Republic of the Philippines

Department of Education
Caraga Administrative Region
Division of Agusan del Sur
San Francisco District III

February 10, 2021

MINERVA T. ALBIS, PhD.

Schools Division Superintendent
Division of Agusan del Sur
Gov.t, Center ,Patinay, Prosperidad
Agusan del Sur

Ma’am,

I respectfully submitted to the NATIONAL ARCHIVES OF THE PHILIPPINES (NAP) of San

Francisco District III for Fiscal Year 2021.

List of the following Schools:

1 Borbon Elementary School

2 Ladgadan Elementary School
3 Manuel J. Labindao Elementary School
4 Pisaan Central Elementary School
5 Pudlosan Elementary School
6 Rizal Elementary School
7 Sta.Ana Elementary School
8 Tagapua Elementary School

Prapared by:

JOSIL C. ROMANO
ADAS-II Very truly yours,

ARLIN M. BATAUSA
District In-Charge
Enclosure No. 2 to DepEd Memorandum No. 133, s. 2016)
1. NAME OF OFFICE: 2. DEPARTMENT/DIVISION: 4. TELEPHONE NO.:

DEPED AGUSAN DIVISION 9310030429

SAN FRANCISCO DISTRICT III
Pambansang Sinupan ng Pilipinas 3. SECTION/UNIT: 5. EMAIL ADDRESS:
6. ADDRESS: josilchuromano@gmail
NATIONAL RECORDS INVENTORY 7. PERSON-IN-CHARGE OF FILES: 8. DATE PREPARED:

10. PERIOD
16.
COVERED/ 13. 14. LOCATION OF 15. TIME
9. RECORDS SERIES TITLE AND DESCRIPTION 11. VOLUME 12. RECORDS MEDIUM RETENTION 17. REMARKS
INCLUSIVE RESTRICTION/S RECORDS VALUE
PERIOD
DATES

BORNON ELEMENTARY SCHOOL

Staement of Caccount Bill 2016-2019 App.10 cu.m Paper Confidential Cabinet Permanent 3 years
Minutes of Meeting 2017-2019 App.1 Bundle Paper Confidential Cabinet Permanent 2 years
Class Record 2016-2019 App.15 cu.m Paper Restricted Cabinet Permanent 3 years
Grading sheets 2016-2020 App.15 cu.m Paper Restricted Cabinet Permanent 4 years
Lesson Plan 2016-2021 App.13 cu.m Paper Restricted Cabinet Permanent 4 years
Personal Folder 201 files 2016-2019 App.14 cu.m Paper Restricted Cabinet Permanent 3 years
Purchase Order 2016-2020 App.12 cu.m Paper Restricted Cabinet Permanent 5 years
Purchase Request 2016-2020 App.12 cu.m Paper Restricted Cabinet Permanent 5 years
Monthly Cash Program 2016-2020 App.12 cu.m Paper Restricted Cabinet Permanent 5 years
Daily Time Records 2016-2019 App.12 cu.m Paper Restricted Cabinet Permanent 3 years
staement of Assest and Liabilities 2016-2019 App.10 cu.m Paper Restricted Cabinet Permanent 4 years
Permance Indicators 2016-2019 App.12 cu.m Paper Restricted Cabinet Permanent 4 years

LADGADAN ELEMENTARY SCHOOL

Cabinet, 5th Row, Box 1,

RDS # 19 MEETING FILES 2015-2020 0.012 cu. m. Paper Confidential PERMANENT
Data Rack 1-2

Committee Reports
Minutes of Meetings
Policies
Resolutions
Other Related Documents

Cabinet, 1st Row, Box 3, TEMPORAR

ANNUAL PROCUREMENT PROGRAMS 2018-2020 0.006 cu. m. Paper, USB Confidential 3 Years
Data Rack 1 Y

