2019 Indicator Reference For Regions

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT

Guidelines Form 5 (Indicator Reference for Regions)
INDICATOR REFERENCE FOR REGIONS
INDICATORS PARAMETERS MEANS OF VERIFICATION POINT SYSTEM REMARKS

(MOV)
PILLAR 1 – ORGANIZATION (15%)
1. Organization/ a. Conformed to the prescribed members of 1. Presidential Appointment of 5 - Present Submit all required documents
Creation of the Executive Order No. 773, series of 2009: the RPOC Chairperson 0 - Absent
POC If one (1) document contains all the parameters, then
Members: it shall be considered complied.
2. Presidential Appointment of 5 - Present
• Chair – Governor/Mayor the RPOC Vice Chairpersons 0 - Absent
• V-Chairs – AFP Infantry Division
Commander and PNP Regional 3. RPOC Resolution on the 5 – Complete All members of the council must be completely
Director composition of POC (must be 0 – Incomplete indicated in the RPOC Resolution.
• Regional counterparts of DILG, NSC, specified)
ES, DFA, DND, DOJ, DA, DAR, DPWH,
DSWD, DOH, DTI, DOTC, DEPED, 4. RPOC Resolution confirming 5 - Present A Justification Letter shall be provided if there is no
DENR, PRESS SECRETARY, DDB, NCIP, the CSOs 0 - Absent CSO representation in the POC to get a rating of 5.
OPAPP, PMS, PIA, PAGC, AFP, PNP, NBI,
wherever applicable Civil Society Organization (CSO) refers to a non-
• Provincial Governors state and non-profit association that works to
• Mayors of Highly Urbanized Cities improve society and the human condition. Basic
(HUCs) types of CSOs include non-governmental
• President of the League of organizations, civic organizations, cooperatives,
Municipalities social movements, professional groups, and business
• One (1) Representative of the Mayors groups (DILG MC No. 2019-72).
of the Component Cities to be chosen
from among themselves
• Three (3) representatives from the
Civil Society Organizations (CSOs)
2. Creation of Special 1. RPOC Resolution on the 5 - Present 1 Special Action Committee (SAC) created shall be
Action creation of SAC/s 0 - Absent considered.
Committee/s
Special Action Committee (SAC) is any committee,
task force, or institution created under/through the
POC. The council may create/establish any other SAC
to address and prevent specific peace and order and
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public safety issues and concerns (DILG MC No 2019-
143).
3. Creation of a. Physical presence of the Regional ISO 1. RPOC Resolution on the 5 - Present Internal Security Operations (ISO) Coordinating
Regional Internal Coordinating Center designation and location 0 - Absent Center is a mechanism, structure, and procedure
Security (structure) of the Regional ISO focused on the coordination of ISO efforts of civil
Operations (ISO) Coordinating Center authorities and agencies, military, and police. The
Coordinating 2. Photo/s of the actual Regional 5 - Present Infantry Division Commander or equivalent
Center ISO Coordinating Center 0 - Absent commander shall act as the coordinating officer
(designated office) (DILG MC No 2019-143).
4. Composition of a. Conformed to the prescribed members of 1. RPOC Resolution on the 5 – Present Clearly indicate in the Resolution the names and
the RPOC MC 2019-143, at the minimum: Organizational Structure of 0 – Absent specific functions of each personnel.
Secretariat RPOC Secretariat or its
(MC 2019-143) • Secretariat Head: DILG Regional equivalent. A member of the RPOC Secretariat may perform
Director more than 1 function (i.e. Research Analyst may also
• Assistant Secretariat Head: DILG be the Administrative Staff). If such is the case, it
Assistant Regional Director must be specified in the Resolution.
• Members:
- LGMED Chief as Regional
Focal Person
- Alternate Regional Focal
Person
- Research Analyst
- Information Technology (IT)
Staff
- Administrative Staff
- LGU staff/s from the Office of
the RPOC Chair
• Additional personnel, subject to
availability of funds and the usual
accounting and auditing rules and
regulations.
PILLAR 2 – MEETINGS (15%)
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1. Quarterly Conduct a. Four (4) quarterly meetings conducted 1. Minutes of the Meeting for all 5 – 4 minutes of the meeting If one or more meeting is conducted in a quarter, it
of RPOC Meetings quarters duly signed by the RPOC (complete) shall still be considered as one (1) meeting.
Secretariat Head and attested by 3 – 3 minutes of the meeting
the RPOC Chairperson 2 – 2 minutes of the meeting Joint and Clustered Meetings are considered as a
1 – 1 minutes of the meeting Quarterly Meeting.
0 – no minutes of the meeting
ExeCom, Emergency, and other Special Meetings is
not considered as a quarterly meeting.
If the quarterly meeting was postponed due to

