Maynila, Pilipinas

PROCUREMENT MANAGEMENT DEPARTMENT

DELEGATED PROCUREMENT

REQUEST FOR QUOTATION

1. The Bangko Sentral ng Pilipinas requests the submission of quotations/proposals for

the following requirement/s:

Name of the : One (1) Lot – Maintenance Services for BSP’s

Requirement/Brief Existing Customized Microsoft Project Online, as
Description per BSP Terms of Reference and Service Level
Agreement
Approved Budget for the : Php425,600.00, inclusive of all applicable taxes
Contract (ABC) and other charges
(Quotations/Proposals exceeding this amount
shall be disqualified.)
Alternative Method of : Negotiated Procurement-Small Value
Procurement Procurement
Contract Period : To start on the date stipulated in the Notice to
Proceed to be issued by the IT Strategy and
Governance Department (ITSGD), this Bank. The
contract period will end on 31 December 2021
Reference : BAC-ITIO GS No. 2021-0192 dated 22 July 2021

2. All particulars and activities relative to Eligibility of Suppliers, Evaluation of

Quotations/Proposals, Validation, and Award of Contract shall be governed by 2016
Revised Implementing Rules and Regulations of Republic Act No. 9184 (2016
Revised IRR).

Activity Schedule1 How to Submit Quotation/Proposal

 Online or electronic submission to, e-
mail:
delegatedprocurement@bsp.gov.ph

OR
a. Deadline of
 Physical submission of hard copy at
Submission
designated BID BOX FOR
of ___
03 August 2021;
DELEGATED PROCUREMENT located
Quotations/ 12:00 N.N.
at Gate 3, Bangko Sentral ng
Proposals
Pilipinas, A. Mabini corner P. Ocampo
Sr. Sts., Malate, Manila

 Supplier’s representative or courier

service provider shall fill-up the
herein attached Bid Submission

1
In case there is suspension of work (due to declaration of special non-working day or fortuitous event) on the
scheduled deadline for submission and opening of Price Quotation, said deadline shall be moved to the next
working day at same venue and time.
 Activity Schedule1 How to Submit Quotation/Proposal
Form (BSF) and affix the same in the
front outside envelope or cover of the
bid. BSFs are also available at the
reception area at Gate 3.

As precautionary measure, participating

suppliers are instructed to:
1. Wrap/enclose bidding documents
with plastic, preferably clear;
2. Submit documents at least thirty (30)
minutes before the scheduled
deadline of submission to facilitate
disinfection/sanitation;
3. Before dropping the quotation/
proposal, place the front portion of
the BSF underneath the time stamp
machine situated near the bid boxes
to indicate the exact time of
submission or dropping of the
quotation/proposal.
b. Opening of Interested suppliers may submit their
Quotation/ ___
03 August 2021; email addresses to:
Proposal 2:00 P.M. delegatedprocurement@bsp.gov.ph
Procurement Management Department
c. All Written Room 212, 2nd Floor, 5-Storey Building
Requests Bangko Sentral ng Pilipinas
(except A. Mabini corner P. Ocampo Sr. Streets, Malate, Manila
submission Fax No.: (+632) 8708-7115
and receipt of E-mail: delegatedprocurement@bsp.gov.ph
quotation/
proposal) Note: All requests shall be in writing and addressed to the
Director, Procurement Management Department.

3. Submit the properly filled up quotation/proposal on or before the deadline set

above (use BSP-Prescribed Form). Suppliers can modify or withdraw their
quotations/proposals at any time before the deadline for the submission and
receipt thereof; provided, that they send another quotation/proposal, which is
labelled as a “modification” of the one previously submitted. A quotation/proposal
which is submitted late shall not be accepted.

4. The Supplier with the Single/Lowest Calculated Quotation (S/LCQ) shall submit the
following documents (see applicable timelines in footnote no. 2):2

2
The following documents shall be submitted within [five (5) calendar days] from receipt of notice/advice from
the Procurement Management Department, unless extended based on meritorious reasons:
 PhilGEPS Registration Number;
 PCAB License (for Infrastructure);
 Income/Business Tax Return;
 Professional License / Curriculum Vitae (for Consulting Services); and
 Other technical and financial documents as enumerated in this Request for Quotation.

