Roles Responsibilities Term of Reference

Republic of the Philippines
Department of Education (DepEd)

Region VIII- Eastern Visayas
Division of Leyte
LIBERTY ELEMENTARY SCHOOL
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of Alumni Association Officers

The duties of the President shall be able to: NOEL CALUBAY
a. Preside over all Executive Board and regular membership meetings.
b. Call all special meetings.
c. Sign all financial documents of the organization (mandatory).
The duties of the Vice-President shall be to: LANIE FUNCION
a. Act as the President should be the President for any reason be unable to carry out the Presidential
duties.
b. Assist the President in administering the business of ALUMNI ASSOCIATION
The duties of the Secretary shall be to: LILIBETH V. CINCO
a. Keep a record of all historical documents
b. Take a brief minutes of each meeting and take care of any major correspondents
concerning the organization as a whole.
c. In close contact with all the members and inform them about the activities of the association.
The duties of the Treasurer shall be to: LINA A. PARANE
a. Keep record of all financial documents
b. Submit all financial records to the auditors.
c. Sign all financial documents.
d. Present a detailed annual report of all income and expenditures of the association.
The duties of the Auditors shall be to: FLORENTINO BACUSMO
a. Audit all financial records.
The duties of the P.I.O shall be able to: LENY CALUBAY
a. Responsible for all correspondence and other official documents.
b. Responsible for information dissemination in all members and in public, if necessary.
The duties of the Sergeant at Arms shall be to: RENO VELASCO
GLENN YAMBA
a. Responsible for the maintenance of the peace and order of the association and the school campus.
The duties of the Muse shall be to: CANDICE A. PARANE
a. Serve as a school role model
The duties of the Escort shall be to: JOVANIE GOTARDO
a. Serve as a school role model
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of GPTA Officers

The duties of the President shall be able to: ELBERT C. BENGERO
A. Preside over all Executive Board and regular membership meetings.
B. Call all special meetings.
C. Sign all financial documents of the organization (mandatory).
The duties of the Vice-President shall be to: EMELIE D. LAGARTO
A. Act as the President should be the President for any reason be unable to carry out the
Presidential duties.
B. Assist the President in administering the business of GPTA
The duties of the Secretary shall be to: ROXANNE JERUSALEM
A. Keep a record of all historical documents
B. Take a brief minutes of each meeting and take care of any major correspondents
C. In close contact with all the members and inform them about the activities of the association.
The duties of the Treasurer shall be to: LETECIA TOBIAS
A. Keep record of all financial documents
B. Submit all financial records to the auditors.
C. Sign all financial documents.
D. Present a detailed annual report of all income and expenditures of the association.
The duties of the Auditors shall be to: MARY ROSE TALA & GLEEN CEZAR
A. Audit all financial records.
The duties of the P.I.O shall be able to: GINA SIMBORIO
B. Responsible for all correspondence and other official documents.
C. Responsible for information dissemination in all members and in public, if necessary.
The duties of the Sergeant at Arms shall be to: GEMMA LANANANG
A. Responsible for the maintenance of the peace and order of the association and the school campus.
The duties of the Muse shall be to:
A. Serve as a school role model
The duties of the Escort shall be to:
Serve as a school role model
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of Pupil Government Officers (PGO)

The duties of the President shall be able to: MICHEL N. SUPERIO
A. Preside over all Executive Board and regular membership meetings.
B. Call all special meetings.
C. Sign all financial documents of the organization (mandatory).
The duties of the Vice-President shall be to: FAITH JOJO PIAMONTE
A. Act as the President should be the President for any reason be unable to carry out the Presidential
duties.
B. Assist the President in administering the business of PGO
The duties of the Secretary shall be to: CHERYN JANE T. MUNDALA
A. Keep a record of all historical documents
B. Take a brief minutes of each meeting and take care of any major correspondents
C. In close contact with all the members and inform them about the activities of the association.
The duties of the Treasurer shall be to: VENICE GWYN V. CINCO
A. Keep record of all financial documents
B. Submit all financial records to the auditors.
C. Sign all financial documents.
D. Present a detailed annual report of all income and expenditures of the association.
The duties of the Auditors shall be to: GEJHUN MAE C. AGULLANA & INDIRA SHYR S. YUBAL
A. Audit all financial records.
The duties of the P.I.O shall be able to: DONNA ANN A. BOLECHE & MARIAN D. VELASCO
B. Responsible for all correspondence and other official documents.
C. Responsible for information dissemination in all members and in public, if necessary.
The duties of the Sergeant at Arms shall be to: CHERYN JADE ABAD
A. Responsible for the maintenance of the peace and order of the association and the school campus.
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of SDRRMC/CPP Officers

