IT Module

MODULE 1
INFORMATION AND COMMUNICATIONS TECHNOLOGY
What is ICT?
Information Communications Technologies (ICT) - technologies that enable society to create, collect,
consolidate, communicate, manage and process information in multimedia and various digital formats
for different purposes i.e. computing and telecommunications technologies like the personal computer,
CD-ROM, cable TV, cellular phones and the Internet.
Information refers to the knowledge obtained from reading, investigation, study or research. The tools
to transmit information are the telephone, television and radio. Information is knowledge and helps us
to fulfill our daily tasks.
Communication is an act of transmitting messages. It is a process whereby information is exchanged

between individuals using symbols, signs or verbal interactions. Communication is important in order to
gain knowledge.
Technology is the use of scientific knowledge, experience and resources to create processes products
that fulfill human needs. Technology is vital in communication.
Usage of ICT
Education
Banking
Industry
E-Commerce
Impact Of ICT in the Society
This era of ICT continues to influence our lifestyle both positively and negatively. Developments in ICT
have brought about the merger of the computing, information, communications, entertainment, and
mass media industries thereby providing a means of exchanging information anytime, anywhere in the
digital format used by computers.
This technological convergence has brought about an enormous impact on the way we live, work, think
and play. These changes are quite prevalent in our everyday lives such as the use of e-mail and cellular
phones at home and in the workplace and also linked to all facets of society: business, education,
military, recreation, transportation, communication, scientific exploration, knowledge management, etc
Industry and government response to the information society
Increased production and availability of more powerful ICT hardware and software
Provision of more efficient national and global information infrastructures for more efficient access and
delivery of information
Increased production and publication of multimedia digital information
Computing and telecommunications industries have (of course) responded enthusiastically to these
changes and have been continuously working and introducing products into the market that are more
powerful than the previous one. More innovative and useful applications of technology have found their
way both into the corporate world and as consumer products.
Realizing the importance and the role that ICT play in society, each country has developed or is in the
process of creating a policy, or is already implementing its own national information infrastructure
initiatives that aim to use ICT as a vehicle for economic growth and stability.
ICT and EDUCATION
Some of the issues that result from the use of ICT in the Society
Effects on Employment
The introduction of computers at the workplace has resulted in Creation of new jobs, Replacement of
computer illiterate workers and Displacement of jobs.
a. Job Creation
ICT has introduced new employment opportunities that never existed before. The new job titles are
computer operators, programmers, network administrators, ICT science etc.
b. Job Replacement
The workers that are computer illiterate are replaced with those who are computer literate.
c. Job Displacement
Here the workers do not lose their jobs instead they are moved to another place or department.
2. Automated Production
- Used in manufacturing industries to automate their process in order to reduce cost, increase
production e.g computer controlled robots.
3. Issues of workers health
- This are effects on our health e.g Repetitive star in Injuries, Eyestrain, Headache, electromagnetic
emission and environmental issues.
4. Cultural Effects
ICT has presented challenges to our moral and cultural values. ICT has changed the way we talk, affected
our privacy, human rights and integrity e.g
- Use of internet
- Computer related crime e.g hacking, eavesdropping etc
- Use of computers to forge certificates, passport and other documents.
- Has been used as a complaint platform against aspects of the society and drug abuse.
MODULE 2
COMPUTER CONCEPTS
/files/77370/MODULE_2.pdf
What is a Computer?

An electronic device, operating under the control of instructions stored in its own
memory unit, that can accept data (input), manipulate the data according to specified rules
(process), produce information (output) from the processing, and store the results for future use.
Data is a collection of unorganized facts & figures and does not provide any further
information regarding patterns, context, etc. Hence data means "unstructured facts and figures".
Information is a structured data i.e. organized meaningful and processed data. To process
the data and convert into information, a computer is used.
What does a computer do?

Input
It is the process of capturing or acquiring the information, or it is the process of accepting
data or information, by using input the computer can do any process.
Information or data that is entered into a computer or computer device using input devices.

Types of Computer Input
 Data - the raw facts given to the computer.
 Programs -the sets of instructions that direct the
computer.
 Commands - special codes or key words that the
user inputs to perform a task.
 User response - the user's answer to the
computer's question.

Process
 Processing - is the transformation process to
convert the input into output.
 A process is an instance of running a program.
 It cause the computer to follow instructions from
the Memory.
 Perform by Central Processing Unit (CPU).

Output
It is the result, which comes from the transformation process or it is the outcome of the
process.
Anything that comes out of a computer.

Types of Computer Output
 Hard copy - Printed on paper or other permanent
media.
 Soft copy - A soft copy is the unprinted digital
document file.
 Displayed on screen or by other non-permanent
means.
 It can be transported from one computer to another.

Storage

Secondary storage - data, information and programs are stored in computer-processable form.

Communications

Communications - enables the transfer of data from one place to another and facilitates resource
sharing .

Characteristics of Computer

Speed : In general, no human being can compete to solving the complex computation, faster than
computer.

Accuracy : Since Computer is programmed, so what ever input we give it gives result with
accurately.

Storage : Computer can store mass storage of data with appropriate format.

Diligence : Computer can work for hours without any break and creating error.

Versatility : We can use computer to perform completely different type of work at the same time.

Power of remembering : It can remember data for us.

No iq : Computer does not work without instruction.

No feeling : Computer does not have emotions, knowledge, experience, feeling.

Uses of Computer
 PC at Home
 Computer games
 Working from Home
 Banking from Home
 Connecting to the Web
 Office Applications
 Stock Control
Stock control is ideal for automation and in many companies it is now completely
computerized. The stock control system keeps track of the number of items in stock and can
automatically order replacement items when required.

 Accounts / Payroll
In most large organizations the accounts are maintained by a computerized system. Due to
the repetitive nature of accounts a computer system is ideally suited to this task and accuracy is
guaranteed.

 Automated Production Systems
Many car factories are almost completely automated and the cars are assembled by
computer-controlled robots. This automation is becoming increasingly common throughout
industry.

 Design Systems
Many products are designed using CAD (Computer Aided Design) programs to produce
exact specifications and detailed drawings on the computer before producing models of new
products.

History of Computer

Pre Mechanical Age

The earliest age of technology. It can be defined as the time between 3000 B.C. and 1450
A.D. When humans first started communicating, they would try to use language to make simple
pictures – petroglyphs to tell a story, map their terrain, or keep accounts such as how many
animals one owned, etc.

The abacus is believed to have been invented in 4th century B.C.

Mechanical age

The Mechanical age developed between 1450 and 1840, the inventors began to use
techniques and tools to create machines that will perform some tasks.

Mathematics had evolved to a stage were such practical calculations could be expressed
as algebraic relationships and solved in a step by step manner. It was therefore not an impossible
step to conceive of automating such tasks.
A lot of new technologies were developed in this era due to an explosion of interest in
computation and information. Technologies like the slide ruler (an analog computer used for
multiplying and dividing) were invented in this period.

John Napier of Scotland invents logs in 1614 to allow multiplication and division to be
converted to addition and subtraction.

Wilhelm Schickard, a professor at the University of Tubingen, Germany builds a
mechanical calculator in 1623 with a 6-digit capacity. The machine worked, but it never makes
it beyond the prototype stage.

Leonardo Da Vinci is now given credit for building the first mechanical calculator
around 1500. Evidence of Da Vinci’s machine was not found until papers were discovered in
1967.

Blaise Pascal builds a mechanical calculator called Pascaline in 1642 with an 8-digit
capacity. The Pascaline was only able to do addition with ease.

Gottfried Leibniz – (1617) invented Stepped Reckoner that could multiply 5 digit and 12 digit
numbers yielding up to 16 digit numbers.

Joseph-Marie Jacquard invents an automatic loom controlled by punch-cards in the early 1800s.

Charles Xavier Thomas de Colmar -1820 – developed Arithmometer(the first mass
produced calculator).

Charles Babbage designs a “Difference Engine” in 1820 or 1821 with a massive
calculator designed to print astronomical tables. The British government cancelled the project
in 1842. Babbage then conceives the “Analytical Engine”, a mechanical computer that can solve
any mathematical problem and uses punch-cards.

Augusta Ada Byron, Countess of Lovelace and daughter of English poet Lord Byron,
worked with Babbage and created a program for the Analytical Engine.
Ada is now credited as being the 1st computer programmer.

Electromechanical Age (1840-1940)

Difference Engine Analytical Engine

The discovery of ways to harness electricity was the key advance made during this
period. Knowledge and information could now be converted into electrical impulses.
The beginnings of telecommunication, Voltaic Battery, Telegraph and Telephone and
Radio

Voltaic battery
Alessandro Volta invented the voltaic pile which is considered to be the first source of
stored electricity in the 8th Century.

The battery made by Volta is credited as the first electrochemical cell.

Telegraph
Samuel F.J. Morse invented the first magnetic telegraph in the year 1832 and made an
experiment version in 1815.

Telephone and Radio

The first successful bi-directional transmission of clear speech by Bell and Watson was
made on 10 March 1876 when Bell spoke into his device, “Mr. Watson, come here, I want to see
you.” and Watson answered.

Electromechanical computing tabulating machine
Tabulating machine:
1853: Pehr and AdvardScheutz complete their tabulating Machine, capable of processing
fifteen-digit numbers, printing out results and rounding off to eight digits.

Comptometer:
1885: A Comptometer is a type of mechanical (or electro-mechanical) adding machine.
The comptometer was the first adding device to be driven solely by the action of pressing keys.

Comptograph:

1889: Felt’s Comptograph, containing built-in printer, is introduced.

Punch Cards
A punch card or punched card (or punchcard or Hollerith card or IBM card), is a piece of
stiff paper that contains digital information represented by the presence or absence of holes in
predefined positions.

The millionare
1893: The Millionaire, the first efficeint four-function calculator invented by Otto shweiger, a
Swiss Engineer.

Electronic Age
The electronic age is what we currently live in. It can be defined as the time between
1940 and right now. The ENIAC was the first high-speed, digital computer capable of being
reprogrammed to solve a full range of computing problems.
This computer was designed to be used by the U.S. Army for artillery firing tables.
This machine was even bigger than the Mark 1 taking up 680 square feet and weighing 30 tons -
HUGE. It mainly used vacuum tubes to do its calculations.

The Four Generations of Digital Computing

The first generation (1951- 1958)
 Vacuum tubes as their main logic elements.
 Punch cards to input and externally store data.
 Rotating magnetic drums for internal storage of data
and programs

The second generation (1959-1963)
 Vacuum tubes replaced by transistors as main logic
element.
 Magnetic tape and disks began to replace punched
cards as external storage devices.

The third generation(1964-1979)
 Individual transistors were replaced by integrated
circuits.
 Magnetic core internalmemories began to give way
to a new form, metal oxide semiconductor (MOS)
memory, which, like integrated circuits, used
silicon-backed chips.

The Fourth Generation (1979- Present)
 Microprocessors that contained memory, logic, and
control circuits (an entire CPU = Central Processing
Unit) on a single chip.
 Some have begun to call it the Information
Revolution. Technological changes brought
dramatic new options to Americans living in the
1990s.

Computers
Personal computers had become widespread by the end of the 1980s. Also available was the
ability to connect these computers over local or even national networks.

Internet
The INTERNET was developed during the 1970s by the Department of Defense. In the case of
an attack, military advisers suggested the advantage of being able to operate one computer from
another terminal.

In the early 1990s, the was developed, in large part, for commercial purposes.

New forms of communication were introduced. ELECTRONIC MAIL, or EMAIL, was a
convenient way to send a message to associates or friends. New forms of communication were
introduced. Messages could be sent and received at the convenience of the individual. A letter
that took several days to arrive could be read in minutes.

Types of Computer

Analog computer
Analog computer measures and answer the questions by the method of “HOW MUCH”.
The input data is not a number instead a physical quantity like temp, pressure, speed, velocity.
 Signals are continuous of (0 to 10 V)
 Accuracy 1% Approximately
 High speed
 Output is continuous
 Time is wasted in transmission time

Digital computers
Digital computer counts and answer the questions by the method of “HOW Many”. The
input data is represented by a number. These are used for the logical and arithmetic operations.
 Signals are two level of (0 V or 5 V)
 Accuracy unlimited
 low speed sequential as well as parallel processing
 Output is continuous but obtain when computation
is completed.

Micro computers
Micro computer are the smallest computer system. There size range from calculator to
desktop size. Its CPU is microprocessor. It also known as Grand child Computer.

Application : - personal computer, Multi user system, offices.

Mini computers
These are also small general purpose system. They are generally more powerful and most
useful as compared to micro computer. Mini computer are also known as mid range computer or
Child computer.

Application :- Departmental systems, Network Servers, work group system.

Mainframe computers
Mainframe computers are those computers that offer faster processing and grater storage
area. The word “main frame” comes from the metal frames. It is also known as Father computer.

Application – Host computer, Central data base server.

Super computers
Super computer are those computer which are designed for scientific job like whether
forecasting and artificial intelligence etc. They are fastest and expensive. A super computer
contains a number of CPU which operate in parallel to make it faster. It also known as grand
father computer.

Application – whether forecasting, weapons research and development.

Servers
They are super fast, high configured computers intended to serve the node in a network.
Nodes in turn are PCs. They are connected to server which hosts all or most of the software
required by them. They run only one copy of the software installed on the server. Hence, Servers
should be very fast

Workstation
It is a type of computer used for engineering applications (CAD/CAM), desktop
publishing, software development, and other types of applications that require a moderate
amount of computing power and relatively high quality graphics capabilities.
Tablet pc
Is a mobile device, typically with a mobile operating system and touchscreen display
processing circuitry, and a rechargeable battery in a single, thin and flat package.

Handheld pc (pda)
A portable computer that is small enough to be held in one’s hand. It combines
computing, telephone/fax, and networking features. A typical PDA can function as a cellular
phone, fax sender, and personal organizer. Unlike portable computers, most PDAs are pen-based,
using a stylus rather than a keyboard for input.

