KELANA MAHKOTA MANAGEMENT CORPORATION (SEL:45/2018) Minutes of the First Management Committee Members’ Meeting Kelana Mahkota Management Corporation (SEL: 45/2018) Date: 6th November 2021, Saturday Time: 10.00 am Venue : Kelana Mahkota Management Corporation Office No.2 Jalan $S7/19 Kelana Jaya, 47301 Petaling Jaya, Selangor. Present: Elected Members of the Kelana Mahkota Management Corporation (KMMC) Mr. Alex Tan Chiau Tong (Chairman) Mr. Au Yong Kin Kit (Secretary) Mr. Lim Eng Hooi (Treasurer) Puan Rabiah Bee Binti Abd Carrim (Committee Member) En, Meor Mohar Azhar (Committee Member) Mr. Tan Liak Kuan (Committee Member) Mr. Felix Cheam Tat Wee (Committee Member) Mr. Suleiman Meoja (Committee Member) Staff ‘Ahmad Shaheran Bin Mohd Yusoff Building Manager Mr.Alex Tan chaired the meeting with the full quorum of 8 members beginning with a note of welcome at 10.15 am. Mr.Alex Tan briefed the members present on the direction and priority of the MCs. AGENDA A.KMMC ACCOUNT UPDATE CONFIRMATION OF PBB BANK ACCOUNT: L.CURRENT ACCOUNT 3217488112 (BMF) - RM139, 442.51 3217487736 ( SF) - RM 72, 993.59IXED DEPOSIT ACCOUNT 1362681714 (SF) as per list attached 1362681811 (BMF) Il. CASH FLOW Nett book balance after provision for October expenses — RM139, 442.51 IV. DEFAULTERS UPDATE - AS PER LIST ATTACHED It was unanimously agreed that defaulters with an outstanding of RM700.00 and above, a letter of demand (LOD) will be issued out by our appointed lawyer, and all en to be charged to the defaulter statement of account. No objection was recorded. V. BUDGET 2021 Mr. Alex Tan proposed that the management work out the budget for 5 consecutive years so that the actual cost against the maintenance fee can be rationalized if there is a requirement to increase the maintenance fee in the future. No objection was recorded. B. OPERATIONAL MATTER 1,TO_ENDORSE INSURANCE SERVICE PROVIDER FOR A PERIOD 3/11/21/TO aiisiz2 Liberty Insurance was awarded to provide KMC fire & peril insurance for a period 3/11/2021 to 4/11/2022 with the annual premium amount of RM76,398.58. No objection was recorded. ILUPDATES ONGOING PROJECT AND CONTINUATION OF REPAIR CORRECTIVE AND PREVENTIVE WORKS. a, Replacement of broken Polycarbonate roofing to Blocks C & A walkway. ‘Status: Work is in progress, b, Replacement to the ground floor main lobby broken tiles. ‘Status: Works will commence A.S.A.P c. Upgrading work to the main entrance pavement ete, Status: BM to source for quotation and present to MC's for approval.IUPDATE - ISO 9001 QMS 1SO 9001- QMS e-Certificate was awarded from 02/10/2020 and will expire on 1/10/2023, 4st year ISO 9001 -QMS audit done on 15/10/21 Mr. Alex Tan requested that the management send out all the ISO documentations and the last ISO audit report to all the MC's members for review. No objection was recorded. IV.UPDATE SERVICE PROVIDER & LICENSING Tabulation attached. No objection was recorded. V.UPDATE ON CAR PARK RENTAL LOT |, Out of 30 parking Lots at LG 1, 24 lots were taken as of date.MC has approved to add 5 additional lots for rental parking to a total of 35 lots. Il. Pn.Rabiah requested to change present rented lot located in LG 1 to LG 2. BM is to arrange the change. No objection was recorded. ML.THIRD-PARTY LIFTS AUDIT QUOTATION Quotation tabulation attached The proposal to hire third-party auditors to audit Safety of the lifts was temporarily The management is required to prepare 5 years history of the lifts service report ie frequency of breakdown and cost of repairs for MCs to review. No objection was recorded. VILAPPOINTMENT - CAFE OPERATOR BM briefed the members on the appointment of the new café operator as follow: Notice of invitation to submit a proposal to