Bidding qualification and Quality and Cost based selection (QCBS) criteria

The following is the Bid process/ evaluation methodology that will be adapted by purchaser
for appointment of Agency.
Bid participation:

The bidder’s experience as sub-contractor in any contract shall not be taken into account in
determining the bidder's compliance for meeting the mandatory eligibility, financial and
technical evaluation criteria. Further, the bidder shall not be entitled to use sub-
contractor's technical experience and financial capability for meeting the mandatory
eligibility, financial and technical evaluation criteria.
Qualification Requirement:

 The bidder should be a company registered under Company Act 1956 (amended in
2013) and in operation for at least 10 (ten) years as on the date of bid opening and
shall have their registered offices in India.
o Certificate of Incorporation needs to be submitted in this regard.

 The bidder must have valid PAN No and GSTIN No.

o Copy of PAN card and GSTIN Registration is required to be submitted with the
bid.

 The bidder must have P.F/ESI Registration according to the Acts of Government
/Labor Laws.
o Necessary documentary proof in this respect should be attached with the bid.

 The bidder must not be banned or debarred or blacklisted by any State Govt. /
Central Govt. / Central or State Govt. Undertakings / Utilities / Private
Organizations etc. in the past.
o Declaration in this regard by the authorized signatory of the Bidder needs to
be submitted.

 The above stated requirements are a minimum and Utility reserves the right to
request for any additional information and also reserves the right to reject the
Proposal of any Bidder, if in the opinion of utility, the qualification data is
incomplete or the Bidder is found not qualified to satisfactorily perform the
Contract.

 The bidder shall give the certification that the equipment supplied under this project
shall not be obsolete till the end of AMC.

 No consortium shall be allowed.

The bidder is required to furnish the following information/enclose self-attested photocopies
of the following required documents along with the bid, failing which their bids shall be
rejected and will not be considered any further.
Table 1: Mandatory Eligibility Criteria

The following mentioned eligibility criteria are mandatory for the submission and the bidder
is expected to submit the mentioned supporting documents.
 Deliverable Compliance and Quality
Qualification Criteria
Company The bidder must be a company
Registration registered under the Indian
Company Act 1956 (amended in
2013) and should have a registered
office and operations in India.
ISO 9001 The bidder must possess valid ISO
9001 certification for meter
manufacturing
ISO/IEC27001 The bidder must possess valid
ISO /IEC27001 certification
Supporting Documents
Copy of certificate of
incorporation, GST registration
and Permanent Account Number
(PAN) to be enclosed with
Technical bid.
Authorized certification in this
regard must be submitted
Authorized certification in this
regard must be submitted

ISO 14001 and The bidder must possess valid ISO Authorized certification in this
ISO 45001 14001 for environmental and ISO regard must be submitted
45001certification for occupational
Health & Safety Management
(H&S).
CMMI level 3 or The bidder must possess valid Authorized certification in this
higher certificate CMMI level 3 or Higher Certificate regard must be submitted

Table 2: Mandatory Financial Criteria

The following mentioned financial criteria is mandatory for the submission and the bidder is
expected to submit the mentioned supporting documents.

Documents Needed
S.N Financial Requirements

The bidder must have a positive net worth in each of A certified document by a
the last Five (5) financial years (FY 2015-16 to FY Chartered Accountant or
2019-20) shall not be less than Rs.300 Crores for last audited balance sheet of last
five financial years. Here, net worth means the sum Five (5) financial years ending
1 total of the paid up capital and free reserves at the date of bid opening
(excluding reserves created out or revaluation) needs to be submitted.
reduced by aggregate value of accumulated losses
(including debit balance in profit and loss account for
current year) and intangible assets.
Minimum Average Annual Turnover (MAAT) of bidder Audited balance sheet of
should not be less than Five hundred (500) Crores in bidder of last five (5) financial
2 each of the last five financial years (FY 2015-16 to FY years ending at the date of bid
2019-20). opening in support of above
needs to be submitted.

