PMC BSBPMG539 SAW v1.1 Apr 21

Student
Assessment
Workbook
BSBPMG539 Manage project governance
Student Name: _________________________________________
Due Date: __________________
Date of Submission: __________________
RTO Number 90198

© NSW Ministry of Health – June 2017
This work is copyright. It may be reproduced in whole or in part for study training purposes subject to
the inclusion of an acknowledgement of the source. It may not be reproduced for commercial usage or
sale. Reproduction for purposes other than those indicated above, requires written permission from
the NSW Ministry of Health.
v1.1 Published April 2021
Sydney Western Sydney
Delivery Site Address Delivery Site Address:

Sydney Local Health District Western Sydney Local Health District
Centre for Education and Workforce Development Learning & Development Services
Building 301, Entrance Gate A People and Culture
Corner Balmain Road and Cecily Street Building 64 "Wirrabilla", Cumberland Campus
LILYFIELD NSW 2040 5 Fleet Street
PARRAMATTA NSW 2124
Delivery Site Administration Office: Delivery Site Administration Office:

Email: SLHD-CEWD@health.nsw.nsw.gov Email: WSLHD-ETS@health.nsw.gov.au
Tel no. (02) 8755 3506 Phone: (02) 9840 3637
Fax no. (02) 8755 3507
Contents
Introduction........................................................................................................................4
Assessment Requirements................................................................................................4
Assessment Plan...............................................................................................................5
Recognition of Prior Learning and Credit Transfer............................................................5
Reasonable Adjustment....................................................................................................5
Assessment Cover Sheet Requirements..........................................................................6
More Information?..............................................................................................................6
Glossary of Key Words – Project Governance..................................................................6
Glossary of Key Words – Assessment..............................................................................6
Assessment Tasks.............................................................................................................7
Assessment Task 1: Short Answer Activities....................................................................7
Assessment Task 2: Project Governance Plan.................................................................9
Assessment Task 3: Governance Plan Communication.................................................12
References......................................................................................................................13
Assessment Decision & Feedback..................................................................................14
Record of Assessment Outcomes...................................................................................16
Evaluation Form.............................................................................................................17
Appendix 1. - Assessment Cover Sheet..........................................................................18
RTOEO Master SAW v1.2 Apr 19 © NSW Health RTO – 90198 Page 3 of 18
PMC BSBPMG539 SAW v.1.1 Apr 21
Introduction
Before starting work:
Please read this entire document. It contains helpful information about the assigned assessment tasks
and how to present your work.
This assessment covers the following Units of Competency (UOC/s):
- BSBPMG539 Manage project governance
Unit Descriptors
This unit describes the skills and knowledge required to establish and implement project governance.
It involves identifying, applying, monitoring and reviewing project governance.
It applies to individuals responsible for managing and leading a project in an organisation, business, or
as a consultant.
Assessment Requirements
For more information relating to the RTO assessment requirements, including the management of
student progression, please refer to the NSW Health Student Handbook. For course specific
assessment requirements, please refer to the Course Guide.
1. Students are required to complete all the assessment tasks included in this document. The
assessment tasks are summarised in the Assessment Plan in this document.
2. Your assessor will discuss all of the assessment requirements with you prior to undertaking this
cluster. The deadline for completion of this assessment will also be discussed at this time.
3. You can hand in your completed assessments before it is due. If however, you cannot hand it in by
the due date, you will need to negotiate with your Program Coordinator prior to the assessment
due date (except in circumstances that prevent you from doing so).
4. Should you fail to submit your assessment on time and without prior approval for an extension,
after a period of two weeks you will be deemed not competent and your manager will be notified
of this outcome. If at a later date you are able to negotiate the resubmission of your assessment
with your Program Coordinator and you are deemed competent, this outcome will be changed.
5. Following submission of your assessment, you will be provided with feedback and if required,
further training may be arranged to facilitate achievement of competency.
6. If on second attempt you are unable to meet the requirements, an interview will be held with your
Program Coordinator to assist further development and achievement of competency.
7. The Student has the right to appeal an assessment decision at any time. (Please refer to NSW RTO
Student Handbook for the Appeals process).
Your assessor will advise you of the due dates for each of the assessments, or in the case of a
workplace observation/s, the date/s and time/s of the observation.
Assessment Plan
Guidelines and instructions are provided for each assessment activity throughout the document.
Please familiarise yourself with these requirements prior to undertaking them.
Assessment Task 1: Short Answer Activities

