opnons .DEPARTMENT ORDER NO. | 2.2 ‘Republic of the Philippines . DEPARTMENT OF TRANSPORTATION AND COMMUN} 24 January 2014 To : Undersperetarigs Offices | | ncies/ Corporations f | ces | | Assistant Secretaries Li Division Chiefs| | This Departmen | (Subject I REITERATION OF THE POLICY ON GFFICIAL FOREIGN TRAVEL Ithas been observed that sonje offices fall to adhere to the existing pr foreign travel, thus the same are reiterated for strict complignce. ibs and regulations on 4. The approval of Férelyn Travel Order is the discretign/ prerogative of the Secretary or the concemed Undertecretary per Department Order No. 210-33 dated 07 October 2010, as to the length pf travel hnd the number of per delegates to be sent. | This approval may He withheld as the interest off the sejvice requires and in the observance of austerity measufes. Fj 2. All requests for a Fotpign Travel Order shall be submitted tp DOTC not less than ten (10) days prior to dofarturo aboompanted by all required peftinent attachments. Non- compliance therewith shall: He ground’ for disappjoval. ofj the request. However, ‘additional ten (10)|days shall He complied -with if the fravel authofity will be forwarded to the Office ‘of the President fof approval/ consideration of the request for the grant of representation-allowaince. I || 3. No officer or employe shall pon foreign travel withput the qpptoved authority fromthe +” Secretary or Underse¢retary cncemed. [ 4, No travet authority shall be igsued to personnel under coritragts of services and job orders as their Services arp not considered goyemment service because of no ‘employeo-employer telationship exists between tHe Individual and the goverment Hence, shall not be| entitled! to.goverment fundifig whery they go abroad. | These personnel whose appointments are not permanent] in nature do not enjoy security of tenure and their servites may be terminated anytim | | | | : Likewise, no travel authority, shall also be issued to dontractel! personnel whose contragt of services entered into between the hiring gover ingy and a.privato firm or non-governmental agency, thfough public bidding or/negotiafed ontracts and subject to pertinent COA rules and regulations. These persdnnel rer dering the services remain Fase, wean reoa028, Do-t\-\0 INKLINE"72.7960 TO 72 OTC ACTION CENTER HOTLINE: 7890 ‘unr 163, 16TH FLOOR "THE COLUMBIA TOWER Es ewan OFFTIGAS AVENUE10. the employees of the fontracted agericy and are employer-employee relat All foreign travels, exce} funded by grants or unde Ministerial meetings sh: commitment of which th limited to, UN, ASEAN, organizations, Henoo, all offices, agen a list of international or participants to its activti Further, if the meeting additional allowance, i:¢ relative thereto. As far as practicable, international meeting jor In-case of intenagericy minimum without sacrifi in the delegation clearly shall be subject to’ eval Desk under the Officeof Submission of requests pn pie inclusion of additional confirmation of trips alres ropdy undertaken but which are travel order are prohibit For Heads of Agencies, b cluded from entering into an fionship With the hiring govern 4 t for ministerial meetings and scholarphips/ trainings that are taken af no cost to the governnent, shill remain suspended. Republic of the Philippines is state such as, but not APEC, IMO, BIMP-EAGA, I IAPTT, and other related ll mean those activities relate Lo it of an international tired to submit to DOTG hd Is committed to send | | ititg organizations, no tnsgs shall’ be allowed loyge/s may attend an be kept to a bare les of each member sd. The delegation list jtornational Cooperation additional entitlements, atiditional trips, and/ or cd In the original foreign | | | acceptahce of direct invitations for spéaking engagements, to attend intemational Imeptings/ $eminars/ conferences or to |visit/ inspect facilities! equipment of foreign Transportation and cont below the Head of the A visit! inspection of facilities ¢ contractor or od RA 9184, RA 3019, dnd RA employees are enjoined by contractors or suppl study or assessment of t i Attendance of a repre: international meetings/ i investors, should be cleared first with the Secretary of jedjin case of attendees st qualification of the 713. Hence, officials or 3 to accept invitation to travel} funded Hirgctly, fully or