operate KMC café was issued out on 14th Mei 2021 and closed on the 15th June 2021 before tenancy contract for the pool view café ‘expired date on 30/6/21. NOTE: Pool View café's tenancy agreement for 3 years (1/7/2018 to 30/6/21) expired on 30/6/21. Two (2) tenderers submitted their proposal on the closing date 15/6/21 as follow:-Pool View Café My Kitchen 21 Because of the pandemic Covid -19 situation, a month-to-month tenancy was granted to the pool view café until 29/10/21. The previous MC in a circular resolution dated 21/9/21 decided to award MY Kitchen 21 to operate the KMC café. A budget of RM12,000.00 for corrective maintenance works to the café area was approved and the scope of the work to be undertaken is as follows:- tem Descriptions Budget 1._| Ceiling works: Repair leak roof touch up and painting RM6,000.00 Electrical works- To check and make good where 2. | applicable i.e replace lighting & switch socket outlet face | RM1,000,00 plate eto. Plumbing works- To check and make good where 3-__| applicable to the accessories i.e hand basin tap etc. RM500.00 “4._| Wall- To touch up and repaint with 7 finishing coat. RW2,000.00 5._| Additional Hand wash Basin RM1,500.00 6. Contigencies expenses: RM1,000.00" Total RM12,000.00 D.MATTERS ARISING IOUSE RULE ~ CORRECTION & AMENDMENT Page 6 Section 3.7 Elevator subsection (a) Status: correction is done: motorized forms of transport are allowed only in the service elevator. Page 9 Section 6.0 Renovation deposit and procedure subsection 6.1 working hours. Status: correction done 0900-1700 hours (9.00am -5.00pm) & 09.00 - 1300hours (9.00am -1.00pm) RESOLUTION - JOGGING TRACK. The MC's unanimously agreed that the existing jogging track status quo remains and the management is requested to undertake the following works to ensure the safety of the Joggers. a.To add in road humps around the internal perimeter road. b Proper mandate direction arrow to be drawn inside the jogging track. .To propose new LED street lighting around the internal perimeter road and submit for MC's approval. No objection was recordedIll CAR PARK LIGHTING Mr. Alex Tan highlighted that the car park area needs to be brighter, BM was requested to. look into the lighting issues A.S.A.P.. No objection was recorded E, OTHER MATTERS JaGaApp Mr. Felix Cheam highlighted that the JaGaApp system & software function required to be reviewed for better utilization.BM to review and update MCs on the status. No objection was recorded i UPGRADE & INITIATIVE WORKS A. En. Meor Mohar Azhar proposed that the KMC public toilet especially near the gymnasium area needs to be refurbished.BM to source for a quotation for MC's review and approval. No objection was recorded B. Mr. Alex Tan proposed that the multipurpose hall needs to be refurbished and upgraded for a better look for the use of resident function and also AGM meeting.BM to ‘source quotation on the proposed upgrading works and tabulate for MC's to review and approve. No objection was recorded C. Pn.Rabiah Carrim highlighted that the landscape around KMC needs to be upgraded.BM to liaise wit Landscape service provider to propose the upgrading works and the cost for MC's review and approval. No objection was recorded D. Mr. Alex Tan proposed that the 2 parking lots allocated for renovation rubbish RORO at block C near the car wash area be relocated to block A. The said area be utilized as a resident car vacuum area. The management was requested to provide 2 switch socket outlets (SSO) to facilitate residents to vacuum their cars. No objection was recordedF- ADJOURNMENT OF THE MEETING Since there were no other matters, the meeting was adjourned at 12.30 pm with a note of thanks to all present. Chairman