2. Attendance sheets for all 5 – 4 attendance sheets (complete) natural calamities and human-induced hazards and
quarters 3 – 3 attendance sheets was rescheduled outside of the quarter, POCs shall
2 – 2 attendance sheets attach reports supporting the postponement, for the
1 – 1 attendance sheet meeting to be considered as a quarterly meeting.
0 – no attendance sheet
3. Notice of Meeting / Agenda for 5 – 4 notices/agenda (complete) POCs are to attach proof of
all quarters 3 – 3 notices/agenda acceptance/acknowledgement that the members
2 – 2 notices/agenda received the Notice of Meeting/Agenda for the
1 – 1 notice/agenda conduct of the quarterly meeting. It can be in the
0 – no notice/agenda form of an email screenshot, photo of the text
message, or its equivalent.
4. 2019 RPOC Resolution/s 5 - Present 1 Resolution provided is sufficient.
passed 0 - Absent
5. RPOC Resolution on the 5 - Present If the quarterly meeting was postponed due to
schedule of the RPOC Meetings 0 - Absent natural calamities and human-induced hazards and
for the whole 2019 was rescheduled outside of the quarter, POCs shall
attach reports supporting the postponement, for the
meeting to be considered as a quarterly meeting.
2. Attendance of the 1. Minutes of the meeting or post 5 – 4 meetings attended (complete) Absence/s caused by emergency shall be accepted
RPOC Chairperson activity report with photo/s 3 – 3 meetings attended and considered as justified. (i.e. personal
to the 4 RPOC signifying the attendance of the 2 – 2 meetings attended emergencies, force majeure), with proof (i.e. medical
Quarterly Meetings RPOC Chairperson 1 – 1 meeting attended certificate, etc.)
0 – no meeting attended
In case of absence to the RPOC Meeting/s, the RPOC
Chairperson shall provide Justification Letter/s
designating one of the 2 RPOC Vice Chairpersons to
preside the meeting/s.
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PILLAR 3 – POLICIES, PLAN AND BUDGET (25%)

