Offer Letter Template

OFFER LETTER
Dear Pankaj Meena,
We thank you for showing keen interest in our organization and for your valuable time spent
during interviews. As per our interaction we are pleased to offer you the position Human
Resource Intern. We would like to congratulate you on your selection.
You will be joining Stirring Minds Services Pvt Ltd on 25th November 2021. We are pleased
to offer you an internship in our organization, on terms and conditions mentioned below
Place of Posting: Delhi / Remote
Timings : Min. 36 Hours / Week^ (Flexible Schedule; conventionally b/w 10am - 5pm IST)
Marked as “active” time by an employee logged into our supervision app.
Days : 6 Days
Date of Joining : 25th November 2021
Stipend (in INR) :

In the case of a Tenure of 3 Months
(Fixed) INR 4000 PM Basis Successful Task Completion.
or
(Fixed) INR 5000 PM Basis A+ Rating upon Projects Assigned
In the case a Tenure of 6 Months

(Fixed) INR 5000 PM Basis Successful Task Completion.
or
(Fixed) INR 6000 PM Basis A+ Rating upon Projects Assigned
+ Bonuses based on project trajectory.
Please sign and return a duplicate copy of this letter in token of your acceptance.
We congratulate you on your appointment and wish you a great learning experience with us.
For Stirring Minds Services Pvt Ltd
STIRRING MINDS SERVICES PVT LTD (INDIA) : 2-A/3 Kundan Mansion, Asaf Ali Road, Delhi-02 Ph: +91 80 1075 1075
STIRRING MINDS VENTURES INC (USA) : 1166 Morse Avenue #107, Sunnyvale CA, USA Ph: +1 510 899 99 05
www.stirringminds.com info@stirringminds.com
Pranav Bhatia
Founder & CEO
EMPLOYMENT AGREEMENT
EMPLOYMENT
1.1 Your internship with the Company is subject to:
i. The accuracy of the testimonials and information provided by you;

