Slide Layouts

Slide layouts are containers, positioning and formatting of all content in the slide. Layouts contains
placeholders. Placeholders are the containers in the slide layouts. It holds contents such as text, tables,
charts, ClipArt, SmartArt graphics, movies, sounds and pictures. Placeholders can only hold text and objects
to the layout/slide master, it cannot be directly added on the slide. Slide layout is used to organize the
contents of the slide.

The MS PowerPoint Office Theme design has nine (9) built-in slide layouts as shown below:

Title Slide is usually the first slide on the presentation. It has

two placeholders. The Main Title and Subtitle. PowerPoint
displays automatically the title slide when you start the
application.

Title and Content is usually the second slide on the

presentation. It has two placeholders – a Title and a bulleted list.

Section Header, in Office Theme, display the placeholder for

the subtitle above the placeholder of the title.

Two-content has two placeholders that contain any objects

such as text, table, chart, SmartArt, picture, ClipArt and media.

Comparison is the same with the two-content layout however

each column has its inividual title.
 Title Only has only the placeholder for the title is placed. The
empty space can be added with other objects.

Blank has no placeholder present. The empty space can be

inserted with other objects.

Content with Caption contains only a title placeholder and

caption on the side. The main area can contain any object.

Picture with Caption contains placeholder for picture and a

placeholder for caption at the bottom.

Creating a Custom Layout

1. On the View Tab, click the Slide Master.

2. On the left pane that contains the slide masters and layouts, look for the Blank Layout in the list of
thumbnail layouts below the slide master.

To modify the layout:

3. Remove the unwanted default placeholders (header, footers, date/time). Click the border of the
placeholder and then press DELETE key.
4. Add a placeholder on the slide. On the Slide Master tab, click Placeholder and then select a preferred
placeholder type from the list.
5. Drag to draw the placeholder on the desired location on the slide.
6. Resize the placeholder by dragging the corner borders of the placeholder.
7. In the thumbnail list of layouts, right-click the Blank Layout and the click RENAME LAYOUT.
 8. Type a new name that describes the newly customized layout, then click RENAME.
9. Save the customized layout as a new PowerPoint Template.
10. Click the MS Office button, click SAVE AS. Enter file name on the File name box. In the Save as type
list, select PowerPoint template, then click Save.

Hyperlinks

Hyperlink is a special functionality in MS Office PowerPoint that connects one slide to another slide
of the same presentation or another file. It also allows connections of one slide to a custom show, e-mail,
Web page, movie/video clip, document, or any file. Hyperlinks can be created from text or any other objects
such as picture, graph, shape or WordArt.

Inserting a Hyperlink to a Text

1. Create a Slide presentation with 4 slides.

a. Slide1: Main Menu
b. Slide2: insert a table
c. Slide3: insert a chart
d. Slide4: insert a picture
2. At the Slide1, click on the Insert Tab, under the Links group click on Hyperlink or use keyboard
shortcut CTRL + K. the Insert Hyperlink dialog box will appear.
3. At the left side, under Link to, select Place in this Document since the connection is on the same
presentation.
4. At the Select a place in this document window, click on the Slide number where to connect the slide.
5. There is a preview of the selected slide at the right side of the dialog box. Click Ok button.
6. The text at the slide1 where you inserted the hyperlink changed its appearance into Hyperlink (with
underline and different color)

To test the hyperlink, run the Slide Show (press F5). At the Slide show display, once the mouse is over
the text with hyperlink, the mouse pointer changes to hand which means the text is clickable. Once it is
clicked, it will go the slide or file where it is connected.

Action Buttons are built-in buttons made ready in MS PowerPoint to use in the presentation. It
provides controls on the slide during the slide show. It contains shapes of common symbols such as next,
previous, first, and last slides. It has also button for playing movie or sound.

Previous/Back

Forward/Next

Beginning

End

Home
 Information

Return

Movie

Document

Sound

Help

Custom

Inserting Action Buttons

1. Open an existing slide presentation.

a. At the Title Slide, insert a NEXT action button.
b. At the following Slides, insert Back, Next and Home action buttons. Home will be linked back
to the Title slide.
2. On the Title Slide, click on the Insert Tab, under the Illustrations group, click on Shapes and look
for the action button for NEXT.
3. Draw the button on the Slide. Automatically, the Action Settings dialog box appears. Notice that
the hyperlink to is already set to the Next slide since the button is NEXT – it is already pre-
defined in MS PowerPoint.
4. Click OK button. On the following slides, insert Back, Next and Home buttons.

Creating a Customized Action Button

1. Click on the Custom button.

2. In the Action Settings dialog box, click on the radio button next to the Hyperlink to option and
from the dropdown list choose First Slide and then click OK.
3. Right click on the action button and choose Format Shape from the shortcut menu. Format Shape
dialog box will appear where you can choose what will be the appearance of the Custom button. On
the Command Tabs the Format Tab for Drawing Tools will also appear.
4. On the Format Shape dialog box Fill tab you may choose:
a. Solid fill
b. Gradient fill
c. Picture or texture fill
d. Slide background fill

Note: if you choose Picture or texture fill and inserted any image file, the Format Tab for Picture
Tools will appear on the Command Tabs.