HSE-P05-01a

Effective date:15.10.20

SETIA PRECAST SDN BHD

EMERGENCY RESPONSE AND PREPAREDNESS PLAN

Project Title: Issued Date:

Revision No.: Revised Date:

Activity Designation Signature Date

Prepared by: HSE Officer

Reviewed by: HSE Manager

Approved by: Project Manager

Status:

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN

TABLE OF CONTENTS
Item No. Title Page

- TABLE OF CONTENTS

1.0 SECTION 1 4
1.1 Project Information
1.2 Potential Emergency 4
1.3 Emergency Response Team (ERT) 4
1.4 Roles, Responsibilities and Authorities of ERT 5-6
1.5 Delegation of Authority for Interface ERP Activation during Emergency 6
Situation

2.0 SECTION 2
2.1 Emergency Contacts 7-9

3.0 SECTION 3
3.1 List of Emergency Equipment and Facility 9

4.0 SECTION 4
4.1 Emergency Communication Flow 10
4.1.1 Fire / Explosion 11
4.1.2 Landslide/ Structure Collapse 12
4.1.3 Evacuation Communication Flow 13
4.1.4 Major Chemical Spillage 14
4.1.5 Major Injury / Accident 15
4.1.6 General Accident/Vehicle Breakdown on Public Road 16
4.1.7 Flooding 17
4.1.8 Machinery Topple 18
4.1.9 Pandemic (Covid-19) 19-20

5.0 SECTION 5
5.1 Emergency Response Team O-Chart (Overall) i
5.1.1 Emergency Response Team O-Chart (Project) ii
5.1.2 Emergency Response Team Contact No. iii
5.1.3 ERP for Fire/Explosion iv
5.1.4 ERP for Landslide v
5.1.5 ERP for Chemical Spillage vi
5.1.6 ERP for Accident or Incident vii
5.1.7 ERP for Machinery Topple viii
5.1.8 ERP for Flooding ix
5.1.9 ERP for Pandemic (Covid-19) x

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
1.0 Emergency Response and Preparedness Amendment Record

Pages Revision Revision Details Rev. Date

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
1.0 SECTION 1

1.1 Project Information

1.1.1 Contract Title: PROPOSED CONSTRUCTION AND COMPLETION OF ELEVATED WATER

TANK, MAIN TRUNK LINE AND DISTRIBUTION LINE FOR THE
DEVELOPMENT OF BANDAR UNIVERSITI PAGOH, MUKIM JORAK,
DAERAH MUAR, JOHOR DARUL TA ’ZIM

1.1.2 Contract Sum: RM 13,787,192.50

1.1.3 Date of Possession: 3 Nov 2021

1.1.4 Date of Completion: 2 Nov 2022

1.2 Potential Emergency

Any event such as fire explosion, evacuation, structure collapse, major injury or fatality from
accidents, major chemical spillage, Road Accident / Vehicle Breakdown, Flooding and Heavy
machinery breakdown.

1.3 Emergency Response Team (ERT) Structure

The roles and responsibilities of identified personnel during emergency are clearly defined. The
ERT will be responsible for the following;

• Provision of immediate response to the emergency either to terminate or, if possible contain
the situation until the arrival of external emergency services or assistance;

• Assisting external emergency services by providing them appropriate information on the

conditions of the emergency as well as the operation and procedures adopted by Setia
Precast HSE Department; and

• Acting as the focal point for the Setia Precast HSE Department emergency management
including imparting training to maintain a high degree of preparedness, conducting drills
and ensuring the effectiveness of the ERP

The project management had established an Emergency Response Team (ERT) comprise of
project staff from various functional areas. (Please refer to Appendix A – ERT Organization
Chart)

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
1.4 Roles, Responsibilities and Authorities of ERT

Members of the ERT are detailed in Appendix A. The team is led by the Emergency Manager who
is responsible on ensuring overall safety of the employees and the site. The ERP is initiated by
the Incident Controller. At the scene of the emergency, the Incident Controller is responsible for co-
coordinating the response strategy and he will take immediate actions to reduce or eliminate the
threats of the emergency. The roles and responsibilities for other members of the team are detailed
in the following section.

