Covid-19 Impact on SWS Shutdown Treatment Actions

Action
# Action Target Date Status updated as of 19 September 2021
Owner
Conduct a pre-audit of camps on the contractors involved in SWS
CHESM Not done. Ammar to send full list of contractors who are
1 shutdown and ensure Contractors' accommodation to be split in Before 21 Sep 2021
Coordinator participated in this shutdown
smaller groups within the room as per MOL directives
Conduct one-to-one meeting with security to ensure alignment with Supt. SD
2 13-Sep Done
travel guidelines (Ammar)

Safety Officers team to tour and verify that all implemented controls
CHESM
3 are followed during shutdown. Ensure verification reports are on-going In-progress
Coordinator
communicated to OPD, SD&MM to ensure our compliance

Split the workforce into groups and stagger their break timings to
4 achieve social distancing. Extra portacabins will be distributed among Suman Das 23-Sep No requirement for any staggering for the break times
work sites and breaks will be phased, if required

Arrange for daily Rapid Testing Requirements (Travelers and Supt. SD

5 15-Sep Agreed with medical and communicated with contractors
Unvaccinated) for employees and contractors with Medical Team (Ammar)

Ensure contractors conduct weekly rapid test at the contractor camp Supt. SD Communicated with contractors where they will do it at
6 15-Sep
- safety officers to support (Ammar) / Sadeq their camps before reaching the Refinery

Provide sufficient kits - to agree by whom and how many kits

7 (Jaideep to confirm whether BAPCO or contractors) then to provide HPU / Supt. SD 15-Sep Completed
the number to medical
8 Reprint Covid-19 posters in different languages Supt. SD 23-Sep Completed
Additional water drinking stations and sanitization or washing
9 Suman Das 23-Sep In-progress
stations and air conditioners
Review and communicate the developed response procedure for
10 Supt. BRM 20-Sep Sent by SH and to be reviewed by Ammar before publishing
suspected cases on site with all team members
Contractors safety officers to assist security in the contractor gate
HPU/CHESM CHESM Coordinator to confirm with contractors regarding
11 regarding the queue of busses and maintaining the social distancing in on-going
Coordinator the transportation
the bus

Page 1 of 6
 Action
# Action Target Date Status updated as of 19 September 2021
Owner
For Bapco employees: change the coveralls before entering home and
12 provide extra boiler suites to Bapco employees involved in shutdown. Supt. SD 23-Sep Completed
Communication is required
Supt. OPD
To be confirmed if blanket permits are required and OPD
13 Maximize blanket permits - to be communicated with operations LSFO / Supt OPD 19-Sep
will provide accordingly.
South
Disposal Management:
1. Provide "Covered Labeled Bins" for used masks and gloves
14 2. Utilize and circulate existing waste procedure to all involved Suman Das 23-Sep Completed
parties.
3. Disposable coveralls to be considered as general waste

Disposal Management:
CHESM
15 1. Education on disposal methodology 23-Sep On-going
Coordinator
2. HSE to monitor disposal
Lessons learned from Hub-2 & FCCU to be incorporated in SWS Supt. SD
16 19-Sep Completed
shutdown (Ammar)
Review all RAMS for confined space entry and ensure Covid-19 Supt. SD
17 Completed
precautions are addressed (Ammar)
For Contractors: wear coveralls while leaving camps (do not change Supt. SD Communicated and to be-recommunicated before the
18 23-Sep
at site). To be communicated to contractors (Ammar) shutdown

Bapco employees of all Divisions / Departments involved in SWS

19 Shutdown to remain in temporary Portacabins and not use or work Supt. SD To be communicated once the team agreed on the plan
from their offices except OPD/TSD. To be communicated

Page 2 of 6
 Action
# Action Target Date Status updated as of 19 September 2021
Owner
1. Availability of sufficient quantities of N95 or FFP2 masks to be
ensured for Bapco/contractors wherever necessary as per RAMS.
Work gloves to be replaced everyday. 2-3 Masks for every person per
shift.
2. Confirm the areas that require N95 or FFP2 face masks from
20 Supt. SD Completed
approved RAMS.
3. Surgical/Cloth masks to be used in areas that doesn't require
N95/FFP2 masks. Frequency of mask cleaning and replacement shall
be considered.
<Contractors have confirmed the sufficient quantities are available

21 Utilize local manpower to the maximum extent possible Supt. SD Completed

Ensure minimizing cross contamination among shifts using the cross
contamination procedure - From contractors perspective this has been CHESM
22 19-Sep Completed. Handover to be done outside the office
communicated and to do it outside the office with all precaution Coordinator
measures.