On the other hand, the following documents may be submitted after award of contract but before payment, as
per GPPB Resolution No. 09-2020:
 Valid and current Business or Mayor's permit;
 Notarized Omnibus Sworn Statement; and

Page 2 of 9
 a. Legal Documents:
a.1 Philippine Government Electronic Procurement System (PhilGEPS)
Registration Number;
a.2 Copy of Y2021 Business/mayor's permit,3 (disregard if you have
already submitted/updated the same); and

NOTES:
i. For Joint Venture: Each partner shall submit this document; and
ii. For Individuals engaged under 53.9 of the 2016 Revised IRR, only
the BIR Certificate of Registration shall be submitted in lieu of
DTI Registration and Mayor’s Permit.

a.3 Supplier's signed Omnibus Sworn Statement (use BSP-suggested

form or GPPB-prescribed form).

b. Technical Documents:

b.1 Valid JV Agreement (JVA), if applicable;

b.2 BSP Terms and Conditions duly signed by the supplier’s authorized
representative on the CONFORME page. The person who signs said
Quotation/Proposal Form shall be the authorized signee in ALL the
submitted documents of supplier;
b.3 BSP Terms of Reference duly signed by the supplier’s authorized
representative on the CONFORME page;
b.4 BSP Service Level Agreement (Annex A) duly signed by the supplier’s
authorized representative on the CONFORME page;
b.5 BSP Service Response (Annex B) duly signed by the supplier’s
authorized representative on the CONFORME page;
b.6 BSP Confidentiality and Non-Disclosure Agreement (Annex C) duly
signed by the supplier’s authorized representative on the
CONFORME page;

c. Certificate/Proof that supplier is an authorized partner/reseller of

Microsoft Project Online and should be valid during the entire
maintenance period; and

d. List of technical staff supported by the following:

i. Training Certificate as Product Technical Support/Engineer of
Microsoft Project Online;
ii. Have a minimum of one (1) year experience in providing on-site
support and consultation (supported by Curriculum Vitae duly
signed by the technical staff).

 Notarized Performance Securing Declaration, unless replaced by a performance security in the prescribed form
(if applicable).

3
Documents for foreign suppliers must be in accordance with Section 8.5.2 of the 2016 Revised IRR, which states:
“For Foreign Suppliers, the foregoing documents may be substituted by the appropriate equivalent
documents in English, if any, issued by the country of the supplier concerned. Otherwise, it must be
accompanied by a translation of the documents in English issued by the relevant foreign government
agency, the foreign government agency authorized to translate documents, or a registered translator in the
foreign supplier’s country; and shall be authenticated by the appropriate Philippine foreign service
establishment/post or the equivalent office having jurisdiction over the foreign supplier’s affairs in the
Philippines. These documents shall be accompanied by a Sworn Statement in a form prescribed by the
GPPB stating that the documents submitted are complete and authentic copies of the original, and all
statements and information provided therein are true and correct.”

Page 3 of 9
NOTES:
1. The person who signs the Quotation/Proposal Form shall be the
authorized signatory in ALL the submitted documents of the Supplier.
2. Failure to submit the documentary requirements within the period
prescribed above shall result in the non-compliance of the Supplier’s
Quotation/Proposal.

5. The BSP assumes no responsibility whatsoever to compensate or indemnify any

supplier for expenses incurred in the preparation of Quotations/Proposals.

6. The BSP reserves the right to reject the Quotations/Proposals or not award the
contract and makes no assurance that a Contract shall be entered into as a result
of this request.

7. The BSP may suspend the conduct of procurement activities adversely affected or
interrupted by the declaration of a State of Calamity, or implementation of
community quarantine or similar restrictions at any time during the existence of
such calamity, or quarantine or similar restrictions, and when it has assessed or
determined that: (a) No Supplier will be able to submit a quotation/proposal or
comply with the requirements of the procurement rules due to the limitations
resulting from the declaration of a State of Calamity, or implementation of a
community quarantine or similar restrictions; or (b) Conduct of procurement
activities cannot be undertaken without endangering the health and welfare of its
personnel despite the work from home or other alternative work arrangements.