Laptop
They are super fast, high configured computers intended to serve the node in a network.
Nodes in turn are PCs. They are connected to server which hosts all or most of the software
required by them. They run only one copy of the software installed on the server. Hence, Servers
should be very fast

Palmtop
A small computer that literally fits in your palm. Compared to full-size computers,
palmtops are severely limited, but they are practical for certain functions such as phone books
and calendars.
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Module3 - Computer System

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Module 3. COMPUTER SYSTEM

COMPUTER SYSTEM
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Computer Systems

Computer systems consist of three components as shown in below image: Central
Processing Unit, Input devices and Output devices. Input devices provide data input to
processor, which processes data and generates useful information that’s displayed to the user
through output devices. This is stored in computer’s memory.
Central Processing Unit

The Central Processing Unit (CPU) is called “the brain of computer” as it controls
operation of all parts of computer. It consists of two components: Arithmetic Logic Unit (ALU),
and Control Unit.
Arithmetic Logic Unit (ALU)
Arithmetic Logic Unit (ALU) Data entered into computer is sent to RAM, from where it
is then sent to ALU, where rest of data processing takes place. All types of processing, such as
comparisons, decision- making and processing of non-numeric information takes place here and
once again data is moved to RAM.
Control Unit
As name indicates, this part of CPU extracts instructions, performs execution, maintains
and directs operations of entire system.
Functions of Control Unit Control:
 It controls all activities of computer
 Supervises flow of data within CPU
 Directs flow of data within CPU
 Transfers data to Arithmetic and Logic Unit
 Transfers results to memory
 Fetches results from memory to output devices
Hardware

Hardware is the physical component of a computer system. It refers to the electromechanical
parts and devices that make up a computer.

Input Devices

Input devices help to get input or data from user. Some of input devices are:
Name Characteristics Image
The keyboard was first peripheral

device to be used with computers. It
helps to input text and numbers into
Keyboard computer. It consists of 104 keys and 12
functional keys.
A mouse is an input device which is also

called as pointing device because it
helps to point data on screen. It also
Mouse helps to select, highlight content and
drag-drop controls.

There are few other input devices which help to feed data to the computer. They are as follows:

A trackball is also a pointing device which

will work like a mouse. It is mainly used
Trackballs for gaming and entertainment purpose.
A digital pen is another input device which

is mostly used with tablets, PDAs, etc. A
Digital Pens digital pen is also called as a Stylus which
helps to write or draw data over pad.
Scanners transform printed material and

photographs into a digital representation.
After scanning of printed material, page is
Scanners represented in memory as an array of
pixels.
Barcode reader helps to read information

which is printed as bars in back of goods or
items. Barcode readers are most widely
Barcode used input devices which we can see in
most of products in our day to day life.

Voice recognition system interprets or
Voice receives dictation or spoken commands to
recognition authorize user.
system
A touch screen is an input device which

uses sensors to sense touch of users to get
input data.
Touch screen

Output Devices
Output devices help to display output to user. Some of output devices are:
A monitor is most common type of

output device. It is also called as
Monitors
“Visual Display Unit”. The inputs
given by keyboard or any other
input devices will get displayed on
monitor. Cathode Ray Tube (CRT)
and Flat panel display monitors are
commonly used monitors.
Printers are most common type of

output devices which are used to
take a hard copy of any digital
document. The two types of printers
are impact and non-impact printers.
Printers Non-impact printers such as laser
and inkjet printers are less noisy,
more reliable and faster and also
offer high quality compared to
impact printers.
Sound systems are output devices

which are used to get multimedia
content such as voice, music, etc., as
Sound Systems output. Some of examples of sound
systems are speakers, headphones,
and microphones.
Computer Memory
Computer memory refers to storage area where data is stored. It is of two types:
 Primary Memory
 Secondary Memory

Primary memory is the main memory of computer present in motherboard. Primary memory
is of two types as shown in the image below.
Random Access Memory
RAM is referred as temporary memory, in which, information stored is lost once
computer is turned off. It is a volatile memory. Instructions written in this memory can be
modified; hence it is also known as programmable memory.
The two types of RAM are Static RAM (faster and costlier) and Dynamic RAM.
Functions of RAM are as follows:
 It stores data till it gets processed.
 It stores instructions for data processing.
 It acts as a working space where data processing takes place
and intermediate
 results are stored. It stores processed data/results before it is
sent to output devices.
Read Only Memory
ROM is referred as permanent memory, in which information stored is available even if
computer is turned off. Instructions stored in this memory can only be read and cannot be
modified. Mostly ROM has a start-up instruction which is executed every time when computer is
switched on.
Types of ROM are PROM (Programmable Read Only Memory), EPROM (Erasable PROM),
EEPROM (Electrically Erasable PROM) and flash memory.
Secondary Memory
Sometimes when data to be processed is large, it cannot fit in primary memory as it is
limited, in such cases, we use supplement memory or secondary memory. Secondary memory
helps to store information permanently and is non-volatile.
Storage Devices

Storage devices all serve the same general purpose: to store data. Because of the
differences in storage capacity, portability and speed, different storage devices are generally used
for different reasons.

Types of Storage Devices

Hard Disk Drive (Hdd)
A computer hard disk drive is a secondary storage device consisting of magnetic disks or
platters that rotate at high speed. Its main function is to store data permanently by controlling the
positioning, reading and writing of data onto the hard disk.

External (Portable) Hard Drives

Portable (or external) hard drives are used outside of the computer case. They are a lot
easier to move around than fixed hard drives.

external hard drive SSD

SD Memory card
Flash drive
Motherboard

A computer’s motherboard is a large printed circuit board that physically connects all the
different components. On the motherboard, there are specific positions where the CPU, GPU and
RAM can be inserted. There are also connectors that allow you to connect a power supply to a
computer. Finally, the motherboard has several ports that allow you to plug in devices, such as
keyboards, speakers and monitors easily.

The functions of the motherboard is to:
 provide a place for other devices or interfaces to
be connected to (such as more memory or
another graphics cards)
 distribute power to the various components
 act as a communication hub as the components
send and receive information through the
motherboard.

Ports

The following are some of the most important ports found on the motherboards.

MODULE 4
COMPUTER SOFTWARE

COMPUTER SOFTWARE - instructions that tell a computer what to do.

Software comprises the entire set of programs, procedures, and routines
associated with the operation of a computer system.
System Software

A system software is a specific type of software that manages a computing device. The
system software comprises the operating system, utility programmes, and device drivers.

1. An Operating System

An operating system is software that manages hardware, software and other applications
on a computing device. The operating system has different functions and tasks it carries out on a
computing device.

In order to make these functions easy to understand, they are grouped into the following
categories:

Disk management: Used to manage the drives installed in a computer e.g. partition
drives, format drives, assign drive letters.

Hardware management: Managing the interaction between hardware and software, as
well as the different hardware devices.

Graphics User Interface (GUI) management: Provides and manages the user interface
that interacts with graphics and visual content on a computing device.

I/O management: Managing the signals received from an input device and sending the
correct signals to an output device.

Process management: Managing the applications and the resources used by applications
(Apps) on a computing device.

File management: Managing the storage of files and folders on your storage device.

Memory management: Managing the data stored on a computing device’s memory and
once the processing is complete, this function tends to free up some space.

Storage management: Processes used to improve the performance of data storage
resources.
Types Of Operating Systems

The Stand-Alone Operating System
These operating systems function entirely independently from a network on a computer or
mobile device. This ensures that the tasks of an operating system can be performed on the
device.

The Network Operating System
Network or server operating systems are operating systems designed to help computers
work together on a network, rather than used in a stand-alone mode.
Examples include: Windows Server, Red Hat Enterprise, Ubuntu Server, and UNIX.

The Embedded Operating System
The embedded operating system is designed for a specific purpose e.g. Smart TVs that
connect to the internet, a video camera (Wi-Fi) that can stream live footage and the GPS system
that is installed in most mobile devices.

2. Utility Programs

A utility program is system software that helps users to analyse, configure, monitor, or
help maintain their computers. Most operating systems include a set of basic utilities for users,
and additional utilities that could be downloaded if needed.

Examples of utilities include:
back-up software, disk cleaners, and task managers

3. Device Driver Programs

A device driver is software that contains a set of instructions that command a computer’s
operating system on how to communicate with the hardware so that it can function properly.
Device drivers allow communication between the operating system and all the devices, such as
the mouse, keyboard, printer, etc.

Application Software
Applications software comprise a set of instructions designed to perform a specific task such
as word processing, accounting, cataloguing, library management, animation, etc.

Types of applications software

 General purpose office software
 Business management software
 Special discipline software
 Other applications
General purpose office software

 Word processing: Example, MS Word
 Spreadsheets: Example, Excel
 Database management systems: Example, MS Access, Oracle
 Presentation/Graphics: Example, Power Point, Corel

What is a software suite?

A set of software with word processing, spreadsheet, database management and presentation
software like MS Office is called a software suite.

What are some special purpose software?

 Desktop publishing software: Example, Microsoft Publisher
 Imaging and drawing: Example, Corel Draw, Photo Shop
 File management: Example: CDS/ISIS, INMAGIC
 Library management software: Example: Athena, GLAS, Innopac, Library Solutions

Library software

 Single function: Performs only one library operation such as cataloging and OPAC
 Integrated: Can perform all or many operations using data from a single database

How are programs written?

Programming languages are used to write programs. Some of these are:
 Low level languages--Assembler
 High level languages --Cobol , Fortran, C++
 Programming languages for the Internet --Perl , Java , phyton
MODULE 5
COMPUTER NETWORKS

What is a network?
A network is a collection of computers, communications hardware and software linked
together to allow sharing of resources and to provide a facility for communication.
The following are reasons for using networks:
Communication
Accessing resources
 Data and information
 Printers and scanners
 Software
 Labour and money
 Other hardware resources
Centralisation of data
 Transfer of files
 Increased productivity
 Leisure

Advantages and Disadvantages Of Networks

What are the components of a Network?

 Computer systems with network card
 Communications software
 Networking and Internetworking
devices
 Data / Information
 Networked / shared resources
 Users

What are the different kinds of networks?

 A personal area network (or PAN) covers a very
small area. This type of network connects devices
within a certain range and if you move outside of that
range, the connection can be lost. For example,
connecting your smartphone to a wireless speaker,
headphones, or other wireless device.

 A home area network (or HAN) is a computer
network that covers a larger area like your home. For
example, connecting to a printer from anywhere in your
house.

 Local Area Network (LAN) – a network that serves
users within a confined area such as a building or a
campus

 Metropolitan Area Network (MAN) – covers a
geographic area the size of a city

 Wide Area Network (WAN) – covers a wide
geographical area such as a country or the entire globe.
The Internet is the best example of a WAN.

Types of LAN
 Peer to peer - all computers on the network communicate
and share resources directly with one another .

 Client Server - consist of clients, computers requesting files
or applications, and server(s) that provide applications and
services to other computers .

Topologies of LAN

Networks can be laid out in a different logical layout or shape called a topology. The basic LAN
topologies are:

 Star – all computers are connected to a server or a hub

 Ring – all computers are connected in a continuous loop

 Bus – all computers are connected to a common channel

What is a WAN?

A WAN is a computer network that has more than one file server and which covers a
bigger geographical area than a room or a building. Local area networks grouped together form a
WAN. They are connected in several ways through gateways, routers, and other networking and
internetworking devices.

What are the components of a WAN?
 LANs
 Modems
 Cables
 Bridges
 Gateways
 Microwave relays
 Satellite transmission
 Communications software
 Protocols

Applications

 Electronic Banking
 Electronic Bulletin Boards
 Electronic Mail
o Voice Mail
o Teleconferencing
o Online information services
o Telecommuting
o Internet

What is an Intranet?

Intranets use Internet standards, protocols and technologies to provide a closed network
within an organization. An Intranet is an internal corporate network that provides access to
information and allows communication limited only to within an organization.

What are some trends and issues confronting networks?

