EVENTS MANAGEMENT

PREPARED BY: JEROME DOCTOLERO

Company Name and Logo Description

The EXE means Exceptional wherein

we will provide extraordinary event
planning that you'll never forget.
Embrace your occasions with our unique
offers and celebrate it with the
experience you will never see from
others.
About Us
Established in 2015, EXE Events & Services is a full service
event management company that is mostly concerned with
making special moments in people's lives. It was created
with a wealth of training and experience from many
different ventures within the industry. Founder Mr. Jerome
Doctolero parlayed his talent and passion into providing the
finest event organizing in Bulacan and beyond. We offers
with complete event management that is fully prepared to
transform any occasion into a masterful event.
 MISSION AND VISION

MISSION VISION

To provide our clients with successful,

To be one of the top event
memorable event planning and quality
services and our pledge is to establish
management company not only
lasting relationship with our clients by in Bulacan but to the whole
exceeding their expectations and gaining country, and to maintain a
their trust through exceptional
strong and reliable brand in the
performance by every member of the
event management team.
market.
 Organizational Chart

Jerome M. Doctolero
Event Manager

Jackie Suarez Ricardo Salavaria

Asst. Event Coordinator Asst. Event Coordinator

Carel Dave Impas Jericho Doctolero Camille Villarmino

Finance Manager Equipment Manager Logistic Manager
A graduate of Bachelor of Secondary Education
Major in English at Baliwag Poytechnic College and
a NC III holder in Events Management and Services.

Team Leader Job Description:

He leads, monitors, and supervises the company to

achieve goals that contribute to the growth of the
company. He motivates and inspire his team by Team Leader
creating an environment that promotes positive
communication, encourages bonding of team
members, and demonstrates flexibility.

ENTER TITLE
Event Coordinators
Also known as event specialists
or event planners, are
responsible for every aspect of
event planning. Their main
duties include selecting venues,
determining the cost, arranging
event services, and monitoring
client approval. They may work
for an events company or as a
contractor.
Job Description
Finance Manager
Analyzes every day financial
activities and provide advice
and guidance to upper
management on future financial
plans. ... Typical duties include
reviewing financial reports,
monitoring accounts, and
preparing financial forecasts.
Logistic Manager
Responsible for planning,
coordinating, and monitoring
logistics operations such as
warehousing, inventory,
transportation, and supply chain
processes. Logistics managers
typically supervise a team of
warehouse staff or other
logistics specialists.
Equipment Manager
In charge of equipment used by
a business or organization.
Their duties include purchasing,
maintenance, repair, inventory,
transportation, storage,
cleaning, and liquidation. They
are responsible for providing
the proper equipment for the
job, either on-site, or off-site.
 LOCATION AND
CONTACT INFORMATION

Contact Us If you have any inquiries about

our services, please feel free to
Mobile Phone Number: 09186851338 contact us and visit our location.
Telephone Number: (02) 7-254-0001
Email Adress:
Event.Services@gmail.com
Facebook Website: EXE Events & Visit Us
Services
1213 Dona Remedios Trinidad Road
Instagram: @EXE_EventsServices
San Rafael 3008 Bulacan
We're open during office hours
Monday-Saturday 8am-5pm.
 Our Services:

Corporate Events: Socio-Cultural Events: Personal Events:

• Conferences & • Festivals • Wedding
Seminars • Acquitance Party • Birthday Celebration
• Product Launch • Fashion Show • Baptismal
• Shareholder/Corporate • Awards Night • Anniversary
Board Meetings • Concerts • Engagement Party
• Team Building Events • Baby Shower
• Business/Corporate
Dinners
 Completed Pr ojects
Cor por ate Events

Conferences Team
& Seminars Building
Events

Product Stakeholders
Launch Board
Meetings
 Completed Pr ojects
Socio-Cultur al Events

Festivals Fashion
Show

Awards Concerts
Night
 Completed Pr ojects
Per sonal Events

Wedding Anniversary

Debut Party Baby Shower

 Suppliers

Master Cuisine
Gerry's Grill ABAKADA Studios James Macaballug
Catering Services
Photography
Foods and Catering Services
Photographers and Videographers

Event Rentals Glorist Flower Shop Dangwa Flower Shop

Philippines Celebrations Hub Manila
Florist
Party Rental Supplier
 Rules & Regulation
1. Venue & Rental Fee(s).
• The Clients or Representative for the client(s), agree to pay an initial non-
refundable deposit of 20% of the overall cost of the events. The payment serves to
hold the venue for the date of the event and is payable at the time of contract
signature.
• The remaining agreed upon Venue rental fees and any catering costs will be due no
later that 20-days prior to the date of the event
• Payments may be via cash, cheque or debit card.