No. Designations Responsibilities

1 Emergency 1. Overall in charge

Manager 2. Operates from the Fire Control Room
3. Assisted by Incident Controller
4. Formulate control actions
5. Inform HQ of incident
6. Liaise with Fire & Police Department
2 Incident 1. 2nd in-charge
Controller 2. Operate initially from Fire Control Room
3. Provides info of the emergency to EM
4. Mobilizes fire – fighting and search & Rescue Efforts
5. Assisted by Chief Marshal

No. Designations Responsibilities

3 Evacuation 1. In-charge of evacuation.

Controller 2. Be present at Fire Control Room.
3. Coordinates with fire / floor marshals
4. Ensure headcount is done.
5. Update occupants of incident
4 First-Aid Team 1. Assemble at Casualty Handling Area.
2. Standby with First Aid Kits
3. Responds to the injured as requested by EM
4. Assists in diagnosis.
5. Treat injured persons.
6. Prepare victim for rapid evacuation.
7. Assists ambulance personnel on their arrival.
5 Fire Fighting / 1. Ensure equipment readiness
Search & Rescue 2. Fight fire or rescue as instructed.
Team
3. Reports status to Incident Controller.
6 Chemical Spillage 1. Move away to a safe distance from the release source. Isolate any
Team ignition sources if it is safe to do so.
2. Identify spill material. The first responder should take note of the
following:
3. Label in the container if material is in drums or MSDS of the spill
chemicals.
4. Tank location, spill location.
5. Smell and color of the material if no visual information is available; and
6. The immediate effects of the spill (e.g. Was it spreading? Was it
corroding any structure?)

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
7. Alert others either verbally of in healer. Notify the OSC or security
personnal of the incident;
8. Seal of the area to keep other people away from the hazard, always
keeping a safe distance away from the release. Warn fellow workers
about the danger and prevent others from entering into the spill area;
and;
9. Provide first aid to any injured personnel, if able to do so.
7 Maintenance Team 1. Assemble near Fire Control Room.
2. Ensure fire equipments are in good order.
3. Accompany FIRE /SAR teams
8 Security & Traffic 1. In-charge of building security.
Controller 2. Operates from Fire Control Rooms.
3. Ensures vehicle movements are stopped.
4. Ensure clear access for emergency service.
9 Historian / 1. Operates from Fire Control Room.
Recorder 2. Ensures all incidents are recorded in Incident Book.
3. Ensure Incident Book & Training Log are updated.

10 Public Relations 1. Operates from Fire Control Room.

Officer (PRO) 2. Deals with media / reporters.
3. Ensure no unauthorized information being released to the media.
11 Isolation Team (IT) 1. Ensure Isolation room in ready mode to use when ERT activate.
2. It also must be erected in safe distant for others and facilities.
3. To ensure no unrelated parties at Isolation Room.

12 Medical Team 1.Collaboration with Isolation Team (IT).

(Med.T) 2.To ensure all related Personal Protective Equipment and sanitizing
tools / materials available to use.

1.5 Delegation of Authority for Interface ERP Activation during Emergency Situation

1.5.1 At the Station / Platform Level

The ERP of Facilities Works Contractor should be activated and applied to rescue the victim
during emergency situation. However if the victim is a personnel of System of Works
Contractor, the relevant emergency contact personnel should also be notified.

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
2.0 SECTION 2

2.1 Emergency Contact

Project Participants:

Company Name /  /  / Fax No Representative(s) & Designation

Asset Owner Address: SIME DARBY PROPERTY

(PAGOH) SDN BHD
KM 25, JALAN PAGOH,
84600 PAGOH,
Name: En. Ahmad kamizal Bin Che
JOHOR DARUL TA’ZIM. Mohamad Yassin

Tel: 06-984 2222

Fax : 06-984 2222
Address: Mohd Asbi Associates Sdn Superintendent Officer :
Consultant
Bhd Miss Aneet Kaur Dhillon
D09-08, DANA 1 COMMERCIAL CENTRE
JALAN PJU 1A/46, PETALING JAYA,
47301 Resident Engineer :
SELANGOR DARUL EHSAN En Irfan Sarifudin
Tel: 03-7842 8200
Fax: 03- 7842 8300

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
Local Authority

No. Organization / / Fax No

Address: Tingkat 9, Menara TJB, Jalan Dato
Mohamed, 80534 Johor Bahru, Johor.
Department of Occupational Safety and
1
Health (DOSH) Tel: 07-207 9900
Fax:
Address: 6, Jalan Pertama 1, Taman Tampoi Indah 2,
81200 Skudai, Johor
2 Department of Environment
Tel: 07-550 0522
Fax:
Address: Karung Berkunci No 516, Pekan Muar,
84009 Muar, Johor
3 Local Authority (Majlis)
Tel: 06-952 1205
Fax:
Address: Jln Muar-Labis, 84600 Bukit Pasir, Johor
Jabatan BOMBA dan Penyelamat
4
Malaysia Tel: 06-974 1955
Fax:
Address: KM 29, Jalan Pagoh - Muar, 84600 Pagoh,
Joho
5 Police
Tel: 06-974 6222
Fax:
Address: Jln Salleh, Taman Utama Satu, 84000 Muar,
Johor
6 Hospital
Tel: 06-956 4000
Fax:
Address: 2067, 3, Jalan Tampoi, Kawasan
Perindustrian Tampoi, 81200 Johor Bahru, Johor
7 CIDB
Tel: 1-300-88-2432
Fax:

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN

Contractor
COMPANY NAME / / / FAX REPRESENTATIVE(S) & DESIGNATION
NO

Main Contractor Address: VISTAMORE SDN BHD Project Manager : Tan Chong Yen
NO 1-13, HILL PARK RESIDENCE, E-mail: Cytan@vistamore.com.my
JALAN 1 / 2, 43500, SEMENYIH,
SELANGOR DARUL EHSAN

Tel: 012-688 7782

Fax:
DEPARTMENT REPRESENTATIVE (S) & E-MAIL
DESIGNATION
Health, Safety & Name : Muhammad Nur Aisamuddin
Environment (HSE Officer, Health, Safety &
Bin Rohaizai.
Department (HSE ) Environment)
Email : din@vistamore.com.my

3.0 SECTION 3

3.1 List of Emergency Equipments and Facilities

No. Equipment & Facility Quantity Location

1 First-Aid Box XX Located at strategic locations
i.e. site office, security
guardhouse, site cabin etc.
4 Portable Fire Extinguisher 4 Located at strategic locations
i.e. site office, security
guardhouse, site cabin,
welding sets carriage,
selected machinery etc.

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
4.0 SECTION 4

Emergency Communication Flow

-Overall ERP. (follow communication flow attached)

1. Fire / Explosion
In the event of a fire emergency breakout, follow the communication flow attached

2. Landslide/Structure Collapse
Follow communication flow attached

3. Evacuation Communication Flow

Follow communication flow attached

4. Major Chemical Spillage

Currently our project site does not have skid tanks used at project site. However, even if there were a
need to cater for skid tank at the sites, they would be properly contained in a secondary containment.
Therefore in terms of an abnormal situation, reference can be made to EMS, SP Setia Berhad Group.

5. Major Injury/Accidents
Follow communication flow attached

6. General Accident/Vehicle Breakdown on Public Road

Follow communication flow attached

7. Flash Flood
In the event of flooding, actions to be taken are listed below:
i. Stop work and assemble all workers
ii. Report to the ER Team/Supervisor involved and alert security
iii. Inspect drainage condition and construct temporary drainage if necessary
iv. For localized flooding, secure all loose drainage if necessary
v. Construct temporary drains and retention ponds to alleviate flooding and prevent
sediment discharge into waterways
vi. Inspect silt trap after flood event and de-silt the silt trap
vii. Inspect and re-instate all damage embankments and also gabion walls
Follow communication flow attached

8. Machinery Topple

i. Stop work and assemble all the workers

ii. Report to the ER Team/Supervisor involved and alert HSE Officer
iii. Barricade the machinery topple area, if necessary
iv. ER team to contact Police, Ambulance if involving major injury or fatality
v. HSE Officer engage specialist / Setia Precast Sdn. Bhd. machinery for accident
recovery
vi. Wait for the emergency service arrival

Follow communication flow attached

9. Pandemic (Covid-19)
Follow communication flow attached

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
FIRE / EXPLOSION COMMUNICATION FLOW

Activity Responsibility

Start

Immediately notify the people in the surrounding

Any person at the scene
area by shouting “Fire, Fire, Fire . . . .”
First person at the scene

Report the emergency situation with the following

information :
- type of emergency
- location Any person at the scene
- degree of emergency First person at the scene
- extent of injury/ illness
- current situation

Report immediately to any of the following person as

available:
Head Office Project Site
- Security Guard - Security Guard Any person at the scene
HOD
- HSSE-MR PM / HOP
- HSSE Officer First person at the scene
- HSSE- - MR - HSSE Officer
- Site Supervisor
Note: AnyEmergency
of the above notified person shall
Manager
immediately notify Emergency Manager of emergency.
.

