Meeting of Minutes

PVCA BOARD OF DIRECTORS

April 19, 2011

Attendees: Fatima Mansour, David Adams, David Cowan, Vern Lister, Ed Purrenhage, Jim Asbury,
Carol Dell, Don Madro.

Absent: Liz Campbell

PUBLIC PORTION
Two interested buyers stopped by the Board Meeting with a question for the Board about
purchase/renting a unit. They were hoping to receive a special circumstance. They had an offer on a
unit and hopefuls on a few others. They want to skip the 2 year ownership requirement that is
mandatory before renting out a unit. Don Madro explained that there is a 2 year minimum
requirement per the PVCA by-laws unless there was an extreme circumstance, such as a health
issue, and that a special circumstance would not be granted to these buyers.

Carol Flowers is running for the Board of Directors and decided to sit in at the meeting to see how
things are run.

The Meeting was called to order at 6:40 P.M.

READING OF MINUTES
The March minutes were prepared by Fatima Mansour and reviewed by the Board of Directors.

The issue about Unit 282 was brought up. Dave Adams will install light covers and faceplates. The
Association’s current asking price is $31,900. However with a $304/month Maintenance Fee, the unit
is proving hard to sell.

David Adams requested that the Maintenance portion on the Upgrade Section of the Budget be
lowered. Don Madro mentioned that the sprinklers must be repaired and that this may be expensive.
Dave Adams explained that Maintenance can do the repair on this. The Board also spoke about the
paving that must be done down the road. Don Madro suggested that when the weather is nice, him
and Dave Adams can take a walk around and inspect the pavement.

David Cowan asked if Mary Watzke had paid her outstanding balance. Fatima Mansour explained
that as off that date, she had not.

Don Madro motioned to accept the minutes, Carol Dell seconded. All were in favor.

TREASURERS REPORT
There was not a report created for this month as there will be one in the beginning of May for the
Annual Meeting.

NEW BUSINESS

The first issue was in regards to Unit 29282. The Board asked Dave Adams to check the basement
to make sure the sink is connected to the drain.

The second issue was in regards to a couple complaints from a co-owner. There is a lamp post
broken near her unit and she is also unhappy with the way one of the storefronts look.
she must pay the amount because the elements are an act of nature that cannot be controlled.
The third issue is Steve Sowell’s Report. Dave Cowan motioned to accept the report and Don Madro
seconded.

The sixth issue is the Water/Sewage Report. Don motioned to accept the report and Jim Asbury
seconded it.

The seventh issue is in regards to the Annual Meeting. Fatima Mansour presented the menu options
for the Annual Board Meeting. The Board picked out the various lunch items and Fatima took note of
them in order to report them to the Banquet Hall. The Board then answered the questions received
from co-owners on the back of their attendance sheets.

The eighth issue was in regards to the basement clean ups. This will occur during the month of
June. The Maintenance Team will tag these items in May. Co-owners will have approximately three
weeks to remove their items. In June the Maintenance Team will throw away all items left behind.
Fatima will place a flier on each entrance door to explain this to co-owners.

The ninth issue was the Agenda for the Annual Meeting. The Board decided that the following items
will be on the Agenda, along with the yearly items:
Basement Clean-up, License Plate Number Form, Pool Form, Possible re-keying of the Pool
Gate, Beautification Day (June 11th). In regards to the Re-keying of the pool, maintenance will obtain
costs for this and the Board will vote on it. The Board also decided on a new pool rule – a children’s
pool will be set up next to the actual pool. It will be made of molded plastic and be for the use of
children under the age of 3.

The eighth issue was Maintenance Issues

- Dave Adams received bids for the exterior brick wall and carport. The final amounts
were: Above and Beyond: $13,800
Mike’s = $15,300
Molton’s = $14,000
Vote = Above and Beyond, all in favor = unanimous, opposed = none.
- Carol Dell asked if there was a way to get birds out of the carports. Dave will look into
different possibilities, such as fake owls and moth balls.
- Sprinklers – Dave is going to open these during the 2nd week of May. They will come on
every other day at dusk and run for 12 minutes. He will adjust them as necessary.
- Dave will be opening the pool the week of the 16th, and it will be open for general use on
Memorial Day.
- Dave has become informed that a co-owner may be growing marijuana in her unit’s
basement room. A couple Board members and Dave Adams will investigate to find out
more information.
- David Adams asked the board about raising the plow a little bit so that we are plowing ½
and inch down. The Board decided that this was fine.

OLD BUSINESS There is no Old Business to discuss at this time.

OTHER BUSINESS

Don Madro motioned to adjourn, Carol Dell seconded.

The next Board Meeting will be the Annual Meeting on May 7th, 2011
Fatima Mansour, Secretary to the Presidents Village Board of Directors