 Security
 Intellectual property rights
 Copyright
 Information resources
 Privacy
 Technological limitations
MODULE 6
A. Introduction: In the early days, most people just used the internet to search for information. Today's
internet is a constantly evolving tool, that not only contains an amazing variety of information, but also
provides new ways of accessing, interacting and connecting with people and content. In this module,
you will learn about internet, and communication over networks and how it changed our lives. B.
Objectives: At the end of this module, students should be able to; 1. define what is the Internet; 2.
describe Internet tools and services ; 3. discuss some issues and concerns regarding the use of Internet ;
C. Learning Content:  Internet  The World Wide Web  The Web components  Web Browsers and
Servers D. Pre-Test: Find a partner and list all issues and concerns regarding the use of computers and
the Internet in the Education sector . Elaborate by citing cases and actual situations. Sum up by
suggesting guidelines that could be used to address such issues and concerns. 1. In your own words,
define the internet. 2. What have you personally used the internet for? E. Learning Activities: Internet
The internet is the world’s largest WAN and is made up of various nodes that connects via
communication media all over the world. This allows all nodes to connect and communicate with one
another. It also allows for various services, such as the world wide web and email to be hosted over or
work on the internet. MODULE 6. INTERNET AND THE WORLD WIDE WEB TECHNOLOGIES How is
Internet Used? Finding Information Online Intelligent Personal Assistant Using Internet to Communicate
Social Networking Facebook Twitter Linkedln Chat and Instant Messaging Voice Over Internet
Protocol(VOIP) Blogs Media on the Internet Streaming Media Media Players and embedded Media
Online media on TV Internet Addresses Every computing device that is connected to the internet
receives a unique address, much like your street address. This address is called, an internet protocol
address or IP? address. Whenever a message is sent over the network, it is sent to a device’s IP address.
The most common type of IP address is known as an IPv4 (internet Protocol Version 4) in which each
number can range between 0 and 255, and is be represented by 1 byte (or 8 bits) of information. The IP
address is made up of four sets of these numbers, separated by dots. IP addresses are difficult to
remember. For example, an IP address for Facebook could be 185.60.219.35, while an IP address for
Google could be 216.58.223.3. To make it easier to find a specific website or, websites make use of
domains. A domain is a unique name that may be linked to an IP address. A domain name is the part of a
network that identifies itself as belonging to a particular person or company, for example, the SABC,
SARS, and so on. How do you connect to the Internet? Basically you will need: • a personal computer • a
modem and a telephone line • an Internet Service Provider (provides the software, the IP address, and
the link to the Internet) • a network card, if connecting to home or to an office network What can you
do on the Internet? • World Wide Web • Electronic Mail • FTP • Talk / Chat • Online information
resources • Other The World Wide Web The World Wide Web is the collective name for all the
computer files in the world that are: accessible through the Internet and located on a large number of
Web servers; electronically linked together through the HyperText Transfer Protocol (HTTP) and
HyperText Markup Language (HTML); viewed, experienced or retrieved through a “browser” program
running on your computer. A webpage is a single page of a website. Hypertext mark-up language (HTML)
is a type of coding language used on a webpage that enables the display of text, multi-media and other
interactive content. The web browser is a piece of software that can interpret the HTML code and
display the content as we see it on a webpage. A website consists of a collection of many of these HTML-
coded webpages that are connected together. When you have accessed a secure website you will see
that the http prefix has changed to https. You should check for this before making any electronic
payments online. The Web components • Web browsers and servers - Web browsers are application
software used to access files or applications, which are located and run by Web servers. • Web contents
- files in several formats - text, multimedia, video, audio, etc - that are available through the World Wide
Web • HTTP and HTML - HTTP is the protocol used on the World Wide Web to transfer files from one
computer to another, while HTML is used to format and display Web pages Web Browsers and Servers
1. User sends request. 2. Browser interprets user’s selection and makes request from appropriate
server. 3. Server accepts and processes request from browser. 4. Server sends requested files to browser
to be interpreted. 5. User receives file Examples of browsers • Netscape Navigator • Microsoft Internet
Explorer • Opera • Neoplanet • Lynx • More … Navigating to a Web Site Address Bar Browsers have an
address bar that shows the web address (also called a URL) of the page you are on. To go to a different
page, you can type an address in the address bar and then press Enter (or Return). The address bar Links
Most of the time, you will get to a different page by clicking on a link. A link can be text or an image, and
it's usually formatted to stand out so you know to click on it. Many text links are blue, and they may also
be underlined. For example, this is a link. It will open a web page in a new window, and you can close it
to come back to this page. Navigation Buttons Sometimes, after you click on a link, you might want to go
back to the previous page. You can do this using your browser's Back button. Once you've pressed the
Back button, you can press the Forward button to follow the link again. Search Bar Some browsers have
a built-in search bar for performing web searches. However, many browsers have combined the address
bar and the search bar into a single bar where you can type web addresses or search terms. HTTP and
HTML • Web servers and browsers use HyperText Transfer Protocol (HTTP), an Internet- standard
protocol, to handle the transfer of text and other files between different computers. • HTTP defines how
messages are formatted and transmitted, and what actions Web servers and browsers should take in
response to various commands. • HTML defines how Web pages are formatted and displayed by web
browsers Hyperlinks between Web resources Hyperlinks are special HTML codes included in Web pages
that connect Web resources, instruct the browser to fetch a resource, run an application or jump to
another site. Hyperlinks consist of the following: • HTML tags - instruct Web browser and Web servers
what file to get or what program to run, including URL’s and/or pointers to applications and files to run •
Anchor text or images - used to place a hyperlink, the clickable object that activates the hyperlink •
Uniform Resource Locators (URL) – act as addresses for Web resources Sample URL:
http://www.sars.gov.za/ClientSegments/Individuals/How-Send-Return/ The different parts of a URL
Search Engines Searching: you may want to search the internet for specific answers or try to find new,
interesting websites to explore. To do this, you can use a search engine to find the information you are
looking for. Two popular search engines are: Google (www.google.com) Microsoft Bing (www.bing.com)
Electronic Mail (e-mail) Uses: • exchange correspondence • transfer documents • subscribe to news
services • get computer software Format: username@hostname.domain example: me@hotmail.com
Trends, Threats, and Social Issues Trends  Globalization – available around the globe  Universalization
– expanding applications  Familiarization-especially of the young  Popularization – discussed by
everyone everywhere  Enhanced capabilities  Reduced real costs Threats Issues Legal and regulatory
 Moral and ethical  Political  Social  Economic  Technological Legal and Regulatory  Intellectual
property rights  Information access and dissemination  Information privacy  Censorship  Reading e-
mail  Sending e-mail Moral and Ethical  Pornography  Censorship  Copyright infringement 
Plagiarism Political  National sovereignty  Governmental control of information  Trans-border data
flow Social ICT literacy  Impact on communication and social interaction  Impact on reading 
Information rich and information poor  Cultural impact Economic  Charging for information  Private
versus public sector roles in information systems and services Security  Computer crimes and hackers 
Security--a system of safeguards against deliberate or accidental damage to the system or data 
Confidentiality Safe Email And Internet Use In order to avoid threats, computer experts suggest
following these guidelines:  use a secure password  pay careful attention to the websites and links you
open  do not share your sensitive information unnecessarily  do not open suspicious emails. Etiquette
For E-Mails Netiquette is short for network and e-mail etiquette. Netiquette refers to the use of good
manners when communicating electronically or when using the internet, whether it is in the workplace
or on a personal level. This includes respecting other people’s privacy. Look at the following guidelines
to practice good netiquette: Messages: Do not spam people at work, your friends or family with
unwanted e-mail messages or chain e-mails. Spam is unwanted or irrelevant messages that are sent over
the internet or through e-mails. Concise: Make sure that when writing e-mails, it is clear and to the
point. Also make sure that it does not contain spelling and grammatical errors. Subject line: Make sure
the subject line is clear so that the recipient knows what the e-mail is about. Identify yourself: Always
say who and what you are at the beginning of the e-mail and add your signature at the end of the mail.
Action required: Let the recipient know right away if any action is required from their side. You can do
that by marking e-mails that do not require any action with FYI in the subject line. Capital letters: Do not
type e-mails in capital letters as it gives the recipient the idea that you are shouting. Exclamation marks:
Avoid using exclamation marks or use them sparingly. The use of exclamation marks sends a message to
the recipient that you are demanding. Large attachments: Compress large files before sending them.
This helps the recipient to save time instead of waiting for a long time to download files. You can always
ZIP or compress files (as learnt in Chapter 5) to make it easier to send. Gossip, inflammatory remarks
and criticism: Avoid gossiping about others through e-mail, especially at the workplace. Also, do not
send insulting, abusive or threatening e-mails. You cannot withdraw such an e-mail and it can easily be
forwarded to unintended recipients. This could lead to unnecessary disputes and grudges in the
workplace and in your personal environment. Focus on what is in the e-mail: Make sure that you read
the e-mail properly and address the sender’s questions. Proofread the text: Before sending the e-mail,
read through it again to make sure that it is saying what you want it to say and that there are no spelling
and grammar mistakes.
Question 1
Which protocol use to transmit information on the World Wide Web?
Response: HTTP
Correct answer: HTTP
Score: 1 out of 1 Yes
Question 2
A Web site's front page /main page is called _________.
Response: Home Page
Correct answer: Home Page
Question 3
Freeware is a type of virus that creates unwanted advertisements all over a user’s computer.
Response: False
Correct answer: False
Question 4
The attacker sends emails using your email address to your friends and family with an urgent request
for money while providing their own banking details. This is called _____?
Response: Email spoofing

Correct answer: Email spoofing
Question 5
A virus is any program that infects a user’s computer and acts in a way that will harm the user without
the user’s knowledge.
Response: True
Correct answer: True
Question 6
Which of the following is a correct format of Email address?
Response: jonah.gmail.com
Correct answer: jonahj@gmail.info
Score: 0 out of 1 No
Question 7
With adware, the attacker forges the address from which the email is sent to pretend that the email is
sent from a different person.
Response: False
Question 8
Which of the following is considered to be poor e-mail etiquette?
Response: Keeping the message personal
Correct answer: Using lots of capital letters to emphasize certain words
Question 9
Email spoofing refers to irrelevant, unsolicited emails sent over the internet, typically to many users.
Response: False
Question 10
The process of transferring files from a computer on the Internet to your computer is called _________.
Response: FTP
Correct answer: Downloading

Question 11
What is an ISP?
Response: all of these
Correct answer: An ISP primarily provides a connection to the internet as its main service.
Question 12
HTML or a Hyper Text Mark-up Language is used to create a ________.
Response: web page
Correct answer: web page
Question 13
A computer on internet are identified by a _______.
Response: IP address
Correct answer: IP address

Question 14
Ransomware is a particularly malicious virus that locks all a user’s files and encrypts data on the
computer.
Response: False
Question 15
Verification of a login name and password is known as __________.
Response: authentication
Correct answer: authentication
Question 16
Phishing attacks create an official-looking website that requests sensitive information.
Response: True
Question 17
When you are looking for interesting websites to explore, you use a _____ to find the The URL for New
York Public Library is:
https://www.nypl.org/events/programs/2019/08/03/create-website-html-and-css
Response: search engine
Correct answer: search engine
Question 18
A web address is also called a --------.
Response: URL
Correct answer: URL
Question 19
What must you do to avoid safety and security threats?
Response: all of these
Correct answer: all of these
Question 20
The Internet was originally a project of which agency?
Response: None of these
Correct answer: ARPA
Module 7
1 |GE9-L i v i n g i n t h e I T E r a
A. Introduction:
The Advanced Word module enables students to gain a more detailed
understanding of Word’s capabilities, and learn how to utilize these tools
effectively for the creation of unique, professional projects. B. Objectives:
At the end of this module, students are expected to:
1. identify the MS Word screen elements;
2. describe short cut commands;
3. design and create structured text documents;
4. insert in a document shape, table, wordart and hyperlinks;
5. use the mail merge tool;
6. check and prepare a document for storage and printing;
C. Learning Content:
 Word-processing
 Selecting Text
 Selecting Lines and Paragraphs
 Home Tab
 Style Group
 Clipboard Group
 Paragraph Group
 Insert Tab
 Keyboard Shortcuts
 Mail Merge
D. Pre-Test:
What is word processing?
E. Learning Activities:
Word-processing
Word-processing is the process of using computer to create, edit and print
documents. Examples of Word processors
oWordstar
o Writer
o Leap
o WordPerfect
MODULE 7. MS WORD
o MS Word
oOpen Office Writer
What is Microsoft Word?
Word is used to “create beautiful documents, easily work with others, and enjoy
the read.” The types of documents you can create with Word include:
Letters – personal, business (including résumés), creative or general notes
Notices – basic flyers, menus, checklists
Reports – for school, work or a special interest group
The MS Word 2013 Screen
Microsoft Word Terminology
Alignment: refers to the position of lines in a paragraph in relation to the
documents left and right margins
Backspace: deletes data to the left of the insertion point.
Bold: characters in bold appear on the screen in a higher intensity. This text is
bold. Bold should be used for emphasis, but like all formatting characteristics, should be used sparingly.
Bullets: special characters or symbols that are used to set off a paragraph. • This is item one in a
bulleted list. • This is item two in a bulleted list. Centering: the placement of a line of text in the center
of the screen or page
where the left-most and right-most characters in the line are the same distance
from the left and right margins. (see alignment)
Clip Art: pre-designed images that can be placed within a document. Close: closes the document and
offers to save the changes you made to the
document without exiting the program. Copy: creates a duplicate of highlighted/selected text and saves
to the clipboard
to be pasted elsewhere. Cut: removes highlighted/selected text and saves to the clipboard to be pasted
elsewhere. Default: A default setting is the software manufacturer's preset option for a
particular command or function. Default settings can be changed. Document: another name for a file
created using Microsoft Word. Font: a style of typeface, such as: Times New Roman, Arial Black, Arial,
and
Freestyle Script. A font is a set of all the characters available in one typeface and
size, including uppercase and lowercase letters, punctuation, and numerals. Font Formatting: changes
the appearance of the text. Font formatting includes
enhancements such as font style (bold, centering, and underline), point size (12
pt), and font typeface (Times New Roman, Arial, and Courier New). Format Painter: enables you to copy
the formatting of one word or paragraph and
apply it to another word or paragraph. Hard Return: You can force Word to end a paragraph and move
to the next line
by pressing the enter key. The resulting “hidden” command is called a Hard
Return.
I-beam Mouse Pointer: The mouse pointer turns into an I-beam mouse pointer
when it is within the document area. Use the I-beam mouse pointer to place the
insertion point in a document.
Indentation: the amount of space measured from the page margin that is applied
to a paragraph or an area of a document.

