HEALTH & SAFETY MANAGER

Estates and Facilities

Grade 7, Part time 0.8FTE/28 hour per week, Permanent

Job reference number: 203-21

Applicant Information Pack

Closing date Interview date

9am Friday 1 October 2021 Thursday 14 October 2021

Contents
 Job Description
 Person Specification
 Terms & Conditions
 Staff Benefits
 About Us
 How to Apply

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Job Description

Job title Health and Safety Manager

Department Estates and Facilities

Grade 7

Hours of work Part Time (0.8FTE) / 28 hours per week

Contract type Permanent

Responsible to Director of Estates

Responsible for n/a

Liaises with Internal

Deputy Head of Estates
Estates Project Manager
Estates Office Coordinator
Facilities and Operations Manager
Maintenance and Facilities Management Team
Performance & Programming and Opera & Vocal Staff
Administration Manager and the Academic Management Group
Caterers, Performance and Research Staff
Student Representatives

External
Estates and FM consultants and contractors
Estates and FM inspectors (statutory, insurance, environmental and safety)
External and internal auditors
HSE, HEFCE, AUDE and other sector bodies

Job overview The Health & Safety (H&S) Manager reports to the Director of Estates but will work alongside a
dedicated team of maintenance and facilities professionals who are responsible for all aspects of the
College’s buildings consisting of the Prince Consort Road Campus, RCM Jay Mews and Princes Gate
Mews.

The H&S Manager’s role is to take full responsibility for the health and safety side of the College. It is
a diverse role and requires well developed skills and knowledge in a number of areas. The H&S
Manager will be confident in reviewing strategy and identifying areas for improvement, experienced
in working with estates and non-estates professionals providing advice, guidance, training and
support and will work closely with maintenance and facilities and professionals to ensure all H&S
requirements are carried out.

Main Duties & Responsibilities

Duties include advising the estates team and other college departments on the development, implementation and management
of H&S strategies, policies and procedures; advising and supporting the Maintenance and Facilities teams with regards to
statutory compliance; providing staff training and CPD opportunities for team members; ensuring facilities are operated in a
safe and efficient manner by undertaking regular audits and inspections; advising on the H&S aspects of all RCM projects;
reviewing and challenging contractor and third party documentation to ensure the safe operation of all works and being the
H&S representative for all construction work on the RCM estate.

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Health & Safety

 Review all College H&S Policies and Procedures no less than annually and make recommendations for
improvement.
 Ensure all College Risk Assessments are completed, reviewed and updated no less than annually.
 Ensure all fire precautions are carried out in line with legislation and best practice; update the College’s Fire Risk
Assessment following all construction work and/or review and update at least annually, ensure evacuation plans,
fire drills, and training is carried out regularly, ensure fire audits are undertaken and signage, emergency lighting,
firefighting equipment etc. meets requirements.
 Provide advice and support to the maintenance and facilities teams to ensure all statutory servicing and maintenance
within their operations is carried out.
 Ensure the effective management of all other statutory requirements including the College’s asbestos management
plan, Legionella Risk Assessments, COSHH records etc.
 Support College staff in completing Risk Assessments and advise on safe ways of working.
 Audit College premises on a regular basis with regard to health, safety, environment and security, document
findings and ensure work place hazards are corrected and any recommendations undertaken.
 Investigate all accidents, dangerous occurrences and near miss incidents, produce reports and provide
recommendations to prevent recurrence.
 To undertake Display Screen Equipment (DSE) assessments as appropriate and provide recommendations
 Liaise with internal stakeholders to engender a spirit of collaboration, co-operation, and support.
 Compile regular H&S management data and provide reports for review at relevant Committees.
 Liaise with regulatory authorities with regards to Fire Safety as and when required.
 Work with the Estates Team to drive and improve H&S standards across the site and within departments.

Construction

 To have an understanding of CDM Regulations and their application to building and refurbishment projects.
 To assess contractor safety in conjunction with project staff and provide continual assistance in reviewing contractor
safety documentation and overall safety compliance.
 To ensure risk assessment and method statements (RAMS) are received and reviewed prior to attendance and
maintain a register of all RAMS on site.
 To take an active role in the management of contractors on site via regular audits and inspections.
 To advise internal college departments on appropriate protocols for contractors working on site and ensure their
work is monitored.
 Support in reviewing H&S documentation in relation to College procurements.
 To ensure all systems are up to date, accurate and accessible to all team members.

Training
 Provide Health and Safety advice to all College employees, volunteers, temporary workers and contractors.
 Provide training for maintenance and facilities staff covering, evacuation, procedures, use of fire extinguishers, use
of evacuation chair and manual handling.
 Liaison with HR for initiating and coordinating training plans and updating information for personnel.
 Provide H&S induction training to all contractors working on site to include asbestos, site conduct, evacuation
procedures etc. as required.
 Provide training to all external security staff in RCM Procedures.

