FINAL PROJECT DOCUMENTATION

Enterprise Resources Planning

PT. Industri Jamu dan Farmasi Sido Muncul, Tbk.

Lecturer
Cindy Himawan, S. T, M. T

Arranged by Group 4
Group Members:

• Billy Gargita (012201900029)

• Denielle Alexander Tambunan (012201900041)
• Kevin (012201900022)
• Nirwanda Pacchuzi Silaban (012201900001)
• Rifqy Aqmal Hidayat (012201900031)

Faculty of Computing
Information System

President University
Academic year 2021
I. Business Documentation
1.1 Company Background
1.1.1 Company Start
PT. Industri Jamu and Farmasi Sido Muncul, Tbk. Is a traditional herbal
medicine and pharmaceutical company using state-of-art machines. Starting in
1940 in Yogyakarta, and managed by Mrs. Rahmat Sulisto, Sido Muncul which
was originally a home industry has slowly developed into a large and well-
known company as it is today. In 1951, Sido Muncul was established. In 1970
a limited partnership was formed under the name CV Industri Jamu and
Farmasi Sido Muncul and then in 1975 it was changed to a limited liability
company under the name PT. Industri Jamu and Farmasi Sido Muncul until now.

1.1.2 Location
a. Head Office
Office Sido Muncul, Lt 1, Gedung Hotel Tentrem Jl. Gajahmada No. 123,
Semarang, 50134

b. Branch Office
Graha Muncul Mekar Jl.Panjang Arteri Kelapa Dua No. 27 Kebon Jeruk-Jakarta
Barat 1150

c. Factory
Jl. Soekarno Hatta Km. 28 Kec. Bergas - Klepu, Semarang 50552, Indonesia

1.1.3 Vision Mission and Strategy

a. Vision
To become a pharmaceutical, traditional medicine, health food and
beverage, and herbal ingredient processing company which can benefit the
community and environment

b. Mission
• To develop herbal-based products in the form of pharmaceutical
preparations, traditional medicines, health food and beverage, and
cosmetics based on rational, safe and trustworthy research.
• To continually develop research initiatives on herbal medicines
• To assist and encourage the government, educational institutions, and
medical sector to play a more important role in research and
development of herbal medicines and medications.
• To raise community awareness on the importance of maintaining
health through a healthy way of living, the use of authentic natural
ingredients, and naturopathy medication.
• To implement an intensive corporate social responsibility (CSR)
initiative.
• To run the company through an environmentally sound operation
management.
• To become a world class herbal medicine company.
1.1.4 Organization Structure

1.2 ERP Application

PT Industri Jamu Dan Farmasi Sido Muncul, Tbk. (SIDO) adopts SAP S/4HANA
solution.
1.3 Financial Report
Financial report company
 The original consolidated financial statements included herein
are in the Indonesian language.

PT INDUSTRI JAMU DAN FARMASI PT INDUSTRI JAMU DAN FARMASI

SIDO MUNCUL TBK DAN SIDO MUNCUL TBK AND ITS
ENTITAS ANAKNYA SUBSIDIARIES CONSOLIDATED
LAPORAN POSISI KEUANGAN STATEMENT OF FINANCIAL
KONSOLIDASIAN POSITION
Tanggal 30 September 2021 As of September 30, 2021 (Expressed in
(Disajikan dalam jutaan Rupiah, millions of Indonesian Rupiah, unless
kecuali dinyatakan lain) otherwise stated)

30 September 2021/ Catatan/ 31 Desember 2020/

September 30, 2021 Notes December 31, 2020

ASET ASSETS

ASET LANCAR CURRENT ASSETS

Kas dan setara kas 824.984 4,32,33 1.031.954 Cash and cash equivalents
Piutang usaha 5,32,33 Trade receivables
Pihak ketiga - neto 296.496 296.885 Third parties - net
Pihak berelasi 230.340 31 366.872 Related parties
Piutang lain-lain 6,32,33 Other receivables
Pihak ketiga 3.324 3.890 Third parties
Persediaan - neto 460.080 7,23 309.478 Inventories - net
Uang muka 4.660 8a 2.682 Advance payments
Aset lancar lainnya 35.287 9 40.320 Other current assets

Total Aset Lancar 1.855.171 2.052.081 Total Current Assets

ASET TIDAK LANCAR NON-CURRENT ASSETS

Uang muka 14.758 8b 4.021 Advance payments
Aset pajak tangguhan 50.039 15d 59.920 Deferred tax assets
Aset tetap - neto 1.570.591 10 1.568.264 Fixed assets - net
Goodwill 91.366 12 91.366 Goodwill
Aset tidak lancar lainnya 68.928 11 73.864 Other non-current assets

Total Aset Tidak Lancar 1.795.682 1.797.435 Total Non-Current Assets

TOTAL ASET 3.650.853 3.849.516 TOTAL ASSETS

Catatan atas laporan keuangan konsolidasian terlampir The accompanying notes to the consolidated financial
merupakan bagian integral dari laporan keuangan statements form an integral part of these consolidated financial
konsolidasian ini. statements taken as a whole.