Insertion Point: the point at which the cursor is blinking on the document screen.
Italics: Italicized characters appear on the screen slightly tilted to the right. This
text is italicized. Line Spacing: refers to the number of lines used by each line of text. In singleline
spacing, each line of text is followed by another line of text, and there are no
blank lines in between. In double-line spacing, each line of text is followed by a
blank line. Margin: The amount of blank space, usually measured in inches or characters, above and
below and to the right and left of the main body of a document. Paragraph: A paragraph is any amount
of text separated by a hard return. Microsoft Word sees anything from a single word to an entire page of
text as a
paragraph. Paste: Adds previously copied or cut text at the insertion point. Print Preview: Print Preview
lets you see how your document will look on the
page before it is printed. Wrapping: Text automatically wraps to the next line when typing in Microsoft
Word. The only time you need to hit the enter key is when you want to start a
new paragraph. Selecting Text
Selecting text to make edits is an important word processing skill. A
common way to select text is:
1. Place mouse pointer text tool next to the text. In this case, place it next
to next to “T” in “Title”. 2. Press the left mouse button. 3. Drag it across the text. 4. Let go of the left
mouse button. Selecting Lines and Paragraphs
To select a complete line of text (use paragraph in your practice
document):
1. Place mouse pointer arrow in left margin next to line of text (arrow will
point to the right). 2. Left-click once to select that line of text. T
To select several lines or a paragraph:
1. Place mouse pointer arrow in left margin next to line of text (arrow will
point to the right). 2. Press (hold down) the left mouse button. 3. Drag to the end of the paragraph. 4.
Let go of the left mouse button. Next
Home Tab
The Home Tab has the groups of commands that people use most often. Font Group The Font Group
contains commands that change the appearance of
the font. Font is the set of characters (letters, numbers, punctuation, etc.) in a
particular style. Here’s how to italicize text
1. Select the word “Practice” in the document title. 2. Click italics icon in Font Group (see screenshot).
TIP: Italic, like Underline, is used to emphasize words or sentences in text, and
book and movie titles. Though italics are more common, you can use either in
your documents, but use one consistently throughout. To Use Change Case Command:
1. Select “How to use this template”. 2. Click “Change Case” command. 3. Click “Capitalize Each Word” in
menu. Style Group
A document created from a template, like the one you opened
earlier (Facet design blank), has predesigned styles for different parts of
the document, such as paragraphs and headers. To apply a different paragraph style:
1. Select paragraphs under “How To Use This
Template”. 2. Click “More” button in Styles Group. 3. Click “Emphasis” command. The text remains
selected. You may continue
modifying, including Undo, if you wish. To de-select, press left arrow (cursor placed at beginning of text),
right arrow (cursor placed at end of text) or click in an
area outside the selection. To create a new heading (section):
1. Click “More” button in Styles Group. 2. Click “Heading 1”. 3. Type “Learning more about the home
tab”.
4. Press “Enter” once. 5. Type “The Home Tab contains the following Groups:” 6. Press “Enter” once. You
now have a new header and introductory sentence. You will use
commands from various groups at various times, so don’t be surprised that you
will use a command from the Paragraph Group next. To create a bulleted list:
1. Click “Bullets” command in Paragraph Group. 2. Type “Clipboard”. 3. Press “Enter” once. 4. Re-create
list pictured to the right (Repeat step 2 & 3 for each word). 5. After last item in your list, press
“Enter” twice. Bullets are good for general lists of
items. A numbered list is good for steps in a
procedure or order. The steps to make a
numbered list are the same, except the icon
for numbering is
Clipboard Group
The Clipboard Group has the commands to do “copy and paste” and “cut
and paste”. Before you start:
1. Make a new sub-heading in your practice document. a. Use “Heading 2” style from Styles Group. b.
Type “Clipboard Group”. c. Press “Enter” once. 2. Type two sentences on one line. a. “I want to live in a
warm place. I am moving to Hawaii.” To Copy and Paste text:
1. Select the text (the line of text you just typed). 2. Click “Copy” icon in Clipboard Group. 3. Move cursor
to area where you want to paste (right arrow, then “Enter” once). 4. Click “Paste” icon in Clipboard
Group. To Cut and Paste text:
1. Select the text (the sentence “I am moving…”). 2. Click “Cut” icon in Clipboard Group. 3. Move cursor
to area where you want to paste (at beginning of first
sentence on same line). 4. Click “Paste” icon.
Paragraph Group
The Paragraph Group includes
commands to adjust line and paragraph
spacing and alignment. Line spacing refers to when the
text you’re typing has reached the end of
the line and moves down to the next line
automatically. Paragraph spacing refers to any time you press the “Enter” key to start a
new paragraph.
Insert Tab
The Insert Tab commands insert different elements into your document
like tables and illustrations. Tables Group
You may choose preformatted tables or add the number of rows and columns
you want. For this exercise, you will create a 3x5 table to track DVD’s on loan to
friends. To insert a table into your document:
1. Click the Add a Table icon under the Insert Tab. 2. Select a 3-column, 5-row area in the grid. 3. Left-
click when you are ready to insert the table. Apply a Table Style
1. Click into the table to activate the Table Tools tab. 2. Choose a new design from the Design Tab.
Complete table as shown
below:
Illustrations
The Illustrations Group has commands to insert pictures, shapes, charts, and more.
How to insert a shape
1. Click the Shapes button in the Illustrations Group
2. Click the first shape (Explosion 1) in Stars and Banners. 3. Place mouse pointer (cross) in a blank area.
4. Click and drag your mouse to “draw” the shape. 5. Let go of the mouse button when finished. How to
add text to a shape
1. Place mouse pointer arrow in shape area. 2. Click right mouse button once. 3. Click “Add Text” from
menu. 4. Type “Hello”. How to move a shape
1. Place mouse pointer over shape. 2. Look for cross-like move arrow tool. 3. Click and drag your shape
to a new spot. How to re-size a shape
1. Click into the shape. 2. Look for squares around the frame. 3. Click and drag a frame square. a. Drag a
corner out to enlarge proportionally. Steps for inserting other types of illustrations are similar; try
inserting another
illustration on your own. Keyboard Shortcuts
Ctrl + P print
Crtl + A select all
Ctrl + C copy
Ctrl + V paste
Ctrl + X cut
Ctrl + N opens new window/document
Ctrl + S save
Ctrl + Z undo
Ctrl + Y redo
Ctrl + B bolds text
Ctrl + I italicizes text
Ctrl + U underlines text
Ctrl + ] enlarges text by one size
Ctrl + [ decreases text by one size
Ctrl + E centers text

Ctrl + L aligns text to the left
Ctrl + R aligns text to the right
Inserting Hyperlinks
This function allows you to insert a hyperlink into your document. This
is useful because rather than having to copy and paste a website address
from the document into your web browser, you and whoever else accesses
your document will be able to click the link in the document and immediately
open the website. 1: Select the “Hyperlinks” button in the Links group. 2: A dialogue box will appear with
several options for how to insert your
hyperlink:
a. select something from a folder, or
b. select a website address from a list of your recently browsed websites, or
c. select a recent file.
3: If you want to simply manually type in the website address that you would
like to link to, then you may do so by typing it next to “Address:” in the
dialogue box. 4: If you would like the link to appear as something other than the website
address, then simply type a title or display text next to “Text to display:” at the
top of the dialogue box. For example, if the website address that you selected
to insert is “http://www.facebook.com”, but you only want the link to appear as
“Facebook” then you would just type “Facebook” into the “Text to display:” space before clicking OK.
Mail Merge
Mail Merge is a useful tool that allows you to produce multiple letters,
labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.
When performing a Mail Merge, you will need
a Word document (you can start with an existing one or create a new one)
and a recipient list, which is typically an Excel workbook
Mail Merge Components
In order to understand how mail merge works you need

to examine the elements involved in the process. In any
mail merge, you'll deal with three different elements:  Main Document –form letter, mailing label,
envelope, or directory(a single document that
stores addresses)  Data Source –information such as names and addresses
 Finished Documents –mail merge documents that can serve as
templates for future mailings. The Main Document consists of:
Information that is identical in each
copy, such as the main body text
of a form letter. You only have to
type this information once
regardless of how many letters you
intend to print.  Placeholders for unique information. For example, in a form letter, the
address block and greeting name would be unique in each copy. The Data Source consists of: Files or
tables that contain the data (information)
that you will use to merge data into a merge document. The data will bethe
parts of the document that varies (names, addresses, etc.). Some examples
of data sources are Microsoft Word tables, Microsoft Outlook contact list, Microsoft Excel worksheet,
Microsoft Access database, or text files. Finished Documents consist of: Merged main documents and
data sources
that create yourfinal products (i.e. labels, letters, and envelopes). They can
then be used as templates for your future mail merge needs. To use Mail Merge:
o Open an existing Word document, or create a new one. o From the Mailings tab, click the Start Mail
Merge command and
select Step by Step Mail Merge Wizard from the drop-down menu.
The Mail Merge pane appears and will guide you through the six main
steps to complete a merge. The following example demonstrates how to
create a form letter and merge the letter with a recipient list. Step 1:
Choose the type of document you want to create. In our example, we'll
select Letters. Then click Next: Starting document to move to Step 2.

Step 2: Select Use the current
document, then click Next: Select
recipients to move to Step 3. Step 3:
Now you'll need an
address list so Word can
automatically place each
address into the document. The
list can be in an existing file, such as an Excel workbook, or
you can type a new address list from within the Mail Merge Wizard. From the Mail Merge task pane,
select Use an existing list, then
click Browse... to select the file. Locate your file and click Open.
If the address list
is in an Excel
workbook, select
the worksheet tha
t contains the list
and click OK.
In the Mail Merge
Recipients dialog box, you
can check or uncheck each box
to control which recipients are
included in the merge. By default, all recipients should be selected. When you're done, click OK. From
the Mail Merge task pane, click Next: Write your letter to
move to Step 4.
Step 4:
Now you're ready to write
your letter. When it's printed, each copy of the letter will
basically be the same; only
the recipient data (such as
the name and address) will
be different. You'll need to
add placeholders for the
recipient data so Mail Merge
knows exactly where to add
the data. To insert recipient data:
Place the insertion point in
the document where you want
the information to appear. Choose one of the
four placeholder options: Address
block, Greeting line, Electronic
postage, or More items.
Depending on your selection, a dialog box may appear with various
options. Select the desired options and click OK.
A placeholder will appear in your document (for example, «AddressBlock»).
Repeat these steps each time you need to enter information from your
data record. In our example, we'll add a Greeting line. When you're done, click Next: Preview
your letters to move to Step 5. For some letters, you'll only need to add
an Address block and Greeting line. Sometimes, however, you may want to
place recipient data within the body of the letter
to personalize it even further. Step 5:
Preview the letters to
make sure the
information from the
recipient list appears
correctly in the letter. You can use the left and

