Omega Textile Industry

“Proposal For Mentoring

Program”
Prepared For-
Yousuf Traders
Ma’am Nida Zehra
Prepared By-
Faculty of- Persuasive & Analytical
Writing (M-11618) Hamna Farid (20201-28017)

Bushra Nadeem (20201-27548)

Fareed Soomro (20201-27438)

Zulekha Adnan (20202-27098)

Hiba Siddique (20201-27609)

Hiba Aftab (20201-24498)

 [OMEGA TEXTILE INDUSTRY “PROPOSAL FOR MENTORING
PROGRAM”] December 10, 2021

TABLE OF CONTENTS
Executive Summary-----------------------------------------------
 Short Background of OTI-------------------------------------------
 Mentors Selection Criteria------------------------------------------
 Setting time schedule-----------------------------------------------
 Measurement of Success-------------------------------------------
 Areas of Guidance--------------------------------------------------------

Body of Proposal--------------------------------------------------
 Background------------------------------------------------------------
 Statement of Problem-----------------------------------------------
 Statement of Purpose------------------------------------------------
 Scope---------------------------------------------------------------------
 Limitations---------------------------------------------------------------
 Proposal Plan & Timeline---------------------------------------------
 Staffing------------------------------------------------------------------
 Statement of Cost------------------------------------------------------

Conclusion & Authorization--------------------------------

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List of Figures
Mentors Recruitment Criteria-----------------------------------

Mentor-Mentee Matching-----------------------------------------------------

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Executive Summary

Omega Textiles Industry (OTI) is a leading textile company of Pakistan, started in 1994. OTI
produces fabrics for variety of companies and also provide fabric designing services since
many years. But since last few months the firm has seen a major change in performance of
their employees due to their low productivity. This report analyzes the key factors for these
problems and proposes an idea for their mentoring sessions along with its advantages.

Mentors’ Selection Criteria:

OTI will be sending forms to those employees who’ll be mentoring. This form will include
their skills, their basic areas of interest and the deadline of submission. The
employees/executives will be shortlisted on the basis of their credibility. The firm will be
offering bunch of incentives to the mentors for providing mentoring sessions, persuading
them to apply for it. These incentives will include:

Monetary Incentive

 1-month bonus OR 20% increment in their salaries

Non-monetary incentive

 2 weeks’ vacation package with paid holidays

Selecting Time Schedule-

Since the people most in demand for providing mentoring also tend to be the busiest
people in the firm. Therefore OTI will select weekend, which includes only Saturday for
mentoring sessions, 9 am-12 am. This timing will not only benefit employees’ busy
schedule but OTI will also be providing after session refreshments and lunch and
transportation facilities.

Measurement of Success

Success of Mentoring session will be measured by:

 Observing interactions of mentors and mentees during the sessions

 After session feedback from mentees
 Giving mentees a critical situation after session related to fields such as,
communication, handling workloads etc., to evaluate their performance and their
level of understanding.

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Area of Guidance

Selected mentors will be providing mentoring on:

 Efficient interaction with customers

 Handling workloads
 Handling unusual/difficult situations
 Grooming their interpersonal skills of mentees, this includes communication skills
etc.
 Career-counseling

Background

Omega Textiles Industry (OTI) is a leading textile company of Pakistan, started in

1994. OTI produces fabrics for variety of companies and also provide fabric
designing services since many years. This firm is not only known for its amazing
fabrics but also for its unmatchable employee-employer relationship. But since last
few months the firm has seen a major change in performance of their employees due
to their low productivity, for instance:
1. Frustration in employees due to increased workloads
2. Employees are having problems in maintaining customer-relationship due to
lacks of persuasive skills
3. Lack of career-counseling among ambitious employees
4. Lack of smart communication

Statement of problem:

There is lack of professionalism by low-level employees whilst dealing with the customers.
Moreover there is no one for career counseling. The employees are frustrated and are not
able to do work properly as they lack training and mentoring from senior employees

Statement of purpose:

The employees need mentors for career advice. The purpose of this proposal is to
determine whether mentors will help in improving the employees’ communication and
problem solving skills and if the benefit of hiring mentors will be greater than the cost. It is
also important to see if mentors from outside the organization will contribute more in
terms of diversification of skills or expertise that they can offer or the mentors within the
organization will be able to contribute more with training only for specifics business needs
and areas.

Scope:

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This report contains the reason of mentorship program being planned at Omega textile
industry. It further focuses on the staffing of this mentorship program. For example, who
will be the mentors and who will manage this entire 3-month long program. Moreover, the
budget or costing of this program is also included to see how much sponsorship is needed.
It also covers the limitations of this mentoring program to analyze whether this should take
place Limitations:

Limitations:

The limitations company can face could be

1. Excessive cost.
2. Busy work schedules of executives
3. Personal resentments of employees towards mentors
4. Too much of the structure
5. Generation gap of mentors and mentees

Mentors Recruitment Criteria:

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What are the qualities of choosing mentors?

Empathetic

Patient

Creative What are the qualities of choos-

ing mentors?

Open to new experiences

Direct Listener

Trustworthy

10.5 11 11.5 12 12.5

Figure-01

Mentor-Mentee-Matching

How will be the mentors and mentees

matched?

Matching on the basic of info

from application
Mentors selected mentees
Mutual selection of mentors and
mentees

Figure-02

Proposal Plan & Timeline:

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Tasks Date
Development of form and mailing to
20th Nov’2021
employees

Deadline of submitting forms

24th Nov’ 2021

Conducting interview from

employees to know their areas of
25th Nov’2021
improvements

Confirmation mail from the willing

mentors 25th Nov’2021

Scheduling and training session for

mentors 28th-30th Nov’2021

Matching Mentees & Mentors

31st Nov-1st Dec’2021

Subscription of Chronus software

(mentoring software)
2nd Dec’2021

Completion of final report

14th Dec’2021

Staffing:

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Omega Textile Industry has very qualified executive members that can be our mentors. I
have selected three in total best suitable mentors for the program. Dr. Rafay Siddiqui,
Ph.D., our Managing director of communications. Dr. Siddiqui was trained at Oxford
University and has successfully conducted and supervised the Communications and
Management Department. He has the expertise of a mentor in communications-related
work. Also, he has experience working with McKinsey, a top consulting firm for more than
10 years. Other groups of mentees will be handled by Sara Khan and Wajih Hussain. Ms.
Sara Khan, our Supervisory of Marketing. She earned a BS degree in Marketing and an MA
degree in Management from the University of LUMs. She supervises our marketing
department in which there are a total of 30 employees working under her, a department
which has a high-efficiency rate and motivation towards their work. Mr. Hussain our head
of operations. He earned a BS and MA degree in Management from the University of
Business Management. He controls all the operations of the organization with his team and
has a high success rate of completion of tasks assigned. He has past experience working in
MNC i.e. Nestle as a Vice-President of the Management Department. The closing section
should remind the reader of the proposal’s key benefits and make it easy for the reader to
respond. It might also include a project completion date as well as a deadline beyond which
the proposal offer will no longer be in effect. Writers of informal proposals often refer to
this as a request for approval or authorization.

Statement of cost

ITEMS QUANTITY COSTS

Shields 3 1200*3=3600

Certificates 150 10*150=1500

Venue GOLF CLUB 10000*12=120,000

Conveyance 3 buses 7000*12=84000

Refreshments 180 boxes 5000*12=60000

Chronus Software Rs.590 per month 590*3=1770

Incentives 150,000 150,0000

Total - 420,870

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