Cabinet, 1st Row, Box 3, TEMPORAR

PURCHASE ORDERS 2018-2020 0.006 cu. m. Paper, USB Confidential 4 Years
Data Rack 2 Y
 Cabinet, 1st Row, Box 3, TEMPORAR
PURCHASE REQUESTS 2018-2020 0.006 cu. m. Paper, USB Confidential 1 Year
Data Rack 3 Y

Provided post-audited,
VOUCHERS, INCLUDING BILLS, INVOICES & OTHER TEMPORAR
2018-2020 0.038 cu. m. Paper, USB Confidential Cabinet, 3rd Row, Box 1 10 Years finally settled and not
SUPPORTING DOCUMENTS Y
involved in any case.

Disbursements
Journals
Liquidations
Petty Cash
Reimbursement Expense Receipts
Travelling Expenses
TEMPORAR
MONTHLY CASH PROGRAMS 2018-2020 0.006 cu. m. Paper, USB Confidential Cabinet, 3rd Row, Box 1 3 Years
Y

TEMPORAR
PERSONNEL FOLDERS (201 FILES) 2010-2020 0.038 cu. m. Paper Open Access Cabinet, 1st Row, Box 1 15 Years After retired/separated.
Y
Appointments
Approvals of Retirement
Awards
10. PERIOD
16.
COVERED/ 13. 14. LOCATION OF 15. TIME
9. RECORDS SERIES TITLE AND DESCRIPTION 11. VOLUME 12. RECORDS MEDIUM RETENTION 17. REMARKS
INCLUSIVE RESTRICTION/S RECORDS VALUE
PERIOD
DATES
Change of Status
Designations
Dropping from the Rolls (AWOL)

First/Last Day of Service Certifications

Longetivity

Notices of Salary Adjustments (NOSA)

Notices of Step Increment (NOSI)

Oaths of Office
Personal Date Sheets (Latest)
Position Description Forms
PRC Licenses
Reports of Rating (Eligibilities)
Resignations/Transfers/Reinstatements/Return to
Duty
Retirements (GSIS Clearance)
Separations
Service Records (Updated)
Transcript of Records
PERSONNEL SERVICES ITEMIZATION AND PLANTILLA Cabinet, 2nd Row, Box 1, Other copies dispose
2005-2020 0.006 cu. m. Paper Confidential PERMANENT
OF PERSONNEL Data Rack 1 adter 3 years.

Cabinet, 2nd Row, Box 1, TEMPORAR

STATEMENTS OF ASSETS AND LIABILITIES 2015-2020 0.038 cu. m. Paper, USB Open Access 10 Years
Data Rack 2-3 Y

Cabinet, 1st Row, Box 2, TEMPORAR

PERFORMANCE INDICATORS 2015-2020 0.018 cu. m. Paper, USB Open Access 10 Years
Data Rack 1-3 Y

Achievement Rates
Cohort/Survival Rates
Completion Rates
Dropout Rates
Literacy Rates
Participation Rates
Pupil-Classroom Ratios
Pupil-Desk Ratios
Pupil-Textbooks Ratios
Retention Rates
10. PERIOD
16.
COVERED/ 13. 14. LOCATION OF 15. TIME
9. RECORDS SERIES TITLE AND DESCRIPTION 11. VOLUME 12. RECORDS MEDIUM RETENTION 17. REMARKS
INCLUSIVE RESTRICTION/S RECORDS VALUE
PERIOD
DATES

Cabinet, 5th Row, Box 1, TEMPORAR

CALENDARS OF ACTIVITIES 2018-2020 0.006 cu. m. Paper, USB Open Access 1 Year
Data Rack 3 Y

CLASS RECORDS After graduated.

