MT - BSBPMG511A - Delivery and Assessment Guide V2

BSBPMG511 Manage
Project Scope
Online Delivery
Delivery and
Assessment
Guide
Northern Sydney Institute
School of Business and
Finance
St Leonards Campus
Delivery and Assessment Guide
Table of Contents
Facilitator and Head Teacher Contact Details......................................................................................3
Unit of Competency: BSBPMG511 Manage Project Scope..................................................................3
Elements.......................................................................................................................................3
Resources.............................................................................................................................................3
Assessment...........................................................................................................................................4
Assessment Task 1: Individual Assignment..................................................................................4
Assessment Task 2: Knowledge Test............................................................................................7
Assessment Task 3: Forum postings.............................................................................................8
Additional Assessment Information.............................................................................................9
Appendix A – Assessment Task 1 - Workbook for Manage Project Scope........................................11
Element 1: Conduct project authorisation activities..................................................................11
Element 2: Define project scope................................................................................................11
Element 3: Manage project scope control processes................................................................13
573810615.docx
Page 2 of 15 Revision Date: 17/07/2016
Facilitator and Head Teacher Contact Details

Facilitator Name: Alison Roberts
Email Address: Alison.Roberts7@det.nsw.edu.au
Other contact details: 9942 0234
Facilitator Name: Sue Stubbs

Email Address: Suzanne.Stubbs@det.nsw.edu.au
Head Teacher Name: Deborah Evans, Business Services

Email Address: Deborah.Evans@det.nsw.edu.au
Other contact details: 9942 0095
Unit of Competency: BSBPMG511 Manage Project Scope

Elements
Element Performance Criteria
1. Conduct project 1.1 Develop and confirm procedures for project authorisation with
authorisation activities an appropriate authority
1.2 Obtain authorisation to expend resources
1.3 Confirm project delegations and authorities in project
governance arrangements
2. Define project scope 2.1 Identify, negotiate and document project boundaries
2.2 Establish measurable project benefits, outcomes and outputs
2.3 Establish a shared understanding of the desired project
outcomes with relevant stakeholders
2.4 Document scope-management plan
3. Manage project scope- 3.1 Implement agreed scope-management procedures and

control process processes
3.2 Manage the impact of scope changes within established time,
cost and quality constraints according to change-control procedures
3.3 Identify and document scope-management issues and
recommend improvements for future projects
The complete unit of competency is available on the Training.Gov.Au website.
573810615.docx
Resources
The following resources are required for this unit:
Resource Additional Information
A Guide to the A Guide to the Project Management Body of Knowledge (PMBOK® Guide),
Project Newtown Square PA, Project Management Institute, 2013, 5th edition
Management Body ISBN13: 978-1-935589-67-9
of Knowledge 5th
Edition
Optional: Project Project Management in Practice by Pearson, Larson and Gray, McGraw-Hill,
Management in 2013, ISBN13: 9781743077238
Practice
studEspace Manage Project Scope Site at:

(Learning http://nsfsakai.nthsydney.tafensw.edu.au/library/skin/nsi/home.html
Management
System)
Assessment
Task Overview Due Date Weighting Unit of Competency
Elements
1. Individual Assignment Refer to your Satisfactory/ BSBPMG511 Manage Project

timetable Not Scope
Satisfactory
2. Knowledge Test – 14 Refer to your Satisfactory/ BSBPMG511 Manage Project

short answer questions timetable Not Scope
Satisfactory
3. Forum postings Refer to your Satisfactory/ BSBPMG511 Manage Project

timetable Not Scope
Satisfactory
Assessment Task 1: Individual Assignment

Student Instructions
Project Choice
Your selected project must be agreed between you and your facilitator so that its methodology,
tools and techniques conform to the performance requirements of each Unit of Competency
before you start work on the unit.
573810615.docx
You may use the same project for all units in this Course, unless your selected project changes
during the Course or cannot conform to the performance requirements of any of the Units of
Competency. If either or both of these events occur during your course, you must contact your
facilitator to find out what you need to do to continue to satisfy the Course performance
requirements and achieve competency.
The project must be in an organisation, business or you are operating as a consultant.
Your selected project must have:
 a comprehensive, detailed and integrated project management plan