1. Provision of a. Presence of RPOC Secretariat Staff 1. Appointment / Contract of 5 - Present RPOCs may choose to provide 1 MOV indicated.
Support Staff/s Service / Designation or its 0 - Absent
and Financial equivalent The document shall NOT come from DILG but from
Support to POC the Office of the RPOC Chairperson only.
Secretariat (MC b. Presence of Financial Support (LGU) 1. Certification from the Budget 5 - Present Office supplies, travelling expenses, etc. provided to
2019-143) Officer or Appropriations 0 - Absent the RPOC Secretariat shall be considered.
Ordinance from the Office of the
RPOC Chairperson The document shall NOT come from DILG but from
the Office of the RPOC Chairperson only.
2. Funding a. 90% utilization of downloaded funds 1. 2019 Disbursement Report 5 - 90%-100% The only needed document is the 2019
Utilization directly released by DBM from the DILG Budget Officer 4 - 81%-89% Disbursement Report and NOT the Annual
3.5 - 75%-80% Operations Plan and Budget (AOPB).
1 - 1%-74%
0 - no utilization
3. PPAs a. 90% of PPAs conducted within the given 1. OPB or Physical 5 – 90%-100% Physical Accomplishment Report should contain the
Implementation timeline Accomplishment Report 4 – 81%-89% target implementation versus the actual
3.5 – 75%-80% implementation date.
1 – 1%-74%
0 – no utilization
PILLAR 4 – REPORTS (25%)
1. Submission of a. Submission of RPOC Secretariat Written 1. RPOC Secretariat 1st Semester 5 – submissions until July 15, 2019 The audit teams shall look for the proof of
RPOC Secretariat Accomplishment Report for the 1st Accomplishment Report 3 – submissions from July 16, 2019 submission (with date) and not the actual RPOC
Written Reports Semester not later than July 15, 2019 submitted to the CO to August 16, 2019 Secretariat Written Report.
(Semestral) to the 2. Screenshot of the email or 0 – no submission by the start of the
Central Office (CO) communication/memo sent to the audit period During the audit proper, the member of the audit
CO team from the DILG shall be the one to verify if the
report has been submitted to the NPOC Secretariat.
b. Submission of RPOC Secretariat Written 1. RPOC Secretariat 2nd Semester 5 - submissions until June 30, 2020
Accomplishment Report to the Central Accomplishment Report 4 – submissions from July 1 to
Office (CO) for the 2nd Semester not later submitted to the CO December 31, 2020
than June 30, 2020 2. Screenshot of the email or 3 – submissions from January 1 –
communication/memo sent to the April 30, 2021
CO 0 - no submissions / submissions
from April 31, 2021 onwards
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2. Monitoring of a. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
sub-regional POCs’ PCMS Reporting Form 1 – 1st Semester not released by the NPOC Secretariat time:
POPS Plan Reports later than July 15, 2019
5 - 86%-100%
4 - 76%-85%
3.5 - 51%-75%
1 - 50% below
b. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
PCMS Reporting Form 1- 2nd Semester released by the NPOC Secretariat time:
not later than June 30, 2020
5 - 86%-100%
4 - 76%-85%
3.5 - 51%-75%
1 - 50% below
c. No. of POCs timely submitted their POPSP 1. Copy of the Compliance Report Percentage of LGUs submitted on
PCMS Reporting Form 2 not later than released by the NPOC Secretariat time:
June 30, 2020
5 - 86%-100%
4 - 76%-85%
3.5 - 51%-75%
1 - 50% below
PILLAR 5 – INNOVATION/S (20%)
1. Innovation/s a. Innovation/s related to peace and order 1. For new innovation/s: 5 – Present RPOCs may provide at least one (1) MOV indicated
and/or public safety 0 – Absent
Approved project proposal Innovation is a pioneering, strategic, effective, high
impact, and sustainable initiatives that are
/activity design, the council
deliberately designed to address gaps in peace and
should have adopted the activity order and public safety within the locality. It is
through a resolution, financial something new that was introduced or something
accomplishment, and photo formerly introduced but was enhanced or improved
documentations. and the significant change has been felt in the
community (impact).
For an enhanced/improved
innovation/s: (i.e. Framework, Roadmap)
MOVs are narrative report with - It must be introduced within the last 3 years
signature(s) and/or agreement of - Cost-cutting measures
key persons containing - Improvement in internal administrative systems
background on the and internal controls
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project/program and how they - Recognized by reputable institutions of learning,
were able to improve/enhance research or policy studies
that specific project or program,
project proposal/activity design,
resolutions, result of assessment.
NOTE: If in case a POC in Regions IV-B (MIMAROPA), VI, VII, VIII, X, and XIII (CARAGA)1 is not able to upload a document required for the conduct of the Audit due to the damages
brought about by the Typhoon Odette, they shall submit a notarized certification, attached hereto as Annex E, stating that the documents required for the Audit were damaged by
the said typhoon.
• The said certification shall be submitted in the system in lieu of the damaged and/or unretrievable document.
• The submission of the certification and the scoring of the pillars to which these documents are submitted to are subject to the evaluation of the Audit Team.
1 Regions identified to be severely and adversely affected by Typhoon Odette, and were placed under the State of Calamity pursuant to Proclamation No. 1267.
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DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

2019 PEACE AND ORDER COUNCIL (POC) PERFORMANCE AUDIT

INDICATORS PARAMETERS MEANS OF VERIFICATION POINT SYSTEM REMARKS

PILLAR 2 – MEETINGS (15%)

If the quarterly meeting was postponed due to

PILLAR 3 – POLICIES, PLAN AND BUDGET (25%)

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