city, town or 146 23, 18 30 days

Police station for new regd office, Date
village
of change of Regd office
— In the same State but within the 17A 23, 1AD, 18 30 days
jurisdiction of another ROC
— From one State to another 17 23 30 days
18, 146 21 3 months

18 30 days
• Alteration of Objects clause 17, 18 23, 21 30 days
CONVERSION OF
Private to Public 44, 23 23 30 days
Public to Private 31(1) 23 30 days

1B 3 months from Special
Resolution
DEPOSITS
Acceptance of Deposits 58A — Prior to Acceptance 30th
June
Return of Deposits F 30th June
62
2008-09 14
SHARE CAPITAL
DEBENTURES & SECURITIES
• Allotment 75(1) 2 30 days List of Allottees/ Date of allotment
75(2) 3 30 days List of Allottees/ Date of allotment/

Board Resolution copy
• Consolidation of share capital, Conversion of shares into stock, etc. 95 5 30 days Notice, Explanatory statement, Extract
MANAGEMENT & ADMINISTRATION

• Annual Returns for Company with Share Capital 159 Part II of Sch. V, 60 days of AGM or AGM due List of directors, shareholders, share
Form 20B transfers, date of last AGM & Current
AGM, extension letter for AGM if any
— Without Share Capital 160 21A 60 days of AGM or AGM due Details of directors, shareholders,
statement of liabilities/indebtedness &
DSC of 2 directors
• Special Resolutions, & for the following other resolutions :

a) Agreed by all members or class of 192 23 30 days Notice, Explanatory statement, Extract
members which otherwise would of resolution,MOA & AOA amended
have to be passed as Special
Resolution
b) Board resolutions relating to
appointment or variation of the
terms of appointment of a Managing
Director.
c) Giving powers to the Board u/s. 293
d) Appointment of sole selling agent

u/ss. 294 and 294AA
e) Voluntary winding up
2008-09 15
ACCOUNTS, AUDIT AND SECRETARIAL COMPLIANCE
• Books of Account – Situation other than Registered Office 209 23AA 7 days BOD Resolution
• Annual Accounts 220 23AC (B/S) 30 days Audited BS/PL & Auditors Report, Date
of AGM, PAN & M No of Auditor
23ACA(P&L)
219 23AB 30 days
• Appointment/ Reappointment of Auditor 224 23B 30 days of intimation
• Secretarial Compliance Certificate 383A 66 30 days of AGM Compliance Certificate from Co Secy,
Date of AGM
DIVIDEND
Interim & Final Dividend No Form
DIRECTORS
• Acceptance of Directorship of Public Co. 264, 266 274(1)(g) 32 & 32 30 days Consent Letter, Approved DIN
Addendum
DD-B & DD-C
• Appointment of Managing/Wholetime Director/Manager 269 25C 90 days Notice, Explanatory statement, Extract
of resolution,
• Appointment or change in Director/Secretary 303 32 & 32 30 days Consent Letter, Approved DIN, PAN of
Secy
Addendum
• Appointment of Relative of Director with remuneration between 314(1)(b) 23 30 days
Rs.10,000/- and Rs.50,000/-p.m.
Notice, Explanatory statement, Extract
of resolution,
• Appointment of Relative of Director with remuneration 314(1)(b) 23 30days
exceeding Rs.50,000/-p.m.
2008-09 16
REGISTRATION OF CHARGES
• Creation/Modification* 125, 127, 135 8 30 days Instrument: Hypothecation/Mortgage
deed, Sanction letter, Name, Address &
email of bank, DSC od director &
banker, Details of Previous
modification/creation together with
Charge ID No.
• Satisfaction* 138 17 30 days Charge ID of the charge, DSC of

Director/Banker & CA, Satisfaction
letter form Banker & Date of
satisfaction
JOINT STOCK CO.

