DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT

Guidelines Form 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

MEANS OF
INDICATORS PARAMETERS POINT SYSTEM REMARKS
VERIFICATION

PILLAR 1 – ORGANIZATION (10%)

1. Organization / a. Conformed to the prescribed members of
Creation of the POC Executive Order No. 773, series of 2009:
Members:
• Chair – Governor/Mayor
• V-Chair – Vice-Governor/ Vice-Mayor
• Sangguniang
Panlalawigan/Panlungsod/Pambayan
(Committee Chair on Peace and Order
and Public Safety)
• Three (3) representatives from Civil
Society Organizations (CSOs)
• Representatives from DILG, NICA, DND,
DOJ, DA, DAR, DPWH, DSWD, DOH, DTI,
DOTC, DEPED, DENR, PRESS
SECRETARY, DDB, NCIP, OPAPP, PMS,
PIA, PAGC, AFP, PNP, NBI, wherever
applicable
2. Creation of Special a. POCs should have formed at least 2 SACs,
Action Committees including the Peace and Order and Public
(SACs) Safety (POPS) Plan Technical Working Group
(TWG)
1. Executive Order (EO) / Local
Ordinance on the
reorganization of the POC
or
POC Resolution on the
composition of the POC (must
be specified)
1. POC Resolution on the
Creation of any Special Action
Committee/s (SAC/s)
5 – Complete Submit all required documents
0 – Incomplete If one (1) document contains all the parameters, then it
shall be considered complied.
All members of the council must be completely indicated
in the Executive Order or in the POC Resolution.
The CSOs shall be appointed by the Chairperson. In the
case of Province, it shall have the approval of the
Commander of the Infantry Division and RD of PNP; in
the case of City/Municipality, the representatives shall
have “appropriate security clearances of the
organization.”
A Justification Letter shall be provided if there is no CSO
representation in the POC to get a rating of 5.
Civil Society Organization (CSO) refers to a non-state
and non-profit association that works to improve
society and the human condition. Basic types of CSOs
include non-governmental organizations, civic
organizations, cooperatives, social movements,
professional groups, and business groups (DILG MC No.
2019-72).
5 – POPS Plan Technical Working Special Action Committee (SAC) is any committee,
Group (TWG) + Another SAC task force, or institution created under/through the
3 – POPS Plan TWG Only POC. The council may create/establish any other SAC to
1 – 1 SAC Only address and prevent specific peace and order and public
0 – None safety issues and concerns (DILG MC No 2019-143).

3. POC Secretariat a. Secretariat Head: DILG Provincial Director 1. POC Resolution on the 5 – Present A member of the POC Secretariat may perform more
Composition (MC organizational structure and 0 – Absent than 1 function (i.e. Research Analyst may also be the
2019-143)

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 4 (Indicator Reference for PCMs)
INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES
b. Members:
- DILG Staff as Provincial Focal Person
- Regular support staff from the Office of the
P/C/M POC Chair
- Research Analyst
- Information Technology (IT) Staff
- Administrative Staff
- Additional personnel, subject to availability
of funds and the usual accounting and auditing
rules and regulations.
PILLAR 2 – MEETINGS (20%)
1. Quarterly Conduct a. Four (4) quarterly meetings conducted
of POC Meetings
composition of the POC
Secretariat or its equivalent
1. Minutes of the Meeting for all
quarters duly signed by the
POC Secretariat Head and
attested by the POC
Chairperson
2. Attendance sheets for all
quarters
3. Notice of Meeting / Agenda
for all quarters
4. 2019 POC Resolution/s
Passed
5. POC Resolution on the
schedule of the POC Meetings
for the whole 2019
5 – 4 minutes of the meeting
(complete)
3 – 3 minutes of the meeting
2 – 2 minutes of the meeting
1 – 1 minutes of the meeting
0 – no minutes of the meeting
5 – 4 attendance sheets (complete)
3 – 3 attendance sheets
2 – 2 attendance sheets
1 – 1 attendance sheet
0 – no attendance sheet
5 – 4 notices/agenda (complete)
3 – 3 notices/agenda
2 – 2 notices/agenda
1 – 1 notice/agenda
0 – no notice/agenda
5 – Present
0 – Absent
5 - Present
0 - Absent
Administrative Staff). If such is the case, it must be
specified in the Resolution.
Clearly indicate in the Resolution the names and specific
functions of each personnel.
If one or more meeting is conducted in a quarter, it shall
still be considered as one (1) meeting.
Joint and Clustered Meetings are considered as a
Quarterly Meeting.
ExeCom, Emergency, and other Special Meetings is not
considered as a quarterly meeting.
If the quarterly meeting was postponed due to natural
calamities and human-induced hazards and was
rescheduled outside of the quarter, POCs shall attach
reports supporting the postponement, for the meeting
to be considered as a quarterly meeting.
POCs are to attach proof of acceptance /
acknowledgement that the members received the
Notice of Meeting/Agenda for the conduct of the
quarterly meeting. It can be in the form of an email
screenshot, photo of the text message, or its equivalent.
1 Resolution provided is sufficient
If the quarterly meeting was postponed due to natural
calamities and human-induced hazards and was
rescheduled outside of the quarter, POCs shall attach
reports supporting the postponement, for the meeting
to be considered as a quarterly meeting.
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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

