Keys for Windows

To perform this action... Press...

To display the Windows Start menu CTRL+ESC

To switch to the next program ALT+TAB

To switch to the previous program ALT+SHIFT+TAB

To display the Control menu (the icon ALT+SPACEBAR

menu on the window title bar)

To close the selected program ALT+F4

window (or if this is the only open
window, to close the program)

To close the active window CTRL+F4 or CTRL+W

To cycle between open windows CTRL+F6

To switch to the previous window CTRL+SHIFT+F6

To perform the Move command (on CTRL+F7 (Use the arrow keys to
the Control menu for the active move the window; press ESC when
window) when the active window is finished)
not maximized

To perform the Size command (on the CTRL+F8 (Use the arrow keys to
Control menu for the active window) resize the window; press ESC when
when the active window is not finished)
maximized

To minimize a window to an icon (in CTRL+F9

Excel and PowerPoint)

To maximize or restore a selected CTRL+F10

window

To restore the selected minimized ENTER

window when all windows are
minimized

To copy a picture of the screen to the PRINT SCREEN

Clipboard

To copy a picture of the active window ALT+PRINT SCREEN

to the Clipboard

To switch between the Microsoft ALT+F11

Visual Basic Editor and the previous
active window
To switch to the Microsoft Script ALT+SHIFT+F11
Editor from the previous active
window

Go Back to the Top of the Page

Keys for Smart Tags

To perform this action... Press...

To display the menu or message for a ALT+SHIFT+F10

smart tag (If more than one smart tag
is present, to switch to the next smart
tag and display its menu or message)

To select the next item in a smart tag DOWN ARROW

menu

To select the previous item in a smart UP ARROW

tag menu

To perform the action for the selected ENTER

item in a smart tag menu

To close the smart tag menu or ESC

message

Go Back to the Top of the Page

Keys for Task Panes

A task pane is a help window that provides ready access to commands related to a specific topic. Task
Panes normally appear on the right side of the screen, tiled with the program window.

To perform this action... Press...

To open the task pane or hide the CTRL+F1

current task pane

To move to a task pane from another F6 (You may need to press F6 more
pane in the program window than once)*

To move to a task pane when a menu CTRL+TAB (You may need to press
or toolbar is active CTRL+TAB more than once)

To open the menu of task panes CTRL+SPACEBAR (task pane must

be active)
To go to the Getting Started task pane ALT+HOME

To reverse the sequence of task ALT+LEFT ARROW

panes you opened

To repeat the sequence of task panes ALT+RIGHT ARROW

you opened

To close a menu if one is currently ESC

open, or to go back to the document

To select the next or previous option TAB or SHIFT+TAB

in the task pane when a task pane is
active

To move among choices in a selected DOWN ARROW or UP ARROW

submenu; To move among certain
options in a group of options

To open the selected menu, or SPACEBAR or ENTER

perform the action assigned to the
selected button

To open a shortcut menu in a SHIFT+F10

document; To open a drop-down
menu for the selected gallery item

To select the first or last command on HOME or END

the menu or submenu when a menu
or submenu is visible

To scroll up or down in the selected PAGE UP or PAGE DOWN

gallery list

To expand or collapse a collapsible CTRL+RIGHT ARROW or

item in the gallery list CTRL+LEFT ARROW

To move to the top or bottom of the CTRL+HOME or CTRL+END

selected gallery list

*If pressing F6 doesn't display the task pane you want, try pressing ALT to select the menu bar, and then
CTRL+TAB to move to the task pane. In Word 2003, if you open a dialog box from the Reveal
Formatting task pane, the focus may be in your document, rather than in the task pane, after you close
the dialog box. If this is so, you can use F6 or CTRL+TAB to return to the task pane.

Go Back to the Top of the Page

Keys for Menus

You can use keystrokes to select any command on the menu bar. Press ALT or F10 to activate the menu
bar. Press the underlined letter in a menu name to display that menu. When the menu appears, press the
underlined letter in a command name to execute the command.
To perform this action... Press...