2. Date Changes:
In the event the client(s) is forced to change the date of the event every effort will
be made by The EXE Events & Services to transfer reservations to support the new date.
The client(s) agrees that in the event of a date change any expenses including but
not limited to deposits and fees that are non-refundable and non-transferable are the sole
responsibility of the client(s). The client(s) further understands that last minute changes
can impact the quality of the event and The EXE Events & Services is not responsible for
these compromises in quality.
 Rules & Regulation
3. Cancellations:
In the event of a cancellation of special event, all payments made to date are non-
refundable and all outstanding payements will be due immediately, the amount being time
sensitive.

Up to 2months before the event -deposit is forfeited.

2months-1week -full cost of the event place.
Less than 1 week -full balance of event place & catering.

4. Liability.
The client(s) agree to reimburse the company for any material loss or damage
caused by guests. The clients are responsible for the good conduct of guests.
 SWOT Analysis
STRENGTHS
• Good venue location.
• Variety of communication and
advertisement method.
• An enthusiatic team with
teaching/coaching experience.
• Offering a safe, fun and engaging
multi-skills events.
OPPORTUNITITES
• The plan can start from the resources
available for response.
• Market growth.
• Appreciation from people.
• Interested investors in the company.
WEAKNESSES
• Limited time to prepare for an event.
• Short response time.
• Possibility of broken equipment
before the events run.
• Cost of transporataion to and from of
the events
THREATS
• A new competitor with lower prices
offered.
• Calamities (both man-made and
natural)
• Unexpected number of guests
 Action Plan for Weaknesses and
Threats
• Working with the best committee and well-
planned.
• Focus on cost savings and eco-firendly
benefits.
• Establish good public relations.
• Increase market share.
• Be updated on news, and have a research
about the place of the event.
 Web Page

https://www.E
XEEventsServi
ces.com
License Compliance
The EXE Events & Services
adheres to the complex rules, policies and
processes that regulate business practice in a
particular jurisdiction.
 1213 Dona Remedios Trinidad Road San Rafael 3008 Bulacan

2021
2023

Mayor's Permit Sanitary Permit

EXE EVENTS & SERVICES

JEROME M. DOCTOLERO

DTI Permit BIR Permit

 Event Proposal
December 14, 2021
2/F New Annex SM City Fairview,
Quezon City, Metro Manila

Dear Mr. Lopez,

The EXE Events & Services is the latest event management company that provides full planning and
coordination services adding value through partners by delivering specialized services ranging from
venue set-ups, lights and sound system, food and beverage catering, photography and videography,
photo booth and other supplies for the purpose of producing solutions that can meet or even exceed our
client’s expectation. It is always our motto to serve our clients with excellence.

Objective: To give appreciation to all employees of the company and who satisfactory stood out on their
job.
Theme: Year-End Award Ceremony (Red Carpet Gala Night Theme)

We are looking forward to be your event management planner on the said event. Kindly send your
quotation on our email address at Event.Services@gmail.com or call us at (02) 7-254-0001/09186851338.

Thank you very much and God bless!

Sincerely yours,

Jerome M. Doctolero
Event Manager.
 Clients Information
Teleperformance
Philippines
Outsourcing
company

Teleperformance Philippines is an offshore

business process outsourcing and contact
center company in the Philippines. It is a
subsidiary of the Teleperformance Group.

Located in: Dr. Kong SM Fairview

Address: 2/F New Annex SM City Fairview,
Quezon City, Metro Manila
 Event Brief
Year-end Award Ceremony

Target Date: January 9, 2022 at 5:00pm-10:00pm

Theme: Red Carpet Gala Night
Event Place: Crystal Waves Events (Pan-
Philippine Hwy, Dinarayat, Talavera, 3114 Nueva
Ecija)
Expected no. of guests: 80-90guests.
 Venue
Crystal Waves Events
Event Design
Food and
Beverage
 Trophy &
Certificate Designs
 Crisis Management Team