 a formal communications plan
 a dedicated and project-based budget
 formal and planned engagement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.
Workbook
You have two options to satisfy the performance requirements for Assessment Task 1.
Option 1: Use the Workbook provided in Appendix A to answer the questions.
 All your answers to the questions must be applied to your project, unless otherwise
stated.
 Your answers must demonstrate that you can or have applied what you have learnt to
your project, regardless of whether you have undertaken all the performance
requirements in your workplace.
 Theory answers without reference to your experience will not be assessed as
satisfactory.
 Your answers for all questions must be satisfactory to achieve competency.
Option 2: You can submit workplace documents as evidence instead of using all or parts of the
Workbook. If you use this option:
 You must be the author of documents.
 Your documents must be less than four years old.
 You are required to map your workplace documents to the Assessment criteria on a
mapping document which will be provided on request by your facilitator.
 Submission of both workplace documents to satisfy the assessment criteria and the
completed mapping document are required to achieve a satisfactory result.
 Both your workplace evidence documents and all your answers for the questions you
have answered in the workbook must be satisfactory to achieve competency.
Submission
Note: It is important for project management to show you can meet deadlines.
573810615.docx
Assignments will be submitted by uploading documents to the Assignments area in studEspace –
electronic copies are required for audit purposes. More than three attachments for a submission
will not be accepted. Accepted file types are: MS Word, MS Excel, MS PowerPoint, MS Project, MS
Publisher and PDF. Versions accepted are 2003 onwards.
Feedback and Resubmission
You will receive your feedback within two weeks - you will be notified by email by your facilitator
when results are available. You will need to visit this Assignments area in studEspace and down
load your feedback.
Where students answers are deemed not satisfactory after the first attempt a resubmission may
be requested. If a student has demonstrated consistent effort in the learning of a module then, at
the teacher’s professional discretion, the student may be awarded a resubmission. This
resubmission must be made as soon after the initial assessment as possible.
Environmental Sustainability:
You may wish to consider including environmental sustainability principles in the scope by
including specific sustainability objectives and practices in your project objectives and scope
statement.
Environmental sustainability could include:
 Avoid or reducing the use of a resource including water, electricity, transport etc.
 Reuse and recycling of a resource
 Buying green
 Reduction in packaging and other waste.
Performance Criteria for competency

To achieve competency in this Unit BSBPMG511 Manage project scope you are required to
demonstrate knowledge, skills and experience to:
 conduct project authorisation activities
 develop and confirm procedures for project authorisation with an appropriate authority
 obtain authorisation to expend resources
 confirm project delegation and authorities in project governance arrangements
 define project scope
 identify, negotiate and document project boundaries
 establish measurable project benefits, outcomes and outputs
 establish a shared understanding of the desired project outcomes with relevant shareholders
 document a scope management plan
573810615.docx
 implement agreed scope management procedures and processes
 manage the impact of scope changes within established time, cost and quality constraints
according to change-control procedures
 identify and document scope management issues and recommend improvements for future
projects.
Assessor Instructions
Assessment Task 1 requires the student to submit evidence in a work-based project to
demonstrate that student has the knowledge, skills and experience to manage project scope.
The assessor:
 checks that each student’s proposed project satisfies the course requirements for the project
choice according to the criteria listed in the Project Choice section above
 advises each student that their project satisfies the course requirements according to the
student’s course timetable
 assesses each student’s work to ensure that their work satisfies the performance criteria for
competency listed above in Assessment Task 1
 completes each student’s assessment within 2 weeks of submission
 provides feedback as required about the student’s work overall and/or individual task
elements in writing
 requests each student to resubmit their work or components of their work to satisfy the
performance criteria for competency as soon as possible after each assessment
 notifies each student that they are Satisfactory/ Not Satisfactory in writing
 record each student’s results in EBS.
Assessment Task 2: Knowledge Test