2. Attendance of the 1. Minutes of the meeting or 5 – 4 meetings attended (complete) Absence/s caused by emergency shall be accepted and
POC Chairperson to post activity report with 3 – 3 meetings attended considered as justified. (i.e. personal emergencies, force
the 4 POC Quarterly photo/s signifying the 2 – 2 meetings attended majeure), with proof (i.e. medical certificate, etc.)
Meetings attendance of the POC 1 – 1 meeting attended
Chairperson 0 – no meetings attended In case of absence to the RPOC Meeting/s, the RPOC
Chairperson shall provide Justification Letter/s
designating one of the 2 RPOC Vice Chairpersons to
preside the meeting/s.
PILLAR 3 – POLICIES, PLAN, AND BUDGET (25%)
1. 2017-2019 a. Compliance to the prescribed process and 1. POPS Plan Summary Form 5 – Approved POPS Plan with Pages to be uploaded in the system:
Approved Peace and format/template of the POPS Plan using the from the POPSP PCMS (Step K) Appropriations using the prescribed
Order and Public POPS Planning Guidebook format -POPS Plan Summary Form
Safety (POPS) Plan 2. POC Resolution approving 4 – Approved POPS Plan with no - POC Resolution
the POPS Plan for 2017-2019 Appropriations using the prescribed - First page of the Appropriations Ordinance containing
format the Ordinance Number and the total amount to be
3. Annual Appropriations 2 – Absence of one of the 3 required appropriated for the POPS Plan for 2019
Ordinance 2019 documents - Last page of the Appropriations Ordinance containing
0 – no POPS Plan the signatures of key officials and date
2. 2017-2019 POPS 1. POPS Plan Summary Form 5 - Present
Plan encoded in the from the POPSP PCMS (Step K) 0 - Absent
Policy Compliance
Monitoring System
(PCMS)
3. Provision of a. Presence of POC Secretariat Staff 1. Appointment / Contract of 5 - Present POCs may choose to provide 1 MOV indicated.
Support Staff and Service / Designation or its 0 - Absent
Financial Assistance equivalent The document shall NOT come from DILG but from the
to the POC Secretariat office of the POC Chairperson only.
from the Office of the b. Maintenance and Other Operating Expenses 1. Annual Appropriation 5 - Present The document shall NOT come from DILG but from the
POC Chair (MC 2019- (MOOE) Ordinance or Certification 0 - Absent office of the POC Chairperson only.
143) from the Budget Officer
concerning support to POC
Secretariat from the Office of
the POC Chairperson
PILLAR 4 – REPORTS (25%)
1. Submission of a. Timely Submission of Reporting Form 1, 1. Duly accomplished 5 – on-time submission The audit teams shall look for the proof of submission
Reporting Form 1 not later than July 15, 2019 for 1st Semester downloaded copy of the POPSP 3 – late submission (with date) and not the actual RPOC Secretariat Written
(Semestral PCMS Reporting Form 1 – 1st 0 – no submission Report.
Semester duly signed by the