Table 3: Technical Qualification Criteria for bidder

The following mentioned technical qualification criteria is mandatory for the submission and the
bidder is expected to submit the mentioned supporting documents.
S. Eligibility criteria Document evidence to be
N submitted
 1 The bidder shall have supplied minimum 2,000 nos. of Work Order / Purchase Order /
Class 0.2 ABT Meters directly to different electrical Contract Agreement and
utilities in India and performance certificates of at Performance certificate/
least 1,000 nos. ABT meters against single order shall
Completion Certificate from the
be submitted with the bid.
client
2 The bidder must have turnkey experience in supply Work Order / Purchase Order /
and erection of 0.2 Class ABT energy meters of at least Contract Agreement and
300 numbers against a single contract from one govt. Performance certificate/
utility and Performance certificate shall be submitted Installation Certificate from the
with the bid. client/ repeat order shall also be
considered as performance or
completion certificate
3 The bidder must have executed at least (0.2 class ABT Work Order / Purchase Order /
meter) two Turnkey contracts of value not less than 10 Contract Agreement and
crores involving Supply & Installation. Performance certificate/
Installation Certificate from the
client / repeat order shall also
be considered as performance
certificate.
4 The bidder must have NABL accredited Laboratory Documentary evidence should
and in operation for last three years. They should have be provided along with the bid
to upload notarized copy of NABL Accreditation
Certificate.
5 The bidder must possess bureau of Indian Standard Documentary evidence should
Certification (ISI mark) for meter manufactured in be provided along with the bid
India.
And have Type test report as per IS 14697 and DLMS
certificate as per IS15959 from any NABL accredited
lab not older than 3 years.
6 The bidder must have experience in one project with Work Order / Purchase Order /
ABT online monitoring at central control centre and at Contract Agreement and
local substation also for at least thirty-five (35) Completion/Installation
Substations in the last five (5) years ending on the certificate from the client
original date of bid opening,

Bidder’s Manpower requirement:

The following mentioned Manpower qualification criteria is required by the bidder. Supporting
documents should be provided along with the bid
 S.N. Position Count Minimum Minimum Work Experience
Qualification

Project 15 (Fifteen) years of experience in

1 1 B.E. /B.Tech
Manager Power sector
10 (ten) years of experience in IT /
Power sector with minimum 5 (Eight)
Team Lead -
2 1 B.E. /B.Tech years of experience in Supply,
Meter
installation and commissioning of
meters.
8 (Eight) years of experience in IT /
Team Lead - Power sector with minimum 5 (five)
3 1 B.E. /B.Tech
AMR years of experience in Substation
projects or AMR projects
B.E./B.Tech/ 5 (Five) years of experience in AMR
4 AMR expert 6
Diploma projects.

Bid Evaluation

Evaluation Methodology
1. The selection method is Quality and Cost Based Selection (QCBS) applied to each bidder.
2. The technical evaluation shall be undertaken of all bids qualified (meeting all Technical and
Financial Qualification Criteria) in accordance with provision mentioned below.
3. Each responsive proposal will be given a technical score (St). A proposal shall be rejected at
this stage if it does not respond to important conditions or if it fails to achieve the minimum
technical score indicated below.
4. The minimum technical score required to qualify for financial evaluation is 70% of maximum
marks (as per the criteria mentioned in the table below).

Documentary evidence to Maximum

S.N. Particulars
be submitted marks

1 The bidder must be a company Copy of certificate of 1

registered under the Indian Company incorporation,
Act 1956 (amended in 2013) and GST registration enclosed ,
should have a registered office and Permanent Account
operations in India. Number (PAN)

2 The bidder must possess Valid certification in this

regard must be submitted

a. ISO 9001 1

b. ISO /IEC27001 1

C. ISO 14001 1

d. ISO 45001 (OHSAS) certification 1

3 The bidder must possess valid CMMI Valid certification in this 3

 Documentary evidence to Maximum
S.N. Particulars
be submitted marks

level 3 or Higher Certificate regard must be submitted

4 The bidder must have a positive net A certified document by a

worth in each of the last Five (5) Chartered Accountant or
financial years (FY 2015-16 to FY audited balance sheet of
2019-20). last Five (5) financial years
ending at the date of bid
Note: net worth means the sum total of opening needs to be
the paid up capital and free reserves submitted.
(excluding reserves created out or
revaluation) reduced by aggregate
value of accumulated losses (including
debit balance in profit and loss
account for current year) and
intangible assets.

a. Between Rs.300 Crores to 400 crores 2

for each of last five financial years

b. More than 400 crores for each of last 5

five financial years

5 Minimum Average Annual Turnover Audited balance sheet of

(MAAT) of bidder should be Five
hundred (500) Crore in each of the last
five financial years (FY 2015-16 to FY
2019-20).
a. Five hundred (500) Crores in each of
the last five financial years (FY 2015-
16 to FY 2019-20).
bidder of last five (5)
financial years ending at
the date of bid opening in
support of above needs to
be submitted.
3

b. Between 500 to 750 Crores in each of 4

the last five financial years (FY 2015-
16 to FY 2019-20).

c. More than 750 Crores in each of the 5

last five financial years (FY 2015-16 to
FY 2019-20).