1. Formulates SDRRMC/CPP Annual Implementation Plan (AIP).
2. Take the lead role in advising the SDRRMC/CPP members.
3. Lead in the conduct of advocacy activities on SDRRMC/CPP.
4. Lead in the conduct on the use of SDRRMC/CPP facilities.
5. Know the general purpose of the SDRRMC/CPP and be familiar on the
provisions stipulated in tor.
6. Serve as guide to the parents and other stakeholders in management in
proper planning, monitoring and evaluation.
7. Inform the school community of all activities sponsored and conducted by
the SDRRMC/CPP and attend events.
8. Act as overseer during SDRRMC/CPP meetings.
9. Supervise all SDRRMC/CPP activities and projects.
10. Perform other functions delegated by the School Head.
President: Michel N. Superio
Vice-President: Anthony M. Allonar
Secretary: Gejhun Mae C. Agullana
Treasurer: Venice Gwyn V. Cinco
Auditor: Faith Jojo Piamonte
P.I.O.: Ollin Jade A. De Paz
Sgt. at Arms: Yohan Malate

Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of the WASH Team
1. Enhance programme efficiency and effectiveness through evidence base approach and
implementation follow-on, including local conditions and resources, flow of supply and non-
supply and humanitarian assistance and WASH programme status.
2. Analyse collected data and information and prepare reports: draft changes in WASH project
work plans and assist in identification of required supplies and equipment documentation,
assuring accuracy and consistency with established rules, regulations and plans of actions.
3. Ensure the availability of accurate, complete and up to date information required for effective
WASH programme and project design, implementation, management, monitoring and
evaluation. Draft sound WASH programme budgets for review by the supervisor, including
concrete steps to enhance emergency preparedness and response.
4. Promote emergency response actions while at the same time considering the need for early
recovery planning as well as prevention and risk reduction concerns.
President: Indira Shyr S. Yubal
Vice-President: Sean Vergiel Adona
Secretary: Bealyn Flor D. Superio
Treasurer: Donna Ann A. Boleche
Auditor: Marian D. Velasco
P.I.O.: Gejhun Mae C. Agullana
Sgt. at Arms: John Paul Daclizon
Ollin Jade A. De Paz
Muse: Cheryn Jane T. Mundala
Escort: Jeremie C. Adapon

Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of Project Team

Project Manager: LOURDES L. DE PAZ
1. Develop a project plan.
2. Manage deliverables according to the plan.
3. Recruit project staff.
4. Lead and manage the project team.
5. Determine the methodology used on the project.
6. Establish a project schedule and determine each phrase.
7. Assign tasks to project team members.
8. Provide regular updates.
Project Team Members:
JADEZZA MORENO LINA A. PARANE MICHEL N. SUPERIO
Community Representative Teacher Representative Pupil Representative
1. Contributing to overall project objectives

2. Completing individual deliverables.
3. Providing expertise.
4. Working with community to establish and meet the school needs.
5. Documenting the process.
Project Sponsors: LERMA E. SABALLA
1. Make key decisions for the project.
2. Approve the project budget.
3. Ensure availability of resources.
4. Communicate the project goals throughout the organization.
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of School Planning Team

Team Leader: LOURDES L. DE PAZ
Leads in the preparation of SIP/AIP together with the stakeholders.
Student Representative: MICHEL N. SUPERIO

Carries the voice of the pupils so that their problems could be addressed.
Teacher Representative: ROSSANA A. PESTILOS

Helps in the preparation of SIP/AIP most especially along pupil government
Parent Representative: ELBERT C. BENGERO

Address the problems of the parents.
Support the plan of the school in order to be realized
Brgy. Representative: ALEX GONZALES

