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Revision Exercise 3: Opening A Quickstart Data File
Revision Exercise 3: Opening A Quickstart Data File
Revision Exercise 3
Do It Yourself is a small craft shop operating in Parkes, NSW. It buys and sells craft materials
and supplies, as well as craft items that have been made by locals looking to make some extra
money on the side.
The craft materials and supplies purchased are to be created as inventory items, whereas the
craft items made by locals are not inventoried, since they are many and varied in their nature –
sometimes being one-offs.
You are to open the QuickStart data file for Do It Yourself to allow their conversion to MYOB
AccountRight Plus to take place on November 1, 2014.
The Tax figures shown immediately above are for your reference only.
9 When all selections are completed, return to the Command Centre window.
It is now time to set up the various inventory items required for this exercise.
4.98 MYOB AccountRight Plus v19.7
1 Create all of the above inventory items using Items List from the Inventory Command Centre.
Item bills
Supplier Purchase Date Supplier Bill Backorder Item Price Freight Tax Total
# Inv# No. Amount
World… 129 5/11/2014 5692 36 0 G1 $4.95
0 3 W3 $3.80 $10.00 $17.11 $188.20
Craft… 130 8/11/2014 449 7 2 A4 $19.95 $10.00 $13.60 $149.65
World… 131 12/11/2014 5702 3 0 W3 $3.80
12 0 P5 $5.65
2 0 L6 $7.90 $10.00 $9.55 $105.00
World… 132 14/11/2014 5727 24 0 G1 $4.95 $11.00 $11.80 $129.80
Prices may vary throughout this exercise. Assume all prices are correct.
Purchase #131 results from the backorder in purchase #129. You will need to add some
additional items to this purchase before recording it.
Miscellaneous bill
Supplier Purchase Date Supplier Description Acct# Amount Tax Total
# Inv# Amount
Make… 133 17/11/2014 7 Hand-crafted rocking horse 5-1300 $495.00 $45.00 $495.00
Miscellaneous bill numbers will not automatically comply with the sequence used in this table.
You will need to manually enter the purchase number for each miscellaneous purchase
transaction.
1 In the Purchases – New Item window, use the search icon to enter the Supplier as Make My Own Craft.
The window will now appear as Purchases – New Miscellaneous.
2 Enter the details for purchase #133 using the information above, and then compare your screen with
that shown in Figure 4.136 below.
3 Click on Record, and then Cancel, to return to the Command Centre window.
Miscellaneous bill
Supplier Purchase Date Supplier Description Acct# Amount Tax Total
# Inv# Amount
Make… 134 19/11/2014 9 Cubby house kitchen 5-1300 $220.00 $20.00 $220.00
You will need to manually enter the purchase number for each miscellaneous purchase.
Item bill
Supplier Purchase Date Supplier Bill Backorder Item Price Freight Tax Total
# Inv# No. Amount
World… 136 21/11/2014 5816 1 0 A4 $21.95 $11.00 $3.00 $32.95
2 When you have finished recording the above transactions, stay in the Purchases – New Item window.
Item bill
Supplier Purchase Date Supplier Bill Backorder Item Price Freight Tax Total
# Inv# No. Amount
Craft… 137 21/11/2014 462 1 0 A4 $19.95
2 0 M2 $19.95 $10.00 $6.35 $69.85
Purchase #137 uses the outstanding purchase order resulting from purchase #130.
Outstanding purchase #130 will open with the quantity two (2) appearing in the Order column.
As only one of that item can be supplied, you will edit that amount to one (1). The other unit of
Item No. A4 is to be ignored, not backordered. You no longer wish to receive that item from this
supplier.
You will open the outstanding order, change the order to a bill, add and change some details,
and then record it as an actual purchase.
1 In the Purchases – New Item window, enter the Supplier as Craft Stuff, and then open the existing
purchase order #130. See Figure 4.137 over page.
Chapter 4: Purchases 4.101
2 Click on the Bill button, and then modify the purchase form to match that shown in Figure 4.138.
3 Now record this purchase, and then return to the Command Centre window.
Supplier payments
Supplier Cheque No. Date Amount Purchase #
World… 1 22/11/2014 $1,196.15 All outstanding items
Make… 2 22/11/2014 $715.00 All outstanding items
Craft… 3 22/11/2014 $218.10 All outstanding items
The payment made to Craft Stuff on 22/11/2014 involves a prompt payment discount of $1.40
including GST.
The discount will be automatically allocated to Acct #6-1420 Discounts Taken.
You will not print the debit resulting from the recording of this payment. Choose the Print Later
option when the opportunity arises.
1 Use the Pay Bills function to record supplier payments using the information above, and then return to
the Command Centre window.
4.102 MYOB AccountRight Plus v19.7
Item bills
Supplier Purchase Date Supplier Bill Backorder Item Price Freight Tax Total
# Inv# No. Amount
Craft… 139 25/11/2014 465 5 0 A4 $18.95 $10.00 $9.52 $104.75
World… 140 25/11/2014 5898 2 0 L6 $7.90 $11.00 $2.44 $26.80
1 Record the transactions in the above table, and then return to the Command Centre.
All transactions for the month of November 2014 are now complete.
Figure 4.139 Deleting a supplier card from the Cards List window
The Handy Craft card has been removed, and it only remains to prepare the required reports.
3 Click on Close to return to the Command Centre window.