ii. Your being free from any contractual restrictions preventing you from accepting this offer or
starting work on the above mentioned date;
iii. On our receiving of satisfactory references (college Professors / College Placement Cell Head,
and other relevant people with a strong professional network and credibility)
iv. If you breach any of the aforesaid conditions, this offer shall be revoked automatically (whether
you have accepted or not) and, if you have already commenced internship with the Company,
such internship will automatically terminate without giving you any claim for compensation or
damages, but without prejudice to the Company’s rights against you.
1.2 Your internship will be for a minimum of three months. The company may offer an extension
to extend it to a four - nine months ’internship if the performance is satisfactory. Work hours
need to be reported via screen logging apps and onus to submit these is on to the students. You
can use a combination of apps like workpuls, timedoctor.com, monitask, rescuetime, toggl,
TeamLogger, etc approved by us and keep sharing the reports and auto uploaded screenshots.
Also every intern is responsible for submitting detailed daily report of the work done. Every
intern is responsible keeping a record of the work done and sharing it with the immediate
supervisor and the company management. Not meeting the minimum criteria of computer active
hours i.e. 36 hours a week or 144 hours in a month will lead to ineligibility for claiming fixed
stipends.
1.3 Your performance will be evaluated according to your efficiency, punctually, conduct, login
hours, work submission and maintenance of discipline and in accordance with the code of
conduct of the Company. The Company reserves the right to reduce the days of your internship
period in the event that your performance is not up to the expectation.
1.4 Successful completion of the project: A project will be considered successfully complete
when it achieves the milestones defined for the project, and when it is in line with the expected
output defined for the project by the company
1.5 Successful completion of the internship: Your internship shall be deemed complete when it
achieves project completions in line with the plans fitting your tenure here. The internship
completion requires you to complete at least 80% of minimum hours marked as computer active
time as mentioned in the offer provided to you on the first page.
PLACE OF POSTING
2.1 Your place of posting shall be Remote.
PERFORMANCE OF DUTIES
3.1 You shall be assigned with all the duties and responsibilities of the profile and such other
duties on behalf of the Company, as may be reasonably assigned from time to time by the
Company’s management.
3.2 You shall, at all times, be required to carry out the duties and responsibilities assigned to
you by the Company, faithfully and diligently and in compliance with the established policies and
procedures, endeavouring to the best of your ability to protect and promote the interests of the
Company.
3.3 You shall not, during the term of your employment, except with the written permission of the
Company, engage directly or indirectly in any other business, occupation or activity, whether as
a principal, agent or otherwise, which will be detrimental, whether directly or indirectly, to the
Company’s interests. You shall use the office of the Company only for rendering such services
for which you have been appointed.
3.4 ^ Work timings: This internship will not be considered complete if the intern isn’t logging in
the minimum number of hours (Logging of work time will be done via a time logging software).
Minimum of 36 hours per week needs to be logged on to the system as computer active time,
unless the nature of the project requires offline work and you have taken written permission
about the same from the company management. While exceptional performers may log in
around 48 hours plus in a week.
3.5 All the interns are required to work as per the office timings mentioned on the offer letter. In
case the project so requires, an intern can seek written permission to work part time from office
and rest at home. For some projects we may allow work from home for the entire duration of the
project.
COMPENSATION
4.1 The applicable salary shall be payable in part (refer point 4.8), on a monthly basis in arrears
on or about the 7th day - 8th day of the succeeding calendar month.
4.2 The stipend will be according to the quality of work done, login hours, submissions and
punctuality as well as the rating on the project work done.
4.3 The Payment of all compensation shall be made in accordance with the relevant policies of
the Company in effect from time to time, including normal payroll practices, and shall be subject
to income tax deductions at source, as applicable.
4.4 The compensation paid to you has taken into consideration the status and responsibilities of
the appointment and as such, you will not be entitled to any other payment by way of overtime
or any other allowances.
4.5 By accepting this offer you authorize the Company to deduct from your remuneration on
termination of employment (including salary, salary in lieu of notice, holiday pay and sick pay,
etc.) all debts owed by you to the Company or any of its group companies or any fine imposed
by the company as discretionary penalty pursuant to the company’s disciplinary procedure.
4.6 You will be entitled to get performance incentives if you work up to the mark and you prove
to be exceptionally good.
4.7 Stipend calculation will depend upon the successful project completion and on the ratings on
the project as per the company management.
4.8 Half of the calculated month's amount will be paid on a monthly basis as stated in 4.1 and