1
 The original consolidated financial statements included herein
are in the Indonesian language.

PT INDUSTRI JAMU DAN FARMASI PT INDUSTRI JAMU DAN FARMASI

SIDO MUNCUL TBK DAN SIDO MUNCUL TBK AND ITS
ENTITAS ANAKNYA LAPORAN SUBSIDIARIES CONSOLIDATED
POSISI KEUANGAN STATEMENT OF FINANCIAL
KONSOLIDASIAN (lanjutan) POSITION (continued) As of
Tanggal 30 September 2021 September 30, 2021
(Disajikan dalam jutaan Rupiah, (Expressed in millions of Indonesian Rupiah,
kecuali dinyatakan lain) unless otherwise stated)

30 September 2021/ Catatan/ 31 Desember 2020/

September 30, 2021 Notes December 31, 2020

LIABILITAS DAN EKUITAS LIABILITIES AND EQUITY

LIABILITAS LIABILITIES

LIABILITAS JANGKA PENDEK CURRENT LIABILITIES

Utang usaha 13,32,33 Trade payables
Pihak ketiga 206.994 181.931 Third parties
Pihak berelasi 34.049 31 21.760 Related parties
Utang lain-lain 14,32,33 Other payables
Pihak ketiga 13.672 10.142 Third parties
Pihak berelasi 174 31 109 Related parties
Utang pajak 140.125 15a 152.808 Taxes payable
Beban akrual 87.087 16,32,33 150.540 Accrued expenses
Pendapatan diterima di muka 5.484 31 6.711 Unearned revenue
Liabilitas sewa - jangka pendek 3.768 2b 2.974 Lease liabilities - current
Liabilitas jangka pendek lainnya 18.240 15f,32 33.068 Other current liabilities

Total Liabilitas Jangka Pendek 509.593 560.043 Total Current Liabilities

LIABILITAS JANGKA PANJANG NON-CURRENT LIABILITIES

Liabilitas imbalan kerja karyawan 62.484 17 54.682 Employee benefits liabilities
Liabilitas pajak tangguhan 12.338 15d 8.835 Deferred tax liabilities
Liabilitas sewa - jangka panjang 2.822 2b 4.216 Lease liabilities - non-current

Total Liabilitas Jangka Panjang 77.644 67.733 Total Non-Current Liabilities

TOTAL LIABILITAS 587.237 627.776 TOTAL LIABILITIES

EKUITAS EQUITY

Ekuitas yang dapat Diatribusikan Equity Attributable to

kepada Pemilik Entitas Induk Owners of the Parent Entity
Modal saham - nominal Share capital - Rp50 par value
Rp50 (nilai penuh) per share (full amount)
Modal dasar - Authorized -
100.000.000.000 saham 100,000,000,000 shares
Modal ditempatkan dan disetor penuh Issued and fully paid - share capital
- 30.000.000.000 saham 1.500.000 18 1.500.000 - 30,000,000,000 shares
Tambahan modal disetor 699.650 19 707.314 Additional paid-in capital
Saham treasuri (58.895) 18 (58.895) Treasury shares
Saldo laba Retained earnings
Ditentukan penggunaannya 322.984 19 322.984 Appropriated
Belum ditentukan penggunaannya 599.870 750.330 Unappropriated

Ekuitas yang dapat diatribusikan Equity attributable to the

kepada pemilik entitas induk 3.063.609 3.221.733 owners of parent entity
Kepentingan nonpengendali 7 7 Non-controlling interest

TOTAL EKUITAS 3.063.616 3.221.740 TOTAL EQUITY

TOTAL LIABILITAS DAN EKUITAS 3.650.853 3.849.516 TOTAL LIABILITIES AND EQUITY

Catatan atas laporan keuangan konsolidasian terlampir The accompanying notes to the consolidated financial
merupakan bagian integral dari laporan keuangan statements form an integral part of these consolidated financial
konsolidasian ini. statements taken as a whole.

2
 The original consolidated financial statements included herein
are in the Indonesian language.

PT INDUSTRI JAMU DAN FARMASI PT INDUSTRI JAMU DAN FARMASI

SIDO MUNCUL TBK SIDO MUNCUL TBK
DAN ENTITAS ANAKNYA AND ITS SUBSIDIARIES
LAPORAN LABA RUGI DAN PENGHASILAN CONSOLIDATED STATEMENT OF PROFIT OR LOSS
KOMPREHENSIF LAIN KONSOLIDASIAN AND OTHER COMPREHENSIVE INCOME
Untuk Periode yang Berakhir pada Tanggal For the Period Ended
30 September 2021 September 30, 2021
(Disajikan dalam jutaan Rupiah, (Expressed in millions of Indonesian Rupiah,
kecuali dinyatakan lain) unless otherwise stated)

Catatan/
2021 Notes 2020

PENJUALAN 2.776.440 22,31 2.257.274 SALES

BEBAN POKOK PENJUALAN (1.214.502) 23,24,31 (1.040.062) COST OF GOODS SOLD

LABA BRUTO 1.561.938 1.217.212 GROSS PROFIT

Beban penjualan dan pemasaran (355.852) 25,31 (305.347) Selling and marketing expenses
General and administrative
Beban umum dan administrasi (144.231) 26,31 (134.349) expenses
Beban lain-lain (4.102) 30 - Other expenses
Pendapatan lain-lain 20.757 29,31 8.525 Other income

LABA USAHA 1.078.510 786.041 OPERATING PROFIT

Penghasilan keuangan 30.547 27 37.036 Finance income

Biaya keuangan (610) 28 (304) Finance cost

LABA SEBELUM PROFIT BEFORE

BEBAN PAJAK PENGHASILAN 1.108.447 822.773 INCOME TAX EXPENSE

Beban pajak penghasilan - neto (242.949) 15b, 15c (181.968) Income tax expense - net

LABA PERIODE BERJALAN 865.498 640.805 PROFIT FOR THE PERIOD

PENGHASILAN (RUGI) OTHER COMPREHENSIVE

KOMPREHENSIF LAIN INCOME (LOSS)
Pos yang tidak akan direklasifikasi ke Item that will not be reclassified
laba rugi: to profit or loss:
Laba pengukuran kembali atas Remeasurement gain on
liabilitas imbalan kerja 2.342 1.400 employee benefits liabilities
Pajak penghasilan terkait Income tax relating to item
yang tidak akan direklasifikasi that will not be reclassified
ke laba rugi (515) 15d (308) to profit or loss
Pos yang akan direklasifikasi ke Item that will be reclassified
laba rugi: to profit or loss:
Selisih kurs karena penjabaran Exchange differences due to
laporan keuangan 357 (66) financial statement translation