The Knowledge Test is comprised of 14 short answer questions and is administered by
studEspace in the Tests and Tasks area of the Manage Project Scope Site. The questions are
drawn from the Project Management Body of Knowledge (PMBoK) and from the Learning
Program.
For your result to be satisfactory for the Knowledge Test you must receive 16/20.
All knowledge tests are untimed and are conducted as an open book revision exercise. It
should be undertaken as an individual assessment with no student interaction or facilitator
interaction. Once the time limit is exceeded, the Test will save and submit your answers – you
need to be careful to complete the Test in the time given.
It is strongly recommended, as these answers can be lengthy, that you type your answers
into Word and then paste these into the Test. If you leave studEspace half way through a
test it will time out or the connection could be lost and you will lose your work. This is a
common problem mentioned by students.
Feedback and Resubmission: You will receive your feedback within two weeks - you will be
573810615.docx
notified by your facilitator when results are available. You will need to go back into the Test to
view any comments and a breakdown of marks received per question.
Where students answers are deemed not satisfactory after the first attempt a resubmission may
be requested. If a student has demonstrated consistent effort in the learning of a module then, at
the facilitator’s professional discretion, the student may be awarded a resubmission. This
resubmission must be made as soon after the initial assessment as possible.
Assessment Task 2 requires the student to answer questions about project scope and submit their
answers on the studEspace Manage Project Scope site. Answers must demonstrate the student’s
application of their scope management knowledge to their project management skills and
experience.
The assessor:
 assesses each student’s answers in accordance with the performance criteria for competency
listed in Assessment task 1
 should not accept theoretical answers or answers copied directly from texts without
acknowledgement of the text
 assess each student’s answers and provide feedback within 2 weeks of submission
Assessment Task 3: Forum postings

The purpose of the Forum is to stimulate discussion, and sharing of information/ideas about
project tools and techniques, its challenges and best practice by students and the teacher.
Participation in the forum is mandatory to achieve competency in this unit particularly in relation
to your project selected for Assessment Task 1.
You participate in a Forum in the Forums area of the Site in studEspace. Your postings are listed in
studEspace.
Performance criteria to achieve competency in Assessment Task 3
To achieve competency in Assessment Task 3:
 you must open and read a minimum of one (1) other posting about the topic
 you must post comments and queries about one (1) other postings about the topic
 you post your answers to specific Forum questions and queries, replies or comments about
the topic in accordance with the Unit’s overall performance criteria to achieve competency
 respond to all postings by your facilitator
 your postings must be at least three sentences long
 your postings cannot be limited to a question only. You must include a background and
explanation as to why to you are asking a question or query
 you must explain why you agree or disagree with another person’s posting
573810615.docx
 reflect the type of posting example listed at the beginning of the Forum.
Assessment and Feedback:

Any forum postings will be assessed within two weeks and student notified by email.
Assessment Task 3 requires both assessors and students to participate by posting a response to
each question raised in the studEspace Forum. The purpose of the Forum is to enable students
to challenge their knowledge and skills and to provide an opportunity for continuous
improvement.
The assessor:
 should respond to each forum posting using a range of question/comment types including a
request for clarification, explanation or reliability of assumptions, examples of a student’s
reasoning process, alternative viewpoints, possible consequences of poster’s reasoning
process
 assess each student’s postings in terms of satisfying the elements and performance criteria for
each unit of competency
Additional Assessment Information