the other half shall be deposited into a pool that will be disbursed in the following ways:
50% of the pool amount the end of completion of said tenure or 3 months (whichever is longer)
4.9 If your per month amount is higher due to a larger tenure (should your offer letter have a
tenure basis compensation) then the amount difference in the higher tenure would be disbursed
at the end of your internship completion.
CONFIDENTIALITY
5.1 The term “Confidential Information” shall include all information, whether written or oral, that
is not known by, or not generally available to the public at large and that concerns the business,
activities, financial affairs, trade secrets, technology of the Company or otherwise relates to the
Company, in any manner whatsoever, its customers, their clients, suppliers and other
businesses or entities, with whom the Company does business, which may come to your
knowledge or possession during the tenure of your employment with the Company. You shall
hold such confidential Information to any other person or entity or use any such Confidential
Information for your own benefit of any other party, unless so authorized by the Company or
required to be so disclosed or divulged in the course of the proper execution of your duties.
5.2 You undertake not to make copies or duplicates of any confidential information or other
sensitive property or materials of the Company, including but not limited to keys, access cards
diskettes, programs, photographs or such other proprietary information relating to the
Company’s business.
5.3 You shall keep strictly confidential, details of your salary and employment benefits within
and outside the Company
5.4 You agree and confirm that the terms and conditions of this clause 5 shall survive the
termination or discontinuation of your services with the Company.
INTELLECTUAL PROPERTY RIGHTS
6.1. You shall be required to disclose to the Company any discovery, invention, process,
method or improvement made, developed or discovered by you during your employment and
such discoveries, inventions, processes, methods or improvements shall at all times belong
absolutely to and be the sole and absolute property of the Company. If and when required by
the Company, you shall at the Company’s expense take out or apply for letters patent, licenses
or other rights, privileges or protection, as may be directed by the company in respect of such
discovery, invention, process, method or improvement, so that the benefit thereof accrues to the
Company, and you shall execute and do all instruments, acts, deeds and other things which
may be required by the Company for assigning, licensing, transferring or otherwise vesting the
name and all benefits arising in respect thereof in the Company’s favor.
TERMINATION OF INTERNSHIP
7.1 The written notice of termination of this contract of internship will be thirty (30) days by the
intern and 2 days from the company side. In case you leave your internship without giving
requisite notice, no relieving order will be issued, and settlement of dues will be at the discretion
of the Management. If the intern terminates the internship in between, the company reserves
the right to take disciplinary action and will speak with the intern’s college authority to sort out
the issue.
7.2 As exception to above point, if you are found violating the orders of your seniors/
supervisors in the organization, or found indulging in behavior contrary to the orders of your
seniors/supervisors in the organization, or guilty of misconduct, or if your behavior is in
contravention to your contract of internship as written down in this letter and/or any other letter
issued to you by the company from time to time, your services can be terminated with
immediate effect. The notice period pay shall not be applicable for termination under this clause.
7.3 Upon termination of your internship with the company for any reason, you shall promptly
return to the company any keys, credit cards, passes. Confidential, documents or material,
or other property belonging to the Company, and return all writings, files records,
correspondence, notebooks, notes and other documents and things (including any copies of
reports worked on)
ATTENDANCE AND LEAVE POLICY
8.1 During Internship you will not be eligible for leaves, you will be entitled to work from remote
and logging in your working hours, incase written permission has been taken for the same.
Leaves can be taken with written approval from your immediate supervisor.
OTHERS
The provision of this Agreement shall be constructed and governed in accordance with the laws
of India.
Kindly sign and return the duplicate copy of this letter, as a token of your acceptance of the
terms and conditions set out herein. Also, please initial each page of the letter.
Please note that by signing this Letter Agreement, you have agreed to accept employment with
the Company on the terms and conditions set out herein. Upon your signature and return to us,
this offer letter will be treated as an Employment Agreement and the terms and conditions of
this agreement shall govern your employment with the Company.
This offer shall automatically stand revoked in the event of your not joining the Company on or
before the date mentioned in this Employment Offer and Agreement.
It is a pleasure to welcome you as a member of Stirring Minds Services Pvt Ltd. We are
confident that your employment with the Company will prove mutually beneficial and rewarding,
and we look forward to having you join us.
Pranav Bhatia
Director
I accept the above terms & conditions
Name……………………….
Signature…………………………
Date………………………..
CONFIDENTIALITY AND NON-COMPETITION AGREEMENT
As a condition of my provision of services to or on behalf of Stirring Minds Services Pvt Ltd or

