INDIABULLS REALTECH LIMITED - NASHIK

INDIABULLS REALTECH LIMITED

NASHIK

Subject: - House Keeping in Plant Area at IRL-NASHIK (2013-14)

Housekeeping is an act of cleaning the rooms and furnishing of a house. It includes the activities
such as disposing of rubbish, cleaning dirty surfaces, dusting and vacumming. It may also involve
outdoor chores i.e. removing of leaves, cleaning of drains, gutters and sweeping of door mat etc.

SCOPE OF WORK: - The scope of work includes housekeeping services at New Field Hostel, Township
Area, IRL-Sinner Nashik, thermal power plant premises & providing unskilled support manpower for
misc. jobs. The agency shall do cleaning, dusting, moping, maintenance of area/furniture and
cafeteria service for providing and creating amiable environment in the premises and keeping the
areas thoroughly clean. Presently at the following locations the housekeeping work is/will be/being
carried out/required:-
Locations/Places – New Field Hostel, Township Area, IRL Sinner – Nasik.

During the period of contract, some more buildings may come up where agency / vendor would be
required to provide housekeeping facility by deputing more men on the same terms and conditions
which would have been finalized and mentioned in the work order.

1.1 The agency should have relevant technical competence and experience to execute the work
covered under the scope.
1.2 Broad details of work covered under the scope are as follows.

1.2.1 AREA CLEANING (as per frequency given in Annexure 2, BOQ Item No.4)

(a) Cleaning, sweeping, moping and wiping of floors, of different types will be carried out on
daily basis, on all the 365 days or as required by AIC (Admin In Charge). Carpet
surface/synthetic surface to be cleaned with soft brush daily and by vacuum cleaner as and
when required.
(b) Thorough cleaning and disinfecting of all toilets, tiles, wash basins at least three times a day
using required detergent and putting naphthalene balls and air purifier in all urinals,
washbasins and WC area. It will be ensured that no lime scale is build up on taps and mold
grows in wet areas.
(c) Cleaning and dusting of entire equipment, furniture, partitions, wooden cabin walls, railings,
doors, windows, venetian blinds, racks, sofas, computers, telephones, curtains etc. with
dry/wet cloth, feather brush and duster.
(d) Lifting carrying and disposing off the dead bird, animals, rats, insects, etc. if found in and
around the buildings, also keeping insecticides regularly in required area.
(e) Clearing of any local chocking in the drainages, manholes etc. within and surrounding areas.
(f) Removal of spider nets and cobwebs from the office buildings and its premises.
(g) Cleaning and sweeping of open area including rooftops with brooms.
 INDIABULLS REALTECH LIMITED - NASHIK
(h) Continuous cleaning and moping of floors, corridors, staircases and common area with phenyl
and plain water.
(i) All metallic office ware and nameplates, flowerpots etc are to be cleaned regularly and
polished as and when required.
(j) Washing of linen and replacement of bed sheets with clean and tidy sheets shall be done by
Engaged vendor on monthly basis or as and when required.
(k) Washing and ironing of clothes belonging to employees will be done by the vendor on a
nominal charge.

1.2.2 CLEANING OF ALL DRAINS INSIDE PLANT BOUNDRY- BOQ Item No.5
Presently in the running work order, it does not exists but in due course if required, the vendor has
to deploy the housekeeping staff after consulting the management.

(a) Any other cleaning work required to keep all drains neat and clean all times.
(b) Drain slab/grating removal and re-fixing during cleaning.

1.2.5 GENERAL SCOPE OF WORK

(a) Cleaning of toilets with phenyl and detergent etc. and maintain the toilets floors dry. Cleaning
of windows and windowsills/tiles of all toilets. Wash basins, urinals, WC are to clean with
proper detergent; flushing systems of all toilets are to be checked regularly. Naphthalene
balls, air purifier and liquid soap are to be provided to ensure continues availability of these
materials in requisite place/container.
(b) Cleaning of floors, corridors, staircase and common area with phenol in the morning and
evening with plain water.
(c) Cleaning of Manager office/Reception, removing dust from floors, windows, doors furniture,
fixtures, telephones, ashtray, cupboards, air conditioners, filing almirahs, cabinets, glass
panes, computers etc with dry/wet duster, moping of floors with phenol.
(d) Collection of waste paper from rooms, waste paper baskets, lobbies.
(e) Cleaning of carpet/synthetic floors by soft brush.
(f) To clean glass panes of doors, windows & partitions with soap/cleaning agent.
(g) Cleaning/removal of any type of stains in the building.
(h) Cleaning and sweeping of open area with brooms.
(i) Cleaning of carpets in rooms by vacuum cleaners wherever required.
(j) Cleaning of sanitary ware without damaging their shine, scrubbing and cleaning of floors and
wall in toilets/rooms, corridors with soap, detergents, Kerosene/petrol or any other
chemicals.
(k) Cleaning & sweeping of open Areas
(l) Cleaning & sweeping of all roads and along paved area.

SPECIAL CONDITIONS OF THE CONTRACT

1.0 All the consumables, necessary tools, tackles equipments required for carrying out the scope
of work shall be arranged by the agency. The standard / good qualities of housekeeping
material will be used i.e. Harpic, Phenyl, brooms, dusters, detergents, abrasives, disinfectants,
soaps, toilet rolls, air fresheners etc. will be in the scope of vendor/agency. The amount fixed
 INDIABULLS REALTECH LIMITED - NASHIK
for reimbursement for housekeeping material will be paid only on producing of a original bill
for the items. Rates quoted are inclusive of the same. The agency shall make available all the
equipments involved in housekeeping i.e. hose pipe, wet/dry vacuum cleaner, wheel carts
(Garbage disposal trolley) during the currency of contract.