right scroll arrows to
view each document.
Click Next: Complete the merge to move to Step 6.
Step 6:
Click Print... to print the letters.
A dialog box will appear. Click All, then click OK. The Print dialog box will appear. Adjust the print settings
if needed, then
click OK. The letters will be printed.
F. Assessment:
Direction: Identify the following and write the correct answer on the space
provided. ______________1. It is the process of using computer to create, edit and
print documents. ______________2. Short cut command to save file. ______________3. Short cut
command to copy. ______________4. It is used to “create beautiful documents, easily work with
others, and enjoy the read.” ______________5. These are pre-designed images that can be placed
within
a document. ______________6. The placement of a line of text in the center of the screen
or page where the left-most and right-most characters in the line are the same
distance from the left and right margins. ______________7. Refers to the number of lines used by each
line of text. ______________8. Allows you to embed illustrations and graphs into a
document. ______________9. A useful tool that allows you to produce multiple letters,
labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.
______________10. Example of word processing software. Exercise 1: Identify and label the MS Word
screen.
Exercise 2. Mail Merge Exercise
Create a document (similar to letter below) , apply mail merge and use
Address list below for the list of your recipients. As you may know, 2013 marks our 12th year of
doingbusiness. Over the last decade, AdWorks has grown from a tiny startup into a robust company with
over 200 employees
throughout the Southeast. Our growth would not have been possible without loyal
customers like you.Therefore, we would like to extend to you a 20% discount on your next
order. It’s our way of saying “thanks” for your continued business. We’ll keep working
hardto provide the best possible customer service along with innovative products, just as
we’ve always done. Thanks again for choosing AdWorks!
Sincerely, Liz Doe
President and CEO
Title
Last
Name First Name Address City State
Ms. Albertson Kathy 1024 Lakeview Cir
Peachtree
City GA
Mr. Brennan Michael 1123 Main St Wilmington NC
Mr. Davis William 540 W 4th St, Apt 121 New York NY
Ms. Forest Eliza PO Box 4551 Reno NV
Mr. Jones Dan PO Box 805 Raleigh NC
Ms. Post Melissa 3202 Maplewood Ave Richmond VA
Ms. Thompson Shannon 500 Acme Ln, Apt 3C Springfield IL
Mr. Walters Chris 436 Church St Columbia SC
G.References:
https://www.akronlibrary.org/images/ComputerTraining/MailMerge/Mail_Merge_2
013.pdf
Question 1
Color and pattern used to fill a closed shape is called _________.
Response: Fill Style
Correct answer: Fill Style
Question 2
We can remove / hide border of a shape by selecting___________.
Response: No Outline
Correct answer: No Outline
Question 3
A number of letter that appears little below the normal text is called _____.
Response: Superscript
Correct answer: Subscript
Question 4
Which of the following software is used for making resume?
Response: MS Word
Correct answer: MS Word
Question 5
The process of removing unwanted part of an image is called ____.
Response: Cropping
Correct answer: Cropping
Question 6
Select all the text in MS Word document by pressing the ______.
Response: Ctrl+ A
Correct answer: Ctrl+ A
Question 7
Thesaurus tool in MS Word is used for ____.
Response: Synonyms and Antonyms words
Correct answer: Synonyms and Antonyms words
Question 8
To apply center alignment to a paragraph we can press _____.
Response: Ctrl + E
Correct answer: Ctrl + E
Question 9
What is the blank space outside the printing area on a page?
Response: Margins
Correct answer: Margins
Question 10
Microsoft word is ____ software.
Response: Application
Correct answer: Application
Question 11
What is the extenslon of files created in Ms-Word 97- 2003?
Response: doc
Correct answer: doc
Question 12
_____ refers to the number of lines used by each line of text.
Response: Line Spacing
Correct answer: line spacing
Question 13
A number of letter that appears little above the normal text is called ______.
Response: Superscript
Correct answer: Superscript
Question 14
_____ is a short cut command to copy.
Response: Ctrl+C
Correct answer: ctrl c, Ctrl + c, ctrl+c
Question 15
Which bar is usually located below that Title Bar that provides categorized options?
Response: Menu bar
Correct answer: Status Bar
Question 16
What is the function of Ctrl + B in Ms-Word?
Response: It makes tho selected text bold
Correct answer: It makes tho selected text bold
Question 17
Which item appears dimly behind the main body text?
Response: Watermark
Correct answer: Watermark
Question 18
The space left between the margin and the start of a paragraph is called a ___________.
Response: Spacing
Correct answer: Indentation
Question 19
_____ is the process of using computer to create, edit and print documents.
Response: Word Processing
Correct answer: word processing
Question 20
_____ is a placement of a line of text in the center of the screen or page where the left-most and
right-most characters in the line are the same distance from the left and right margins.
Response: Center Alignment
Correct answer: Centering, centering
Question 21
_____ allows you to embed illustrations and graphs into a document.
Response: Graphics
Correct answer: insert
Question 22
_____ is a short cut command to save file.
Response: Ctrl+S
Correct answer: ctrl s, Ctrl + S, ctrl+s
Question 23
_____ is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags,
and more using information stored in a list, database, or spreadsheet.
Response: Mail Merge
Correct answer: mail merge, mailmerge
Question 24
Which feature starts a new line whenever a word or sentence reached a border?
Response: Text Wrapping
Correct answer: Text Wrapping
Question 25
Which bar shows the current position as far the text goes?
Response: Status bar
Correct answer: Status bar
Question 26
In which view Headers and Footers are visible?
Response: Print Layout View
Correct answer: Print Layout View
Question 27
Which of the following is an example of page orientation?
Response: Landscape
Correct answer: Landscape
Question 28
_____ are pre-designed images that can be placed within a document.
Response: Clip Art
Correct answer: clip art, clipart
Question 29
The direction of a rectangular page for viewing and printing is called _____.
Response: Orientation
Correct answer: Orientation
Question 30
What is the smallest and largest font size available in Font Size tool on formatting toolbar?
Response: 8 and 72
Correct answer: 8 and 72
Question 31
Text-styling feature of MS word is ______.
Response: WordArt
Correct answer: WordArt
Question 32
_____ it is used to “create beautiful documents, easily work with others, and enjoy the read.”
Response: MS Word
Correct answer: MS Word, Microsoft Word, MSWord
Module 8
A. Introduction:
Excel is a spreadsheet program that allows you to store, organize, and analyze information. In
this module, you’ll learn to understand the basic
concepts of spreadsheets, setting up the labels, and using functions and
formulas that will help you process complicated data, and to take advantage
of the program’s powerful features. B. Objectives:
1. identify the different MS Excel screen elements;
2. create a worksheet and applying data entry of labels, numbers and
date;
3. create and design a worksheet applying functions like autosum, average, minimum, maximum
and count;
4. use relative and absolute cell addresses in formulating a formula;
5. use sort function in sorting records;
6. create a chart in representing data;
 MS Excel Screen Elements
 Microsoft Excel Features
 Spreadsheet Navigation
 Enter and Format Data
 Create Spreadsheet
 Adjust Column Width
 Insert and Delete Rows and Columns
 Format Numbers
 Basic Formulas
 Formula Functions
 Relative versus Absolute Cell Addresses
 Charts
D. Pre-Test:
What is spreadsheets?
Spreadsheets
MODULE 8. MS EXCEL
Spreadsheets were developed to store, analyse and manipulate data. They are now commonly
used for working with sets of data containing both
text and numbers. Microsoft Excel is a computer application program written by Microsoft. It
mainly comprises tabs, groups of commands and worksheet. It is mainly used
to store tabular data. Microsoft Excel is one of the most suitable spreadsheet functions that
help us manage data, create optically logical charts, and thought-provoking
graphs. It is supported by both Mac and PC platforms and can also be used to
balance a checkbook, create an expense document, build formulas, and edit
them.
It mainly comprises tabs, groups of commands, and worksheets. The worksheet is made of rows
and columns that intersect each other to
form cells where data is entered. It is capable of performing multiple tasks like
calculations, data analysis, and integrating data. Microsoft Office button, ribbon, and quick
access toolbar are the three
main features of excel that you need to focus on while learning excel. MS Excel Screen Elements
Spreadsheet Terms
Microsoft Excel Features
There are several features that are available in Excel to make our task
more manageable. Some of the main features are:
AutoFormat - lets us choose many preset table formatting options. 1. AutoSum: It helps us to add
the contents of a cluster of adjacent cells. 2. List AutoFill: It automatically develops cell
formatting when a new
component is added to the end of a list. 3. AutoFill: It feature allows us to quickly fill cells with a
repetitive or
sequential record such as chronological dates or numbers, and
repeated document. AutoFill can also be used to copy function. We can
also alter text and numbers with this feature. 4. AutoShapes: Autoshapes toolbar will allow us to
draw some
geometrical shapes, arrows, flowchart items, stars, and more. With
these shapes, we can draw our graphs. 5. Wizard: It guides us to work effectively while we work
by displaying
several helpful tips and techniques based on what we are doing. Drag
and Drop feature will help us to reposition the record and text by simply
dragging the data with the help of the mouse. 6. Charts: These features will help us in presenting
a graphical
representation of our data in the form of Pie, Bar, Line charts, and
more. 7. PivotTable: It flips and sums data in seconds and allows us to execute
data analysis and generating documents like periodic financial
statements, statistical documents, etc. We can also analyze complex
data relationships graphically. 8. Shortcut Menus: These commands that are appropriate to the
function that we are doing occur by clicking the right mouse button. Mouse Pointer Styles
The Excel mouse pointer takes on many different appearances as you
move around the spreadsheet. The following table summarizes the most
common mouse pointer appearances:
Spreadsheet Navigation
The following table provides various methods to navigation around a
spreadsheet.
Enter and Format Data
Create Spreadsheet
Illustration of spreadsheet to be completed in exercise below:
a. Select cell A1, and then type Budget for Guest Speakers. b. Select cell A3, type Item, and then
press the Tab key.
c. Select cell B3, type Fall, and then press the Tab key. d. Select cell C3, type Spring, and then
press the Tab key. e. Select cell D3, type Summer, and then press the Tab key.
f. Select cell E3, type Annual, and then press the Tab key.
Adjust Column Width
1. Increase the width of column A via the dragging method so that all text
entries are visible. 2. Decrease the width of column C via the dragging method until
pound symbols ### appear. 3. Increase the width of column C to return to its original size.
Insert and Delete Rows and Columns
Insert rows and columns to add information between existing rows or
columns of information.
1. Select any cell in column C. 2. On the Home ribbon in the Cell group, click on the Insert drop-
down arrow, and then select Insert Sheet Columns. A new column will appear to the left of
your selected column. 3. Click the Undo button. 4. Select any cell in row 6. 5. On the Home
ribbon in the Cell group, click on the Insert
drop-down arrow, and then select Insert Sheet Rows. A new
roll will appear above your selected cell row. 6. Select cell A6, and then type Photocopy
Services.
7. Press Tab and complete the additional columns as follows:
Format Numbers
Excel provides many different types of numeric formats including
currency, percent, comma, scientific, etc. On the Home ribbon the numeric
formats are located in the Number group. Select the drop-down arrow next to
General to view all format types. Select a range of cell/s before choosing
format. 1. Select the cell range B4:E12. 2. Click on the Comma button, located on the Home
ribbon. 3. With that same range selected, click on the Currency button,
located on the Home ribbon. 4. To display only dollars and no cents, click on the Decrease
Decimal
button, located on the Home ribbon. Cut, Copy, and Paste Text
Basic Formulas
Microsoft Excel is an electronic spreadsheet that automates manual
calculations involved in accounting and bookkeeping. After you have typed
the basic text and number entries in a spreadsheet cell, Excel can perform the
math calculations for you. You will learn how to create formulas and functions
to perform calculations in a spreadsheet. Example formulas are: =D15+D18+D21 : =B4-B12 :
=A10/B15 : =(B16+C16)*1.07 Do not use any spaces in formulas. Also, when creating
formulas you may choose to either type the cell address or use the mouse to
select the cell address. Create Formula
You can create any type of math calculation on your own using the
following mathematical operators:
Basic steps for creating a formula:
1. Click in the empty cell which will contain the formula. 2. Type an equal sign (=). 3. Type the
cell address or click the cell that contains the first number. 4. Type the math operator (+ - / * ^).
5. Type the cell address or click the cell that contains the second number. 6. Continue in this
manner until the formula is complete. 7. Use parenthesis for clarification. 8. Press the Enter key.
The following image depicts various formulas in an Excel spreadsheet
which will be created in a following exercise:
AutoSum
Adding is the most common math operation performed in Excel. The
Home ribbon includes an AutoSum button for adding. This button provides a
shortcut to typing formulas. Basic Steps for using AutoSum:
1. Move to the empty cell that will contain the formula. 2. Click on the AutoSum button. 3.
Proofread the formula that Excel provides, make any necessary changes. 4. Press the Enter key
or click the check mark on the formula
bar.1. Select cell B12, click on the AutoSum button, and then press the
Enter key. 2. Repeat the AutoSum process for cells C12, D12, E12.
3. Click in cell B4 and change the amount $20 to $50, and then press
Enter key. 4. Complete the AutoSum process for column E. Click in cell E4. 5. Click on the
AutoSum ∑ button to add the Research expenses for the
three semesters. 6. Press the Enter key. 7. Select the cell range B5:E5, click the AutoSum button,
and then press
Enter key. 8. Auto Fill this formula to the cell range E6:E11. 9. Copy this formula to the cell
range E6:E11 by using the Auto Fill
method illustrated above. Place the mouse pointer on the small solid
square on lower right corner of cell E5, when the mouse pointer
changes to a plus sign (Fill handle), then hold down on the right mouse
button and drag the mouse down the designed cells (E6:E11) to copy
the formula. Formula Functions
Functions provide an automated method for creating formulas in the
following categories: financial, date and time, math and trigonometry, statistical, lookup and
reference, database, text, logical and information. Excel contains more than 200 functions. For
example, specific functions are
available to calculate a sum, an average, a loan payment, logarithms and
random numbers. Functions can be typed, if you know the syntax, or can be
inserted by clicking on the Function button located left of the
formula bar. All functions are formatted in a similar manner, for example: = function
name (parameters). The parameters vary depending upon the function. Functions and cell
addresses may be typed in upper case or lower case. Sum
Adding is the most common function performed in Excel. The SUM
function adds values. Specify values, individual cell addresses and/or range
addresses in the numberx variables. syntax =SUM(number1,number2,...)
examples =SUM(A10:A25) =SUM(B15:C20) =SUM(D45,D60:D70,D80:D85)
The following exercises will complete formulas in cells on the Account sheet
where function methods do not apply. 6. Select cell E4, type =C4-D4, and then press the Enter
key. This formula will
calculate the difference between cells C4 and D4. 7. Auto Fill this formula through the cell range
E5:E12. 8. Select cell E20, type =C20-D20, and then press the Enter key. This formula
will calculate the difference between cells C20 and D20. 9. Auto Fill this formula through the
cell range E21:E24. 10. Select cell E32, type =C32-D32, and then press the Enter key. This
formula will calculate the difference between cells C32 and D32. 11. Auto Fill this formula
through the cell range E33:E35. 12.Select cell C43, type =C12+C24+C36, and then press the
Enter key. This
formula will calculate the grand total for all budget totals. 13.Auto Fill this formula to cell D43.
14.Select Cell E43, type =C43-D43, and then press the Enter key. This
formula will calculate the difference between cells C43 and D43. Average
An average sums all values and divides by the total number of values. Specify values, individual
cell addresses and/or range addresses in the
numbers variables. syntax =AVERAGE(number1,number2,...)
examples =AVERAGE(15,255,45) =AVERAGE(B2:B18) =AVERAGE(B15,B33,B52)
=AVERAGE(C22:C24,C30:C33)
1. Confirm that Account is active. 2. Insert a function to average the budget items for
Subcontractors & Services. Select cell C14. 3. Click on the Insert Function button.
4. Choose the Statistical category, and then click on the Function name:
Average. 5. Click on the OK button. 6. The Function Arguments palette will appear. Indicate the
range C4:C11.
7. The Function Arguments palette may select a different cell range than you
want. If so, make any necessary changes in the palette before accepting the
defaults. 8. Click on the OK button to complete the function. 9. Select cell C26, and then click on
the Insert Function button to find the
average of the budget items for Supplies and Materials. 10. Select cell C38, and then click on the
Insert Function button to find the
average of the budget items for Facilities Overhead. Maximum (MAX)
Maximum indicates the largest value in the designated list of numbers. syntax
=MAX(number1,number2,...)
examples =MAX(A15:A35) =MAX(D10:D200,D225:D325)
1. Select cell C15, and then click on the Insert Function button to
calculate the maximum budget cost for Subcontractors & Services. 2. Select cell C27, and then
click on the Insert Function button to
calculate the maximum budget cost for Supplies and Materials. 3. Select cell C39, and then click
on the Insert Function button to
calculate the maximum budget cost for Facilities Overhead. Minimum (MIN)
Minimum indicates the smallest value in the designated list of numbers. syntax
=MIN(number1,number2,...)
examples =MIN(A15:A35) =MIN(D10:D200,D225:D325)
1. Select cell C16, and then click on the Insert Function button to calculate
the minimum budget cost for Subcontractors & Services. 2. Select cell C28, and then click on the
Insert Function button to calculate
the minimum budget cost for Supplies and Materials. 3. Select cell C40, and then click on the
Insert Function button to calculate
the maximum budget cost for Facilities Overhead. Relative versus Absolute Cell Addresses
As you move and copy formulas, Excel automatically adjusts the part of
the cell reference in the formula that changes as you move down or to the
right. For example, when you copy a formula from a cell to columns to the
right, Excel changes the column letters in the formula without touching the row
numbers. Excel assumes that everything is relative; that is, relocated and
copied formulas will reference information according to the number of
columns and rows they have moved. There are situations where automatic adjustment of the cell
references does
not calculate correctly. This is especially true with percentage formulas where
the denominator should remain constant. A dollar sign ($) placed before the
column letter and row number (e.g. $B$6) will lock the address or make it
absolute. 1. Click in cell C2, and then type =B2/B6 to create a formula to calculate
the percentage of Office Supplies costs out of the total cost. 2. Auto Fill this formula down
through the cell range C3:C6. The sheet
should appear as shown above. Notice the errors in cells C3:C6. 3. Click on each cell
individually to read the formula in the formula bar.
4. The reason that the copied formula resulted in errors is that Excel
copied this formula assuming relative references for each formula
(adjusting the denominator in each cell). Make sure that formulas are
not displaying. 5. Select the range C2:C6, and press on the Delete key to clear these
formulas. 6. Click in cell C2, and then type =B2/$B$6 to create the formula to
calculate the percentage again. The $ sign locks the address or make it
absolute. 7. Auto Fill this formula down through the cell range C3:C6. The sheet
should appear as follows:
9. Press the Ctrl and ` keys to display/hide formulas:
Charts
Microsoft Excel can display data graphically in a chart. Excel displays
values from worksheet cells as bars, lines, columns, pie slices, or other
shapes in a chart. When you create a chart, the values from the worksheet
are automatically represented in the chart. Presenting data in a chart can
make it easier to read and more interesting to interpret. Charts can also help
you evaluate your data and make comparisons between different values. A. Enter Data
The following exercise will create a simple spreadsheet that will provide the
data from which a chart will be created. 1. Click on the Copy sheet tab. 2. Type the information
in the cells as shown below:
Create a Chart
To create a chart, select the cells that contain the data and text that
you want to appear in the chart. 1. Select the cell range A1:E5. 2. Select
the Insert tab, then in the Charts group, click on the Chart button of your
choose. The chart sub-types will appear which will provide you more chart
options to select from. To view all chart types, click on the dialog box on the
Charts group. The Insert Chart window will appear with all chart types.
3. Select the All Charts tab. 4. Click on the first Column button in the window. 5. Click on the
OK button. 6. Your chart selection will appear on the spreadsheet.
7. When the chart appears on the spreadsheet it will have a selection boarder
around it. Charts are similar to graphical images which can be moved and
resized. 8. Practice selecting and unselecting the chart. Click any cell in the
spreadsheet to deselect the chart. Single click anywhere inside the chart
border to select the chart area. 9. Move the chart. With the chart object selected, point inside of
the object
border . Click and drag to move the chart to a new location (the
mouse pointer changes to a four-way arrow). 10. Resize the chart. With the chart object selected,
position the mouse
pointer on any handle and drag in the direction indicated by the
double arrow pointer . Sort Data
The sorting feature in Excel allows you to place records in order
alphabetically or numerically. You may specify up to three sort levels (e.g. sort first by state,
then by city, then by last name). Sorts may be ascending
(A-Z or 0-9) or descending (Z-A or 9-0). You should always save the
workbook before you sort. Use the Sort A to Z (ascending) or Sort Z to A (descending) buttons
to
sort the records, so that the highest or lowest values are at the top of the
column. Click on the Sort A to Z button, to view data in ascending order. Click on the Sort Z to
A button, to view data in ascending order.
F. Assessment:
I. Multiple Choice:
Direction: Select the best possible answer/s and write the letter on the space
provided. ____1. Which symbol must you use to begin a formula?
A. + B. = C. / D. * ____2. Which button/icon do you click on to center a group of cells across a
range?
A. Merge and Center B. Merge and Combine C. Center D. Justify ____3. Which view should
you be in to view headers and footers?
A. Normal B. Page Layout C. Master D. Worksheet ____4. Which formula appears when you
click the AUTOSUM button?
A. =SUM B. =AUTOSUM() C. =SUM() D. =AUTOSUM
____5. What is the shortcut used to toggle your formulas on and off?
A. CTRL + ~ B. CTRL + ! C. CTRL + - D. CTRL + * ____6. What can you apply to a range of
cells to show a condition (such as
cells with a value greater than 50) has been met?
A. Fill Color B. Conditional Formatting C. Sparkline Chart D. Formulas ____7. The Software
which contains rows and columns is called ______ A. Database B. Desktop Publishing
C. Word processing D. Spreadsheet ____8. What is a group of worksheets in the same file
called?
A. Workset B. Workbook C. Notebook D. Chart ____9. Which dialog box should you use to
display your comments "as seen
on sheet." A. File B. Page Setup C. Formulas D. Insert ____10. It is the process of arranging the
items of a column in some sequence
or order is known as _____:
A. Arranging B. Autofill C. Filtering D. Sorting
II. Using your PC or your laptop, perform the following:
Exercises1: Perform the following using MS Excel 2013.
G.References:
https://edu.gcfglobal.org/en/excel2013/
Module 9
A. Introduction:
PowerPoint provides an easy-to-use multimedia presentation production
system, which you will enjoy learning and will find useful for individual or
group projects of all kindsthat will be used to engage and inform an audience.
In this module, you will learn the basic features of PowerPoint which are
particularly valuable in the teaching and learning environment. B. Objectives:
At the end of the module, students should be able to:
1. create slides, use themes, and apply color schemes;
2. insert and draw free form shapes, move and copy objects;
3. insert table, chart, art graphics, pictures, and videos in a slide;
4. apply transition and animation effects;
5. set up and run a slide show;
6. print a slide;
 The MS Powerpoint Screen Elements