Nature & Scope of Job

We are looking for an experienced and qualified H&S professional to promote a positive H&S culture within the RCM. You
will be an advocate of best practice in H&S across all of the RCM’s activities, in relation to staff, students, visitors and
contractors.

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You will ensure the drive for continued improvement is maintained, alongside ensuring risk assessments, audits and
inspections, investigations and monitoring and of accidents, incidents and near misses are undertaken.

Special Factors
You may be required to work the occasional evening and/or weekend and be contactable out of hours.

Person Specification

Applicants should demonstrate in their supporting statement how their qualifications, experience, skills and training fit each of
the criteria below.

Essential / How Criteria

Criteria Description
Desirable Are Tested

Qualifications Educated to Degree level - preferably in a science based or

Desirable AF
related subject

Member of a Possession Body such as the Institution of

Occupational Health & Safety (IOSH), Member of the International
Essential AF
Institute of Risk and Safety Management (MIIRSM), the Chartered
Institute of Environmental Health (CIEH), or equivalent

NEBOSH General Certificate or NVQ level 5 Essential AF

Environmental or Quality Management System Qualification Desirable AF

Experience Demonstrable and relevant experience in a similar H&S role,

including monitoring, auditing and inspecting health & safety Essential AF
standards

Involvement in or a working knowledge of accreditation processes

Desirable AF, INT
such as ISO 14001, ISO 9001, BREEAM etc

Experience of working within an estates related environment and

Essential AF
working on construction and/or maintenance projects.

Experience of working in listed buildings and/or visitor cultural

Desirable AF
attractions

Experience of developing, writing and implementing policies,

Essential AF, INT
procedures, guidance notes and committee reports

Ability to ensure performance standards are monitored, reported

and incorporated into service improvements and that robust systems Essential AF
and procedures are in place for monitoring arrangements.

Experience of delivering training to staff, colleagues and

contractors including the ability to translate H&S legislation into Essential AF, INT
everyday language

Experience of managing, motivating, influencing and empowering

staff and other team members by effective communication; both Essential INT
verbally and in writing

Experience of undertaking audits and trend analysis to identify

issues of concern and develop relevant action plans to mitigate Essential AF
risks.

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 Skills & Knowledge Detailed working knowledge of current safety, health, Essential AF, INT
environmental and quality good practice & legislation and its
application in a similar environment

Full working knowledge of Microsoft office suite including day to Essential AF

day experience of excel, excellent report writing skills and
document management experience.

Ability to think analytically and strategically, with well-developed Essential AF

problem solving skills and the ability to influence outcomes.

Proven ability to work on own initiative, adopting a proactive Essential AF INT

,responsive & flexible approach to both colleagues and the
management of health & safety, including the ability to manage
emergency situations and challenge behaviour

High level communication & interpersonal skills; and confidence in Essential AF INT
liaising professionally with a diverse staff & student group and
external agencies, including enforcement inspectors

General and/or basic awareness and understanding of business Desirable AF

continuity issues

Ability to think analytically and strategically, with well-developed Essential AF

problem solving skills and the ability to influence outcomes.

Personal Attributes Passionate, calm, confident, articulate and highly motivated with Essential AF
proven organisational ability.

Evidence of commitment to Continuing Professional Development Essential INT

(CPD) Keeping abreast of regulatory and legislative changes and
advise management of the implications for the business.

Demonstrate a high level commitment to equality and diversity in Essential INT

the workplace

AF = Application Form INT = Interview ST = Selection Test

The duties and responsibilities assigned to the post may be amended by the Director of Estates within the scope and level of
the post.

Terms & Conditions

Availability The post is immediately available and the postholder should ideally be available to start as early as
possible.

Contract type Permanent

Hours of work This role is offered on a part-time (0.8FTE) basis equivalent to 28 hours per week.

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 Normal office working hours are 9.00am-5.00pm (with a one hour lunch break), Monday to
Friday, the working pattern for this role will be agreed with the successful candidate. The nature of
this role may necessitate some evening or weekend work.

Salary RCM Pay Scale Grade 7, incremental points 26 – 30:

Spine points Full-time salary*

26 £34,521
27 £35,428
28 £36,367
29 £37,333
30 £38,327

*inclusive of London Weighting allowance

**as this is a part-time post, the postholder will receive a proportion of the full-time salary
Appointments will normally be made to the first point of the grade, in accordance with the RCM Pay
Policy. Staff are entitled to an annual increment each year on 1 August (dependent on 6 complete
months’ service) until they reach the top of the grade.

Payday is the 15th of each month or the last working day before this should the 15th fall on a
weekend or bank holiday.

Work permit All applicants must be permitted to work in the UK and hold a relevant work permit where
necessary. This is not a role for which the RCM may consider acting as a sponsor for the Skilled
Worker visa route providing all necessary conditions are met.