any of its Affiliates/Clients (hereinafter referred to as “the Company”), I make the following
statements with the understanding and intent that they be relied on by the company in entering
into an agreement and by the Company in extending its offer of employment. I acknowledge and
understand that in providing services to and on behalf of the Company I will have access to
confidential and proprietary information of those entities and their clients. I agree that during the
period in which I provide services to the Company:
1) Initially, I will be serving the internship period of minimum one month with the company.
Stirring Minds could seek a replacement / termination, if my performance is not found
satisfactory.
2) I will use my best efforts and exercise the utmost diligence in keeping confidential, all
confidential and proprietary information, including but not limited to innovations, processes,
methodologies, software applications or products, business and strategic plans and initiatives,
financial information and similar information unless lawfully made available by a client or the
acquire or get possession of, during the course of or by virtue of my provision of consulting
services to the Company. I will use such material and information solely for the benefit of the
company and its clients and will not use such information for any other entities or persons. At
the conclusion of my relationship with the company I will return any confidential materials and
any copies thereof.
3) I agree not to keep at any time on my person or in my possession, except in the necessary
performance of my duties, any nonpublic materials acquired by me, whether produced by me or
by employees or agents of the company or any client. I agree to safeguard all such materials
while they are in my possession, and to surrender them and all copies, which have been made
of them to the company upon termination of my relationship with the company.
4) I will at all times exercise discretion in discussing with other the affairs of clients, avoiding
unnecessary identification of names, places, and other specifics, and I will take reasonable
precautions to make sure that such discussions cannot be overheard, and electronic
communication cannot be intercepted either by client’s employees or outside persons.
5) I will not make any private use of “insider information” that may come to my attention because
of my internship with the Company, nor will I pass such information on to anyone else. I
understand the term “use” includes, but is not limited to, anyone’s purchase or sale of securities
influenced by such information, access to which is directly or indirectly due to my relationship
with the Company.
6) I agree to disclose and assign promptly, completely and in writing to the Company any
inventions, whether or not patentable, and including but not limited to, any innovations on
processes, methodologies, software applications or products which I discover, conceive and or
develop, either individually or jointly with others during the term of my relationship with the
Company (“Inventions”). I understand that all inventions, which I do hereby assign, are and shall
become the exclusive property of the Company, whether or not patent applications are filed
thereon, and I agree to treat such inventions as Company proprietary and confidential
information and to use such solely for the benefit of the Company. I hereby assign to the
company any and all rights, title and interest, including, but not limited to, copyrights, trade
secrets and proprietary rights to the information, materials, products and deliverables developed
during the performance of service to the company. All work I perform and all information,
materials, products and deliverables developed by me in acting as a consultant to the company
shall be the exclusive property of the Company and all title and interest therein shall vest in the
Company. Pursuant to its exclusive proprietary rights, the Company shall have the sole and
exclusive right inter alia to use, modify or adapt the information, material, products or
deliverables that I developed during the performance of Services as a consultant to the
Company. I agree to provide all necessary assistance required to perfect such assignment of
rights defined in this provision.
7) I agree that internet access equipments at the company would not be used by me for
personal or group communications of cause or opinions, communications in furtherance of any
illegal activity, personal mass mailing, and gaining access to information inappropriate to the
business environment or otherwise prohibited by law. I further agree that the company reserves
the rights to view information that is accessed by me through the Internet to ensure that no
business-related use of the company equipment does not impact the business need.
8) I agree that I will be personally accountable for the information entrusted to me to ensure
there is no unauthorized disclosure, misuse, modification, or destruction. I further agree that any
improper use of the internet such as for sending, downloading, viewing, copying, or printing of
any inappropriate material will be grounds for disciplinary action, up to and including termination
9) If I am directed by any governmental agency of judicial forum or asked to testify concerning

any matter learned in the course of services provided to or on behalf of the Company, I will
immediately notify the company before making any disclosures.
I accept the above terms & conditions
Name……………………….
Signature…………………………
Date………………………..

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Offer Letter Template

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OFFER LETTER

Dear Pankaj Meena,

Place of Posting: Delhi / Remote

Date of Joining : 25th November 2021

Stipend (in INR) :

In the case a Tenure of 6 Months

+ Bonuses based on project trajectory.

For Stirring Minds Services Pvt Ltd

1.1 Your internship with the Company is subject to:

i. The accuracy of the testimonials and information provided by you;

2.1 Your place of posting shall be Remote.

INTELLECTUAL PROPERTY RIGHTS

ATTENDANCE AND LEAVE POLICY

I accept the above terms & conditions

CONFIDENTIALITY AND NON-COMPETITION AGREEMENT

As a condition of my provision of services to or on behalf of Stirring Minds Services Pvt Ltd or

9) If I am directed by any governmental agency of judicial forum or asked to testify concerning

I accept the above terms & conditions

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