PENGHASILAN KOMPREHENSIF OTHER COMPREHENSIVE

LAIN PERIODE BERJALAN, INCOME FOR THE PERIOD,
SETELAH PAJAK 2.184 1.026 NET OF TAX

TOTAL PENGHASILAN
KOMPREHENSIF PERIODE TOTAL COMPREHENSIVE
BERJALAN 867.682 641.831 INCOME FOR THE PERIOD

Catatan atas laporan keuangan konsolidasian terlampir The accompanying notes form an integral part of these
merupakan bagian integral dari laporan keuangan consolidated financial statements.
konsolidasian ini.

3
 The original consolidated financial statements included herein
are in the Indonesian language.

PT INDUSTRI JAMU DAN FARMASI PT INDUSTRI JAMU DAN FARMASI

SIDO MUNCUL TBK SIDO MUNCUL TBK
DAN ENTITAS ANAKNYA AND ITS SUBSIDIARIES
LAPORAN LABA RUGI DAN PENGHASILAN CONSOLIDATED STATEMENT OF PROFIT OR LOSS
KOMPREHENSIF LAIN KONSOLIDASIAN (lanjutan) AND OTHER COMPREHENSIVE INCOME (continued)
Untuk Periode yang Berakhir pada Tanggal For the Period Ended
30 September 2021 September 30, 2021
(Disajikan dalam jutaan Rupiah, (Expressed in millions of Indonesian Rupiah,
kecuali dinyatakan lain) unless otherwise stated)

Catatan/
2021 Notes 2020

Laba periode berjalan Profit for the period

yang dapat diatribusikan kepada: attributable to:
Pemilik entitas induk 865.498 640.805 Owners of the parent entity
Kepentingan nonpengendali - - Non-controlling interest

TOTAL 865.498 640.805 TOTAL

Total penghasilan komprehensif

periode berjalan yang dapat Total comprehensive income
diatribusikan kepada: for the period attributable to:
Pemilik entitas induk 867.682 641.831 Owners of parent entity
Kepentingan nonpengendali - - Non-controlling interest

TOTAL 867.682 641.831 TOTAL

Laba per saham dasar yang dapat Basic earnings per share
diatribusikan kepada pemilik attributable to the owners of
entitas induk (angka penuh) 29,07 21 21,53 the parent entity (full amount)

Catatan atas laporan keuangan konsolidasian terlampir The accompanying notes form an integral part of these
merupakan bagian integral dari laporan keuangan consolidated financial statements.
konsolidasian ini.

4
 The original consolidated financial statements included herein are in the Indonesian language.
PT INDUSTRI JAMU DAN FARMASI SIDO MUNCUL TBK PT INDUSTRI JAMU DAN FARMASI SIDO MUNCUL TBK
DAN ENTITAS ANAKNYA AND ITS SUBSIDIARIES
LAPORAN PERUBAHAN EKUITAS KONSOLIDASIAN Untuk CONSOLIDATED STATEMENT OF CHANGES IN EQUITY
Periode yang Berakhir pada Tanggal 30 September 2021 For the Period Ended September 30, 2021
(Disajikan dalam jutaan Rupiah, kecuali dinyatakan lain) (Expressed in millions of Indonesian Rupiah, unless otherwise stated)

Ekuitas yang dapat Diatribusikan kepada Pemilik Entitas Induk/

Equity Attributable to the Owners of Parent Entity
Modal
ditempatkan dan Saldo laba/Retained earnings
disetor penuh/ Tambahan Saham Belum Kepentingan Total
Issued and fully modal disetor/ treasuri/ Ditentukan ditentukan nonpengendali/ ekuitas/
Catatan/ paid share Additional Treasury penggunaannya/ penggunaannya/ Total/ Non-controlling Total
Notes capital paid-in capital shares Appropriated Unappropriated Total interest equity

Saldo per Balance as of

1 Januari 2020 1.500.000 706.434 (59.279) 322.984 594.561 3.064.700 7 3.064.707 January 1, 2020

Dividen kas 20 - - - - (401.878) (401.878) - (401.878) Cash dividend

Laba periode berjalan - - - - 640.805 640.805 - 640.805 Profit for the period

Penghasilan komprehensif lainnya - - - - 1.026 1.026 - 1.026 Other comprehensive income

Saldo per Balance as of

30 September 2020 1.500.000 706.434 (59.279) 322.984 834.514 3.304.653 7 3.304.660 September 30, 2020

Saldo per Balance as of

1 Januari 2021 1.500.000 707.314 (58.895) 322.984 750.330 3.221.733 7 3.221.740 January 1, 2021

Dividen kas 20 - - - - (1.018.142) (1.018.142) - (1.018.142) Cash dividend

Pajak atas saham bonus 37 - (7.664) - - - (7.664) - (7.664) Tax of bonus share

Laba periode berjalan - - - - 865.498 865.498 - 865.498 Profit for the period

Penghasilan komprehensif lainnya - - - - 2.184 2.184 - 2.184 Other comprehensive income

Saldo per Balance as of

30 September 2021 1.500.000 699.650 (58.895) 322.984 599.870 3.063.609 7 3.063.616 September 30, 2021

Catatan atas laporan keuangan konsolidasian terlampir merupakan bagian integral dari The accompanying notes form an integral part of these consolidated financial statements.
laporan keuangan konsolidasian ini.

