with the page set up as mentioned above and then insert the image in newly
created word file. If you are using only one logo, you should place it at the top of
5 Most Common Drafting Issues in eOffice
Santosh
Now-a-days, the use of eOffice has been increased in Govt departments due to
the Covid pandemic, and total file management is been done through the eFile
system. Officers need to create drafts for making official letters, office orders,
sanction orders, purchase orders, etc.
But most of the time one finds it difficult to make a perfect draft because
margins we use in MS Office generally changed when we paste the text in the draft
of eOffice system. Here in this article, you will find the best solutions for issues
that arise while creating a draft in eOffice web portal.
1. Page Setup for MS Word before pasting into
draft of eOffice.
Before you paste the text matter into the draft of eOffice, you should properly set
up the page in MS Word (Word processer) first. Because there is a different
margin setup used in eOffice Draft. The best page setup settings are mentioned
below check it with yours.
1. Page Size - A4
2. Left and Right Margin - 2.8 cm or 1.1" inches
3. Top Margin - 1.5 cm or 0.59" inches
4. Bottom margin(very important) - 3.4 cm or 1.34" inches
2. How to add an image in the draft of eOffice
properly?
On letterhead, we used to use the organization logo at the top of the page, but
when we paste an image (as there is no option for inserting an image) in the draft
of eOffice it disappears. So when it happens you need to create a new MS word file
typed) only. When you use margin settings as stated at above, manual numbering
will perfectly work for you. All you need to remember is that Bottom margin is
required more space in draft of eOffice. Hence setup accordingly.
Most common FAQs relating to eOffice draft:
i. How do you create a draft in eOffice?
Ans: You can add/view draft by selecting create new draft/view draft menu option
under Draft menu option. Click create new draft to add draft in the file.
ii. How Officer can edit the draft for approval in eOffice?
Ans: Officer with approving authority can approve the draft and at the same time
he/she can edit the same by using the edit opion available under that if draft is
prepared with draft editor. In case of scanned pdf uploaded in draft, edit option
will be available but officer can't edit it.
the page with center-aligned and in case of double logo use lay out options
availabe in Format menu of MS word for different positions (select the
image>Format Tab>Position).
Now you have added the image in MS word and then write you organisation
details i.e. Name of the institute, address, web site details then you need to draw a
line after the letter-head details for which you should use the Horizontal line
(Home Menu> Paragraph>Borders>Horizontal Line).
3. How to use # tags for draft creation in
eOffice?
#tags are used in draft for important infromations like for date of approval,
approved by etc. For example if you want to add the date in your draft letter you
just add the #tags like Date: #ApprovedDate# at the required place. When
the draft will approved by your higher officer then that #tag will be converted to
the current date i.e. Date: 01/05/2021 on which date draft gets approved. Like
wise there are other #tags are available as mentioned below. Use these tags
according to your use.
• #ApprovedBy# for Approver Info
• #ApprovedByName# for Approver Name
• #ApprovedByDesignation# for Approver Designation
• #ApprovedBySectionName# for Approver Section Name
• #ApprovedByPost# for Approver Post
• #ApprovedByEmail# for Approver Email
• #ApprovedDate# for Date of Approval
• #DocumentNumber# for Document Number (this tag is not working till
date)
4. How to use bullet/numberings in draft
letter/order in eOffice?
Some people want to add bullet and numbering while creating the draft. But when
use the bullet in MS word document it seems perfectly aligned but when we copy
and paste these texts to the draft of eOffice, most of the times these
bullets/numberings get staggered. So in my personal opinion you should not use
the bullet/numbering in MS word file. Rather use normal numbers only
(manually typed).
5. How to use page numberings in draft
letter/order in eOffice?
Don't use page numbering formats of MS word. Use manual numbering (hand