Business Intelligent

Unit 14: Unit Title

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Table of Figure

Table of Tables

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Business background

“Saga war” Grocery Store located in Mandalay, is doing a traditional distribution business.

Business Process
Sa Ga War Grocery store work as a trader wholesale to nearby small shop. As a grocery distributor, it
has business processes such as ordering and purchasing the goods from various suppliers, company,
storing the goods at their warehouses, selling the goods to various customers in multi-units/multi-
prices (wholesale and retail-sales), managing credit purchasing and selling, etc. They have to check
inventory manually before making orders. And they also have to manage incomes and expense.
The process of the Saga War grocery store is remote supplier produce and release their product stock
to be transported to original warehouses, Transporters delivers quantities of each supplier’s stock to
each original warehouse, warehouses receive and assemble supplier stock on each category,
transporters deliverer to store, store organize and display the stock received from warehouses for easy
access by their local customers.
The business process of Saga War grocery include ordering, purchasing, storing, selling their products
in wholesale and retail prices, save the daily, monthly, yearly sale record, saving the customer order
list day by days ,sold records on loyal customer and their debt, saving the supplier detail and their
import list to warehouse, saving the original price company pay percent sale price whole sale price
and discount price, controlling their budget base on their income and expense, scout the daily price of
the products on the market, delegation the task of the staff and their attendance, record salary of the
each employee, pay days and their debt, recording day by days expense for store (such as
transportation fee, electric fee, tax, lose).
The Saga war store place order and purchase goods from various vendors. Vendors transport their
stock to original warehouses. Warehouse manager record of the each order on the paper and count the
order manually. They assemble goods on each category of the warehouses. The transporter of the
warehouse deliver goods to the store. When they deliver goods to store warehouse manager record in
the paper list. When the goods reached to the store the account record quantities, amount, product list,
amount, original price, discount price on their books. The owner determine sale price and whole sale
price on the price tag. And then they display the products on the shelf, arrange the products in each
category which are cosmetic, foods, dry foods ,electronic,medicine,bath accessories, wet foods and
toys. When the products brought by customer the sale person record each sale record on vouchers and
then record in daily sale list books. When the customer order the products from store, account are
record order list, credit or cash down and then delegate task to sale person. At closed time sale person
and accountant are calculate their sale list from the books each days, the owner check the sale records
and report which are correct or wrong. The warehouse manager and owner record each supplier detail,
import list and return. The owner record each debt of the supplier on the paper. The HR manager
record each employee works days and pay days. The manager pay salary of the each employee. The
accountant record of each expense for store and warehouse, report to owner.

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Problems
In the current system, store sells their products in paper-based manually system. So, there have some
difficulties in checking daily sales amount, monthly amount and yearly, they also have difficulties in
checking how many profit in sales. In paper-based system they have serval delay and mistakes. They
didn’t how many stock are left in warehouse and store. Therefore, to make mistakes minimal, we
proposed to use the new point of sale system.
Another problem of store is the warehouse can’t not know how many stock are left in warehouse and
they didn’t known how many stock are left and how many stock are order. As a warehouse worker
Supplier ETD (Estimate Time Delivery),ETA (Estimate Time Arrival) must be knew before order
because supplier are come from different location and their supply chain are go to different ways but
stock are not reach in right time.

Over all process

Ware house

Customer
Remote supplier

Store
transporters
transporters

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Figure 1Over all process of Sa Gawar Store

Figure 2Process of Grocery Store

Support Process
Point Of Sale
The problem for store sale the saga war store use Alice POS. Alice POS can use cloud base and
offline.
Cloud-based retail point of sale solution designed for multi-site stores such as franchises, corporate
chains or buying groups, as well as stores that have the ambition to expand. 
These are the following features of Alice POS.

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Billing and order processing

Billing and order processing are fundamental functions of a point of sale system. It is capable of
billing orders through the scanning of objects and the capture of several payment methods.
It may add order invoices, reprints, client information, extra notes, and the salesman's name to an
order.

Sales monitoring and reporting

The point-of-sale system is capable of producing a comprehensive report on sales results. It should be
able to provide takings and outgoings on an hourly, daily, weekly, monthly, and annual basis so that
merchants can quickly comprehend their overall success.

Seasonal product demand, forecasting based on sales patterns, insights into wasteful product
spending, and stock management information are just a few of the capabilities of a comprehensive
POS reporting module.

Inventory and stock management

The inventory management module of a POS system ensures comprehensive visibility and
responsibility at all times at the store level.

The system should show inventory by lot, SKU transaction history for 'in', 'out', and 'within'
movements of each SKU, as well as incoming and outbound inventory.

It may perform stock modifications, such as increasing or decreasing stock, while evaluating
inventory and capturing the cause for the changes.

Customer relationship and experience

By preserving client data and purchase history, a point of sale system can aid in customer retention.
This may be utilized to provide your customers a more tailored experience.

Employee management
Employee management may be done with a POS system. However, a POS system's personnel
management feature may assist measure employee productivity by managing staffing numbers,
employee hours, and sales performance.

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Warehouse operation process

       To improve warehouse operation. Warehouse operation manager are do this work-
1. Overall warehouse operations of receipt, storage, inventory management, proper warehouse &
logistics documentation.
2. They handle multiple types of products in different volumes. Supervision and monitoring of
stocks in the warehouse.
3. Ensuring accurate stock record through cycle count and daily stock level reports.
4. Ensuring monthly stock reconciliation at warehouse
5. To keep track on stock ageing by maintaining the FIFO. (Shrinkage Control/Damage Control)
6. Maintaining the warehouse management system for tracking of product serial numbers,
location management, FIFO & stock accuracy.
7. They preparing and reporting of logistics, transportation and warehouse.
8. Reporting of any discrepancy in the warehouse activities to the senior management.
9. Ensuring proper documentation and up-date information of records at warehouse.
10. Able to prepare daily/weekly/monthly reports and update it regularly to the management.
11. Ensuring timely processing and deliveries of stock.

For the problem of warehousing. Saga Ware warehouse use Galaxy iStock software, Inventory
Control System, is a software for keeping track of inventory. iStock® can handle sales, purchasing,
inventory management and control of business transactions including debit/credit, expenses, profit &
loss and balance sheet. iStock is simple, fast, secure, easy to learn and straight forward to use.
The feature are following-

 Purchase Order / Sale Order

1. Stock Order
2. ETD (Estimate Time Delivery)
3. ETA (Estimate Time Arrival)
4. Advance Paid at order time

 Purchase / Sales
1. Cash / Credit
2. Discount / FOC
3. Prepayment
4. Show Outstand at the same time

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 Return In / Out
1. Stock return in/out
2. Credit return / Cash return

 Transfer / Multi Transfer

 Stock transfer - from one location to another location.

 Adjustment
Stock Damage, Loss, Office Use

 Conversion / Stock Assembly

 Creating new items code by combining many items (eg. creating gift basket by adding many
items) Vice Versa
 Generating many items code from one item code

 Purchase consign / Sales consign

1. Consignment
2. Consignment Commission
3. Consignment Return
4. Consignment Detail

 Promotion
1. Promotion Setup
2. By Category
3. By Items within promotion period

 Supplier / Customer Outstand

1. Payable/Receivable
2. Payment
3. Prepayment
4. Credit Aging
5. Due Days

 Stock Status / History

1. Stock Balance each location
2. Stock Movement Detail
3. Stock Valuation

 Account
1. Cash Book Entry
2. Journal Entry
3. Assets Entry
4. Income/Expense Entry

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