Carries the voice of the Barangay Council and to help plan and prepare SIP/AIP
Support to the different programs and projects of the school.
Help find solutions addressed in the school.
Member of BDDRMC: DANILO TOBIAS

Supports the different programs of the school
Member os SCPC: LERMA E. SABALLA

Implement and support the different programs and projects of the school.
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of SBAC

1. Review and issue Invitation Documents and Bidding Documents.
2. Conduct pre-procurement and pre-bid conference.
3. Undertake the pre-qualification of the prospective bidders.
4. Receive and open the bids from pre-qualified bidders.
5. Evaluate the bids, select the winning bidder, undertake the post
qualification and recommend the acceptance and award of the conduct.
Chairman: Rossana A. Pestilos

MT-I
Vice-Chairman: Ethel S. De la Cruz

OIC/T-III
Regular Member : Lilibeth V. Cinco

T-III
Provisional Member: Forutunata Suase

T-III
Provisional Member: Maribel Amistoso

OIC/T-III
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of the SCHOOL PLANNING TEAM

1. Improving the curriculum and instruction.
2. Improving pupils’ psychosocial functioning.
3. Improving social relations among adults, among pupils and
between adults and pupils.
4. Establishing policy guidelines for school programs.
5. Responding to school concerns either directly or by delegating the
response to a subcommittee that will report back to appropriate
persons and groups.
6. Carry out systematic school planning.
7. Creating effective programs for staff development, parent training,
academic social climate and public relations.
8. Planning an annual school calendar that integrate social,
academic and staff development functions.
9. Monitoring and evaluating the comprehensive school plan and
school programs.
10. Promoting effective resource utilization, coordination and program
implementation.
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of the SCHOOL’S FINANCE TEAM

1. Makes recommendation to School Head as regards School Financial Plan in
relation to the budget of the SIP/AIP.
2. Prepares resource generation plan which will involve the stakeholders.
3. Manages allocation of resources for operational and development activities
which are reflected in the SIP.
4. Prepares annual procurement plan approved by the school head
5. Prepares financial report
6. Tracks the utilization of funds and reports.
LOURDES L. DE PAZ
School Head
ELBERT C. BENGERO
GPTA President
LINA A. PARANE
Disbursing Officer
ROSALINA P. JUNDIS
Canvasser
ROSSANA A. PESTILOS ROSALINA P. JUNDIS LILIBETH V. CINCO

PBAC PBAC PBAC
ROSAMIE R. PANZO LERMA E. SABALLA

INSPECTORATE SCHOOL PROPERTY CUSTODIAN
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of the SIP TEAM

1. Makes recommendation to School Head as regards School Financial
Plan in relation to the budget of the SIP/AIP.
2. Prepares resource generation plan which will involve the
stakeholders.
3. Manages allocation of resources for operational and development
activities which are reflected in the SIP.
4. Prepares annual procurement plan approved by the school head
5. Prepares financial report
6. Tracks the utilization of funds and reports.
LOURDES L. DE PAZ
School Head
ROSSANA A. PESTILOS ROSAMIE R. PANZO LINA A. PARANE

English Teacher Mathematics Teacher Science Teacher
MICHEL N. SUPERIO BEALYN FLOR D. SUPERIO ELBERT C. BENGERO

PGO President Pupil Representative Parent Representative
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Responsibilities of GRIEVANCE COMMITTEE

1. Establish its own procedures and strategies.
Membership in the grievance committee shall be considered part of the
member’s regular duties.
2. Develop and implement pro-active measures or activities to prevent
grievance such as an employee assembly which shall be conducted at least
once every quarter, “talakayan”, counselling and other interventions. Minutes
of the proceedings of these activities shall be documented for audit
purposes.
3. Conduct continuing information drive on the Grievance Machinery among
officials and employees. Conduct dialogue between and among the parties
involved.
4. Direct the documentation of the grievance including the preparation and
signing of written agreements reached by the parties.
5. Issue final certification of the Final Action of the GRIEVANCE (CFAG) which
shall contain, among other things, the history and final action taken by the
agency on the grievance.
6. Submit a quarterly report of its accomplishments and status of unresolved.
LOURDES L. DE PAZ
School Head
ROSSANA A. PESTILOS NEMIA G. DE PAZ