To display the Start menu CTRL+ESC

To display the Control menu (the icon ALT+SPACEBAR

menu on the window title bar)

To select the menu bar, or close an F10 or ALT

open menu and submenu at the same
time

To display the shortcut menu for the SHIFT+F10

selected item

To display the list of commands when DOWN ARROW

a menu is selected

To display the full set of commands CTRL+DOWN ARROW

when a shortened menu is open

To select the first or last command on HOME or END

the menu or submenu

To select the next or previous DOWN ARROW or UP ARROW

command when the menu or
submenu is visible

To select the menu to the left or right; LEFT ARROW or RIGHT ARROW
or, when a submenu is visible, to
switch between the main menu and
the submenu

To close the visible menu; or, with a ESC

submenu visible, to close the
submenu only

Go Back to the Top of the Page

Keys for Toolbars

You can use keystrokes to select any command on a visible toolbar. To select a command from a toolbar,
press ALT or F10 to activate the menu bar, then CTRL+TAB as many times as necessary to activate the
toolbar you want. Press TAB until you activate the button you want, then ENTER to execute the
command.

To perform this action... Press...

To select a toolbar (after pressing F10 CTRL+TAB or CTRL+SHIFT+TAB

or ALT to select the menu bar) (Pressing the keys repeatedly moves
the focus among the open toolbars,
 menu bars, and task panes)

To select the next or previous button TAB or SHIFT+TAB

or menu on the toolbar when a toolbar
is active

To open the menu when a menu on a ENTER

toolbar is selected

To perform the action assigned to a ENTER

button when a button is selected

Go Back to the Top of the Page

Keys for Dialog Boxes

To perform this action... Press...

To move from an open dialog box ALT+F6

back to the document for dialog boxes
(such as Find and Replace) that
support this behavior

To switch to the next tab in a dialog CTRL+TAB or CTRL+PAGE DOWN

box

To switch to the previous tab in a CTRL+SHIFT+TAB or CTRL+PAGE

dialog box UP

To move to the next option or option TAB

group

To move to the previous option or SHIFT+TAB

option group

To move between options in the Arrow keys

selected drop-down list box, or to
move between some options in a
group of options

To perform the action assigned to the SPACEBAR

selected button, or to select or clear
the check box

To move to the option by the first Letter key for the first letter in the
letter in the option name in a drop- option name you want (when a
down list box drop-down list box is selected)

To select the option, or to select or ALT+letter key

clear the check box by the letter
underlined in the option name

To open the selected drop-down list ALT+DOWN ARROW

box

To close the selected drop-down list ESC

box

To perform the action for the default ENTER

command button in the dialog box
(the button with the bold outline, often
the OK button)

To cancel the command and close the ESC

dialog box

To close a dialog box ALT+F4

The Open, File New Database, Save As, Insert File, and Insert
Picture dialog boxes

These dialog boxes support the standard dialog box keyboard shortcuts listed in the table above. They
also support the shortcuts below.

To perform this action... Press...

To go to the previous folder ALT+1

To open the folder one level above ALT+2

the open folder

To close the dialog box and open your ALT+3

Web search page

To delete the selected folder or file ALT+4

To create a new folder ALT+5

To switch among available folder ALT+6

views

To show the Tools menu ALT+7 or ALT+L

To open the Look in list F4 or ALT+I

To refresh the file list F5

To display a shortcut menu for a SHIFT+F10

selected item such as a folder or file
To move between options or areas in TAB
the dialog box

Go Back to the Top of the Page

Keys for Edit Boxes

An edit box is a field, often found on a dialog box, in which you type or paste a text entry.

To perform this action... Press...

To move to the beginning of the entry HOME

To move to the end of the entry END

To move one character to the left or LEFT ARROW or RIGHT ARROW

right

To move one word to the left CTRL+LEFT ARROW

To move one word to the right CTRL+RIGHT ARROW

To select or unselect one character to SHIFT+LEFT ARROW

the left

To select or unselect one character to SHIFT+RIGHT ARROW

the right

To select or unselect one word to the CTRL+SHIFT+LEFT ARROW

left

To select or unselect one word to the CTRL+SHIFT+RIGHT ARROW

right

To select from the insertion point to SHIFT+HOME

the beginning of the entry

To select from the insertion point to SHIFT+END

the end of the entry

Go Back to the Top of the Page

Shortcut Keys for Office Help

[Keys for the Help Task Pane] [Keys for the Help Window] [Keys for the Office Assistant] [Keys for the
Ask a Question box]

Keys for the Help Task Pane

The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help
Pane appears as part of the active application.

To perform this action... Press...

