UNIVERSITY OF SAN CARLOS

School of Business and Economics

Department of Accountancy

PRACTICUM MANUAL

AC 523 for the

Bachelor of Science in Accountancy,
Bachelor of Science in Management Accounting and
Bachelor of Science in Accounting Technology

The time to narrow the gap between academe and industry should be done early on in the
Bachelor of Science in Accountancy (BSA), Bachelor of Science in Management Accounting
(BSMA) or Bachelor of Science in Accounting Technology (BSAT) program. For the learning
process to impact on the day to day life of the student, there is a need to understand the realities
of the actual business environment.

Students have to be made aware that the classroom is entirely different from the business setting
through actual exposure in the workplace. This is a way to indirectly condition them to the life
after their Accountancy, Management Accounting or Accounting Technology program.

The Practicum Program is a direction geared towards the further comprehension of classroom
theories as applied to the practice world.

The following matrix, after taking into account the CHED Memorandum Order No. 23 Series of
2009, shows information for AC 523, AC 524 and CAT 501 practicum of the BSA, BSMA and
BSAT programs of the university.

Particulars Practicum

1 Objective To be able to narrow the gap between knowledge and

skills acquired in the classroom versus knowledge and
skills acquired in the working environment

2 Who shall enroll in the BSA/BSMA/BSAT students who have completed their
Practicum Course 3rd year level requirements

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3 When offered ● Second semester of 4th year (for BSA/BSMA enrolled
in AC 523)
● Summer of 5th year (for BSA enrolled in AC 524)
● Summer of 3rd year (for BSAT enrolled in CAT 501)

4 Nature of practicum work For BSA, areas relating to accounting, auditing, finance
or taxation; For BSMA/BSAT, areas relating to
accounting, finance or taxation

5 Required practicum hours Minimum of one hundred fifty (150) hours

6 Number of units 3 units

7 Dress code Uniform or office attire

8 Minimum number of hours 4 hours (continuous)

per day of practicum

9 Initial practicum requirement Incoming 4th year BSA/BSMA students or incoming 3rd
year BSAT students

10 Pre-enrollment requirement ● Submission of practicum proposal to the department

chairperson or practicum adviser, which provides the
detail on the following:
10.1 nature of work
10.2 timetable or schedule
10.3 company address
10.4 company tel. no.
10.5 contact person
10.6 relevance of work to the BSA/BSMA/BSAT
program

● In alternative, design and finalize the training manual

or plan with the Host Training Establishment that was
previously recommended by the department
chairperson.

● Approval of the Practicum Proposal, Manual or Plan

11 Enrollment requirement ● Enroll in AC 523, AC 524 or CAT 501

● Submit AC 523, AC 524 or CAT 501 Admission Slip

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 and Parents’/Guardian’s Certification of Waiver/
Permission (Annex 1) to practicum adviser.

12 Initial work requirement ● Make an application letter.

● Endorse the application letter to the practicum adviser

(Annex 2).

● The enrollee, after being accepted, shall provide the

company the following:
1. Thank You Letter (Annex 3)
2. Memorandum of Agreement (MOA) which shall be
signed by the USC VPAA and the company
authorized official. (Softcopy is provided in the
Yahoo! Groups)
3. Daily Attendance Record (Annex 4)
4. Performance Evaluation Sheet (Annex 5)

Nos. 3 & 4 above are to be filled out by the company.

13 Duties of the Practicum ● Supervision of the practicum program

Adviser
● Pre-arranged site visit

14 Duties of the Practicum ● Submission of the following documents (inside a long

Student size clear book) one week after the last day of the
practicum period:
14.1 Completed and duly-signed daily attendance
record
14.2 Completed performance evaluation sheet inside
a sealed envelope from the company
14.3 Certification as to completion of the minimum
hours
14.4 Weekly progress report (Annex 6)
14.5 Written practicum paper (8.5” x 13” size bond
paper, double space, Arial font, size 12) (Annex
7)

● Group discussion with the practicum adviser on a

regular basis

● Notify the practicum adviser promptly of any changes.

15 Practicum Culminating The Department Chair will issue a Certificate of

Activity Appreciation to the companies accommodating USC
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 student trainees.

