AP04-AA5-EV05. INGLÉS - ELABORACIÓN DE UN MANUAL TÉCNICO.

KEVIN SANTIAGO MUNEVAR JIMENEZ

INSTRUCTORA: Shely María Tatis Del Toro

SERVICIO NACIONAL DE APRENDIZAJE_SENA

ANÁLISIS Y DESARROLLO DE SISTEMAS DE INFORMACIÓN

REGIONAL ATLÁNTICO

2021

Pág. 1
 USER MANUAL
Management system for stores

Table of Contents

LOGIN...4 …………………………………………………………………………………………….. 1
RECOVER PASSWORD4………………………………………………………………………………2
BILLING...5…………………………………………………………………………………………….3
INVENTORY 5…………………………………………………………………………………………4
PRODUCTS..6………………………………………………………………………………………….5
ACCOUNTING. 7………………………………………………………………………………………6
SUPPLIERS. .7………………………………………………………………………………………….7

Pág. 2
SALES. . .8………………………………………………………………………………………………8
HELP....9………………………………………………………………………………………………..9
LOG OUT. .9…………………………………………………………………………………………..10
GLOSSARY10. ………………………………………………………………………………………..11

USER MANUAL
1. LOGIN

 First step: Enter User and Enter password

 Second step: Click on the button “INGRESAR”.

* If you do not remember the password, click on “olvide la Contraseña”

2. RECOVER PASSWORD

 First step: enter the Cellphone number to retrieve the password by means of a
message.

 Second step: click on "RECUPERAR" to subsequently receive a message in the

cellphone with the new password.

Pág. 3
  Third step: check the message on your cellphone.

 Fourth step: click on "RESTABLECER CONTRASEÑA" to access the Recover

Password module.

 Fifth step: Enter the password received.

 Step six: click on "NUEVA CONTRASEÑA" to register the new password, enter
new password and confirm it.

3. BILLING

 First step: enter the id number of the client, when entering the id the name of the
client must appear.

 Second step: to enter a product in the sales list, enter the product code and
indicate the quantity, the product information must appear when entering the
code.

 Third step: The form of payment is chosen after entering all the of products and
we can see the subtotal.

 Fourth step: Click on "CERRAR VENTA" to print the invoice and register the
sale.

Pág. 4
4. INVENTORY

You must enter the "ACTUALIZAR INVENTARIO" module in the upper right corner.

Consider:

 Each product of the inventory has its register, where their movements are
registered, whether they are purchases, sales, returns, etc.
 You can edit the products
 You can print the inventory to make a cyclical verification of it.
 The products have a signaling system that indicates a the due date.
 In the registry of each product all detailed information and product movements
are saved, also the price of the product.
 At the end of the inventory update, the report "IMPRIMIR REPORTE" should be
printed.

Pág. 5
5. PRODUCTS

These lists contain essential information to identify exhausted products and place
orders with suppliers

 First step: Click on the module "PRODUCTOS".

 Second step: Click on the imagen "DETALLE DE PRODUCTO"

 Third step: Enter the data requested by the format, it is important to remember
that the registration of the provider is mandatory.

 Fourth step: click on to save the information and refresh the database.

Pág. 6
6. ACCOUNTING

 To verify the accounting of a specific date, simply select the date in the calendar
and then click on “DETALLE VENTAS”.

 The result of the query will show the accounting detail of the date.

7. SUPPLIERS

To create, update or delete a list of suppliers you must do the following:

 First step: Enter the suppliers module

 Second step: Enter the provider identification number in the "ID" field

Pág. 7
  Third step: The system will give you the following options: create, update or
delete.

 Fourth step: To create a new provider you must fill out the form completely.
To modify you must select the field you wish to update and enter the new
information.
To delete a supplier you must click on the "ELIMINAR" button

 Fifth step: Once the action you want to perform is finished, you must save all
the information in the database by clicking on the "GUARDAR
INFORMACION" button.

8. SALES

To register the products sold, do the following:

 First step: Enter the sales module

 Second step: Type or scan the product barcode.

Optional: enter the customer identification number in the "CLIENTE" field.

 Third step: Enter the number of units sold.

 Fourth step: To close the sale you must click on the end button.

Pág. 8
  Fifth step: Select the payment method: cash - credit card.

 Sixth step: Print the invoice.

9. HELP

 Click on the module indicated in the image to access the user manual.

 If the doubts involve contacting the information system provider click on

10. LOG OUT

 To log out of the system, just click where indicated in the image

Pág. 9
 11. GLOSSARY
.

Application: It is a computer program designed as a tool to allow a user to perform one or

several types of tasks.

Signaling: It is a tool that will provide you determine at the right time which drugs are about to
expire.

Database: it is a set of data belonging to the same context and systematically stored for later
use.

Module: a module is a portion of a computer program. Of the various tasks that a program
must perform to fulfill its function or objectives, a module will usually perform one of these
tasks

Pág. 10