Initiate ERP and notify ERT members to carry out their

duties. Emergency Manager

Try to extinguish the fire with the nearest portable fire

Any person at the scene
extinguisher available at the location
.
First person at the scene

If required, contact Bomba immediately. Incident Controller

Notify Police and Hospital, if necessary. Arrange for

ambulance service. Incident Controller

If necessary, initiate evacuation process. Refer to Emergency Response–

Emergency Response– Evacuation Evacuation Evacuation Controller

End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
LANDSLIDE / STRUCTURE COLLAPSE COMMUNICATION FLOW

Activity Responsibility

Start

Report the emergency situation with the following

information:
- type of emergency
Any person at the scene
- location
First person at the scene
- degree of emergency
- extent of injury
- current situation

Any person at the scene

First person at the scene
:
- HSSE-MR - HSSE Officer

Initiate
: ERP and notify ERT members to carry out their
duties. Emergency Manager
.

Emergency Manager
Request first-aider to provide first-aid treatment to
Injured victim(s) Incident Controller
.

If there are trapped victim(s), notify Emergency Incident Controller

Response Marshall to arrange for search and rescue.

. Incident Controller
If required, contact Bomba immediately. Incident Controller

, .

Contact police, if required, Contact hospital / clinic Incident Controller

Incident Controller
and arrange for ambulance service.
.
If necessary, initiate evacuation process. Refer to Emergency Response -
Evacuation EvacuationController
Evacuation Controller
Emergency Response - Evacuation
.
Where the situation is beyond control of ERT,
contact appropriate agency to respond to the Evacuation Manager
situation. Where necessary handover control of
operation to external agency.

End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
EVACUATION COMMUNICATION FLOW

Activity Responsibility

Start

Upon notification of emergency or once the fire alarm

is activated, assess the need for evacuation. Give an
evacuation order to the Emergency Response
Emergency Manager
Marshall for evacuation. Notify ERT members to carry
out their duties.

Evacuate all personnel and workers from the building / Evacuation Controller
premises / site immediately. Direct them to use safe
access and gather at the designated area.

Where necessary, allow personnel and workers to

bring along the essential records / documents / Evacuation Controller
: belongings only.

Ensure all personnel and workers assemble

according to :
HQ : By departments / sections Fire / Floor Marshalls
: Site : By departments / sections (site office)
Project
and subcontractors (at worksite). .
Carry out head count and maintain control of crowd
at the assembly area.

.
Remain at the assembly area until further order from Fire / Floor Marshalls
Emergency Manager.

.
Where situation is safe, give the order to release all
personnel and workers to return to work area or Evacuation Manager
disperse, from the assembly area. .

End .

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
MAJOR CHEMICAL SPILLAGE COMMUNICATION FLOW

Activity Responsibility

Start

Report the emergency situation with the following

information :
- type of emergency
Any person at the scene
- location
First person at the scene
- degree of emergency
- extent of injury
- current situation

Report immediately to any of the following person as

available :
Headoffice Project Site
- Security - Security Guard
- HOD -- PM
HSSE/ HOP
Officer
- HSSE-MR Any person at the scene
- EHS -MR - HSSE Officer
- Site Supervisor First person at the scene
Note : Any ofEmergency
the aboveManager
notified person shall immediately
notify Emergency Commander of emergency .

Initiate ERP and notify ERT members to carry out their

duties . Emergency Manager

Quickly cordon off the area . Incident Controller

Emergency Response –
Evacuate all personnel and workers from the vicinity of Evacation Controller
Evacuation
accident .

Locate the source and stop the spillage Incident Controller

Contain the spillage from spreading into the ground or

Incident Controller
nearby water points .

For major spillage , engage external emergency

response organization to contain , stop and clean the Fire/Floor Marshalls
spillage . Treat the waste as schedule waste Treat the Emergency Marshall
waste as schedule waste .

Notify the authorities and interested parties such as Emergency Manager

Bomba , Ambulance , Client, HQ and neighbours .

End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
MAJOR INJURY/ACCIDENTS

Activity Responsibility

Start

Report the emergency situation with the following

information:
- type of emergency
Any person at the scene
- location
First person at the scene
- degree of emergency
- extent of injury
- current situation

Any person at the scene

First person at the scene
:

Initiate
: ERP and notify ERT members to carry out their
duties. Emergency Manager
.

Request first-aider to provide first-aid treatment to

Injured victim(s) Incident Controller
.

Contact hospital/clinic and arrange for ambulance

Incident Controller
service and contact police, if required.
.
Where the situation is beyond control of ERT,
contact appropriate agency to respond to the Emergency Manager
situation. Where
, necessary handover control . of
operation to external agency.