Objectives 1. To be able to share the experiences in the work place

2. To increase the confidence level of the student

16 Practicum Grading system The final grade is equitably computed based on the
following criteria:
16.1 Attendance (20%)
16.2 Completed performance evaluation sheet inside the
sealed envelope from the company (30%)
16.3 Written practicum paper (Annex 7) (50%)

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Annex 1: Parents’/Guardian’s Certification of Waiver/Permission

CERTIFICATION

This is to certify that I am allowing my <son/daughter>, <Student Name>, to attend a

practicum (on-the-job training) for a minimum of 150 hours/300 hours on <date> until <date> at
<company name> in partial fulfillment of the requirements for the degree in <Bachelor of
Science in Accountancy/Bachelor of Science in Management Accounting/Bachelor of Science in
Accounting Technology>.

It is understood that <he/she> abides by the rules and regulations that may be imposed by
the Supervisor/Staff-in-Charge for <his/her> welfare and safety.

I fully agree to waive any responsibility on the part of the University of San Carlos,
<company name>, and/or their representative/s, in case of any untoward incident that may
happen to my <son/daughter> during the duration of the practicum.

<Name of Parent/Guardian> <Signature> <date>

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Annex 2: Sample Application Letter (To be sent to the company where the students will have
their practicum training)

Date

Ms. ___________________________
Manager
XYZ Corporation
Address

Dear Ms. ___________________________:

Good day!

I am <Student name>, currently a 4 th year student of the University of San Carlos taking up
Bachelor of Science in Management Accounting. I learned that the accounting and finance
department of your company is accepting student trainee. It is of great interest to me to fill in the
position as it is also one of my course requirements. My program requires me to undergo a
practicum of at least one hundred fifty (150) hours to any company of my choice.

I believe my education has equipped me with the necessary knowledge and skills needed for the
tasks and activities that I might undergo in your company. My available schedule for practicum
will be every <schedule>, since I will have my classes every <schedule>.

Attached are my resume and the USC Guidelines for Practicum for your perusal. I would be
very willing to come to your office for an interview at your convenience. You can contact me
through my mobile phone at 0922-XXX-XXXX. I am hoping to hear from you soon.

Sincerely yours,

<Student name>

Endorsed by:

<Chairperson’s name>
Chairperson
Accountancy Department

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Attachment to Annex 2 (To be sent to the company together with Annex 2)

UNIVERSITY OF SAN CARLOS

School of Business and Economics
Department of Accountancy

GUIDELINES FOR PRACTICUM

June __, 2011

1. Incoming 3rd year or 4th year students are required to undergo a practicum program for a
total of <150 hours for BSMA/BSAT students> or <300 hours for BSA students>.

2. The student is required to enroll in practicum as a 3-unit requirement.

3. Each student shall submit a practicum proposal which will include the following details:
3.1 Nature of Work
3.2 Timetable/Schedule
3.3 Company Address & Telephone Number
3.4 Contact Person
3.5 Relevance of work to the Accountancy, Management Accounting or Accounting
Technology program

4. Upon approval of the practicum proposal, an application letter will be prepared and sent
by the student, after the same is endorsed by his/her respective practicum adviser.

5. The student shall furnish the practicum adviser a letter of acceptance from the company
within three (3) days from the first day of work. In addition, the student shall secure a
letter of thanks from the adviser (Annex 3), Daily Attendance Record (Annex 4), and
Performance Evaluation Sheet (Annex 5) to be delivered to the company where the
practicum student is working.

6. The practicum adviser shall make a prearranged visit to the workplace where the
practicum student is assigned.

7. The student shall prepare a report paper on the practicum experience (Annex 7). It is
submitted together with the Daily Attendance Record (Annex 4), Performance Evaluation
Sheet (Annex 5) and Certification of Completion of Practicum Hours to the practicum
adviser.

8. Group discussion on the work experience will be done on a regular basis with the
Department Chairperson or Practicum Adviser.