 Feature Terms and Descriptions
 Presentation Slides
 Understanding slides and slide layouts
 To insert a new slide:
 Working with slides
 To apply a theme:
 The Insert Tab
 Working with shapes
 Applying simple animations
 Applying Slide Transitions
D. Pre-Test:
What is MS Power point?
D. Learning Activities:
PowerPoint
PowerPoint is a presentation application used to create slides that may
include text, bulleted lists, charts, graphics, tables and more. The presentation
can be printed, projected from a computer to a screen (called a slide show) or
even published to a web page including webcam technology.
MODULE 9. MS POWERPOINT
The MS Powerpoint Screen Elements
Feature Terms and Descriptions
Presentation Slides
Slides in a presentation are similar to pages in a word processing
document. All slides and graphics are saved in one file (example: keys.xppt). Use the PowerPoint file to
present the information in the following ways:
On-screen slide show: The keys.xppt file displays the slide show on a
monitor or computer projected large screen. Web pages: The keys.xppt file can be saved as Web page
and then
published on the Web. Overhead transparencies: The keys.xppt file can be printed as
transparencies (Important: Make sure the appropriate transparencies are
used for your printer model. The wrong type of transparencies can melt inside
your printer.). Handouts: The keys.xppt file can print two to nine mini slides p
Understanding slides and slide layouts
When you insert a new
slide, it will usually
have placeholders. Placeholders
can contain different types of
content,
including text and images. Some
placeholders have placeholder
text, which you can replace with
your own text. Others
have thumbnail icons that allow
you to insert pictures, charts, and
videos.Slides have different layouts for
placeholders, depending on the type of
information you want to include. Whenever you create a new slide, you'll
need to choose a slide layout that fits
your content. To insert a new slide:
Whenever you start a new presentation, it will contain one slide with the Title
Slide layout. You can insert as many slides as you need from a variety of
layouts. 1. From the Home tab, click the bottom half of
the New Slide command.
2. Choose the desired slide layout from
the menu that appears.
3. The new slide
will appear. Click
any placeholder and begin typing to add text. You can also click
an icon to add other types of content, such as a picture or
a chart. To change the layout of an existing slide, click the Layout command, then choose the
desired layout.
To quickly add a slide that uses the same
layout as the selected slide, click the top half of the New Slide command. Working with slides
 Duplicate slides: If you want to copy and
paste a slide quickly, you can duplicate it. To duplicate slides, select the slide you
want to duplicate, right-click the mouse, and choose Duplicate Slide from the
menu that appears. You can also
duplicate multiple slides at once by
selecting them first.
Move slides: It's easy to change
the order of your slides. Just click, hold, and drag the desired slide in
the Slide Navigation pane to the
desired position.  Delete slides: If you want to
remove a slide from your
presentation, you can delete it. Simply select the slide you want
to delete, then press
the Delete or Backspace key
on your keyboard. To apply a theme:
A theme is a predefined combination of colors, fonts, and effects that
can quickly change the look and feel of your entire slide show. Different
themes also use different slide layouts, which can change the arrangement
of your existing placeholders. Select the Design tab on the Ribbon, then click the More drop-down
arrow to see all of the available themes. Select the desired theme. The theme will be applied to your
entire presentation.
Try applying a few different themes to your presentation. Some themes will
work better than others, depending on your content. The Insert Tab
Inserting a table
Use the content placeholder, or click on the Table option on the Insert
tab. If using the Table option, drag your mouse over the grid or click on Insert
Table and specify rows and columns. You can move and resize the table as you wish. Note that resizing
the
table does not resize the content as well. Use the Table Tools Layout tab to insert and delete rows and
columns, and the Table Tools Design tab to apply styles and formatting. You can
change the appearance of the table through the Table Style Options group. Click to select and deselect
options such as header rows and alternate
shading (banded rows or columns).
Inserting a chart
Click on the Insert Chart icon in a
content placeholder, or click on the Insert
tab and select Chart in the Illustrations group. Choose a chart type to open a window containing
sample data. Replace the data with your own. The blue box indicates the data
to be used to create the chart. Drag the lines to include or exclude rows and
columns. To change the data, click on the chart, then click on the Chart Tools
Design tab and on the down arrow at Edit Data. You can choose to edit the
data in Excel if you need to insert rows and columns within the existing range.
If you do not like how the information is presented, you can select a
different type of chart, without having to re-enter the data. On the Chart Tools
Design tab, click Change Chart Type and make your selection. Buttons on the
right allow you to make quick changes to the format:
Switch on and off chart elements. Select styles and colours. Filter series and categories.
Inserting speaker notes
Click in the notes pane below the slide and type information about the
slide. You can make the pane bigger or smaller by dragging the border. You can show and hide the pane
by clicking the Notes icon on
the status bar at the bottom of the slide.
You can apply formatting to the text through the Font and Paragraph
groups on the Home tab. However, you won’t see the effect of all of the
formatting in the pane itself – changes to the font size or type, for example, do
not display. To view the text as it will print out, click on the View tab and in the
Presentation Views group, click on Notes Page. Click on Normal to return to
normal view.
Inserting and editing an image
Instead of using a content or image placeholder, you can insert an image anywhere on a slide by using
the
options in the Illustrations group on the Insert tab. Use Pictures to insert a file and Online Pictures to
search for an image on the web. You can use image editing tools to add styles and effects.
Inserting a text box
You can insert additional text anywhere on your
slide by drawing a text box. You can format the text box by using styles, fills
and effects.
Inserting a table
You can create a table either by using the icon in a content placeholder
or the Table option on the Insert tab. You can insert and delete rows and columns on the Table Tools
Layout
tab, and apply a style and other formatting on the Table Tools Design tab. Use Table Style Options on the
Design
tab to switch style elements off and on. Using WordArt
WordArt is a range of styles and effects that you can apply to text. Select the text or the placeholder;
then click on the Drawing Tools
Format tab to see the WordArt Styles options. From here, you can use the WordArt gallery, select a fill
or outline
colour, or apply individual Text Effects. Using the gallery
Click on More in the WordArt Styles group to display the WordArt
gallery.The colour of the text is determined by the theme, but you can change
it by clicking Text Fill in the WordArt Styles group, and selecting from the
palette.To remove a WordArt style, select Clear WordArt from the menu at the
bottom of the gallery.

If not all the formatting has been removed, click on the Home tab, and
in the Font group, click on Clear All Formatting . Applying text effects
To apply individual effects, in the WordArt Styles group, click on Text
Effects to see the options available. Shadow, Reflection, Glow and Bevel can be applied either to
selected
text or to an entire placeholder or text box. The 3-D Rotation and Transform
options can only be applied to everything in the placeholder or text box. To remove text effects, click on
More in the WordArt Styles group and
choose Clear WordArt. Using SmartArt
SmartArt graphics allow you to communicate information and ideas
visually. PowerPoint includes a SmartArt gallery that you can use to build lists
as well as process, cycle and organisation charts.
Working with shapes
Although the SmartArt gallery has a wide range of graphics, there may
be times when all you need is a simple shape. PowerPoint includes a gallery
of ready-made shapes you can use.
Drawing and resizing shapes
To insert a shape, click on the Insert tab and on Shapes in the
Illustrations group. Click on a shape, then click and drag to draw it on the slide. To resize a shape, click
on a border handle and drag. To resize
proportionally, hold down shift and drag from a corner handle. You can also
enter a specific height and width in the Size group on the Drawing Tools
Format tab. The Drawing Tools Format tab includes an Insert
Shapes group, so you don’t need to go back to the Insert
tab to add more. Applying simple animations
Animation is another good way to add interest to a presentation. However, it should be used with care –
too many effects will irritate rather
than impress. Animation effects Animation effects appear in PowerPoint’s Animation
gallery. There are four types:
Animating bullet points