Students will be asked to answer written questions outlined in Assessment Task 1.
Assessment Task 2: Project Governance Plan

Students will be asked to prepare a Project Governance Plan based on their workplace project. A
template has been provided for students to complete.
Assessment Task 3: Governance Plan Communication

Students will be asked to conduct a meeting to present their Project Governance Plan. They are
expected to address two (2) key issues in the meeting.
Recognition of Prior Learning and Credit Transfer

Recognition of Prior Learning (RPL) is an assessment process that allows experienced individuals to
gain a full or part qualification by producing evidence of what they already know, can do, and have
done.
RPL provides an opportunity for prospective students to gain recognition based on the skills and
knowledge they have recently gained through experience, as well as any training that have been
completed outside of formal training arrangements.
RPL has many benefits:

 Students can finish their training earlier
 It avoids duplication of training and maximises its value
 It creates a learning culture by valuing and recognising learning that has occurred in the
workplace.
You may want to apply for RPL or Course Credit. For more information please refer to the NSW Health
RTO Student Handbook and discuss this with your Program Coordinator.
Reasonable Adjustment
A ‘reasonable adjustment’ is an adjustment to the assessment process or materials that allows a
student with a disability fair access to the assessment, and fair opportunity to successfully complete it.
Adjustments must be reasonable and must not compromise the integrity of the assessment.
Examples of reasonable adjustment could include: providing support to individual students, assistive
technology, modifying the assessment process or the format of materials, or adjusting the physical
environment.
Make sure you discuss your assessment needs with your Program Coordinator/assessor prior to the
assessment.
Assessment Cover Sheet Requirements
Before you start the assessment tasks, your Program Coordinator/assessor will have discussed with
you a timetable for submission. If you are required to:
1. Submit all tasks together at the one time, you will need to complete and provide one Assessment
Cover Sheet. This will be placed as the first page or file of your submission document OR
2. Submit tasks in parts and progressively, you will need to provide an Assessment Cover Sheet for
each submission OR
3. Re-submit an assessment task, you will need to submit a new Assessment Cover Sheet.
The Assessment Cover Sheet can be found in Appendix 1.
More Information?
You will find more information about assessment in the NSW Health RTO Student Handbook, including
our assessment policies and procedures, as well as what to do if you do not agree on the outcome of
an assessment, an assessment appeal.
Glossary of Key Words – Project Governance
Key Terms Definition
Governance Refers to the set of policies, regulations, functions, processes, procedures and
responsibilities that define the establishment, management and control of
projects, programs and portfolios
Infrastructure Infrastructure provides support for projects, programs and portfolios and is
the focal point for the development and maintenance of P3 management
within an organisation
Probity Evidence of ethical behaviour. Complete and confirmed integrity, uprightness