partially, yrs of gopds, equipment and sprvices purportedly to undertake ir capabilities as such contragtors or suppliers. ientative| of the Secretary or|a duly Hesignated delegate in nferenges shall only be allowed two (2) times a year, unlessthe representative or delegate ib required to attend t capacity as @ permanent membe} thereof or by reason af indispqns: meet of conference in his bility. Hl | 41. An Agency Head and hip Deputy cannot attend intemational m otijgs or conferences at the same time. 42. Every official or emploype auth office, submit a travel report with|recommendations.on {he cont seminar, éxamination, investigal copy furnished the Offic of the Secretary thru the Undgrsect In case of participation at an intenational conference! meeting i represented by a delegation, President of the Philippines through the Secretary of Foreign Affal (1) month after the closing of t may submit a supplementary report. 13. All attendance at niinigterial mi subject to availability of funds not exceed 75% of the office o issued if the previous travel has 44, The cash advance for} travel s} strictly within thirty (30) days up 45. No’ representation alldwance will be granted to speaking engagements, and f ‘Thousand US Dollars (US$ ,0 beyond four (4) houts, @irfares 16. The daily suboitonts filowan expenses, shalt be based on th ‘The DSA rates are spebified by 47.No foreign travel shall be all administrative case bafore th certification of non-perjding adi Office. i | 48.No official or emploype a Je sent to foreign training, international commitments travel. This rule shall] also ap} the said period of one {1) year. we't9. Only those who have perm rized to travel, shall (6) days after return to ice, meeting, training, fon, and/ or mission undertaker] tolthe Head of Agency, goncerned. which the Philippines is repoit of the delegation shall Joe submitted to the not more than one |. Any nijerber of the delegation jetings and intemational comipitments shall be strictly Ind accounting procediires, prdvided that the cost shall ‘agenoy's travel budget. No tfavel authority should be jot been liquidated and cleared. | 12 officfal/|employee’ coneemed all be liquidated by I station. \n fetum to his permanent offic will travel abroad _for r training! study, anf! shall in no case exceed, One 0.00) per travel. Exdept for Ipng-haul travel, or flights hall be limited to restri¢ted ecohomy class... (DSA) to cover accommodation, meals, and incidental United Nations Development Programme (UNDP)-rate. INDP monthly. wed to any officer gr employed who has a ponding 1 respective offical akency afd the Department. The jnistrative case shall be issued by the respective Legal nférence or. shall attend they are duo to ratirp within pne (1) year after the said or or enfployee is resigning within ly when the said off nent appointments; {have af least two (2) -years of government service (ne (1) df year of which shall pe In th npminatirig agency) and have no pending application 1 foreign scholarship, training, seminar, or workshopunder another prog trainings; scholarships| semina nominations shall folloW these For Sectoral Offices an All nomination: direct from for the’ DOTC Sch For Attached Nominations forwarded to processing.|C inviting countryinstituti same, and the 20. Grantots of trainings, may apply for persor required service oblig: 21. Only those who have| meetings/ conferences, unless se is Secretary poTo.osec OuTeONe im, shall (either ign cour larship jencies the De inversel gency Ischolat | Ieave tion, ex | permany guidelines: fs, workshops and other study’t | id Project Offices tries, institutions and Lniversit mmittee for final evaluation a ind Corporations. i r invitations coming from the DOTC} Ct ‘ Scholarship Con|mittee nominations for direct invitati In, copy fumished DOI'C Sch cholarship Committee|Minutes| fips, saminare, workshops an only after completio pt emergency cases. ent appointments shall be all thorized by the Secrétary. Il be allowed to be tominateH from invitations.coming from a | of at Id id r ni nd eventually attend ips|abroad, Processing of Lc Central Office or 8)| shall be forwarded to rocessing. \ ! pntral Office shall be final evaluation and shall be submitted to Harship Committee of the f Meeting, other study trips abroad jas{ one-half (1/2) of the I Iwell-to attend ministerial |