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Annex 3: Thank You Letter (To be sent to the company where the student is going for practicum
upon receipt of the letter of acceptance)

LETTERHEAD

Date

Ms. _________
XYZ Corporation
Address

Dear Ms. ___________:

We wish to thank you for accommodating <Student Name> as an accounting student intern in your
company.

We hope to be able to pursue the internship program with your company in the coming semesters.
Should you wish to receive more interns, please email to us your intent, so that we can communicate
with you and select the appropriate interns for you.

Thank you for your support in this undertaking. We look forward to establishing a continuing
mutually beneficial relationship with your company.

Very truly yours,

<Chairperson’s Name>
Chairperson
Accountancy Department

University of San Carlos P. del Rosario Street, Cebu City Phone: 253-1000 loc.210 e-mail: bsadept@usc.edu.ph

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Annex 4: Daily Attendance Record (To be filled out by the company on a daily basis)

UNIVERSITY OF SAN CARLOS

School of Business and Economics
Department of Accountancy

PRACTICUM DAILY ATTENDANCE RECORD

Name of the Company: _______________________________________________

Department: ________________________________________________________
Name of Student: ____________________________________________________

TIME TIME TIME TIME

DATE IN OUT SIGNATURE DATE IN OUT SIGNATURE

EVALUATOR’S NAME: ____________________________________________________

Position: __________________________________________________________________
Signature: _________________________________________________________________
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Annex 5: Performance Evaluation Sheet (To be filled out by the company upon completion of
the practicum hours)

UNIVERSITY OF SAN CARLOS

School of Business and Economics
Department of Accountancy

PERFORMANCE EVALUATION SHEET

Name of Student: ___________________________________________________

Course: ___________________________________________________________
Semester/Academic Year: _____________________________________________
Name of Establishment: ______________________________________________
Evaluated by: ______________________________________________________
Department: _______________________________________________________
Nature of Work Performed by the Trainee: _______________________________
Based on the performance from _____________________ to ________________

5 4 3 2 1
A WORK PERFORMANCE
1 Knowledge of work (understand instructions)
2 Quantity of work (can cope with the demand of additional
unexpected work load in a limited time)
3 Quality of work (performed an assigned job as efficiently as
possible)

B PERSONAL TRAITS
1 Physical appearance (personally well-groomed and always wears
appropriate attire)
2 Attitude towards work (always shows enthusiasm and interest)
3 Courtesy (shows respect for authority at all times)
4 Conduct (observes rules and regulations of establishment)
5 Perseverance & industry (shows initiative and interest in work over
and above what is assigned)
6 Drive and leadership (inquisitive and aggressive)
7 Mental maturity (effective and calm under pressure)
8 Sociability (can work harmoniously with other employees)
9 Reliability (trusted to be left alone in the use of office equipment)
10 Possession of traits

5 is the highest

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Annex 6: Sample Weekly Progress Report

Supervisor’s
Inclusive Dates Activities Documents Objective/s name, position
and signature

Nov. 21-Nov. 25 Preparation of Bank Statement To reconcile (Sgd.)

bank reconciliation Passbook bank Maria Dela Cruz
Ledger statement Acctg. Supervisor
with cash in
bank per
book

xxx

xxx

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 Annex 7: Written Practicum Paper

All students undergoing practicum are required to submit a written report after the practicum
term. The contents of the report are as follows:

Title Page

Table of Contents

Chapter One : Brief History/Background of the Company/Company Profile

(1 to 3 pages)

Chapter Two : Weekly Progress Report Compilation

(include duties and responsibilities)

Chapter Three : Assessment of Practicum Program

(Reaction paper of the student with the following suggested format)
 What have I learned from the experience? (technical)
 My experience with the people around me
 The most memorable event during my practicum
 What I can recommend for the improvement of the Practicum program
 My advice to those who will take their practicum in the near future

Chapter Four : Pertinent Documents

 Application Letter
 Acceptance Letter
 Parents’/Guardian’s Certification of Waiver/Permission
 MOA (2 copies)
 Practicum Daily Attendance Record
 Certification of Completion of Practicum Hours
 Performance Evaluation Sheet (sealed in an envelope)
 Others

Format : 8.5” x 11” size bond paper, double space, Arial font, size 12

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