To display the Help task pane F1

To switch between the Help task pane F6

and the active application

To select the next item in the Help TAB

task pane

To select the previous item in the SHIFT+TAB

Help task pane

To select the next and previous item, DOWN ARROW and UP ARROW
respectively, in a Table of Contents

To expand and collapse the selected RIGHT ARROW and LEFT ARROW
item, respectively, in a Table of
Contents

To move back to the previous task ALT+LEFT ARROW

pane

To move forward to the next task ALT+RIGHT ARROW

pane

To open the menu of pane options CTRL+SPACEBAR

To close or reopen the current task CTRL+F1

pane

To expand a +/- list RIGHT ARROW

To collapse a +/- list LEFT ARROW

To perform the action for the selected ENTER

item

Go Back to the Top of the Page

Keys for the Help Window

The Help window displays Help content and appears next to, but separate from, the active application.

To perform this action... Press...

To select the next hidden text or TAB

hyperlink, or Show All or Hide All at
the top of a topic

To select the previous hidden text or SHIFT+TAB

hyperlink, or the Browser View button
at the top of a Microsoft Office Web
site article

To move back to the previous Help ALT+LEFT ARROW

topic

To move forward to the next Help ALT+RIGHT ARROW

topic

To scroll small amounts up and down, UP ARROW and DOWN ARROW

respectively, within the currently-
displayed Help topic

To scroll larger amounts up and PAGE UP and PAGE DOWN

down, respectively, within the
currently-displayed Help topic

To perform the action for the selected ENTER

Show All, Hide All, hidden text, or
hyperlink

To display a menu of commands for SHIFT+F10

the Help window (Help window must
be selected)

To print the current Help topic CTRL+P

To change whether the Help window ALT+U

appears connected to (tiled) or
separate from (untiled) the active
application

To close the Help window ALT+F4

Go Back to the Top of the Page

Keys for the Office Assistant

Office 2003

You can perform the following actions if you have turned on and are displaying the Microsoft Office
Assistant. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press
O.

To perform this action... Press...

To close an Assistant message or a ESC
tip

Office 97-2002

Here are shortcut keys that you can use with the Office Assistant in all programs that support this feature
in Microsoft Office 97-2002. This includes Access 97, Excel 97, Outlook 97/98, PowerPoint 97, Project 98,
Word 97, all the programs in Office 2000 except FrontPage and PhotoDraw, and all the programs in
Office 2002 (XP).

To... Press

Get Help from the Office Assistant F1

Make the text entry area in the Office ALT+F6

Assistant balloon active

Select a Help topic from the topics the ALT+number (1 is the first topic, 2 is
Office Assistant displays the second, and so on)

See more Help topics ALT+DOWN ARROW

See previous Help topics ALT+UP ARROW

Close an Office Assistant message ESC

Display the next tip ALT+N

Display the previous tip ALT+B

Close tips ESC

Display or hide the Office Assistant in TAB to select the Office Assistant
a wizard button; SPACEBAR to display the
Assistant or turn off Help with the
wizard
Excel Shortcut Keys

Alternate between displaying cell values and displaying cell formulas CTRL + ` (single left
quotation mark)
Calculate all sheets in all open workbooks F9
Calculate the active worksheet SHIFT + F9
Create a chart that uses the current range F11 or ALT + F1
Display the Format Cells dialog box CTRL+1
Display the Go To dialog box F5
Fill the selected cell range with the current entry CTRL + ENTER
Insert the current time CTRL + :
Insert the todays date CTRL + ;
Move to the beginning of the worksheet CTRL + HOME
Move to the last cell on the worksheet, which is the cell at the intersection of CTRL + END
the rightmost used column and the bottommost used row (in the lower-right
corner), or the cell opposite the home cell, which is typically A1
Copy CTRL + C
Cut CTRL + X
Paste CTRL + V
Paste a Function into a formula SHIFT + F3
Paste CTRL + V
Print CTRL + P
Save CTRL + S
Undo CTRL + Z
Select all (when you are not entering or editing a formula) CTRL + A
Select the current column CTRL + SPACEBAR
Select the current row SHIFT + SPACEBAR
Adding Bookmarks in Word 2007

If you're working on a long Word document, navigating through it can be a hassle. This makes it
difficult if you need to return to a specific location for further editing.

But Word 2007 lets you bookmark specific parts of your document. Then, you can easily return to the
location.

To insert a bookmark in Word 2007, follow these steps:

1. Select the portion of your document you'd like to bookmark

2. On the ribbon, click the Insert tab

3. Click Bookmark in the Links section

4. Type a name under Bookmark name. Bookmark names must begin with a letter and cannot contain
spaces

5. Click Add