One of the simplest and most effective ways to use animation is with
bullet point text. You can control the flow of information by bringing up the
points one at a time. To apply animation:
Click anywhere in the content placeholder, and on the Animations tab. Click on the More button at the
Animation gallery and choose an effect
from the Entrance category, or click on More Entrance Effects at the bottom of
the gallery to see the full range. Click on Effect Options and make your selection. What you see here
will vary according to the animation effect you applied. For some effects, you
can set a Direction. For bullet points, Sequence will default to By Paragraph, which will bring up one
bullet point at a time. Although there is a preview, always test the animation by clicking the
Slide Show button on the status bar. Applying Slide Transitions
A transition is a special effect that determines how a slide appears as it
enters or leaves the screen. To Apply Transitions:
1) Click on the Transitions tab
2) Click on the drop down arrow in the Transition to This Slide group to
see a listing of all available transitions
3) Click on the transition you want to apply
4) Click on Apply to All to apply the transition effect to the entire
presentation
F.Assessment:
I.Multiple Choice:
provided. ____1. If you add background music and want it to continue playing
for the entire presentation, which feature should you use?
A.Rewind after playing B. Slide Master view
C.Play across slides D. Trim audio
____2. What is animation?
A. A pattern or blueprint of a slide or group of slides
B. A set of effects which can be applied to objects in PowerPoint so

that they will animate in the Slide Show . C. Motion effects that when in Slide Show view add movement
to your
slides as you advance from one slide to another. D. An effect that happens between each photo, slide, or
video clip. ____3. The New Slide command on the Ribbon lets you choose ________. A. print settings B.
slide layouts C. transitions D. slide
dimensions ____4. Most slide layouts include at least one ________ by default.
A. animation B. transition C. placeholder D. action
button
____5. In this image, we are clicking a button on the Quick Access Toolbar. What will happen after we
click it?
A. The presentation will be saved
B. The presentation will start from the beginning
C. The presentation will stop
D. The Animation Pane will open
____6. Suppose you're sharing a presentation with several coworkers, but
you're not sure if they all have PowerPoint. What's the best way to ensure
everyone will still be able to view your presentation?
A. Save as a Rich Text File B. Describe each slide over the
phone
C. Export as a PDF D. Print handouts and mail them
____7. What do the icons in this image represent?
A. Transitions B. Animations C. theme colors D. Slide
layouts ____8. What can you do in the Animation Pane? Select all that apply. A. View all of the effects on
the current slide B. Print the presentation
C.Reorder effects D. Preview effects ____9. What is a motion path?
A. An animation that moves an object along a path
B. A feature that controls the timing of an animation
C. A timeline that lets you reorder animations
D. A feature that lets you trim a video
____10. If you add background music and want it to continue playing for the
entire presentation, which feature should you use?
A. Rewind after playing B. Slide Master view
C. Play across slides D. Trim audio
II.Using your personal computer or laptop, perform the following exercises in
MS Powerpoint:
Exercise No. 1
Create an interactive powerpoint presentation featuring ICT and Education. A minimum of 10 -15 slides
only. G.References:
http://www.docs.is.ed.ac.uk/skills/documents/3809/3809.pdf
https://www.montclair.edu/media/montclairedu/oit/documentation/whatsnewin
office20072003/Screen_Elements.pdf
https://edu.gcfglobal.org/en/powerpoint2013/
Question 1
Let's say you want to add a company logo to the bottom-right corner of every slide. What's the
most efficient way to do this?
Response: A.Copy the picture, select all of the slide thumbnails, right-click, and choose Paste
Correct answer: Insert the logo on the master slide
Question 2
How can we stop a slide show?
Response: Press Escape
Correct answer: Press Escape
Question 3
Which key can be used to view Slide show?
Response: F5
Correct answer: F5
Question 4
To edit a chart, we can
Response: Double click the chart object
Correct answer: Double click the chart object
Question 5
Which of the following can you use to add times to the slides in a presentation?
Response: All of these
Correct answer: Rehearse timing button
Question 6
Which view helps to rearrange the slides easily and quickly?
Response: Slide sorter
Correct answer: Slide sorter
Question 7
Special effects used to introduce slides in a presentation are known as ?
Response: transition
Correct answer: transition
Question 8
What is the fastest way to change all of the slide layouts and colors of your presentation?
Response: Apply a new theme
Correct answer: Apply a new theme
Question 9
When presenting your slide show, what are some of the ways you can advance to the next slide?
Select all that apply.
Response: clicking your mouse
Response: Pressing the spacebar
Response: Using the arrow keys
Correct answer: clicking your mouse , Pressing the spacebar , Using the arrow keys
Question 10
Power point slides can have?
Response: any of the these
Correct answer: any of the these
Question 11
Which of the following objects can be inserted within a Google Slides project? Select all that
apply.
Response: Speaker notes
Response: Shapes
Response: Placeholders
Response: Pictures
Correct answer: Shapes , Placeholders , Pictures
Question 12
The drop-down arrow next to the New Slide commands lets you choose ______.
Response: slide layouts
Correct answer: slide layouts
Question 13
To print power point presentation, press: _________.
Response: Ctrl+P
Correct answer: Ctrl+P
Question 14
Which is the presentation processing software?
Response: MS PowerPoint 2007
Correct answer: MS PowerPoint 2007
Module 10
A. Introduction:
Gmail is a free email service provided by Google. Gmail is like any other
email service: This module covers steps how to send and receive
emails, blockspam, create an address book, and perform other basic email
tasks. Some of the features and advantages of Gmail will also be discussed. B. Objectives:
At the end of the lesson, students are expected to:
1. compose an email;
2. add an attachment to a mail;
3. create a signature that will appear on all of the messages sent;
 Google Accounts
 Gmail Features
D. Pre-Test:
What is Gmail?
Google Accounts
Creating a Google account is needed to access Gmail because it is just
one of the many services offered by Google to registered users. Signing up
for a Google account is free and easy, and naming your new Gmail
address will be a part of the sign-up process. This means whenever you're
signed in to Gmail, you are automatically signed in to your Google account. You'll be able to
easily access other Google services like Google
Docs, Calendar, and YouTube.
MODULE 10. GMAIL
Gmail Features
Spam filtering. Spam is another name for junk email. Gmail uses advanced
technologies to keep spam out of your inbox. Most spam is automatically sent
to a separate spam folder, and after 30 days it is deleted. Conversation View. An email
conversation occurs whenever you send emails
back and forth with another person (or a group of people), often about a
specific topic or event. Gmail groups these emails together by default, which
keeps your inbox more organized. Built-in chat. Instead of sending an email, you can send
someone an instant
message or use the voice and video chat feature if your computer has a
microphone and/or webcam. Call Phone. This feature is similar to voice chat, except that it
allows you to
dial an actual phone number to call any phone in the world. It's free to make a
call to anywhere in the United States or Canada, and you can make calls to
other countries at relatively low rates. Get to know the Gmail interface
When you're working with Gmail, you'll primarily be using the
main Gmail interface. This window contains your inbox, and it allows you to
navigate to your contacts, mail settings, and more. Also, if you use other
Google services like YouTube or Calendar, you'll be able to access them from
the top of the Gmail window. Click the buttons in the interactive below to learn about the
different parts of
the Gmail interface.
Sending email
When you write an email, you'll be using the compose window. This is
where you'll add the email address of the recipient(s), the subject, and
the body of the email, which is the message itself. You'll also be able to add
various types of text formatting, as well as one or more attachments. If you
want, you can even create a signature that will be added to the end of every
email you send. The compose window
Click the buttons in the interactive below to learn about the different
parts of the compose window.
To send an email:
In the left menu pane, click the Compose button. The compose window will appear in the lower-
right corner of the page.
You'll need to add one or more recipients to the To: field. You can do this by
typing one or more email addresses, separated by commas, or you can
click To to select recipients from your contacts, then click select.
Type a subject for the message.
In the body field, type your message. When you're done, click Send.
If the person you are emailing is already one of your contacts, you can
start typing that person's first name, last name, or email address, and Gmail
will display the contact below the To: field. You can then press the Enter key
to add the person to the To: field.
Adding attachments
An attachment is simply a file (like an image or document) that is sent
along with your email. For example, if you are applying for a job, you might
send your resume as an attachment, with the body of the email being
the cover letter. It's a good idea to include a message in the body of your
email explaining what the attachment is, especially if the recipient isn't
expecting an attachment. Remember to attach your file before you click Send. Forgetting to
attach a file
is a surprisingly common mistake.
To add an attachment:
While composing an email, click the paper
clip icon at the bottom of the compose
window. A file upload dialog box will appear. Choose the file you want to attach, then
click Open.
The attachment will begin to
upload. Most attachments will
upload within a few seconds, but
larger ones can take longer. When you're ready to send your email, click Send. F. Assessment:
I.Multiple Choice:
provided. ____1. To sign into your gmail account, you will need your Username and
your _______. A. Password B. Domain name C. Home address D. Username ____2. When
you're organizing your messages, you can apply one or more
________ to categorize them. A. spam B. stickies C. replies D. labels
____3. If you want to remove a message from your inbox without getting rid
of it, use the ________ button. A. Delete B. Report Spam C. Archive D. Label ____4. An Inbox
is where you can find the ________?
A. Send email B. New email C. Deleted email D. Spam email ____5. If you want to respond to a
group of people, you should use the
________ option. A. Signature B. Reply C. Forward D. Reply to all ____6. To get to your
settings, you'll first need to click the ________ icon. A. lock B. notifications C. envelope D. gear
____7. To sign out of Gmail, you'll first need to click ________. A. Reply B. the gear icon C.
your name/profile icon D. Contact ____8. Why would you want to create an email filter? Select
all that apply. A. To automatically label certain messages
B. To automatically reply to incoming messages
C. To automatically delete certain messages
D. To automatically archive certain messages
II.Essay:
Answer the following questions. You can either write down your answers or
just think about them. 1. What are the advantages of having a Gmail account?
2. Are there any features on Gmail you would use aside from email?
I. Exercise:
 If you already have a Google account, sign in, then explore the Gmail
interface.  Open Gmail.  Create a signature for your emails.  Compose a new email.
Address the email to yourself by putting your email address as
the recipient. Type a subject and a message in the body of the email. Attach a file or picture to
the email. If you don't have one, you can
download and use the picture below by right-clicking and
choosing Save Image As. Select send to actually send the email to yourself.  Open the email.If
your email has an attachment, try opening it.  Forward the email to yourself by using your
email address as the recipient.  Star an email in your inbox.
 Add a vacation reply, then send yourself an email. You can put anything in
the subject and body of the email.When you're finished, you should see
both your email and your vacation reply in your inbox. G. References:
https://edu.gcfglobal.org/en/gmail/
Question 1
Why would you want to create an email filter? Select all that apply.
Response: To automatically delete certain messages
Correct answer: To automatically reply to incoming messages , To automatically delete certain