5
 The original consolidated financial statements included herein
are in the Indonesian language.

PT INDUSTRI JAMU DAN FARMASI PT INDUSTRI JAMU DAN FARMASI

SIDO MUNCUL TBK SIDO MUNCUL TBK
DAN ENTITAS ANAKNYA LAPORAN ARUS AND ITS SUBSIDIARIES
KAS KONSOLIDASIAN Untuk Periode yang CONSOLIDATED STATEMENT OF CASH FLOWS
Berakhir pada Tanggal For the Period Ended
30 September 2021 September 30, 2021
(Disajikan dalam jutaan Rupiah, (Expressed in millions of Indonesian Rupiah,
kecuali dinyatakan lain) unless otherwise stated)

Catatan/
2021 Notes 2020

ARUS KAS DARI CASH FLOWS FROM

AKTIVITAS OPERASI OPERATING ACTIVITIES
Penerimaan dari pelanggan 2.917.055 2.283.802 Receipts from customers
Pembayaran ke pemasok (1.110.564) (925.165) Payments to suppliers
Pembayaran ke karyawan (327.760) (279.880) Payments to employees
Pembayaran pajak penghasilan (229.719) (184.020) Payments of income taxes
Pembayaran beban operasional Payments of other operating
lainnya (379.802) (300.732) expenses
Penerimaan penghasilan keuangan 30.631 38.256 Finance income received
Pembayaran biaya keuangan (610) (304) Finance costs paid

Kas Neto Diperoleh dari Net Cash Provided by

Aktivitas Operasi 899.231 631.957 Operating Activities

ARUS KAS DARI CASH FLOWS FROM

AKTIVITAS INVESTASI INVESTING ACTIVITIES
Perolehan aset tetap (69.971) 10 (40.660) Acquisitions of fixed assets
Perolehan aset tidak lancar Acquisition of other
lainnya (752) (1.026) non-current assets
Penambahan uang muka Advances for purchases of
pembelian aset tetap (14.341) (24.624) fixed assets
Hasil penjualan aset tetap 820 10 782 Proceeds from sale of fixed assets

Kas Neto Digunakan untuk Net Cash Used in

Aktivitas Investasi (84.244) (65.528) Investment Activities

ARUS KAS DARI CASH FLOWS FROM

AKTIVITAS PENDANAAN FINANCING ACTIVITIES
Pembayaran dividen kas (1.018.142) 20 (401.878) Payment of cash dividends
Pembayaran hutang sewa
pembiayaan (3.942) (1.515) Payment of lease payable

Kas Neto Digunakan Net Cash Used in

untuk Aktivitas Pendanaan (1.022.084) (403.393) Financing Activities

PENURUNAN NET DECREASE IN

NETO KAS DAN SETARA KAS (207.097) 163.036 CASH AND CASH EQUIVALENTS
DAMPAK PERUBAHAN
SELISIH KURS TERHADAP EFFECT OF CHANGES IN
KAS DAN SETARA KAS 127 (366) FOREIGN EXCHANGE RATE

KAS DAN SETARA KAS CASH AND CASH EQUIVALENTS

AWAL PERIODE 1.031.954 4 864.824 AT THE BEGINNING OF PERIOD

KAS DAN SETARA KAS CASH AND CASH EQUIVALENTS

AKHIR PERIODE 824.984 4 1.027.494 AT THE END OF PERIOD

Catatan atas laporan keuangan konsolidasian terlampir The accompanying notes form an integral part of these
merupakan bagian integral dari laporan keuangan consolidated financial statements.
konsolidasian ini.

6
1.4 Item and Supplier List
1.4.1 PT. Semarang Herbal Indo Plant
Item Price Min. Quantity Lead Time
Adas 45,000.00 60 2 days
Daun Cengkeh 15,000.00 60 2 days
Daun Mint 30,000.00 60 2 days
Jahe 28,000.00 60 2 days
Kayu Ules 35,000.00 60 2 days
Madu 1,000,000.00 8 2 days

1.4.2 PT. Jayamandiri Sejahtera Abadi

Item Price Min. Quantity Lead Time
Plastic 12,500.00 150 2 days
Aluminium foil 750.00 500 2 days
Box 1,200.00 60 2 days

1.5 Finished Goods and the BOM

1.5.1 Finished Goods
Product : Tolak Angin
Quantity : 6000 Units

1.5.2 Bill of Materials

Component Quantity Product UoM
Adas 60 kg
Daun-Cengkeh 60 kg
Daun Mint 60 kg
Jahe 60 kg
Kayu Ules 60 kg
Madu 8 L
Aluminium Foil 6,000 Units
Box 500 Units
Plastic 125 M

1.6 Manufacturing Steps

1.6.1 Work Orders
Operation Work Center Description
Materials and Quality Ensure that starting materials
Machines Control for production meet established
specifications for material
identity, material quality and
safety.
Extraction Extraction Ensure that the stages of the
Ingredients Machine production process have been
carried out in accordance with
established procedures.
Labeling and Packaging Packaging and labeling
Distribution processes, and distribution
1.7 Customer Lists and agreement
1.7.1 Anna
Product Price Quantity Lead Time
Tolak Angin 4,400.00 4,000 2 days

1.8 Distribution Lists or Branch company

1.8.1 Branch Company
Company : PT. Muncul Mekar
Address : Jl. Madukoro, Tawangmas, Kec. Semarang Bar.,
Kota Semarang, Jawa Tengah 50144
II. Technical Documentation
2.1 Planning Phase
2.1.1 System Request
System Request Description
Business Need SIDO membutuhkan informasi yang real-
time untuk meningkatkan keseluruhan
operasi bisnis SIDO.
Business Requirement SIDO Menargetkan pengambilan
keputusan yang lebih cepat, biaya
operasional yang lebih rendah, dan
efisiensi organisasi yang lebih besar
khususnya dalam kapasitas distribusi.
Business Value Mendapatkan pandangan yang lebih
komprehensif dari data keuangan dan
operasional dan meminimalisir beban dari
adanya proses ganda, laporan dan upaya
manual yang salah, sehingga mendukung
penyampain informasi yang tepat waktu
dan akurat.