Ricardo Salavaria

Dandy Salavaria Keysi Impas

Jonathan Doctolero

John Cruz Oliver Marquez Joseph Pangilinan Julius Santos

 Contingency Plan
Problem Cause Contingency Plan
Sound System Failure Failure equipment, Backup sound system
missing components,
faulty electrical
connections.
Accidents and injuries Injuries to staff, Accessibility to first aid
spectators or participants, and qualified medical
etc. personnel throughout the
event.
Guest Speaker's not Might cancel appearance Instruct staff to continue
arriving on time at last moment. event, without delay.
Identify other
person/guests to step in.
Power Failures No power failures on any Prepare a generator.
working day.
BUDGET PROPOSALS
PACKAGE INCLUSION PACKAGE A PACKAGE B
(GOOD FOR 90 PAX)
Venue plus Set-Up 40,000 55,000
Professional Emcee 3,000 (1) 6,000 (2)
Food and Beverage 50,000 75,000
Sounds and Lights 10,000 15,000
Photos, Videography, and 10,000 15,000
photobooth
Event Coordinators 15,000 (3) 30,000 (6)
Miscelleneous Costs 5, 000 10,000

Contingency Plan 10% 13,000 20,000

VAT 12% 15,960 24,720
Total Cost: P 161,960 P 250,720
 Memorandum of Agreement
MEMORANDUM OF AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:
This Memorandum of Agreement is made and entered this 25th day of June, 2021.
Between Mr. Manolo Lopez And Dreamer’s Event Services
Collectively referred to as the “Parties.”
The Client wishes to be provided with the Services (defined below) by the Event Planner and the Event Planner agrees to provide the Services to the Client on
the terms and conditions of this Agreement.
Ser vices
The Event Planner shall provide the following services to the Client in accordance with the terms and conditions of this Agreement regarding on the full
package that availed by the client Mr. Toshio Kuwuhara.
Fees
As Consideration for the provision of the Services by the Event Planner, the fees for the Provision of the Services is (“Fees”).
Payment
The Client agrees to pay the Fees to the Event Planner on the following:
P5,000.00- to reserve and block the date of event (non refundable)
30%- payment on the 1st month depends on the package chosen.
30%- payment on the 2nd month
40%- a two weeks before the events
 Memorandum of Agreement
The Event planner shall invoice the client for the services that it has provided to the client (monthly/weekly/at the event/after the event.
The client shall pay such invoices (upon receipt/within 30days of the receipt) from the event planner.
Any charges payable under this Agreement are exclusive of any applicable taxes and such shall a payable by the client to the Event planner in addition to all
other charges payable hereunder.
War r anty
The Event planner represents and warrants that it will perform the services with reasonable skill and care.
Limitation of Liability
Subject to the Client’s obligation to pay the Fees to the Event Planner, either party’s liability arising directly out of its obligations under this Agreement and
every applicable part of it shall be limited in aggregate to the Fess. The Event Planner assumes no liability due to the quality of items or services purchased
for the Client
Ter m and Ter mination
This agreement shall be effective on the date hereof and shall continue until the date of event unless terminated sooner. If the Client terminates this agreement
for any reason more than 10 days before the scheduled event, the Client will forfeit the deposit paid to the Event Planner and the Client shall reimburse the
Event Planner for all outstanding out-of-pocket expenses.
If the client terminates this agreement for any reason within 10 days of the scheduled event, the full fee is payable to the Event Planner and the Client shall
reimburse the Event Planner for all outstanding out-of-pocket expenses.
Relationship of the Par ties
The Parties acknowledge and agree that the Services performed by the Event Planner, its employees, subcontractors, or agents shall be as an independent
contractor and that nothing in this Agreement shall deemed to constitute a partnership, joint venture or otherwise between the parties
Confidentiality
Neither Party will disclose any information of the other which comes into its possession under or in relation to this agreement and which is of confidential
nature
Miscellaneous
The failure of either party to enforce its rights under this agreement at any time for any period shall not be construed as a waiver of such rights.
 Memorandum of Agreement
This agreement is held to be illegal or unenforceable neither the validity nor enforceability of the remainder of this
agreement shall be affected.
This agreement constitutes the entire understanding between the parties relating to the event and supersedes all
prior representation, negotiations or understanding with respect to the event.
Neither party shall be liable for failure to perform any obligation under this agreement if the failure is caused by
any circumstances beyond its reasonable control, including but not limited to acts of god, war, or industrial dispute.
This agreement shall be governed by the laws of the jurisdiction in which the client is located. Agreed by the
Parties hereto:

Signed By:

MR. MANOLO LOPEZ JEROME M. DOCTOLERO

On behalf of The Client On Behalf of the Event Planner
THANK YOU
Do you have any questions?
EXEEventsServices.com
09186851338
(02) 7-254-0001