and honesty in a particular process
Glossary of Key Words – Assessment
Key Terms Definition
Discuss Identify issues and provide points for and/or against
Describe Provide characteristics and features
Explain Relate cause and effect; make the relationships between things evident; provide
why and/or how
Identify Recognise and name
Summarise Express, concisely, the relevant details
Assessment Tasks
Assessment Task 1: Short Answer Activities
Requirements for satisfactory completion of each question
 Responses must be typed directly into this workbook at the end of each question.
 Any text that is in italics and blue colour is provided as a guide for you to type your answer.
Please delete this text and replace it with your answer.
 Please use a different colour for your answer. Ensure it is not in italics or bold.
 Answer using complete sentences, making direct reference to the question.
 Answers must specifically address all parts of each question.
 Answers must be in your own words; when occasionally quoting directly from another source of
information, acknowledge that source in single quotation marks and provide appropriate
referencing.
 Answers are to be approximately 200-250 words in length—this is an average only; some
questions will require longer answers, some shorter.
 Answers include a mix of theory supported with specific workplace examples (real or
hypothetical) where appropriate.
 Where an activity requires completion of a template, provide responses to all template sections.
Activity 1
For your workplace project, explain the role of delineation in the context of decision making during
project planning and implementation.
Activity 2
What is functional authority in project governance?
Activity 3
From the context of your workplace project, explain the differences between your functional
authorities and your project authorities.
Activity 4
When you communicate a governance plan to stakeholders, what questions should you ask to make
sure the plan is clear?
Activity 5
Why is it important to ascertain how much and what type of information stakeholders need when
presenting information on governance planning?
Activity 6
Explain five (5) reasons why regular reporting is an important part of project governance monitoring.
Activity 7
In the context of your workplace project, analyse the impact of project governance on achieving
project objectives?
Activity 8
From the reference of project governance –
a) Why should roles and expectations be clear?
b) How does it assist in issues resolution?
Activity 9
What powers or rights are given to the project team members where authority has been delegated?
What responsibilities are required to be met by people who have been given delegated authority?
Activity 10
With reference to your workplace project, outline how you:
a) Identify issues
b) Escalate and manage these identified issues.
Assessment Task 2: Project Governance Plan
Instructions for Students
Students are to complete each section of the following Project Governance Plan template for
satisfactory completion of this task.
Information in Blue italics are prompts for information and should be replaced with your project
specific information.
Project Governance Plan
Document Information
Document Title
Author Name
Author Position
Author Contact
Phone Email
Details
Document Control
Version Number
Version Date
 Current
Status
 Closed
Version history
Version Number Date Changed/Reviewed By Changes Made
Document Approval
Version Approved by (name) Approver Title Approver Date
Number Signature
Project Title
Project Sponsor
Project Manager
Project Start Date
Project End Date
Project Team Members
Name Role Responsibilities
Project Steering Committee (PSC)

Format of the
Meetings
Frequency of the
Meetings
Secretariat
Chairperson
PSC Member Names Roles Responsibilities
Major Project Scope Outline the scope (in and out) of the project.t
Major Project Outline the deliverables for the project.t
Deliverables
Project Control You need to identify the various registers that will be used throughout the
Registers project for example: change, issues, risks, communications etc.
Compliance Planning List the compliance-related processes the project must follow.
Stakeholder Outline the processes that will be used to manage stakeholders and meet
Management NSW Health policies throughout the lifecycle of the project.
Financial Outline the processes for developing and managing the budget for the
Management project. How will cash flow be managed?
Issues Outline the steps and processes for managing and escalating issues
Management throughout the lifecycle of the project.
Change Outline the steps and processes for managing change throughout the
Management project.
Resource Outline the strategies and processes for managing resources throughout
Management the project.
Communication Outline the strategies and process for managing communication
Management throughout the project lifecycle.
Status Reporting Explain the status reporting requirements of the project.
Meeting
Management
Risk Management Outline how risk will be managed in the project and how it aligns to the
NSW Health Risk Policy.
Quality Control Explain how quality will be managed throughout the project. Quality may
be ensured through inspections, audits, formal testing and documentation
of defects in a defect tracking system to ensure defects are fixed, retested
and closed.
Procurement Outline the processes and procedures to manage throughout the project
Management lifecycle. You will need to also detail how it aligns to the NSW Health Policy.
This may not be relevant to all projects.
Project Finalisation Outline the requirements to close off the project and the steps to ensure
and Closure that the project is complete.
Project Handover Outline the handover activities that will have to be completed at the end of
the project
Assessment Task 3: Governance Plan Communication
Instructions for Students