2.1.2 Define Business Process As – Is

2.1.3 Business Requirement Detail

No Actual Impact Requirement
Solution
1 Decision-making It takes a long time Data Dataand and
to receive data and Information of
information for
information from each division
each
other divisions. can be
transaction can
accessed in
be accessed in
Real-Timeaccordance with
the access
rights through
the Reporting
feature of each
division
2 Operating costs There is a The number of The number of
difference in the goods and items and prices
data on the number prices in the will be in
 of goods and the bill warehouse accordance with
of materials. according to the stored stock
stock data data
3 Organizational Efficiency There are double Requires Each process is
processes and processing of made based on
inappropriate each the documents
reports. transaction and of each division,
reports can be such as sales
recorded orders,
automatically. reordering rules,
bill of materials
and etc.

2.1.4 Define Feasibility Analysis

At this stage, a plan will be made regarding the Feasibility of the
company PT. Industri Jamu and Farmasi SIdo Muncul, Tbk. In implementing
ERP. The Feasibility analysis will include Technology Feasibility, Economy
Feasibility, and Organization Feasibility.

2.1.4.1 Technology Feasibility

The ERP application that will be compared is based on open-source.
The advantages of using open-source ERP are access to reliable
information, avoiding redundancy of data entry and operations, reducing lag
time for displaying information and reports, reducing costs, saving time and
increasing control with enterprise-scale analysis and can be changed
according to company needs and easy to use. with simple features. At this
stage, we will compare three open-source ERP applications as shown in the
table below.

No SIDO’s Needs Application

Openbravo ERP Adempiere Odoo
Module
1 Purchase ✓ ✓ ✓
2 Inventory  ✓ ✓
3 Sales ✓ ✓ ✓
4 Accounting ✓ ✓ ✓
Intercompany Process
1 Generate PO and SO   ✓
automatically
2 Auto Delivery   ✓
3 Inventory Centered ✓ ✓ ✓
4 Centralized financial ✓ ✓ ✓
reports
Business Size
1 Small – Medium Business ✓ ✓ ✓
Application Access
1 Online ✓ ✓ ✓
Operating System Server
1 Window ✓ ✓ ✓
 From the table above, the odoo application was chosen because it met all
the needs of PT Industri Jamu and Farmasi Sido Muncul. Currently, PT
Industri Jamu and Farmasi Sido Muncul has several divisions, namely
Purchasing, Inventory, Sales and Finance. Each division user uses one
computer each.
In using the Odoo 14 ERP Application, hardware requirements for the
server are needed as shown in the table below.
Specification Minimum Server Minimum Server
Specification Specification
Processor Intel – 64 Bit Intel – 64 Bit
Number of Processor 1 1
Processor core 7 3
available
Memory 8 Gigabyte 4 GIgabyte

2.1.4.2 Economy Feasibility

Economic feasibility studies are carried out so that the company
ensures that the new system planning is economically feasible or not. The
costs required consist of (CAPEX) and (OPEX).
For CAPEX costs, the company PT Indofood conducts training.
Where, the cost of training requires many manuals which contain how to use
the application, how to install each module, as well as the steps to run each
Odoo 14 transaction process. If training is carried out it will take a lot of time,
then overtime costs must also be incurred. Training will be conducted in 3
hours for 5 times. For computers, PT Indofood no longer needs to add
computers, because before using the new system PT Indofood still
owns/uses a computer. Investment costs (CAPEX) can be seen in the table
below.

Item Quantity Price Total

Computer server 1 Unit Rp 18,000,000.00 Rp 18,000,000.00
Training:
a. Guidebook 6 Division Rp 30,000.00 Rp 180,000.00
b. Overtime fee 6 Division Rp 150,000.00 Rp 900,000.00
(5 times for 3
hours)
Total Rp 19,080,000.00

The operating cost (OPEX) required is a software license. Operating

costs (OPEX) can be seen in the table below. The owner of PT Industri
Jamu and Farmasi Sido Muncul does not mind the price offered because it
is still affordable so it can be said that it is Feasible.

Item Quantity Price Total

License 1 Rp 3,000,000.00 Rp 3,000,000.00
Total Rp 3,000,000.00
2.1.4.3 Organization Feasibility
The Feasibility of the organization focuses on the resources of PT
Industri Jamu and Farmasi SIdo Muncul which will use the new system
whether it can adapt to the new system or not. The organization structure of
PT Industri Jamu and Farmasi Sido Muncul can be seen in the image below

The owner of PT Industri Jamu and Famasi Sido Muncul will control
and supervise all aspects of the business being run, the owner of PT
Industri Jamu and Farmasi Sido Muncul can access information by logging
in to the Odoo 14 Application. All decisions will be made by the owner of
PT Industri Jamu and Farmasi Sido Muncul including masing the decision
to use the ERP system. This decision will not change in the near future so
that ERP implementation is suitable because there is no need to change
the ERP application.
All workers at PT Industri Jamu and Sido Muncul will later use ERP
so that they can reduce the number of employees or not increase the
number of employees needed. For now, the number of workers is sufficient
to implement ERP, therefore the company does not need to add more
people. All employees at PT Industri Jamu and Farmasi Sido Muncul
before using ERP, the company will make a training period for each
division so that when the Odoo 14 ERP implementation period is expected
all employees can use it easily and precisely.
 2.2 Analysis Phase
2.2.1 Define Mapping Requirement