DBS check Not applicable for this post.

Probation The post has a six month probationary period.

Notice period The appointment will be subject to termination by not less than one month’s notice. Notice during
probation will be seven days notice by either party.

Pension The Universities Superannuation Scheme (USS) is available for all administrative staff. Full details of
the scheme can be found on the USS website: www.uss.co.uk. Arrangements exist for members to
make additional voluntary contributions (AVCs).

Annual leave Full time staff are entitled to 210 hours (equivalent to 30 days) of holiday per annum, plus public
holidays. Part time staff will receive a pro rata entitlement for annual leave.

The RCM is closed between Christmas and New Year each year, the three days in this week that
are not bank holidays will come out of the postholder’s annual leave allowance.

Staff Benefits

Travel Interest free season ticket loans are available to cover the cost of a 12 month season ticket between
a member of staff’s residence and the RCM. The loan will be repayable by deduction from salary
over a period of 12 months or on leaving the employment of the RCM, if earlier.

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 We also offer a tax-free bicycle loan under a similar repayment scheme.

Events There is a range of concerts taking place at the RCM throughout the weeks, staff are entitled to one
free ticket per charged concert (excluding Opera and non-RCM promotions), and unlimited tickets
for non-charged concerts.

Eye tests & The RCM will cover the cost of an annual standard eyesight test (normally up to £25) and contribute
hearing tests £50 towards the cost of glasses, provided that they are for use with VDUs. We will also cover the
cost of hearing tests.

Employee All RCM staff can get free and confidential advice from Confidential Care (CiC). The service is
Assistance open 24 hours per day, 365 days per year, by telephone or via the web.
Programme

Professional The RCM is committed to the support of training and professional development for all members of
Development staff and a range of opportunities are available.

About Us

The College Opened in 1883 by the then Prince of Wales, the Royal College of Music (RCM) is a world-
leading music conservatoire with a prestigious history and contemporary outlook. The RCM is a
vibrant community of talented and open-minded musicians, with over 900 students from more than
60 countries studying at undergraduate, masters or doctoral level in the Senior College throughout
the week and 300 students on a Saturday in the Junior Department. Former students of the RCM
hold key roles in music and the arts in all parts of the world - as performers, teachers, composers,
conductors and animateurs. The RCM was named top institution for Performing Arts in the UK for a
sixth consecutive year in the 2021 QS World University Rankings.

Staff The RCM has over 250 members of professorial (teaching) staff and over 100 teachers in the Junior
Department - the majority of whom are busy professionals with worldwide reputations, who include
teaching among the various musical activities that they regularly undertake. Their work, and the
work of the College as a whole, is supported by a team of over one hundred administrative staff.

Location The RCM benefits from its particular location in South Kensington - one of the most attractive and
interesting parts of central London. The area is well-served by public transport: South Kensington
tube station is within ten minutes’ walk; several bus routes pass the Royal Albert Hall. Kensington
Gardens and the renowned museums of Exhibition Road, the Natural History Museum, the Victoria
& Albert Museum and the Science Museum, are only a short walk away; Imperial College of
Science, Technology & Medicine is next door; the Royal College of Art and the Royal Albert Hall
are just across the road. The area, known originally as Albertopolis, emerged as a location for
national institutions in the arts and sciences after the Great Exhibition of 1851 largely because of
the enthusiasm of Prince Albert. Relationships with neighbouring institutions are friendly and
supportive.

Department The Estates & Facilities department provides a key function in supporting the College’s core
business. It is responsible for all hard and soft facilities management services, all aspects of property

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 management, front of house, project management and all aspects of Health, Safety and
Environment.

How to Apply

To apply, please complete our 1) Application form and 2) Equal Opportunities form, available to download from the
RCM website, and submit in PDF or Word format to recruitment@rcm.ac.uk

Please ensure that you include the Job Reference Number and state clearly the title of the post for which you are applying.
CVs without an application form cannot be accepted.

Closing date 9am Friday 1 October 2021

Applications received after the stated closing date will not be considered.

Interview date Thursday 14 October 2021

With some roles at the RCM second interviews may take place. It is likely that interviews will take
place remotely via Microsoft Teams/Zoom, however should circumstances allow it, in-person
interviews may be considered. Shortlisted candidates will be notified in due course.

If you have any questions about this position or the application process please contact a member of the recruitment team
on; recruitment@rcm.ac.uk. Due to the ongoing Covid-19 pandemic, we are unable to invite applications by post. If you
need to receive this documentation in a different format, such as large print or are not able to submit an application
electronically, then please contact us to discuss your requirements.

The Royal College of Music is an Equal Opportunities employer. The College is a non-smoking environment.

Aida Berhamovic
Director of Estates
September 2021