President of the Faculty Teacher Representative
Division of Leyte
Mayorga District
Mayorga, Leyte
Roles and Functions of the Stakeholders

School Head - helps in the preparation of SIP/AIP
- leads in preparation of SIP/AIP together with the stakeholder
Lead Teacher - helps in the preparation of SIP/AIP most especially along
the and staff development
PTA Officers- address the problems of the parents
- support the plan of the school in order to be realized
Barangay Representative – carries the voice of the Barangay Council and
to help plan and prepare SIP/AIP
- support to the different programs and projects of the school. Help
find solutions addressed in the school.
Barangay Officials and Community Members- support the different
programs and projects of the school
Other teachers – implement and support the different programs and
projects of the school.
Supreme Pupil Government Leader – carries the voice of the pupils so
that their problems could be addressed
School Children – are the beneficiaries of the plan
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (TOR) of the ALUMNI ASSOCIATION
5. Design school activities that would

promote collaborative efforts.
6. Advocates the maintenance of the
school’s facilities.
7. Participate in forming links between
school and the community
8. Get involve in school efforts to achieve
desirable results
9. Monitor and evaluate the implementation
and the degree of accomplishment in all
projects and programs of the school as
well as the problem met.
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (TOR) of the SCHOOL

GOVERNING COUNCIL

desirable results
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (TOR) of the PUPIL

GOVERNMENT

desirable results

Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (TOR) of the SCHOOL BID AND

AWARDS COMMITTEE
1. In line with the standardization of procurement

procedures and the thrust towards strengthening
the procurement function to increase operational
efficiency and effectiveness, heads of procuring
entities shall aim to consolidate, or unify all
procurement activities of the school, whether
locally funded of foreign assisted, and whether
pertaining to goods, infrastructure projects or
consulting services of the school.
2. The procuring entity shall not assume any
responsibility regarding erroneous interpretations
or conclusions by the prospective or eligible
bidder out of the data furnished by the procuring
entity.
3. The School Bids and Awards Committee and Technical
Working Group will evaluate both the technical and
financial proposals of the Service Providers based
on the technical requirements of the project and
the post evaluation.
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (TOR) of the GPTA

desirable results
Monitor and evaluate the implementation
well as the problem met
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (ToR) of the Wash Team
1. Provide safe water and sanitation options in

all classrooms of the schools.
2. Increase pupil knowledge and awareness on the
use of safe water, sanitary latrines and
hygiene practices.
3. Strengthen the capacity of local government
institutions (including standing committees),
shelter place management committees and
community leaders (including school teachers
to integrate their roles for assuring
sustainable option of safe water supply,
sanitation and hygiene promotion
4. Build effective collaboration and
coordination with the government, NGO’s,
other agencies, and private sectors for
implementing disaster friendly school towards
achieving a common goal.
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (ToR) of the SDRRMC/CCP
1. Design school activities that would promote

SDRRMC/CCP in the school.
2. Advocate the maintenance of the school’s
SDRRMC/CCP facilities.
3. Take the lead in introducing SDRRMC/CCP
thought each day to ensure children’s rights.
4. Participate in forming links between school
and the community.
5. Get involved in the school efforts to achieve
desirable results in every children’s rights.
6. Monitor and evaluate the implementation and
the degree of accomplishment in all projects
and programs of the school and as well as the
problem met
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (ToR) of the Project Team
1. Provide support for the achievement of the

scope, schedule, cost and quality, objectives
of the project.
2. Ensure that all site and infrastructure
requirements including site planning
objectives are integrated into the project.
3. Assist the preparation of project report with
respect to schedules
4. Report and maintain of project records
5. Provide assistance concerning quality
assurance, access and control and operational
safety
Division of Leyte
Mayorga District
Mayorga, Leyte
TERM OF REFERENCE (ToR) of the School Planning Team