. Emergency Response -
Evacuation
Evacuation Controller
End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
GENERAL ACCIDENT / VEHICLE BREAKDOWN ON PUBLIC ROAD

Activity Responsibility

INCIDENT
Incident
Incident

Any person at the scene / first responder at site to immediately

Report to SWC’s site office / Project site staff (to notify Emergency
Manager) of the situation. First person at site or first responder Any person at the scene
to provide necessary assistance to the injured person if any First person at the scene

EC to initiate ERP and deploy ERT to incident site. First Aider to

Administer the injured person before sending him / them to the Emergency Manager
Hospital and to administer other person affected by the incident

EM through SPC’s HSSE Officer to immediately notify Client,

Consultant and SPC HQ of the incident. Emergency Manager

: to manage the incident and to put the situation

ERT
.
under control to minimize public interference Evacuation Controller
and traffic flow
ERT via SPC’s HSSE Officer
to further notify DOSH &
EC to dispatch Traffic Management Team if accident Incident Controller
Area is affecting the public road traffic to get assistance other relevant parties
From PDRM/BOMBA as heavy traffic jam / congestion (As necessary)
Could possibly occur under such scenario

ERT via SPC’s HSSE Officer to

ERT via SPC’s I.C to
EM to brief project management team on the incident further
furthernotify insurance
notify insurance Incident Controller
Coordinator
Company ifif damaged
Company damagedis is
, . Related to
Related to third
thirdParty
party)
To submit initial report within 24 hours to Client,
Consultant & HQ Precast and also DOSH using
,
JKKP 6 if necessary. EM is to set up an investigation To clear any debris due
To the incident if upon Emergency
Incident Coordinator
Controller
team to carry out investigation to determine the root
cause and to propose appropriate corrective action Completion of the
and preventive measures . investigation

To submit full report to Client,

Consultant & HQ Precast Any press release to Media - Incident
EmergencyController
Coordinator
Shall be governed by SP
Setia Berhad Group.

End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
FLOODING COMMUNICATION FLOW

Activity Responsibility

Start

Report the emergency situation with the following

information:
- type of emergency
Any person at the scene
- location
First person at the scene
- degree of emergency
- extent of injury
- current situation

Any person at the scene

First person at the scene
:

Initiate
: ERP and notify ERT members to carry out their
duties. Emergency Manager
.

Inspect drainage condition and construct temporary

drainage if necessary Incident Controller
.

Evacuate all personnel and workers from the vicinity Emergency Response - Evacuation Controller
of accident. Evacuation

.
Construct temporary drains and retention ponds to Incident Controller
alleviate flooding and prevent sediment discharge.
, .

Inspect slit trap after flood event and de-slit the slit
Incident Controller
trap.
.
Inspect and reinstate all damaged embankments and
gabion structure
.
Improve the drainage system on site

Notify the authorites and interested parties such as

Bomba, Ambulance, Client, HQ and neighbours. Evacuation Manager

End

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
HEAVY MACHINERY TOPPLE COMMUNICATION FLOW
Activity

INCIDENT

Immediately cordon off the incident area. Identify

victim’s (if any) and access the condition of
incident area. Inform Machinery Dept’s site office /
project site staff (to notify Emergency Manager).
EM to dispatch ERT at scene as necessary.
ERT via Machinery Dept’s EM to notify Client,
HSSE Officer to further Consultant & HQ
If condition permits, remove victims away from
notify DOSH, PDRM, Precast of the incident.
the scene. If not, wait for ERT to arrive for
To notify insurance
BOMBA, nearest hospital assistance and administer first aid. Try to
company if damage is
& other relevant parties as extinguish any fire using available portable fire
related to third party
necessary. Traffic extinguisher at the location.
claim
management will
immediately be
implemented should if
involved road traffic Incident Controller to assess the
situation administers first aid to any
victims and to inform ERT soonest of
the current situation. To communicate
with relevant parties and acquire
assistance to remove the toppled
machine from the site and to control Incident Controller to
ERT to immediately
notify Employer control the crowd with
Representative the assistance from
Assistant if condition is PDRM and other
beyond ERT’s control To bring down the situation under control so that relevant parties
the situation can be normalized to minimize
public inconvenience.

E. Coordinator to assess the situation and to

demobilize the ERT

To submit initial report within 24

hours. Incident Controller to set up
investigation team to determine the
root cause and to propose corrective
& preventive measures to prevent

To submit full report Any press release to

on the incident to media shall be
Client, Consultant & governed by SP Setia
HQ Precast and DOSH Berhad Group
within 7 days. Communication

END

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
PANDEMIC (COVID-19)

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 EMERGENCY RESPONSE AND PREPAREDNESS PLAN
PANDEMIC ERP - Flow Chart to Handle COVID 19

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