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

Accomplishment POC Secretariat Head and During the audit proper, the member of the audit team
Reports) attested by the POC from the DILG shall be the one to verify if the report
Chairperson has been submitted to the NPOC Secretariat.
b. Timely Submission on Reporting Form 1, 1. Duly accomplished 5 - submissions until June 30, 2020
not later than June 30, 2020 for 2nd downloaded copy of the POPSP 4 – submissions from July 1 to
Semester PCMS Reporting Form 1 – 2nd December 31, 2020
Semester duly signed by the 3 – submissions from January 1 – April
POC Secretariat Head and 30, 2021
attested by the POC 0 - no submissions / submissions from
Chairperson April 31, 2021 onwards
c. At least 80% of financial target 1. Certification from the 5 – 75% - above
accomplished by 2nd Semester Accountant concerning the 4 – 50%-74%
POPS Plan Financial 2.5 – 25%-49
Accomplishment by second 1 – 1% - 24%
semester of 2019 0 – no utilization
d. At least 80% of physical target 1. POPSP PCMS Data 5 – 75% - above
accomplished for 2nd Semester 4 – 50%-74%
2.5 – 25%-49
1 – 1% - 24%
0 – no utilization
2. Submission of a. Timely Submission of Reporting Form 2 not 1. Duly accomplished 5 - submissions until June 30, 2020
Reporting Form 2 later than June 30, 2020 downloaded copy of the POPSP 4 – submissions from July 1 to
(Annual Progress PCMS Reporting Form 2 duly December 31, 2020
Report) signed by the POC Secretariat 3 – submissions from January 1 – April
Head and attested by the POC 30, 2021
Chairperson 0 - no submissions / submissions from
April 31, 2021 onwards
b. At least 80% of target objectives 1. Appropriate certifications 5 - 75% above
accomplished per objective to support the 3 - 55% - 74%
Reporting Form 2 2 - 45% - 54%
1 - 44% below
0 - no accomplishment
3. Submission of POC a. Submission of 1st Semester report not later 1. 2019 POC Secretariat Report 5 - on-time submission
Secretariat than July 15, 2019 through the POPSP PCMS (1st semester) duly signed by 3 - late submission
Semestral Report the POC Secretariat Head and 0 - no submission
attested by the POC
Chairperson
b. Submission of 2nd Semester report not later 1. 2019 POC Secretariat Report 3 – submissions from January 1 – April
than June 30, 2020 through the POPSP PCMS (2nd semester) duly signed by 30, 2021
the POC Secretariat Head and
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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT
Guidelines Form 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

attested by the POC 0 - no submissions / submissions from

Chairperson
PILLAR 5 – INNOVATION/S (20%)
1. Innovation/s a. Innovation/s related to peace and order 1. For new innovation/s:
and/or public safety
Approved project proposal
/activity design, the council
should have adopted the
activity through a resolution,
financial accomplishment, and
photo documentations.
For an enhanced/improved
innovation/s:
April 31, 2021 onwards
5 – Present POCs may provide at least one (1) MOV indicated
0 – Absent
Innovation is a pioneering, strategic, effective, high
impact, and sustainable initiatives that are deliberately
designed to address gaps in peace and order and public
safety within the locality. It is something new that was
introduced or something formerly introduced but was
enhanced or improved and the significant change has
been felt in the community (impact).
(i.e. Framework, Roadmap)

MOVs are narrative report with - It must be introduced within the last 3 years
signature(s) and/or agreement - Cost-cutting measures
of key persons containing - Improvement in internal administrative systems and
background on the internal controls
project/program and how they - Recognized by reputable institutions of learning,
were able to improve/enhance research or policy studies
that specific project or
program, project
proposal/activity design,
resolutions, result of
assessment.

NOTE: If in case a POC in Regions IV-B (MIMAROPA), VI, VII, VIII, X, and XIII (CARAGA)1 is not able to upload a document required for the conduct of the Audit due to the damages brought
about by the Typhoon Odette, they shall submit a notarized certification, attached hereto as Annex E, stating that the documents required for the Audit were damaged by the said
typhoon.

• The said certification shall be submitted in the system in lieu of the damaged and/or unretrievable document.
• The submission of the certification and the scoring of the pillars to which these documents are submitted to are subject to the evaluation of the Audit Team.

1 Regions identified to be severely and adversely affected by Typhoon Odette, and were placed under the State of Calamity pursuant to Proclamation No. 1267.
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