No Actual Requirement Solution Modul Transaction User

1 Decision- Data and Data and Inventory,pur Inventory Inventory,pur
making Information of information for chase,financ report, chase,financ
each division each e,manufactur Purchase e,manufactur
can be transaction e,sales reporting, e,sales
accessed in can be Invoice
Real-Time accessed in Analysis,
accordance Manufacturin
with the g orders,
access rights Sales
through the Analysis
Reporting
feature of each
division
2 Operating The number The number of Inventory, Bills of Inventory,
costs of goods and items and manufature Materials, manufature
prices in the prices will be products
warehouse in accordance
according to with the stored
stock data stock data
3 Organizati Requires Each process Inventory,pur Sales Order, Inventory,pur
onal processing of is made based chase,financ Reordering chase,financ
Efficiency each on the e,manufactur rules, Bills of e,manufactur
transaction documents of e,sales Materials, e,sales
and reports each division, Manufacturin
can be such as sales g orders,
recorded orders, Quotations
automatically. reordering
rules, bill of
materials and
etc.
 2.2.2 Define Business Process To – Be

2.2.3 Define Fit Gap Analysis

No Actual Requirement Solution Changes Fit/Partial Notes

Type Fit/Gap
1 Decision- Data and Data and Integration Fit Requires data
making Information of information for migration
each division each planning
can be transaction
accessed in can be
Real-Time accessed in
accordance
with the
access rights
through the
Reporting
feature of each
division
2 Operating The number The number of Automation Fit Requires data
costs of goods and items and migration
prices in the prices will be planning
warehouse in accordance
according to with the stored
stock data stock data
3 Organizati Requires Each process Integration Fit Requires data
onal processing of is made based migration
Efficiency each on the planning
transaction documents of
and reports each division,
can be such as sales
recorded orders,
automatically. reordering
rules, bill of
materials and
etc.

2.2.4 Migration Planning

ERP implementation at PT Industri Jamu and Farmasi Sido Muncul
appears using the Big Bang strategy where the implementation to be done is
all in one place. However, because the Bigbang strategy is a bad risk for the
company due to the unpreparedness of the users and the network, PT Industri
Jamu and Farmasi Sido Muncul run it in parallel, namely gradually. So,
business transactions continue to use old system or old application, until the
new Odoo ERP system is ready to use in overall, both in terms of
configuration and supporting infrastructure. By using this strategy, PT Industri
Jamu and Farmasi Sido Muncul can more easily adapt to a new and
unobtrusive environment or system.

2.2.5 Project Timeline

2.3 Design Phase

2.3.1 Requirement Table – Master Data and Configuration
Master data is the source of data that needs to be input into Odoo that
makes business process transactions possible. Master data required:
• Vendor data master
• Customer
• Chart of accounts
• Product categories
• Product
• Reordering rules
• Shipping methods
No Actual Requirement Solution Modul Master Data User
1 Decision- Data and Data and Inventory,pur Reporting Inventory,pur
making Information of information for chase,financ chase,financ
each division each e,manufactur e,manufactur
can be transaction e,sales e,sales
accessed in can be
Real-Time accessed in
accordance
with the
access rights
through the
Reporting
feature of each
division
2 Operating The number The number of Inventory, Vendor, Inventory,
costs of goods and items and manufature product manufature
prices in the prices will be
warehouse in accordance
according to with the stored
stock data stock data
3 Organizati Requires Each process Inventory,pur Sales Order, Inventory,pur
onal processing of is made based chase,financ Reordering chase,financ
Efficiency each on the e,manufactur rules, Bills of e,manufactur
transaction documents of e,sales Materials, e,sales
and reports each division, Manufacturin
can be such as sales g orders,
recorded orders, Quotations
automatically. reordering
rules, bill of
materials and
etc.
2.4 Implementation Phase
2.4.1 Module Installation
At this stage, the necessary modules will be installed. Module installation
steps: Open the apps menu – find the module to be installed – install the
desired module as shown in the image below. The modules needed are:
• Inventory
• Purchase
• Sales
• Invoicing
• Manufacturing

2.4.2 Module Configuration

2.4.2.1 Company
At this stage will create two companies, namely the Head Office and a
branch of PT Industri Jamu and Farmasi Sido Muncul, Tbk. Here are the
steps to make companies: settings – user & companies – companies –
create.
The information to be filled in the PT Industri Jamu and Sido Muncul, there
are:

• Company’s Address
• Email
• Currency
• Website
 2.4.2.2 User
Each user has different needs:
• Inventory : Control the inventory in the WH, carry out the
process of receiving, checking, and issuing goods.
• Purchase : To make the process of ordering goods
• Invoicing : Manage all finance owned by the company
and record every transaction process that occurs
• Manufacturing : Produce finished goods
• Sales : Carry out the process of selling goods to
customers
Steps to create User: Settings – user & companies – users – create.