After you have competed your Project Governance Plan, you are now ready to communicate the
Plan with your project team and/or relevant stakeholders for your workplace project.
For this assessment task, you are required to communicate the Project Governance Plan and
address any issues or points that may require clarification.
1. You are required to provide a sample of evidence that the Governance Plan was communicated
to your project team and/or stakeholders. This may be in the form of meeting agenda and
minutes, video recording of a meeting where the Governance Plan was presented, emails where
the Governance Plan was shared with stakeholders and where discussion was generated about
the plan.
2. In 450 words, discuss two (2) key points that required clarification relating to the Governance
Plan and outline how you addressed the concerns of your team/stakeholders. One of these two
points must focus on conflict arising from the allocation of roles, responsibilities and delegation
of authority.
1. Evidence provided of Governance plan communication (select one & attach):

 Meeting agenda / minutes
 Emails
 MS Teams communications
 Other________________________
References
Where you have referenced articles, books, websites etc. in your assessment answers, list these
references here.
Assessment Decision & Feedback
RTO Number 90198
Student Details
Name: Enrolled in: BSBPMG539 Manage project
governance
Address:
Telephone: Email:
Delivery Site:
Assessor Details
Name: Telephone:
Email:
Completed Comments
Assessment Task 1 – Short Answer Activities successfully Please note which items need
Yes No revision or additional information
(if applicable)
Did the student complete all of the written questions
correctly?
If no, please note which questions were answered
incorrectly, if applicable.
Did the submission meet the performance and
knowledge evidence requirements?
For questions answered incorrectly, did the student
clarify their response correctly>
Completed Comments
Assessment Task 2 – Project Governance Plan successfully Please note which items need
(if applicable)
Did the student provide a completed Project Governance
Plan?
Did the Project Governance Plan meet Performance
Evidence and Competency requirements?
If no, did the student resubmit and clarify their response?
Completed Comments
Assessment Task 3 – Governance Plan Communication successfully Please note which items need
(if applicable)
Did the student communicate a Project Governance Plan
to their team and relevant stakeholders?
Did the Communication provide the essential
information?
Was verbal questioning used to clarify the student’s
understanding if they did not cover the requirements?
Assessor’s Feedback to Student:
Record of Assessment Outcomes
RTO Number 90198
This section records all the evidence used to form the final assessment decision. Please document all
types of evidence used in this assessment. This is for assessment of the following units:
 BSBPMG539 Manage project governance
Provided Sufficient Evidence? (Date)

Assessment Requirements Sufficient (S)
Not Sufficient (NS) Date Assessor Initials
Not Provided (NP)
Completion of Assessment Task 1:
Short Answer Questions

Project Governance Plan

Governance Plan Communication
Initial Overall Assessment Outcome ☐ Competent ☐ Not Competent

Assessor Name: Signature: Date: / /
Re-assessment Outcome (if applicable) ☐ Competent ☐ Not Competent

Assessor Name: Signature: Date: / /
Program Coordinator Feedback - Only Complete this Section for Not Competent Results
Student to Complete (Only for Not Competent Results) - Please indicate below if you do not agree with the Not Competent Result
(Note: If you do not agree with this Assessment Result, you are able to Appeal this decision. Please discuss this with your Program Coordinator/Assessor)
☐ Agree ☐ Do Not Agree

Student Name: Signature: Date: / /
Evaluation Form
RTO Number 90198
BSBPMG539 – MANAGE PROJECT GOVERNANCE

Please assist us to evaluate the effectiveness of this unit. Information gained from the evaluation will
be used to support / improve future programs in order to better meet your learning and development
needs.
Your anonymity is assured and confidentiality is guaranteed. Feel free to offer your feedback –
positives and/or otherwise.
Please circle your response
The schedule and timing of topics were appropriate.
Strongly Disagree Disagree Agree Strongly Agree
COMMENTS:
The sessions were informative and relevant to clinical practice.
COMMENTS:
There was a good balance between presentations and interaction with participants.
COMMENTS:
I will be able to apply the information gained through this workshop to my Current practice.
COMMENTS:
Once completed please return this form.

