Gujarat Technological University

GTU-HOD User Login Creation

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TABLE OF CONTENTS

1. LOGIN PAGE ................................................................................................................................................ 3

2. REGISTER STAFF ........................................................................................................................................ 4
3. MAINTAIN USER ROLES.............................................................................................................................. 7
4. MAINTAIN USER PROGRAM ..................................................................................................................... 10

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1. LOGIN PAGE
Login with College login credentials & click on sign in button.

After click on Sign In button below screen will be displayed.

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2. REGISTER STAFF
Purpose: Using this screen, college can do the registration of the new staff/Hod in which college they want to register

1. Select Administration->Register staff. Click on Register staff menu.

1. After clicking on Register staff menu, below screen will get display.

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2. Enter valid Pan No. for eg. BEEET9897T

3. Click on Verify button . After clicking on Verify button validation message will throw “Pan no. available”. If Pan no.
already present then validation message will throw “Pan no. already exits”

Field Details:
Field Name Description Validation if Any
Pan no Enter valid Pan no Alpha numeric
Select institute Based on college will get auto fetch
Job title Select Job title
Title Select respective title
Last Name Enter Last Name
First Name Enter First Name
Middle Name Enter Middle Name
Gender Select respective gender type
Mobile number Enter valid Mobile number of 10 digit Numeric
Email Enter valid email
Login Id Enter login id
Password Enter password Alpha numeric
Confirm password Enter confirm password Confirm password has to be same as
initial password

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5. Click on ‘Register Now’ button .After clicking on Register Now button “Staff registered successfully” validation
message will throw.

6. Click on ‘Ok’ button to proceed further.

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3. MAINTAIN USER ROLES

Purpose: The staff /Hod which is registered using Register New Staff, can be assigned the roles such as Head Of Dept,
College superuser, Academic cell Exam Section etc.

1. Select Administration->Maintain User Roles. Click on Maintain User Roles menu.

2. After clicking on Maintain User Roles menu, below screen will be displayed.

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Steps of assigning the roles are as follow:

1. Enter the staff details which was created while staff registration as a Login id /First/Last Name etc.
2. Click on Search button.

3. After clicking on search button, the staff name will be displayed as shown below.

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4. Click on the check box against the staff’s name.

5. Click on the Role Name- check box on the left pane.
6. Click on ‘Save button.

7. After clicking on Allocate button, ‘Data saved successfully’ message will be displayed & assigned role will be displayed
under role column.

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4. MAINTAIN USER PROGRAM

Purpose: Using this screen, User can be assigned the program to staff.

1. Select Administration->Maintain User Program. Click on Maintain User Program menu.

3. After clicking on Maintain User Program menu, below screen will be displayed.

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4. Click on Show Search button as shown below.

5. Enter any staff details i. e First name, Last name, login id or email id in search filter & click on Search button.

6. After clicking on Search button, staff record will be displayed.

7. Click on radio button.

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8. After clicking on radio button, below screen will e displayed.

9. User Program grid-->Select Stream & Program to assign program to them.

10. Click on Save button as shown below.

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11. After clicking on Save button, ‘Data saved successfully’ message will be displayed.

12. Click on OK button to proceed further.

5. FORGOT PASSWORD
Purpose: Using this screen, User can be changed the password. You can see this link in home page.

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3. After clicking on Forgot Password menu, below screen will be displayed.

4. Enter Login Id & click on submit button.

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5. After clicking on Submit button, ‘Email has been sent to you for resetting the password.’ message will be displayed.

6. After that user will get Reset password mail, click on that link & change the password.

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END MANUAL

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