Finding out Other than from your teacher, unit results may also be accessed using your log-on
results to the Learner Portal. You should have received information about the Learner
Portal when you enrolled.
Dispute of If you do not agree with the result given for your assessment, you may appeal the
Mark/grade assessment decision. You should first discuss the assessment result with your
teacher. If you are not satisfied with the outcome of that discussion you can access
the appeal process through the staff in the campus administration office.
If you have a permanent or temporary condition that may prevent you successfully
Reasonable
completing the assessment task(s) you should immediately talk with your teacher
Adjustment
about ‘reasonable adjustment’. This is the adjustment of the way you are assessed
to take into account your condition and may include providing a support person or
extra time. The assessment criteria cannot be altered.
All TAFE students are eligible to apply for credit for previous formal, informal and
Recognition
non-formal learning. Refer to the Training and Education Support website for
of Prior
information about Credit pathways (Articulation, Credit transfer and Recognition of
Learning
Prior Learning (RPL). There is also a brochure widely available throughout the
(RPL)
campus on RPL.
Each case of student absence from an assessment event, or late submission of an
Policy on
assessment event, will be considered by the teacher on an individual basis.
573810615.docx
Students should endeavour to notify their teacher in advance where an absence
Late
will prevent them from attending, or submitting, a planned assessment event (e.g.
Assessment
class test, presentation, project, report, portfolio or assignment). Unexpected
absence and/or late submission due to illness, work commitments and/or other
unforeseen misadventure MUST be supported by documented evidence (e.g.
medical certificate, statements from employers etc.). If you fail to adequately
notify and/or explain your absence/late submission penalties may apply:
1. If the assessment event is more than 7 days late the result is a Fail/Not
Competent for this event.
2. No penalty will apply if the student has an acceptable reason and
negotiates a new date with the teacher before the original due date, or if it
is not possible, at the first attendance after the event or within 7 days
(whichever is the sooner). The negotiated or revised date will become the
due date and Penalties 1 (see above) will apply if the assessment event is
not submitted by the revised due date. If extension is not accepted the
original due date applies and the penalties will be as outlined.
3. If the student does not attend a class test, presentation or other
classroom-based assessment event on a negotiated date Penalty 1 may
apply. May apply.
4. Failure in one particular assessment event may not necessarily mean a Fail
in the unit. Is there a penalty for late submission of assessment tasks?
What is the procedure if a student is absent on the day of an assessment
event? For information about assessment in TAFE please see "Every
Student's Guide to Assessment in TAFE NSW" which was offered at
enrolment and is available on the TAFE internet site at:
https://www.tafensw.edu.au/courses/expectations/assets/pdf/assessment
_guide.pdf
Policy on Definition: Plagiarism involves using the work of another person and presenting it
Plagiarism as your own.
A STUDENT WILL BE GUILTY OF PLAGIARISM if they do any of the following in an
assignment, or in any piece of work which is to be assessed, without clearly
acknowledging their source(s) for each quotation or piece of borrowed material:
a) copying out part (s) of any document or audio-visual material,
including computer–based material;
b) using or extracting another person’s concepts, experimental results,
or conclusions;
c) summarising another person’s work;
d) in an assignment where there was collaborative preparatory work,
submitting substantially the same final version of any material as
another student.
573810615.docx
Appendix A – Assessment Task 1 - Workbook for Manage Project Scope

Element 1: Conduct project authorisation activities
Outline the project authorisation procedure for your project:
 What are the governance arrangements in regards to project delegation?
 What are the critical review points during the project?
 Who is the appropriate authorising authority/s?
 What will they expect to see at the review points?
<<<< INSERT ANSWER HERE >>>>
Element 2: Define project scope

Using your Project Charter as the basis of the project, use the template below to define in detail
the Scope Statement and the Scope Management Plan for the project. This should be extensive
including both product and project scope and give a shared understanding of the desired project
outcomes and how the project will be delivered.
-----------------------------------------------------------------------------------------------------------------------------------
Project Scope Statement:
Background informati on about the Project

<Insert name of the project background information about the company and how the Project was
triggered and its intended outcome.>
<Insert the benefits to be achieved from the project and the title of the person responsible for
tracking and measuring the achievement of the benefits.>
Scope Defi niti on

The scope of the plan covers the following aspects:
 <in scope>
The scope of the plan does not cover the following aspects:
 <out of scope>
Objectives and Success Criteria

From this plan the key objectives and success criteria are to:
 <insert objectives and success criteria – they must be SMART>
Deliverables
573810615.docx
 <insert deliverables>
Acceptance Criteria
 <insert the conditions required to be met before the deliverables are accepted>
Constraints
List of all known constraints:
 <insert constraints>
Assumptions
The following assumptions have been made:
 <insert assumptions>
Dependencies
 <insert dependencies>
Outstanding Issues
 <insert outstanding issues for Project Manager resolution>
The proposed project methodology consists of <X> separate phases, as described below:
 <insert phase number and names>
Work Breakdown Structure

 < Insert diagram of the WBS>
Project Scope Management Plan:
Roles and responsibilities:

<Who has authority and responsibility for scope management?>
<List the stakeholders who are responsible for collecting or contributing to scope requirements
and confirming scope>
573810615.docx
Major milestones
<What are the milestone dates for: collection of scope requirements, detailed definition of scope
and approval of the scope baseline? >
How is scope defined and documented?

