ASSIGNMENT 8

H06 Health Records Management

MPI

Known as the master patient index (MPI), this database is intended to offer access to a

full overview of a patient's medical history, including their treatment history, and is used

to track their progress. This database has the capability of narrowing down a list of all

places where a patient may get treatment, as well as information on the medical

professionals who will be giving care and the workers of the institution in question. The

possibility of mistakes occurring when a system is as extensively utilised as MPI cannot

be ruled out. A typical issue is the creation of multiple profiles for the same patient; this

may be caused by the patient submitting erroneous information, such as an incorrect

address or a change in last name, or it can be caused by the provider not properly

reviewing the system before creating the profile. It is possible to repair errors like this by

combining the two records into a single one. Some medical institutions are too big for

their personnel to make these repairs, so they contract with a vendor that uses specialised

software to make the corrections. Other medical facilities do this themselves. Another

kind of error that might occur is a mistake made by the patient while entering their

information.

Some information includes an auto fill or drop down option, which might result in

incorrect data entry if not used properly. It is simple to avoid making this sort of mistake:

just take your time with each patient.

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Keep their information as accurate as possible, since even a little inaccuracy might cause

severe consequences. If a mistake occurs before to storing the information, just go back

and make the necessary corrections. To ensure that the files are accurate, another method

is to go through the questions with the patient and make sure that the answers have not

changed since their previous visit. It is possible to prevent both of these mistakes if health

care workers double-check everything they do and understand how the consequences of

not being diligent may harm both the patient and the provider.

Data Quality

The integrity of the provider's data collection and application is ensured by the quality of

the data collected and applied. Because of the lack of clearly recorded and accurate dates,

it might be more difficult for clinicians to diagnose and treat patients in certain cases.

Providing a comprehensive description of the symptoms while a patient is explaining

their symptoms might result in a delay in treatment since the doctor must now determine

what is causing the symptoms in order to begin treating the patient properly.

When it comes time to release patients, the quality of the data might have an impact on

them as well. If the paperwork of their visit as well as their drugs is not correctly

recorded, it may result in misunderstanding and even more hazardous problems if the

incorrect medication is administered. Geriatric patients provide as an excellent

illustration of why data quality is so crucial in healthcare. For example, elderly people

must take a number of medications to help regulate their bodies; however, if information

is not properly inputted or bypassed completely, when they go to get prescribed a new

medication, it could result in a lethal combination of chemicals contained within the

prescriptions. In addition, when it comes to discharge papers for senior patients, any

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further instructions must be carefully explained before release, and any additional

physical therapy must be done. Remember to be extremely precise about what was stated

and/or shown to the patient when you are documenting such actions or discharge

instructions to ensure that they are properly documented. Rather than having the patient

depart with a misunderstanding, it is preferable if they leave with accurate knowledge.

Misunderstanding may lead to errors and more issues.

Authorization and Consents

In light of the fact that hospitals have access to very sensitive information about their

patients, it is critical that professionals who have access to that information be aware of

what information may and cannot be shared, as well as with whom it can be shared.

Because of the Health Insurance Portability and Accountability Act (HIPPAA), health

care practitioners may now share patient information with greater ease according to

criteria established by the law. Authorization is required in order to disclose a patient's

health information, with approval being entirely optional on the part of the patient.

However, agreement is granted by the patient to the providers in order for them to reveal

patient health information for the purpose of treatment or diagnosis.

Patients' agreement is not required when personal health information is shared with a

government agency that has been authorised to do so. Though it may be unsettling to

know that so many people have access to your information, the majority of practises use

it for treatment or care, such as using previous lab work to avoid repeating the same tests

or notifying at-risk people when illnesses such as the flu are in your area so that

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precautionary measures can be implemented. When filling out any type of form at a

health care provider, it is always best to read through it first before signing it. You should

also feel free to ask questions; all health care providers are well-versed in the handling of

patient information and should be able to answer any questions you may have about your

privacy and the security of your data.

Work Cited

https://www.texmed.org/Template.aspx?id=1611
https://www.healthit.gov/patients-families/your-health-information-privacy