8. The BSP may cancel or terminate the conduct of procurement activities, for any
justifiable reason, such as but not limited to: (a) physical and economic conditions
have significantly changed so as to render the project no longer economically,
financially, or technically feasible, as determined by the end-user unit; (b) project is
no longer necessary as determined by the end-user unit; (c) source of funds for the
project has been withheld or reduced through no fault of the BSP; or (d) brought
about by the declaration of a State of Calamity, or implementation of community
quarantine or similar restrictions (Sec. 35.6 of the 2016 Revised IRR).

9. The BSP may declare failure of bidding/procurement based on its assessment and
review of all its planned and ongoing procurement pursuant to Section 1 of GPPB
Resolution No.09-2020.

Page 4 of 9
10. The BSP aims to ensure that only vendors/suppliers with known experience and
proven capability on the requirements of the particular contract should continue
to participate in BSP procurement. Hence, in line with Section 9(e) of the 2016
Revised IRR of R.A. No. 9184, the BSP evaluates the performance of
suppliers/vendors by rating the supplier’s responsiveness to BSP
specifications/Terms of Reference, promptness of delivery, quality of
goods/services, and offer’s value for money.

RODOLFO R. DAVID
Acting Manager
*As per Office Order No. 0761, Series of 2021

Attachments:
BSP Quotation/Proposal Form
and Financial Cost Breakdown
BSP Terms and Conditions
BSP Terms of Reference
Annex A – Service Level Agreement
Annex B – Service Response
Annex C – Confidentiality and Non-Disclosure Agreement
Omnibus Sworn Statement

Page 5 of 9
 QUOTATION/ PROPOSAL

For: THE PROCUREMENT MANAGEMENT DEPARTMENT

Bangko Sentral ng Pilipinas
A. Mabini and P. Ocampo Sr. Streets, Malate, Manila

On behalf of the supplier, the undersigned, declares that:

a. We have examined the Bidding Documents, including the issued Bid Bulletin/s, if any,
the receipt of which is/are hereby duly acknowledged;

b. We submit the following quotation/s:

Description of Approved Budget Total Bid Price,  Inclusive of all

Requirement/Project for the Contract applicable taxes and other charges
(ABC), □ VAT Exempt
 Inclusive of all (in Figures)
applicable taxes Total Amount
and other charges
□ VAT Exempt
One (1) Lot – Maintenance Php425,600.00 Php ______________________
Services for BSP’s Existing
Customized Microsoft
Project Online, as per BSP
Terms of Reference and *As per attached Financial Cost
Service Level Agreement Breakdown

c. We undertake, if our Quotation/Proposal is accepted, to deliver the service in

accordance with the delivery schedule specified in the Bidding Documents;

d. We agree to abide by this Quotation/Proposal for the Price Validity Period of sixty (60)
calendar days from date of opening of Quotations/Proposals and it shall remain
binding upon us and may be accepted at any time before the expiration of that
period, without prejudice to the right of the BSP to request extension of the validity
period of our price quotation;

e. Until a formal Purchase Order is prepared and executed, this Quotation/Proposal,

together with your written acceptance thereof shall be binding upon us;

f. We understand that you are not bound to accept the Lowest Calculated Quotation
or any Quotation/Proposal you may receive;

g. We likewise certify/confirm that the undersigned is the duly authorized

representative of the supplier and granted full power and authority to do, execute,
and perform any and all acts necessary to participate, submit the
Quotation/Proposal, and to sign and execute the ensuing contract for herein project;

h. We acknowledge that failure to sign the Quotation/Proposal Form, including the

attached Financial Cost Breakdown if any, shall be a ground for the rejection of our
Quotation/Proposal;

i. We acknowledge that we indicated the amount of our total bid price in figures;