2.0 All the manpower required for the execution of this work shall be arranged by the agency.
The rates quoted are inclusive of the same. The agency shall deploy sufficient no’s of
supervisors to coordinate the work and take instruction from AIC.

3.0 The agency shall provide all protective safety items (helmets, safety shoes & safety
belts/gumboots, gloves etc.) for the manpower deployed. The personal shall be sufficiently
trained to use the safety equipments.

4.0 The rates quoted are net and inclusive of all taxes, duties, levies, contingencies, insurance,
overheads and profit and all other incidental costs not specifically mentioned but reasonable
implied and necessary to carry out the job completes as per the scope of work.

5.0 The tentative list of consumables is as mentioned as Annexure – 1. The agency shall ensure
adequate quantity of these consumables at all times. The list is only tentative and if required
the agency will be required to purchase other consumable items also at its own cost. All the
consumables provided by the agency shall be of good quality, preferably ISI marked keeping
in view, good quality / standard or with prior approval of the AIC.

6.0 The rate quoted shall remain firm during the entire contract period and no variation shall be
allowed on any account during the contract period.

7.0 The contract period shall be one year from the date of start of work with provision of further
extension for another six months at the same rate and terms and conditions.

8.0 It shall be responsibility of the agency to give necessary first aid/medical treatment to the
personal deployed for the work in case of any mishap/accident. In case the agency fails to
give necessary medical treatment, IRL shall do so and shall recover the expenditure on
account of medicals treatments and any other payments made to the workmen under
statutory regulation.

9.0 It shall be agency’s responsibility to maintain and keep the deployed manpower in specified
area only. Strict action would be taken against the agency and his staff, if found at other
places or participating in unlawful activities. The agency shall be solely responsible for any
loss of damage to IRL property during the currency of this package due to negligence, fraud
etc. on the part of their personal and will be liable to make the damages in good condition.

10.0 Sub-letting, if any, of the contract shall be with prior information and permission of AIC/ IRL.

11.0 Workers compensation act. In case of accident arising out during the currency of contract,
the agency shall be responsible to pay compensation as per provision of the workmen’s
compensation act within prescribed time and not by IRL.
 INDIABULLS REALTECH LIMITED - NASHIK
12.0 The agency shall be solely responsible for any loss or damage to IRL property including
Computer hardware/software, during currency of this package due to negligence, fraud etc.
on the part of their personal and will be liable to make good the damage.

13.0 LIQUIDATED DAMAGES: The work shall be executed strictly as per the requirement of IRL,
failure to complete the work as per requirement shall attract deduction of predetermined
amount as given below, not as a penalty, but as liquidated damages from your due payments.

(a) Deduction towards unsatisfactory cleaning of areas in BOQ item No. 4 Rs.150.00 per location
per day.
(b) Deduction towards unsatisfactory cleaning of areas in BOQ item No.3 – Rs.150.00 per location
per day.
(c) Deduction towards non deployment of supervisor Rs. 200/ -per day for the period of non
deployment.
(d) Deduction towards inadequate supply of consumables/cleaning materials -Rs. 75.00 per
location per day as per day as per scope of work / direction of Admin in charge.
g) Deduction towards non-developments of garbage disposal truck / tractor trolley – actual
charges with 50% overhead.
h) Deduction towards unsatisfactory cleaning of toilets Rs. 100 per day per toilet.
i) Deduction towards non disposal of garbage from locations- Rs. 50/= per day per location.
j) Deduction for disposal of garbage without separation in metal, biodegradable and non
biodegradable category Rs. 500/- per disposal without separation.

14.0 The contractor will maintain the stock register of all the consumable items brought by him
and get the consumables physically verified.
15.0 The contractor has to deploy minimum manpower for each category of BOQ item as per the
no. mentioned in the BOQ.
Annexure-1

TENTATIVE LIST OF CONSUMABLES

SL No. Item UNIT Anticipated Monthly

consumption
1 VIM KG 20
2 SURF / DETERGENT POWER KG 15
3 ODONIL STICK Pc 50
4 URINAL CUBE PKT 50
5 ROOM FRESHNER PC 15
6 NEPTHALIN BALL KG 5
7 FLOOR DUSTER Nos. 50
8 COTTON DUSTER Nos. 50
9 SOFT DUSTER Nos. 20
10 COLIN Pc 20
11 HARPIC Pc 20
12 WYPER Pc 15
 INDIABULLS REALTECH LIMITED - NASHIK

13 GERMINOL (PHENYL) Ltr 15

14 TOILET BRUSH Pc 20
15 BUCKET 16 Lit Nos 5
16 MUG 1 Lit Nos. 10
17 SOFT BROOM Nos. 50
18 HARD BROOM Nos. 50
19 SEENK BROOM FOR ROADS KG 25
20 CARPET BRUSH Pc 5
21 LIQUID SOAP Ltr 15
22 TOILET ROLL Pc 10
23 CANE TOKRI Pc 5
24 MANILA ROPE Mtr. 10
25 MARKIN CLOTH/DHOTI Mtr 100