2.4.3 Create Testing Scenario

No Testing Scenario Test Description Testing Type Dependency
1 Master Data Product Record product data Unit Testing Configuration
Creation which includes product
name, cost of goods
sold and stock in the
warehouse
2 Master Data Vendor Record vendor data Unit Testing Configuration
Creation which includes name,
address, telephone
number, email, goods
provided and price
3 Master Data Record customer data Unit Testing Configuration
Customer Creation which includes
consumer name,
address, telephone
number and email
4 Master Data Requires a reorder Unit Testing Configuration
Reordering Rules notification if the stock
Creation
 is below the minimum
quantity.
5 Purchase Processing Starting from confirming Integration Master data
the RFQ to be a PO, Testing vendor and
processing Goods product
Receipt, making vendor
bills and making
payments to vendors
6 Intercompany Make Orders from Integration Master data
Branches to Center and Testing vendor and
make payments product
7 Sales Processing Starting from confirming Integration Master data
Quotation to be SO, Testing vendor and
processing Goods product
Issue, making customer
invoices and receiving
payments from
customers
8 Financial Statements Requires automatic Unit Testing Transaction
financial reports processing

2.4.4 User Acceptance Test (UAT) Result

No Test Scenario Requirement Result Status

1 Master Data Product Record product Product data is Work
Creation data which recorded in the
includes product inventory module
name, cost of so that other
goods sold and divisions can find
stock in the out the product
warehouse data
2 Master Data Vendor Record vendor Vendor data is Work
Creation data which recorded in the
includes name, purchasing
address, module and
telephone includes product
number, email, prices.
goods provided
and price
3 Master Data Customer Record customer Customer data is Work
Creation data which recorded in the
includes sales module
consumer name,
address,
telephone
number and
email
4 Master Data Reordering Requires a Reorder Work
Rules Creation reorder notifications are
notification if the made instantly.
stock is below the
minimum
quantity.
5 Purchase Processing • The number • Purchase Work
of items orders are
purchased made based
must be the on purchase
same as request
ordered documents.
• The number • The number
of goods that of real goods
come to the in the
warehouse in warehouse
accordance will match the
with the order incoming
data stock data
• Requires • An invoice
purchase verification
accounting occurs which
transactions compares the
that can be purchase
recorded order, goods
automatically. receipt, and
invoice
receipt
documents.
Purchase
accounting
transactions
are recorded
automatically
6 Intercompany • Order data • Adjusting the Work
between goods that
branches and come with
head office the order
must match (purchase
• The number order)
of goods that ordered by
come to the the head
warehouse in office
accordance • The number
with the order of real goods
data. in the
• Requires warehouse
purchase will match the
transactions incoming
that can be stock data
recorded • An invoice
automatically. verification
occurs which
compares the
purchase
order, goods
receipt, and
invoice
receipt
documents.
 Purchase
accounting
transactions
are recorded
automatically.
7 Sales Processing • Sales orders • Purchase Work
will be formed orders are
according to made based
customer on purchase
orders. request
• The number of documents.
goods that • The number
come out of of real goods
the in the
warehouse warehouse
according to will be in
the sales accordance
order with the stock
• Requires data that
sales comes out.
accounting • Invoice
transactions verification
that can be occurs which
recorded compares
automatically sales order
documents,
goods issue,
and customer
invoices.
Sales
accounting
transactions
are recorded
automatically
8 Financial Statements Requires Balance sheet Work
automatic and profit/loss
financial reports reports are
generated
automatically

2.4.5 Change Management

The change management carried out will use the Kurt Lewin method which is
considered the most appropriate for this project by having 3 main steps,
including:
a. Unfreezing
At this stage, management will notify employees that they will make
changes to the system, from the old system to the new system. Which on
the old system still uses manual with Microsoft Excel, which will then be
changed to a more automatic system, namely Odoo. Management will not
only notify if there are changes, but will also provide education about the
reasons why the old system will be changed to the new system. Not only
that, the management will also provide and explain examples of the
advantages that will be obtained by using this new system, such as
 reducing the error rate of ordering data input. In addition, inventory
division workers do not need to check the stock in the warehouse one by
one, but with the reordering rules feature, workers can easily find out
which products need to be ordered. With the new system can also reduce
the impact.

b. Changing
At this stage the management system in the company will begin to be
changed from the old system to the new system. So that all the
requirements for the new system, namely Odoo, need to be prepared,
such as infrastructure needs and manuals for employees. All workers
must follow the changes that have been set by management, with the
division of segregation of duty in the ERP which is attached above.
System training will be carried out by all relevant divisions, and they will
be given manuals on how to run the application, install modules, and also
the steps in each transaction process. Training on the use of this new
system will be conducted outside working hours so that it will not interfere
with the company's operations.

c. Refreezing
At this stage, the changes made will become a habit for the workers.
At this stage, management can provide rewards to employees who have
and are willing to make the transition of system changes from the old
system to the new system. For example, by giving rewards in the form of
bonuses to employees who have worked hard to learn and use the new
system. This can also increase their motivation to continue using the new
system. In addition, if each division has difficulties when making system
changes. Developers who implement this odoo system will evaluate or
check for problems that occur, either directly or remotely such as zoom or
google meet.

2.4.5.1 Standard Operational Procedure (SOP)

By making system changes and implementing a new system, namely
ERP Odoo, there will be additional Standard Operating Procedures (SOPs)
as follows:

STANDARD OPERATING PROCEDURE FOR ORDERING GOODS

1. PURPOSE
To ensure that the goods are always available in the warehouse and will not
experience lost sales due to lack of stock.

2. SCOPE
Ordering goods starting from the inventory division runs a run scheduler which
functions when it reaches the minimum stock limit, in the purchase division a request
for quotation (RFQ) will appear automatically to the creation of a purchase order.

3. RESPONSIBILITY
a. Purchase Division
b. Inventory Division
4. IMPLEMENTATION PROCEDURE
a. The inventory division will run a run scheduler on Odoo to make a request for
quotation automatically if the number of items is below the minimum limit.
b. The purchase division will receive a request for quotation automatically
c. The purchase division will check the RFQ whether the vendor and price are
correct
d. The purchase division confirms the RFQ if the vendor and price are correct and
appropriate, then the status will change to a purchase order.