You will be provided with instructions on how to do this by your Trainer/Assessor.
RTO Number 90198
Appendix 1. - Assessment Cover Sheet
Units of Competency
BSBPMG539 MANAGE PROJECT GOVERNANCE
STUDENT to complete this section
Name
Address
Phone Mobile Work
Email
Date submitted
Student declaration – By signing below, I declare that:
 I have been:
o given fair notice of the date, time and venue for assessments
o informed of how assessment will be conducted and what is required
o made aware of my right to appeal an assessment decision
o made aware of my rights and responsibilities as an assessment candidate, and choose to be assessed at
this time
 I agree to abide by the following assessment requirements:
o all work submitted which contributes to assessment will be my own work
o no part of the work submitted will be copied from any other source except where due
acknowledgement is made
o No part of any assessment will be written for me by another person except where group work
assessment is an integral part of the process
 I am aware that a false declaration may lead to withdrawal from training and assessment or cancellation of a
Qualification or Statement of Attainment (SOA) already issued.
Student signature* Date signed
* Students must provide a REAL signature. If submitting your portfolio electronically, either insert an electronic
signature in the space above, or print this page, sign it, then submit a scan of the signed page.
ASSESSOR to complete this section

Name of assessor
Date Assessment received

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Student

BSBPMG539 Manage project governance

Student Name: _________________________________________

Due Date: __________________

Date of Submission: __________________

RTO Number 90198

v1.1 Published April 2021

Sydney Western Sydney

Delivery Site Address Delivery Site Address:

Delivery Site Administration Office: Delivery Site Administration Office:

This assessment covers the following Units of Competency (UOC/s):

- BSBPMG539 Manage project governance

Assessment Task 1: Short Answer Activities

Assessment Task 2: Project Governance Plan

Assessment Task 3: Governance Plan Communication

Recognition of Prior Learning and Credit Transfer

RPL has many benefits:

The Assessment Cover Sheet can be found in Appendix 1.

Glossary of Key Words – Project Governance

Key Terms Definition

Probity Evidence of ethical behaviour. Complete and confirmed integrity, uprightness

Glossary of Key Words – Assessment

Key Terms Definition

Discuss Identify issues and provide points for and/or against

Describe Provide characteristics and features

Identify Recognise and name

Summarise Express, concisely, the relevant details

b) How does it assist in issues resolution?

b) Escalate and manage these identified issues.

Project Governance Plan

Project Steering Committee (PSC)

Instructions for Students

1. Evidence provided of Governance plan communication (select one & attach):

Assessor’s Feedback to Student:

 BSBPMG539 Manage project governance

Provided Sufficient Evidence? (Date)

Completion of Assessment Task 2:

Completion of Assessment Task 3:

Initial Overall Assessment Outcome ☐ Competent ☐ Not Competent

Re-assessment Outcome (if applicable) ☐ Competent ☐ Not Competent

☐ Agree ☐ Do Not Agree

BSBPMG539 – MANAGE PROJECT GOVERNANCE

Please circle your response

The schedule and timing of topics were appropriate.

Strongly Disagree Disagree Agree Strongly Agree

The sessions were informative and relevant to clinical practice.

Strongly Disagree Disagree Agree Strongly Agree

Strongly Disagree Disagree Agree Strongly Agree

Strongly Disagree Disagree Agree Strongly Agree

Once completed please return this form.

Appendix 1. - Assessment Cover Sheet

BSBPMG539 MANAGE PROJECT GOVERNANCE

STUDENT to complete this section

Phone Mobile Work

Student signature* Date signed

ASSESSOR to complete this section

Date Assessment received

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