• Registration of Joint Stock Companies 567 37, 39 Before Registration
• Registration of Non-joint Stock Companies 568 37 & 39 — do —

FOREIGN COS.
• Establishment of place of Business in India 592 44 30 days Notarised MOA/AOA/Charter (english
version) , Date of establishment of place in
India, Details of directors, shareholders,
RBI approval letter, POA to auth
representative, PAN of auth rep
• Alterations of :
a) Memorandum, Charter or Articles 593 49 & 52 On/before 31st Jan. of the
year following the year in
b) Registered or Principal Office which alterations are made
c) Director/Secretary for (a), (b) & (c) 30 days for
(d) and (e)
d) Person authorised to accept service
of document
e) Principal place in India
• Copies of Accounts and Business places list 594 52 9 months of F.Y.
• Cease to have place of Business in India 597 52 Forthwith

• Charges/Modifications/ satisfaction of charges & appointment of 600 & 125 55, 56, 57, 58, 59 & 30 days
receiver 60
• Annual Return 600 Annual Return 60 days of F.Y.
• Books of Account 600 & 209 23AA 7 days
• Prospectus 605 Prospectus Copy Before issue in India
2008-09 17
Remarks
Filing fees Rs. 500. Valid for 3 months. For renewal another Form 1-A to be filed
with filing fees of Rs. 500.
Form No. 1 on stamp paper of Rs. 10. 2 copies of MAA and proposed agreement
with the Managing/Wholetime Director/s (if any) are to be filed.
In addition to Form No. 1, MAA and the agreement as aforesaid, Form No. 29 for
each Director is also required to be filed.
Details of break up of amounts to be given under each head

Form 1 to be certifiedby a Chartered Accountant or a Company Secretary or a
Cost Accountant practicing in India or by the statutory auditors of the company.
Company shall keep a record relating to folio number, Certificate Number etc. in
respect of persons to whom the amount of unpaid or unclaimed dividend,
application money, matured deposit or debentures, interest accrued or payable,
for a period of three years
2008-09 18
Remarks
Seek availability of New Name from ROC along with Board Resolution.
Thereafter pass a Special Resolution at GM to adopt the new name. Apply to

ROC for fresh certificate of incorporation along with changed MAA.
Pass Board Resolution.
Prior confirmation from Regional Director (application in Form 1AD), Pass Special
Resolution at GM. File with ROC a certified copy of confirmation of Regional
Director along with amended MA.
Pass Special Resolution at GM. File Petition to CLB and file copy with ROC.
Certified copy of Tribunal's order along with amended MAA with ROC of both the
states.
Pass Special Resolution at GM. File copy with ROC along with amended MAA.
Pass Special Resolution at GM within 30 days of alteration of Articles of

Association file prospectus or statement in lieu of prospectus. Thereafter apply
for fresh Certificate of incorporation.

File application for approval of ROC and on receipt of approval order file copy of
altered articles within one month to ROC.
Copy of advertisement (if any) or statement in lieu of advertisement.
Return as on 31st March every year — copy to RBI.
2008-09 19
Remarks
Return of allotment.
Particulars of contracts if allotment is otherwise than in cash pursuant to

contract not in writing.
Full particulars of past and present members once in six years — If shares are
listed on Stock Exchange to be signed by full time practising Company
Secretary.
Along with statement of indebtedness of all registrable charges.
To be accompanied by Explanatory Statement if S. 173 is applicable and

agreement if any.
2008-09 20
Remarks
Pass a Board Resolution.
Certified 3 copies of Balance Sheet, P & L A/c., Directors' Report, Part IV of Sch.
VI, Auditors' Report laid at AGM – If NOT adopted, statement of non-adoption
and reasons therefor.
One copy of abridged accounts in case of listed companies which can be issued
to members instead of the full accounts
To be filed by the auditors — acceptance or rejection to be specified.
Any Company not required to have a wholetime secretary but having a paid-up
capital of Rs. 10,00,000/- or more but less than Rs. 2,00,00,000/- shall file with
ROC a compliance certificate from a secretary in whole-time practice.
Open a separate Bank a/c within 5 days of declaration of final dividend & 5 days
of payment of interim dividend
Arrange to pay dividend within 30 days from declaration/ payment date
Consent to act as a Director to be filed along with acceptance for qualification

shares, if any. Additional from to be filed by every Director on his
appointment/re-appointment in a Public Co.
Appointment as per guidelines in Schedule XIII.
To be filed in duplicate.
Pass Special Resolution at GM.Refer Director's Relatives (Office or Place of