STANDARD OPERATING PROCEDURE FOR SELLING GOODS

1. PURPOSE
This procedure is a guideline in the process of selling goods to customers.

2. SCOPE
This sales process includes the process of selling goods to customers, starting from
receiving a sales quotation until the sales order is written.

3. RESPONSIBILITY
a. Sales Division
b. Inventory Division

4. IMPLEMENTATION PROCEDURE
a. The sales division will receive a sales quotation that will appear automatically
when the purchase order is confirmed.
b. The sales division will confirm the sales quotation and its status will change to a
sales order.

STANDARD OPERATING PROCEDURE FOR ISSUING GOODS

1. PURPOSE
This procedure is a guideline in the process of releasing goods to buyers/customers.

2. SCOPE
The process of releasing goods to customers starts from getting a delivery order
notification on Odoo which contains the goods ordered by the customer until the
delivery of the goods
.
3. RESPONSIBILITY
a. Sales Division
b. Inventory Division
c. Finance Division

4. IMPLEMENTATION PROCEDURE
a. Inventory division will receive delivery order notification on Odoo.
b. The inventory division takes and packs goods according to the branch.
c. The inventory division validated the goods issue.
d. The sales division will make outbound delivery
e. The finance division will check whether the price of the goods is in accordance
with the sales order.
f. The inventory division carries out the delivery of goods.
STANDARD OPERATING PROCEDURE FOR ACCEPTANCE OF PAYMENTS
1. PURPOSE
This procedure is a guide to the process of receiving payments.

2. SCOPE
The process of receiving payments from branches starting from the sales division
receiving news from customers that they have paid until registering payments.

3. RESPONSIBILITY
a. Purchase Division
b. Branch purchase Division

4. IMPLEMENTATION PROCEDURE
a. The finance division receives news from the customer that the payment has been
made
b. The finance division receives payments from customers.
c. The finance division checks the bank account whether the payment is correct.
d. The finance division validates customer invoices
e. The finance division clicked on register payment.

2.4.6 Managerial Impact

Odoo ERP Application implementation at PT Industri Jamu and Sido
Muncul will have a managerial impact on PT Industri Jamu and Sido Muncul.
Some of the impacts that occur with the implementation of Odoo ERP, among
other:
a. There is no need to add the number of workers because if you look at the
ability and number of workers owned by on PT Industri Jamu and Sido
Muncul.
b. Workers should be given training to be able and able to adapt to the new
system on how to use the Odoo application.
c. The division of the Segregation of Duty in ERP is in accordance with the
division of tasks of each division that is currently being carried out.
d. Master data management is carried out by the inventory division for
product master data, purchasing division for vendor master data, and
sales division for customer master data.
e. It is necessary to add SOPs
f. All data recording and transactions must be done within the Odoo
application to prevent duplication and data errors.
g. Data backup is needed to anticipate data loss, data corruption, and so
that the application does not become slow due to a lot of data.
h. To ensure that Odoo applications such as recording and transactions run
well, look at the existing sales or inventory data, then check in the new
Odoo ERP system whether the number of sales or the value of goods in
the warehouse is not much different from the old data. If the difference is
large, then the owner can guess whether no sales and deliveries took
place, or because workers did not enter into the system.
i. The owner supervises the workers doing the Odoo system by seeing the
value of the goods whether it is correct or not. The product master data is
diversified from the start so the item value must be correct. In addition, for
 the purchase process, if there is no vendor invoice in the Odoo system,
payment cannot be made. The owner will supervise by making payments
if there are arrears in payments. Payments due will occur when the
purchasing division creates a purchase order and the inventory division
receives the goods. So, ERP integration can actually help to monitor
processes or transactions that occur.

2.5 Appendix Minutes of Meeting

Date/Time Monday, December 13, 2021
Media Zoom
Attended by User PT Industri Jamu and Sido Muncul,
and Team
Meeting Description:
1. PT Industri Jamu and Sido Muncul describes the types and processes of their
company.
2. PT Industri Jamu and Sido Muncul has an Head Office in Semarang and Branch
Office in West Jakarta and The head office will distribute the goods to the
branches according to the orders ordered by the branches will process the order.

2.6 Example Screenshot UAT (Sales Processing)

2.6.1 Create Sales Order
First of all, the sales division will receive orders from customers who
have become regular customers. After receiving an order from the customer,
the branch sales division will make a sales order according to the order
ordered by the customer. Steps to create a sales order. Sales - orders -
orders - create.
 Then we offer the product to our customer, namely Anna, then we
choose the expiration date. For payment terms, if the offer is limited, then
use an immediate payment, but if you want to make an offer more than 15
days, use 15 days or 30 days for payment. Then we can choose the product
we want to offer, and fill in the quantity that we want to offer.

After that we sent an offer via email to Anna. Click "Send by Email".
Step to see Quotations: Sales – orders – Quotations and select the
Quotations.
 After the Sales Division confirms the Sales order, the Inventory
Division will receive the delivery order. And validate the document for
delivery to customers.

After the delivery of goods is completed, the Sales Division creates an

invoice for payment processing by the customer. Step to create customer
Invoice: Sales – quotations – select document – create invoice
 After the invoice is created, the Finance Division will confirm the
customer's invoice
 The Accounting dashboard shows 1 Unpaid Invoices, which means the
customer has not made a payment. and if the customer has made a
payment, the finance division will register the payment
 After that there is a Balance sheet that has made a sale which can be
seen in the image below. On the balance sheet, there is an assets section
where inventory and bank accounts will appear. In the liability section, the
historical balance account appears, and the profit loss section will appear
because the head office has made sales to customers.