Daily cleaning of coveralls of Bapco & Contractors shall be

implemented. CHESM
23 16-Sep Completed
This has been communicated with contractors regarding daily Coordinator
changing of coveralls

Work 12hrs shifts, 6 am/6 pm, to avoid congestion at gates. Obtain

Supt. SD
24 Security approval for the contractor gate to be opened at 5 a.m. to 16-Sep Completed
(Ammar)
control rush at gate.
Provide adequate quantity of face shields (not mandatory) but can be
25 used for PTW as an example. Also to provide sanitization stations for Supt. SD 23-Sep Completed
BAPCO staff
Conduct temperature screening at camps "by contractor", Refinery
26 entrance and on-site "by contractor with BAPCO monitoring" Supt. SD on-going On-going
(before starting work, after major breaks)
Utilize the developed sanitization procedure for all shared tools using CHESM
27 23-Sep Communicated
(i.e. sanitized wipes). To be communicated Coordinator
Increase the frequency of cleaning for portacabin/office surfaces and
28 Suman Das 19-Sep Completed
rest rooms (i.e. every 4 hours)

Page 3 of 6
 Action
# Action Target Date Status updated as of 19 September 2021
Owner
Stations locations have been identified, arrangements
29 Allocation of hand sanitizing stations in different locations Suman Das 19-Sep
for refill and installation
30 Daily Covid-19 dashboard Supt. SD Completed
Daily sanitizing the PPE (e.g. Helmets, Googles, Safety Shoes) by CHESM
31 23-Sep Completed
employee. To be communicated Coordinator
Entry restriction at control rooms and workstations for only
32
authorized personnel. To be communicated
Supt. SD 23-Sep To be communicated
To ensure all BAPCO staff are vaccinated, otherwise daily RAT to be
33
conducted
Supt SD 23-Sep To be communicated
Allocate temporary covered location(s) for Permit To Work issuance
34 Suman Das 19-Sep Cabin #11 has been allocated where Permit to be issued
and approval
Verification on vaccinated ULI specialists who are arriving from
35
India
Dr. Ghada 20-Sep Email sent and waiting Dr. Ghada response

Status color coding

Overdue
Overdue (Not project critical path)
Open
Completed

Page 4 of 6
 Target Date
# Action Ramsis Status/Plan
(Bapco)

Conduct a pre-audit of camps on the contractors involved in SWS shutdown

Before 21 Sep
1 and ensure Contractors' accommodation to be split in smaller groups within Audited on 21st Sept
2021
the room as per MOL directives

Split the workforce into groups and stagger their break timings to achieve
Sufficient cabins available. Need
2 social distancing. Extra portacabins will be distributed among work sites and 23-Sep
to check A/C and cabin condition.
breaks will be phased, if required

Assign people or agency for

3 Ensure contractors conduct weekly rapid test at the contractor camp. 15-Sep
testing if needed.

Contractors safety officers to assist security in the contractor gate regarding

4 on-going As per information from CHSEM
the queue of busses and maintaining the social distancing in the bus

Disposal Management:
TBT to be conducted or signed
5 1. Education on disposal methodology 23-Sep
notice to be made.
2. HSE to monitor disposal

Additional coveralls and laundry

For Contractors: wear coveralls while leaving camps (do not change at site).
to be ensured. TBT to be
6 To be communicated to contractors 23-Sep
conducted or signed notice to be
Daily cleaning of coveralls of Bapco & Contractors shall be implemented.
made.

1. Availability of sufficient quantities of N95 or FFP2 masks to be ensured.

Work gloves to be replaced everyday.
2-3 Masks for every person per shift. Additional disposable masks to be
7 2. Confirm the areas that require N95 or FFP2 face masks from approved arranged. N95 purchase order
RAMS. already given.
3. Surgical/Cloth masks to be used in areas that doesn't require N95/FFP2
masks. Frequency of mask cleaning and replacement shall be considered.

Ensure minimizing cross contamination among shifts using the cross

Sanitization of cabins after shift to
8 contamination procedure - From contractors perspective this has been 19-Sep
be arranged.
communicated and to do it outside the office with all precaution measures.

Conduct temperature screening at camps "by contractor", Refinery entrance

1 more temperature monitors to be
9 and on-site "by contractor with BAPCO monitoring" (before starting work, on-going
purchased.
after major breaks)

Utilize the developed sanitization procedure for all shared tools using (i.e. Atomizer to be ensure as working.
10 23-Sep
sanitized wipes). To be communicated To be used on 4SWS site.

Increase the frequency of cleaning for portacabin/office surfaces and rest Checklist made. Dedicated cleaner
11 19-Sep
rooms (i.e. every 4 hours) to be employed.

Daily sanitizing the PPE (e.g. Helmets, Googles, Safety Shoes) by employee. TBT to be given in camp or 1st
12 23-Sep
To be communicated day of shutdown..