Profit) Rules, 2003
Pass Special Resolution at GM and Central Govt.'s permission Refer Director's

Relatives (Office or Place of Profit) Rules, 2003
2008-09 21
Remarks
Along with certified copies of the instrument creating charge. Form No. 13 in
triplicate.
Upon payment of debt or satisfaction otherwise, Form No. 13 in triplicate after

obtaining signatures of the lender company and the Bank/Financial Institution.
Joint Stock Company to be registered under Part IX —registration effective only

upon filing documents.
Non-joint stock companies to be registered under Part IX.
Documents and prescribed particulars to be annexed to the Form.
3 copies of Balance Sheets and P & L A/c. in English or certified translation in

English and 3 copies of all business places in India.
—
—
As per Foreign Companies Rules, 1975.

Notice of address of place of maintaining books of account other than the
Principal place.
—
2008-09 22

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ROC FORMS & SECRETARIAL PRACTICE

TRANSFER OF FUNDS TO INVESTOR EDU & PRO FUND

23, 1 B 30 days If change of name related to objects,

— Outside local limits of city, town or 146 23, 18 30 days

— From one State to another 17 23 30 days

18, 146 21 3 months

Public to Private 31(1) 23 30 days

• Where no Prospectus is issued 56(3) 2A —

• Allotment 75(1) 2 30 days List of Allottees/ Date of allotment

75(2) 3 30 days List of Allottees/ Date of allotment/

• Payment to under-writers in case of shares or debentures not 76(I) 4 Before payment

• Increase of share capital or of members. 97 5 30 days Notice, Explanatory statement, Extract

• Revalidation of Transfer Deed 108 7C —

• Shelf Prospectus 60A Shelf Prospectus Before 1st issue

• Register of Securities bought back 77A(9) 4B On completion of buy-back

• Return for buy-back of Securities 77A(10) 4C 30 days

MANAGEMENT & ADMINISTRATION

— Withdrawal of consent 5 1AC 30 days

• Commencement of New Business 149(2A)(b)(ii) 20A, Before commencing

— Notice of Trust 187C III 30 days

• Special Resolutions, & for the following other resolutions :

d) Appointment of sole selling agent

ACCOUNTS, AUDIT AND SECRETARIAL COMPLIANCE

• Appointment/ Reappointment of Auditor 224 23B 30 days of intimation

• For Debenture Series 128, 129 10 30 days

JOINT STOCK CO.

• Registration of Non-joint Stock Companies 568 37 & 39 — do —

• Cease to have place of Business in India 597 52 Forthwith

• Prospectus 605 Prospectus Copy Before issue in India

Details of break up of amounts to be given under each head

Thereafter pass a Special Resolution at GM to adopt the new name. Apply to

Pass Board Resolution.

Pass Special Resolution at GM.

Pass Special Resolution at GM within 30 days of alteration of Articles of

Pass Special Resolution at GM.

Copy of advertisement (if any) or statement in lieu of advertisement.

Return as on 31st March every year — copy to RBI.

Particulars of contracts if allotment is otherwise than in cash pursuant to

Form duly stamped with CG Order Copy.

Pass a Resolution altering MAA at GM.

To be filed by a public financial institution, public sector bank or scheduled bank

To be adopted by Board of Directors and signed by at least two Directors, of

Number of securities bought, consideration paid, dates of cancellation of

Return contains detailed information to be submitted to the ROC in relation to

If statement in lieu of Prospectus has been filed on Rs. 10 Stamp Paper.

Pass Special Resolution at GM.

For opening or change in situation or for discontinuance

Along with statement of indebtedness of all registrable charges.

Upon receiving Forms I and II — Notice of beneficial holdings.

To be accompanied by Explanatory Statement if S. 173 is applicable and

Pass a Board Resolution.

To be filed by the auditors — acceptance or rejection to be specified.

Arrange to pay dividend within 30 days from declaration/ payment date

Consent to act as a Director to be filed along with acceptance for qualification

Appointment as per guidelines in Schedule XIII.

Pass Special Resolution at GM.Refer Director's Relatives (Office or Place of

Pass Special Resolution at GM and Central Govt.'s permission Refer Director's