messages , To automatically archive certain messages
Score: 1 out of 3
Question 2
When you're organizing your messages, you can apply one or more ________ to categorize
them.
Response: Labels
Correct answer: Labels
Question 3
If you want to respond to a group of people, you should use the ________ option.
Response: Reply to all
Correct answer: Reply to all
Question 4
To sign into your gmail account, you will need your Username and your _______.
Response: Password
Correct answer: Password
Question 5
To sign out of Gmail, you'll first need to click ________.
Response: Your name/profile icon
Correct answer: Your name/profile icon
Question 6
An Inbox is where you can find the ________?
Response: New email
Correct answer: New email
Question 7
To get to your settings, you'll first need to click the ________ icon.
Response: Gear
Correct answer: Gear
Question 8
If you want to remove a message from your inbox without getting rid of it, use the ________
button.
Response: Archive
Correct answer: Archive
Score: 1 out of 1
A. Introduction:
Google Drive is a file storage and synchronization service developed
by Google.This module discusses Adding file to Google Drive ,Uploading
existing file onto Google Drive, and Sharing and collaborating on files. B. Objectives:
1. add file to a Google drive;
2. upload file onto a Google drive;
3. share and collaborate file;
 Google Drive
 Accessing Google Drive
 Why use Google Drive?
 Creating files on Google Drive
 Adding file to Google Drive
 Uploading files to Google Drive
 Uploading files and folders
 Sharing files
D. Pre-Test:
What is Google Drive?
Google Drive
Google Drive is a free service from Google that allows you to store
files online and access them anywhere using the cloud. Google Drive also
gives you access to free web-based applications for
creating documents, spreadsheets, presentations, and more. Accessing Google Drive
There are few methods in which we can access the Google Drive; the
easiest way is by using a Chrome browser. In Chrome, we click on a new
browser or a new tab, we will be presented with the following page. Just click
on the Google Drive logo and we will be directed to Google drive website.
MODULE 11. GOOGLE DRIVE
If we do not have a Chrome browser then we can access Google Drive by
entering the following URL on our browser, http://drive.google.com. Or we also just Google for
“Google Drive”, which should also bring us to the
following page:
Google Drive Welcome Page
In order to use Google Drive, we are required to have a Google account. If
you already own a Google account then just continue with signing in, for those
of us who is yet to create an account, we will continue with signing up for
Google account. Why use Google Drive?
Google Drive is one of the most popular cloud storage services
available today. If you've never used a cloud-based storage service like
Google Drive before, take a moment to consider the advantages of keeping
your files online. Because files can be accessed from any computer with an
Internet connection, Drive eliminates the need to email or save a file to a USB
drive. And because Drive allows you to share files, working with others
becomes much easier. Creating files on Google Drive
Google Drive doesn't just store your files; it also allows you
to create, share, and manage documents with its own productivity apps. If
you've ever used a suite like Microsoft Office, some things about Google
Drive's apps might seem familiar. For instance, the types of files you can work
with are similar to files that can be created with various Microsoft Office
programs.
Below are the types of files you can create and share on Google Drive:
Documents: For composing letters, flyers, essays, and other text-based
files (similar to Microsoft Word documents)
Spreadsheets: For storing and organizing information (similar to Microsoft
Excel workbooks)
Presentations: For creating slideshows (similar to Microsoft PowerPoint
presentations)
Forms: For collecting and organizing data
Drawings: For creating simple vector graphics or diagrams
Adding file to Google Drive
There are two methods in which files can be created in the Drive. The
first method is by creating an empty file from scratch. This can be done by
simply clicking on the “CREATE” button. The second method is by uploading
an existing file onto Drive and editing it afterwards. To add existing file to Google Drive, click
on the hard disk with arrow
up button beside create button, and choose files. Uploading existing file onto Google Drive
Uploading files to Google Drive
Google Drive gives you 15 gigabytes (15GB) of free storage space
to upload files from your computer and store them in the cloud. There are
two main types of files you can store on your Google Drive:
Files you can edit, like Microsoft Office files, PDFs, and other text-based files
Files you cannot edit, like music, videos, compressed archives (.zip files), and most other files
Once you upload a file—no matter what type of file it is—you'll be able
to manage, organize, share, and access it from anywhere. And because the
files on Google Drive are synced across your devices, you'll always see the
most recent version of a file. You can also preview many different file types, even if you don't
have the
software required for that file on your computer. For example, you can use
Google Drive to preview a Photoshop file, even if Photoshop is not installed
on your current computer. Uploading files and folders
It's easy to upload files from your computer to Google Drive. If you're
using the Google Chrome web browser, you can even upload entire folders. To upload a file:
From Google Drive, locate and select the New button, then select File upload.
Locate and select the file(s) you want to upload, then click Open.
The file(s) will be uploaded to your Google Drive.
Depending on your browser and operating system, you may be able to upload
files by clicking and dragging a file from your computer into your Google
Drive.
To upload a folder:
Note: This feature is only available if you're accessing Google Drive through
Google Chrome. Click the New button, then select Folder upload.
Locate and select the folder you want to upload, then click OK.
The folder and the files within it will be uploaded to your Google Drive.
Sharing and collaborating on files
Google Drive makes sharing your files simple. It also allows multiple people
to edit the same file, allowing for real-time collaboration. Sharing files
Whenever you share a file from your Google Drive, you can let
others view and even edit that same file. While you can share any file stored
on your Google Drive, it's important to note that you can only use
the collaboration features for files created within your Drive.
A dialog box will appear. In the People box, type the email addresses of the
people you'd like to share the file with. If you want, you can add
a message that will be emailed to the people you share the file with. Click Send. Your file will be
shared.
For more control over your files, you can click the drop-down arrow to decide
whether people can edit, comment on, or simply view the file.
Sharing with a link
You can easily share a file with a larger group of people by providing a link to
any file in your Google Drive. A link is basically a URL or web address for any
file you want to share. This can be especially helpful for files that would
be too large to send as an email attachment, like music or video files. You
can also share a file by posting the link to a public webpage. Anyone who
clicks the link will be redirected to the file. To share a link:
Locate and select the file you
want to share, then click
the Share button. A dialog box will appear. Click Get shareable link. A link to the file will
be copied to your web
clipboard. You can
then paste the link in an email
message or on the Web to
share the file. When you're
finished, click Done. Files shared with you
People can also choose to share
files with you. These files will
appear in your Shared with
Me folder. However, if you'd prefer
to access a file from your Google
Drive without switching to this view, you can move it. To do this, navigate to your Shared with
Me folder, hover the mouse over
the desired file, then select Add to
My Drive. F. Assessment:
Answer the following questions. You can write down your answers. 1. What type of files do you
use on a daily basis? On a weekly basis?
2. Where are you when you access these files? What devices do you
access them with?
3. Can you think of any files you'd like to sync across multiple devices?
4. Of these files, could you use Google Drive to store them?
5. Think of a few situations when you might need to collaborate on a file
with others.
II.Exercise:
1. Open Google Drive and upload a Microsoft Office file. 2. Convert your file to a Google
document.
3. Upload a folder. 4.Try sharing your document with me, jonahgafate4@gmail.com
G.References:
https://edu.gcfglobal.org/en/googledriveanddocs/
http://ischoolcampus.com/training/sites.google.com/a/ischoolcampus.com/trai
ning/google-apps-training.html
Question 1
How do you share a document with someone?
Response: Click the "share" icon and type in their "Schoogle" account.
Correct answer: Email them the link
Question 2
What is Google Drive?
Response: A free service from Google that allows you to store files online and access them
anywhere using the cloud.
Correct answer: A free service from Google that allows you to store files online and access
them anywhere using the cloud.
Question 3
Which of the following allows you to easily group and organize your files in Google Drive?
Response: Folders
Correct answer: Folders
Question 4
Suppose you share a Google Doc with three specific people. What will they need in order to
open the file?
Response: The document password
Correct answer: The document password
Question 5
How do you create a new folder in GDrive?
Response: Click "New" box
Correct answer: Click "New" box
Question 6
Why is there no Save button for your files?
Response: Google Drive uses autosave, which automatically and immediately saves your files as
you edit them.
Correct answer: Google Drive uses autosave, which automatically and immediately saves your
files as you edit them.
Question 7
Once you create a file, you must _________ it.
Response: save
Correct answer: name
Question 8
What Google app is best used for writing an essay?
Response: Docs
Correct answer: Docs
Question 9
When sharing directly with a person (or people), you can give them permission to:
Response: All of the above
Correct answer: All of the above
Question 10
Which types of files does Google Drive allow you to create and edit? Select all that apply.
Response: Documents
Response: Drawings
Response: Presentations
Response: Spreadsheets
Response: Forms
Correct answer: Documents , Drawings , Presentations , Spreadsheets , Forms
Question 11
Where are documents that you place on Google Drive stored?
Response: In the cloud
Correct answer: In the cloud
Score: 1 out of 1
A. Introduction:
Google Docs is a free Google app that provides users with the ability to
create, edit, and collaborate with others live on the web. In this module, you
will learn to create a document, use a template, B. Objectives:
1. create a Google docs;
2. use a template in creating Google Docs;
 Creating new files
 Using Templates
D. Pre-Test:
What is Google Docs?
Creating new files
Google Drive gives you access to a suite of tools that allows you
to create and edit a variety of files, including documents, spreadsheets, and presentations. There
are five types of files you can create on Google
Drive:
Documents: For composing letters, flyers, essays, and other text-based
files (similar to Microsoft Word documents)
Spreadsheets: For storing and organizing information (similar to Microsoft
Excel workbooks)
Presentations: For creating slideshows (similar to Microsoft PowerPoint
presentations)
Forms: For collecting and organizing data
Drawings: For creating simple vector graphics or diagrams
The process for creating new files is the same for all file types. To create a new file:
From Google Drive, locate and select the New button, then choose the type of
file you want to create. In our example, we'll select Google Docs to create a
new document.
MODULE 12. GOOGLE DOCS
Your new file will appear in a new tab on your browser. Locate and
select Untitled document in the upper-left corner.
The Rename dialog box will appear. Type a name for your file, then click OK.
Your file will be renamed. You can access the file at any time from your
Google Drive, where it will be saved automatically. Simply double-click to
open the file again.
You may notice that there is no Save button for your files. This is because
Google Drive uses autosave, which automatically and immediately saves
your files as you edit them.
Using templates
A template is a pre-designed file you can use to quickly create new
documents. Templates often include custom formatting and designs, so
they can save you a lot of time and effort when starting a new project. Most
templates are designed to help you create specific types of files. For instance, you could use a
template to quickly create a resume or newsletter.
You can find a wide selection of templates in the Google Drive Template
Gallery. Unfortunately, we've found that many of these templates aren't very
well designed, and it's often difficult to find specific templates within the gallery. For this reason,
we recommend using templates made by Google, which tend
to be of higher quality than user-submitted templates. To use an official Google template:
Navigate to the template gallery.
When you've found a template you want to use, click the template to select it.
A new file will be created with the selected template. You can then customize
the file with your own information.
F. Assessment:
I.Multiple Choice:
provided. ____1. Google Docs is most similar to which application?
A.Microsoft PowerPoint B. Microsoft Word
C. Adobe Creative Suite D. Microsoft Outlook ____2. What is Google Docs?
A. Google Docs is a social website
B. Google Docs serves as a collaborative tool between teachers and
learners. C. Google Docs is a program that allows you to network with other
students in real-time
D. None of the above
____3. Inserting a header at the top of a page will make it appear on
________. A. the last page only B. every other page
C. every page D. the first page only
____4. Which command would you use to double-space the text in your
document?
A. Justify B. Increase Indent C. Bulleted list D. Line spacing
____5. Where are documents that you place on Google Drive stored?
A. On your school network B. On a flash drive
C.Somewhere in California D.In the cloud
____6. Google Docs allows you to insert or upload images from which
source(s)? Select all that apply. A.Google Drive B. The web search tool built into Google Docs
C.Google Photos D. Your computer's hard drive
____7. To add text boxes or shapes to your document, you will need to
______. A.format the paragraph style B. insert a drawing
C.use the File menu D. insert a special character____8. Once you create a file, you must
_________ it. A. Share B. Hide C. Save D. Name
II. Using your PC or laptop, perform the following:
Exercise 1:
Create a simple blog about a particular School and Save file as MySchoolBlog. G. References:
https://edu.gcfglobal.org/en/googledocuments/
Question 1
Inserting a header at the top of a page will make it appear on ___________.
Response: every page
Correct answer: every page

Question 2
To add text boxes or shapes to your document, you will need to ______.
Response: insert a drawing
Correct answer: insert a drawing
Question 3
Which command would you use to double-space the text in your document?
Response: Line spacing
Correct answer: Line spacing
Question 4
Google Docs is most similar to which application?
Response: Microsoft Word
Correct answer: Microsoft Word
Question 5
Google Docs allows you to insert or upload images from which source(s)? Select all that apply.
Response: Google Drive
Response: The web search tool built into Google Docs
Response: Google Photos
Response: Your computer's hard drive
Correct answer: Google Drive , Google Photos , Your computer's hard drive
Question 6
What is Google Docs?
Response: None of these
Correct answer: Google Docs serves as a collaborative tool between teachers and learners
Question 7
When collaborating on a document, instead of emailing the document back and forth, Google
Docs gives you the ability to:
Response: Have everyone working on the same document at the same time.
Correct answer: Have everyone working on the same document at the same time.
Question 1
Which item is FALSE regarding charts in Google Sheets?
Response: Charts can't be inserted on their own sheet.
Correct answer: Charts can't be inserted on their own sheet.
Question 2
Which of the following features allows you to narrow down the data in your worksheet?
Response: Filters
Correct answer: Filters
Question 3
Which is the correct formula to add cells A1 to A5?
Response: =SUM(A1:A5)
Correct answer: =SUM(A1:A5)
Question 4
A group of cells is called a ________.
Response: cell range

Correct answer: cell range
Question 5
Why would you want to freeze rows in your spreadsheet?
Response: To scroll through the spreadsheet while continuing to see the frozen rows
Correct answer: To scroll through the spreadsheet while continuing to see the frozen rows
Question 6
Which of the following symbols are recognized as mathematical operators within Google
Sheets? Select all that apply.
Response: /
Response: ^
Response: +
Response: x
Correct answer: / , * , ^ , +
Score: 1 out of 4
Question 7
Formulas should always begin with a(n) ________.
Response: equals sign
Correct answer: equals sign
Question 8
Which function would you use to add the values of several cells?
Response: SUM
Correct answer: SUM

Question 9
Which of the following is an absolute cell reference?
Response: $A$2
Correct answer: $A$2
Question 1
What is the fastest way to change all of the slide layouts and colors of your presentation?
Response: Apply a new theme
Correct answer: Apply a new theme
Question 2
Let's say you want to add a company logo to the bottom-right corner of every slide. What's the
most efficient way to do this?
Response: Insert the logo on the master slide
Correct answer: Insert the logo on the master slide
Question 3
Which of the following objects can be inserted within a Google Slides project? Select all that
apply.
Response: Shapes
Response: Placeholders
Response: Pictures
Correct answer: Shapes , Placeholders , Pictures
Question 4
When presenting your slide show, what are some of the ways you can advance to the next slide?
Select all that apply.
Response: clicking your mouse

Response: Pressing the spacebar
Response: Using the arrow keys
Correct answer: clicking your mouse , Pressing the spacebar , Using the arrow keys
Question 5
The drop-down arrow next to the New Slide commands lets you choose ______.
Response: slide layouts
Correct answer: slide layouts
Question 6
Google Slides is most similar to which of the following programs?
Response: Microsoft PowerPoint
Correct answer: Microsoft PowerPoint

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MODULE 1

INFORMATION AND COMMUNICATIONS TECHNOLOGY

Communication is an act of transmitting messages. It is a process whereby information is exchanged

Impact Of ICT in the Society

Industry and government response to the information society

Increased production and publication of multimedia digital information

ICT and EDUCATION

3. Issues of workers health

- Computer related crime e.g hacking, eavesdropping etc

- Use of computers to forge certificates, passport and other documents.

Module3 - Computer System

Module 3. COMPUTER SYSTEM

Name Characteristics Image

The keyboard was first peripheral

A mouse is an input device which is also

Name Characteristics Image

A trackball is also a pointing device which

A digital pen is another input device which

Scanners transform printed material and

Barcode reader helps to read information

A touch screen is an input device which

Name Characteristics Image

A monitor is most common type of

Printers are most common type of

Sound systems are output devices

COMPUTER SOFTWARE - instructions that tell a computer what to do.

Types Of Operating Systems

3. Device Driver Programs

The following are reasons for using networks:

What are the different kinds of networks?

What are some trends and issues confronting networks?

Which protocol use to transmit information on the World Wide Web?

Score: 1 out of 1 Yes

A Web site's front page /main page is called _________.

Response: Home Page

Correct answer: Home Page

Score: 1 out of 1 Yes

Correct answer: False

Score: 1 out of 1 Yes

Response: Email spoofing

Score: 1 out of 1 Yes

Correct answer: True

Score: 1 out of 1 Yes

Which of the following is a correct format of Email address?

Correct answer: jonahj@gmail.info

Score: 1 out of 1 Yes

Which of the following is considered to be poor e-mail etiquette?

Response: Keeping the message personal

Correct answer: Using lots of capital letters to emphasize certain words

Correct answer: False

Score: 1 out of 1 Yes

Correct answer: Downloading

Response: all of these

HTML or a Hyper Text Mark-up Language is used to create a ________.

Response: web page

Correct answer: web page

Score: 1 out of 1 Yes

A computer on internet are identified by a _______.

Correct answer: IP address