Page 6 of 9
 j. We understand that Quotations/Proposals not addressing or providing allof the
required items in the Bidding Documents including, where applicable, bill of
quantities, shall be considered non-responsive and, thus, automatically disqualified.
In this regard, where a required item is provided, but no price is indicated, the same
shall be considered as non-responsive, but specifying a “0” (zero) or “-“ (dash) for the
said item would mean that it is being offered for free to the government, except those
required by law or regulations to be provided for (Sec 32.2.1(a), Rule IX, IRR). It is
further understood that to ensure completeness of the quotation/proposal, suppliers
must ensure that ALL items, columns or matrices in the prescribed forms are
appropriately filled-up and no item, column, or matrix is left blank;

(Signature over Printed Name of Supplier’s

Authorized Representative)* Tel. No. :

*Person who signs this Quotation/Proposal Form

shall be the authorized signatory in ALL the
submitted documents of supplier
Fax No. :
Designation : Mobile :
Date : E-mail :
COMPANY :
Company Address :
PhilGEPS Registration
No. :

Page 7 of 9
 BANGKO SENTRAL NG PILIPINAS
TERMS AND CONDITIONS

1. ALL PRICES QUOTED HEREIN ARE VALID, BINDING AND EFFECTIVE FOR A PERIOD
OF SIXTY (60) CALENDAR DAYS FROM THE DATE OF THE OPENING OF
QUOTATIONS/PROPOSALS.

2. If two (2) or more suppliers submit the same Quotation/Proposal and have been
validated as the suppliers with the Lowest Calculated Responsive Quotations, the
procuring entity shall use “draw lots” to break the tie.

3. Terms of Payment:
a. Payment shall be made and upon submission of all documents as required by
the Bank, as indicated in the Scope of Works/Specifications/Terms of Reference
and other bidding documents.

b. Payment shall be under the Checkless Payment System, in the form of a direct
credit to the bank account of the payee (awardee) through the demand deposit
account of bank maintained with the Bank (BSP) upon submission of the
Authority to Credit by the Supplier/awardee.

4. Contract Period: To start on the date stipulated in the Notice to Proceed to be

issued by ITSGD, this Bank. The contract period will end on 31 December 2021.

5. Where the AWARDEE fails to satisfactorily deliver the goods or services under the
contract within the specified delivery schedule or project implementation
schedule, inclusive of duly granted time extensions,4 if any, the supplier shall be
liable for damages for the delay and shall pay the BSP liquidated damages
collectible from any money due or may be due to the supplier/contractor,
whichever is convenient to the Bank. The supplier shall pay the BSP liquidated
damages, not by way of penalty, an amount equal to one-tenth (1/10) of one
percent (1%) of the cost of the delayed goods or services scheduled for delivery or
performance for every day of delay. The liquidated damages will be imposed until
such goods or services are finally delivered or performed and accepted by the BSP
end-user department/office concerned.

In case the cumulative amount of liquidated damages reaches ten percent (10%)
of the contract amount, the BSP may rescind or terminate the contract, without
prejudice to other courses of action and remedies available under the
circumstances. In addition to the liquidated damages, the erring supplier’s
performance security, if any, shall also be forfeited.

4
The Supplier must deliver the goods or perform the services procured within the period prescribed by the BSP, as
specified in the Contract/bidding documents. If delays are likely to be incurred, the Supplier must notify the BSP
end-user department/office in writing. Supplier must state therein the cause/s and duration of the expected
delay. The BSP end-user department/office may grant time extensions, at its discretion, if based on meritorious
grounds, with or without liquidated damages. In all cases, the request for extension should be submitted before
the lapse of the original delivery date. The maximum allowable extension shall not be longer than the initial
delivery period as stated in the original contract (as per Manual of Procedures for the Procurement of Goods and
Services, GPM Vol. 2).

Page 8 of 9
6. All transactions are subject to withholding of creditable Value Added Tax (VAT),
as may be applicable, per Revenue Regulation No. 10-93.

CONFORME:

(Signature over Printed Name of the

Supplier’s Authorized Representative)
Designation:________________________________

Page 9 of 9
 REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF ______ ) S.S.