1. Advice the Governing Body on the School’s Development
Plan and it’s statutory.
2. Assist the staff, to monitor and evaluate attainment
recording, the delivery of the curriculum and “Every
Child Matters” objectives.
3. Review, approve and monitor the implementation of
policies for curriculum areas, special educational needs,
collective worship, race, equality, student discipline,
looked-after children, child protection and the
disability equality scheme.
4. Ensure that the needs of the students with special
educational needs are met.
5. In conjunction with the head teacher, to recommend to the
governing body statutory targets for student attainment
6. At least annually, to receive a report from the Head
Teacher on the joint Annual Review (JARV), on the quality
of teaching, on standards of student achievement and to
identify any necessary governing body actions.
7. After consultation with the Head Teacher and staff, to
identify priorities for the School Development Plan for
discussion and approval by the governing body.
8. To monitor, at least once a term, the School’s self-
evaluation procedure and progress on implementing the
School Improvement Plan.
9. To review, after consultation with the Head Teacher and
staff, the School’s policies and student well-being,
personal development, homework, uniform and appearance of
students, and make any recommendations.
10. To review and monitor the policy on charging and
remissions for, and the conduct of, school journey’s and
visits and other off-site pupil activity.
LOG
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Roles Responsibilities Term of Reference

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Republic of the Philippines

Department of Education (DepEd)

Roles and Responsibilities of Alumni Association Officers

Roles and Responsibilities of GPTA Officers

Roles and Responsibilities of Pupil Government Officers (PGO)

Roles and Functions of SDRRMC/CPP Officers

President: Michel N. Superio

Vice-President: Anthony M. Allonar

Secretary: Gejhun Mae C. Agullana

Treasurer: Venice Gwyn V. Cinco

Auditor: Faith Jojo Piamonte

P.I.O.: Ollin Jade A. De Paz

Sgt. at Arms: Yohan Malate

Vice-President: Sean Vergiel Adona

Secretary: Bealyn Flor D. Superio

Treasurer: Donna Ann A. Boleche

Auditor: Marian D. Velasco

P.I.O.: Gejhun Mae C. Agullana

Sgt. at Arms: John Paul Daclizon

Ollin Jade A. De Paz

Muse: Cheryn Jane T. Mundala

Escort: Jeremie C. Adapon

Roles and Functions of Project Team

1. Contributing to overall project objectives

Roles and Functions of School Planning Team

Student Representative: MICHEL N. SUPERIO

Teacher Representative: ROSSANA A. PESTILOS

Parent Representative: ELBERT C. BENGERO

Brgy. Representative: ALEX GONZALES

Member of BDDRMC: DANILO TOBIAS

Member os SCPC: LERMA E. SABALLA

Roles and Functions of SBAC

2. Conduct pre-procurement and pre-bid conference.

3. Undertake the pre-qualification of the prospective bidders.

4. Receive and open the bids from pre-qualified bidders.

Chairman: Rossana A. Pestilos

Vice-Chairman: Ethel S. De la Cruz

Regular Member : Lilibeth V. Cinco

Provisional Member: Forutunata Suase

Provisional Member: Maribel Amistoso

Roles and Functions of the SCHOOL PLANNING TEAM

Roles and Responsibilities of the SCHOOL’S FINANCE TEAM

ROSSANA A. PESTILOS ROSALINA P. JUNDIS LILIBETH V. CINCO

ROSAMIE R. PANZO LERMA E. SABALLA

Roles and Responsibilities of the SIP TEAM

ROSSANA A. PESTILOS ROSAMIE R. PANZO LINA A. PARANE

MICHEL N. SUPERIO BEALYN FLOR D. SUPERIO ELBERT C. BENGERO

Roles and Responsibilities of GRIEVANCE COMMITTEE

ROSSANA A. PESTILOS NEMIA G. DE PAZ

Roles and Functions of the Stakeholders

TERM OF REFERENCE (TOR) of the ALUMNI ASSOCIATION

5. Design school activities that would

TERM OF REFERENCE (TOR) of the SCHOOL

1. Design school activities that would

TERM OF REFERENCE (TOR) of the PUPIL

1. Design school activities that would

Republic of the Philippines

TERM OF REFERENCE (TOR) of the SCHOOL BID AND

1. In line with the standardization of procurement

TERM OF REFERENCE (TOR) of the GPTA

1. Design school activities that would

TERM OF REFERENCE (ToR) of the Wash Team

1. Provide safe water and sanitation options in