<Describe how scope is defined and documented>
Scope Change Control Process

< Describe the process to change scope including the title of the person/s responsible for
evaluating and approving scope change. You may include a diagram for clarity>.
Scope Validation
<Describe how the scope will be validated including the title of the person responsible for scope
validation>.
Scope Acceptance
<Who is responsible for accepting the final project deliverable and approves acceptance of project
scope>
Scope Performance measurement

<Who is responsible for managing scope performance and measurement? When is scope
performance measurement to be done?>
-----------------------------------------------------------------------------------------------------------------------------------
Element 3: Manage project scope control processes

1. List the main factors that could trigger requests for scope change on your project.
<<<< INSERT ANSWER HERE >>>>>
2. A stakeholder has requested a change in scope to the project. Fill out the Change Request
Form below (or provide your own template), which shows the impacts to time, cost and
quality. Note: there must be impacts to time and cost as this change request will be
referred to in other following course units.
Change Control Form

Project Name
Requested By: Requested Date:
Change Request Number: <Unique identifier>
Description of the change: <A detailed description of the change being requested>
573810615.docx
Reason for the change: <The trigger or reason the change is needed>
Alternative solutions: <Any other options>
Impact Assessment Description of impact
Cost <The $ impact of the change – either positive or negative>
Time <The time impact of the change – including number of hours/days and the
knock on impact to the other tasks in the project>
Resources <The resources required or no longer required and the impact to the
project e.g.: resource availability>
Quality <The impact to quality of the change>
Impact if scope change

request is not approved
Other
Risk assessment Risk description Impact Likeli Strategy

hood
<1, <1, 2,
2, ,3, 4 ,3, 4
– see – see
risk risk
registe regist
573810615.docx
r> er>
Immediate Action Required if approved

Authorisation Decision
Approved? Yes □ or No □
Decision by: Date Decision Made:
Authorised by: Date Authorised:
3. Describe step by step how you used the change control procedures provided in Assessment
Task 1 Scope Management Plan to make a decision on this change request.
4. Assume the change request was approved. Describe what you would do to update the
current baselines and communicate the new baselines.
5. Give an example where you encountered scope creep in your project/s including:
a. The method or tools used to identify that scope creep had occurred.
b. What was the impact of the scope creep?
c. How did you or would you handle this situation?
573810615.docx

MT - BSBPMG511A - Delivery and Assessment Guide V2

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

MT - BSBPMG511A - Delivery and Assessment Guide V2

Uploaded by

Copyright:

Available Formats

BSBPMG511 Manage

Facilitator and Head Teacher Contact Details

Facilitator Name: Sue Stubbs

Head Teacher Name: Deborah Evans, Business Services

Unit of Competency: BSBPMG511 Manage Project Scope

3. Manage project scope- 3.1 Implement agreed scope-management procedures and

The complete unit of competency is available on the Training.Gov.Au website.

Resource Additional Information

studEspace Manage Project Scope Site at:

1. Individual Assignment Refer to your Satisfactory/ BSBPMG511 Manage Project

2. Knowledge Test – 14 Refer to your Satisfactory/ BSBPMG511 Manage Project

3. Forum postings Refer to your Satisfactory/ BSBPMG511 Manage Project

Assessment Task 1: Individual Assignment

Your selected project must have:

 a comprehensive, detailed and integrated project management plan

Feedback and Resubmission

Environmental sustainability could include:

 Reuse and recycling of a resource

 Reduction in packaging and other waste.

Performance Criteria for competency

Assessment Task 2: Knowledge Test

Assessment Task 3: Forum postings

Performance criteria to achieve competency in Assessment Task 3

To achieve competency in Assessment Task 3:

Assessment and Feedback:

Additional Assessment Information

Appendix A – Assessment Task 1 - Workbook for Manage Project Scope

Element 2: Define project scope

Background informati on about the Project

Scope Defi niti on

Objectives and Success Criteria

Work Breakdown Structure

Project Scope Management Plan:

Roles and responsibilities:

How is scope defined and documented?

Scope Change Control Process

Scope Performance measurement

Element 3: Manage project scope control processes

Change Control Form

Alternative solutions: <Any other options>

Impact Assessment Description of impact

Cost <The $ impact of the change – either positive or negative>

Quality <The impact to quality of the change>

Impact if scope change

Risk assessment Risk description Impact Likeli Strategy

Immediate Action Required if approved

Authorised by: Date Authorised:

<<<< INSERT ANSWER HERE >>>>>

You might also like