OMNIBUS SWORN STATEMENT

I, __________________________, of legal age, (civil status) , (nationality) and residing

at _____________________________ after having been duly sworn in accordance with law, do
hereby depose and state that:

1. [Select one, delete the other:]

[If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name

of Bidder] with office address at [address of Bidder];

[If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized

and designated representative of [Name of Bidder] with office address at [address of
Bidder];

2. [Select one, delete the other:]

[If a sole proprietorship:] As the owner and sole proprietor, or authorized

representative of [Name of Bidder], I have full power and authority to do, execute and
perform any and all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract for [Name of the Project] of the Bangko Sentral ng
Pilipinas, as shown in the attached duly notarized Special Power of Attorney;

[If a partnership, corporation, cooperative, or joint venture:] I am granted full power and
authority to do, execute and perform any and all acts necessary to participate, submit
the bid, and to sign and execute the ensuing contract for [Name of the Project] of the
Bangko Sentral ng Pilipinas, as shown in the attached [state title of attached document
showing proof of authorization (e.g., duly notarized Secretary’s Certificate,
Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the
Philippines or any of its agencies, offices, corporations, or Local Government Units,
foreign government/foreign or international financing institution whose blacklisting
rules have been recognized by the Government Procurement Policy Board, by itself or
by relation, membership, association, affiliation, or controlling interest with another
blacklisted person or entity as defined and provided for in the Uniform Guidelines on
Blacklisting;

4. Each of the documents submitted in satisfaction of the bidding requirements is an

authentic copy of the original, complete, and all statements and information provided
therein are true and correct;

5. The Bidder is authorizing the Head of the Procuring Entity or its duly authorized
representative(s) to verify all the documents submitted;

6. None of the officers, directors, and controlling stockholders of the

firm/partnership/joint venture/corporation is related to the Head of the Procuring

Pro Form No. 02-026 • Version: 0 • Updated: 29 June 2012 Page 1 of 3

 Entity, members of the BAC, the Technical Working Group, the BAC Secretariat, the
head of the Project Management Office or the end-user unit, and the project
consultants, by consanguinity or affinity up to the third civil degree;

7. The Bidder complies with existing labor laws and standards; and

8. The Bidder is aware of and has undertaken the following responsibilities:

a. Carefully examining all of the Bidding Documents;
b. Acknowledging all conditions, local or otherwise, affecting the implementation
of the contract;
c. Making an estimate of the facilities available and needed for the contract to be
bid, if any, and have inspected the sites for the requirement, if applicable;
d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the project;

9. The Bidder did not give or pay, directly or indirectly, any commission, amount, fee, or
any form of consideration, pecuniary or otherwise, to any person or official, personnel
or representative of the government in relation to any procurement project or activity,
pursuant to GPPB Resolution No. 22-2013, in relation to BSP’s No Gift Policy under BSP
Office Order No. 0485, Series of 2014;

10. In case advance payment was made or given, failure to perform or deliver any of the
obligations and undertakings in the contract shall be sufficient grounds to constitute
criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or
abuse of confidence through misappropriating or converting any payment received by a
person or entity under an obligation involving the duty to deliver certain goods or
services, to the prejudice of the public and the government of the Philippines pursuant
to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code.

IN WITNESS WHEREOF, I have hereunto set my hand this _____ day of

__________________, 20____ at _____________, Philippines.

(Bidder’s Representative/Authorized Signatory)

AFFIANT

SUBSCRIBED AND SWORN to before me this __ day of [month] [year] at [place of

execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me
through competent evidence of identity. The Affiant exhibited to me his/her [any
government-issued ID, please specify], with his/her photograph and signature appearing
thereon, with no. ______ issued on _______ at _________.

Witness my signature and seal this day of [month] [year].

NAME OF NOTARY PUBLIC

Serial No. of Commission
Notary Public for _ until
Roll of Attorneys No.
PTR No. , [date issued], [place issued]
IBP No. , [date issued], [place issued]

Pro Form No. 02-026 • Version: 0 • Updated: 29 June 2012 Page 2 of 3

 Doc. No. _________
Page No. _________
Book No. __________
Series of __________

Pro Form No. 02-026 • Version: 0 • Updated: 29 June 2012 Page 3 of 3