6 i) The bidder shall have supplied Class Work Order / Purchase

0.2 ABT Meters to different electrical Order / Contract
govt. utilities directly in India Agreement and
Performance certificate/
a. Supply of 2,000 nos. Class 0.2 ABT 5
Completion Certificate from
Meters
the client
b. Supply of 2,000 to 3500 nos. Class 0.2 8
ABT Meters
c. Supply of more than 3500 nos. Class 10
0.2 ABT Meters
 Documentary evidence to Maximum
S.N. Particulars
be submitted marks

6 ii) The bidder shall have performance Work Order / Purchase

certificates of ABT meters against Order / Contract
single order Agreement and
Performance certificate/
a. Performance certificates of at least 5
Completion Certificate from
1,000 nos. ABT meters against single
the client
order
b. Performance certificates of at least 10
2,000 nos. ABT meters against two
orders
7 The bidder must have turnkey Work Order / Purchase
experience in supply and erection of Order / Contract
0.2s Class ABT energy meters. Agreement and
Performance certificate/
Installation Certificate from
the client/ repeat order
shall also considered as
a. at least 300 numbers performance or completion 5
certificate
b. More than 500 numbers 10

8 The bidder must have executed 0.2s Work Order / Purchase

class ABT meter Turnkey contracts of Order / Contract
value not less than 10 crores involving Agreement and
Supply & Installation. Performance certificate/
Installation Certificate from
a. Two turnkey contracts the client/ repeat order 10
shall also considered as
b. More than two turnkey contracts 15
performance or completion
certificate

9 The bidder must have experience in Work Order / Purchase

one project with ABT online Order / Contract
monitoring in the last five (5) years Agreement and
ending on the original date of bid Completion/Installation
opening. certificate from the client//
a. at least Thirty-five (35) Substations in repeat order shall also 10
one project considered as performance
b. More than (50) Substations in one or completion certificate 15
project
10 The bidder must have NABL accredited Documentary evidence 2
Laboratory and in operation for last should be provided along
three years. with the bid
 Documentary evidence to Maximum
S.N. Particulars
be submitted marks

11 Presentation on the capability 15

technical demonstration:
 Functional Design – 5 marks
 Technical demonstration - 10
marks
Note: The bidder should be able to
provide demonstration of their
system(s) to be deployed during the
presentation.

12 Manpower: Bidder must have 5

Project Manager: 15 (Fifteen) years of Self-certified detailed CV 1

a)
experience in Power sector

Team Lead - 10 (ten) years of Self-certified detailed CV 1

experience in IT / Power sector with
b) minimum 5 (Eight) years of experience
in Supply, installation and
commissioning of meters.
Team Lead - 8 (Eight) years of Self-certified detailed CV 1
c) experience in IT / Power sector with
minimum 5 (five) years of experience
in Substation projects or AMR projects
d) 6 AMR expert : 5 (Five) years of Self-certified detailed CV 2
experience in AMR projects
MAXIMUM MARKS 100

Financial Evaluation Criteria

1. The financial bids of only technically qualified bidders will be opened for further
processing.
2. The evaluation will be based on the net lump-sum charges exclusive of any taxes,
duties, fees, levies and other charges quoted by bidders in the financial proposals.
3. All applicable taxes, duties, fees, levies and other charges shall be paid to the successful
bidder on actual basis.
4. The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The
financial scores (Sf) of the other Financial Proposals will be computed as indicated
below.
Sf = 100 x Fm / F
Where, Sf is the financial score, Fm is the lowest price and F is the price of the proposal
under consideration
5. The selection method is Quality and Cost Based Selection (QCBS) applied to each
bidder. Proposals will be ranked according to their combined technical (St) and financial
(Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the
weight given to the Financial Proposal; T + P = 1) as per the equation:
S = St x T% + Sf x P%
6. Where St = the technical score is the marks obtained. The weights given to the
Technical and Financial Proposals are T = 0.80, and P = 0.20
7. The firm achieving the highest combined technical / financial score, i.e., H1 bidder will
be eligible for the award of the contract.
8. If more than one firms achieve the highest combined technical/financial score, than in
such case the firm whose technical score is more, will be declared as award for the
contract.