Document Management System(DMS)

User Manual

Submitted to

By

WIPRO Ltd.

Version 1.0

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

DOCUMENT INFORMATION

Project Name Document Name Document Location

DMS-User Manual

Author
File Name and Path DMS-User Manual
Created Amalesh Pakhira
Last Edited
Number of Pages 20

DOCUMENT HISTORY

Version Document Date Author Reviewed Change

Name BY Control
1.0 DMS-User 06/01/2014 Amalesh
Manual Pakhira

DOCUMENT APPROVAL

Name Designation Signature Date

Arup Sarmah OIL CTM

Wipro Ltd. Page |2

© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Index:
1 CREATE DOCUMENT INFO RECORD : ...................................................................................... 4

2 CHANGE DOCUMENT INFO RECORD :...................................................................................... 9

3 DISPLAY DOCUMENT INFO RECORD : ................................................................................... 12

4 SEARCH DOCUMENT INFO RECORD : .................................................................................... 14

5 DISPLAY THE ATTACHMENT FROM PR: .............................................................................. 16

6 PR PRINTOUT BY ZMMPR T. CODE : ...................................................................................... 18

7 PR PRINTOUT BY ZMMSHOWPR T. CODE : ......................................................................... 19

8 PR PRINTOUT BY ZMMPREQ T. CODE : ................................................................................ 20

Wipro Ltd. Page |3

© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

1 Create Document Info Record :

T-Code: CV01N

Enter T.Code – CV01N in SAP command field and press enter.

Enter ‘Document Type’ – ‘ZPR’ and press enter.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Part number will be ‘000’ & Version number will be ‘00’ by default. Enter the description in ‘Description’
field. Document status will be ‘IA’ in work & ‘Not Released’ condition.

For file attachment, click on ‘Open Original’ icon & attached the required file (e.g. MS office file
/JPG/PDF etc) from local PC.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Wipro Ltd. Page |6

© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Now select the file & click on ‘check in Origin’ icon & then select storage category ‘Z3’ & press enter.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Now click on ‘save’ icon & document info-record will be created.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

2 Change Document Info Record :

T-Code: CV02N

Enter Document number, Document type, Document part & Document Version & press enter.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Click on drop down icon of ‘Document status’ field & select ‘Released’ & press enter.

Following message will appear.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Go to ‘Object Links’ tab Purchase Req. Item and link with the required PR & PR item. It should be
noted that before linking PR it should not be released by creator.

Save the document & following message will appear.

Following points should be noted during creation & linking of DMS documents:

 Once PR is released by the creator, it cannot be linked with DMS document.

 Until DMS status is ‘IA’ i.e in work, no PR also can be linked with it.
 Once PR is linked, it cannot be deleted.
 Also attachment cannot be removed or added after releasing the DMS documents

Wipro Ltd. P a g e | 11
© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

3 Display Document Info Record :

T-Code: CV03N

Enter Document number, Document type, Document part & Document Version & press enter.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Double click on attachment & file will be displayed.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

4 Search Document Info Record :

T-Code: CV04N

Enter Document number & execute & list of document info records will be displayed.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Double click on document number & document will be displayed.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

5 Display the attachment from PR:

T-Code: ME53N

Select the line item & click on ‘Documents’ item & list of documents linked will be displayed.

Double click on document number, document info record will be displayed & from there attachment can
be found out in similar way as done earlier.

Wipro Ltd. P a g e | 16
© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

Double click on attachment & file will be displayed.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

6 PR Printout by ZMMPR T. Code :

Here number of documents attached will be shown in print out.

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© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

7 PR Printout by ZMMSHOWPR T. Code :

Here also number of documents attached will be shown in print out.

Wipro Ltd. P a g e | 19
© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.
 Document Management System(DMS)
User Manual

8 PR Printout by ZMMPREQ T. Code :

Here also number of documents attached will be shown in print out.

Wipro Ltd. P a g e | 20
© Wipro Limited, 2008, All Rights Reserved.
This document is proprietary to Wipro InfoTech, a division of Wipro Limited.
You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any
means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use,
without prior written permission from Wipro Limited.