Cabinet, 3rd Row, Box 3, TEMPORAR

Anecdotal Records of Pupils/Students 2015-2020 0.018 cu. m. Paper Confidential 5 Years
Data Rack 1-3 Y

Steel Cabinet, 1st Row,

Class Cards (Form 138-A) 2005-2020 0.076 cu. m. Paper, USB Confidential PERMANENT
Box 1 & 2

Class Observation and Supervisory Reports (Form Steel Cabinet, 4th Row,
2005-2020 0.006 cu. m. Paper Confidential PERMANENT
178) Box 2, Data Rack 1

Steel Cabinet, 4th Row, TEMPORAR

Class Schedules (Form 30) 2018-2020 0.006 cu. m. Paper, USB Confidential 1 Year
Box 2, Data Rack 2 Y

Steel Cabinet, 4th Row,

Diplomas 2018-2020 0.018 cu. m. Paper Confidential PERMANENT
Box 1, Data Rack 1-2
 Steel Cabinet, 4th Row,
List of Honor Graduates 2005-2020 0.006 cu. m. Paper Confidential PERMANENT
Box 1, Data Rack 3

Cabinet, 5th Row, Box 2, TEMPORAR

Nutritional Status of Pupils 2018-2020 0.006 cu. m. Paper, USB Confidential 2 Years
Data Rack 1 Y

Steel Cabinet, 2nd Row,

Report Cards (Form 138) 2005-2020 0.076 cu. m. Paper Confidential PERMANENT
Box 1 & 2

Steel Cabinet, 3rd Row,

Student Permanent Records (Form 137-A) 2005-2020 0.076 cu. m. Paper, USB Confidential PERMANENT
Box 1 & 2

CLASS AND TEACHERS PROGRAMS 2018-2020 0.038 cu. m. Paper, USB Confidential Cabinet, 2nd Row, Box 2 PERMANENT

Class Programs (Form 29)

Summaries of Information of Teachers (Form 3)

Teahers' Program (Form 30)

Cabinet, 4th Row, Box 1 & TEMPORAR
GRADING SHEETS 2018-2020 0.076 cu. m. Paper, USB Confidential 2 Years
2 Y

10. PERIOD
16.
COVERED/ 13. 14. LOCATION OF 15. TIME
9. RECORDS SERIES TITLE AND DESCRIPTION 11. VOLUME 12. RECORDS MEDIUM RETENTION 17. REMARKS
INCLUSIVE RESTRICTION/S RECORDS VALUE
PERIOD
DATES

TEMPORAR
LESSON PLANS 2018-2020 0.076 cu. m. Paper Open Access Cabinet, 4th Row, Box 3 1 Year
Y

Cabinet, 2nd Row, Box 3, TEMPORAR

RANKING/LISTS OF HONOR STUDENTS 2018-2020 0.006 cu. m. Paper Open Access 3 Years After graduated.
Data Rack 1 Y

Cabinet, 2nd Row, Box 3,

SCHOOL REGISTERS (Form 1) 2005-2020 0.018 cu. m. Paper, USB Confidential PERMANENT
Data Rack 2-3

MANUEL J. LABINDAO ELEMENTARY SCHOOL

Office Area File box #1
RDS# 5 LETTERS AND RESOLUTION 2018-2020 appro. 0002cu.m PAPER FORMAT OPEN ACCESS PERMANENT PERMANENT
Folder #1
appro .00025 Office Area File Box #1
RDS # 7 Certifcate of Appearance 2019-2020 Computer print out Open access Temporary 1 year After acted upon
cu.m Folder #2
Office Area File Box#1
RDS# 8 School Report Cards 2015- 2018 Paper format Confidential Temporary 1 year
Appro. .0003cu.m Envelop # 1

Office AreaFileBox#1
RDS # 9 Organizational Chart 2017-2020 Appro. 0001cu.m Paper Format Open Access Permanent Permanent
Folder # 3
 Appro. 00034cu. Paper format & Office Area File Box# 1
RDS # 19 Meeting Files 2018-2021 Computer Print out Open Access Permanent Permanent
m Folder # 4

RDS # 22 Newsletters/,journals 2015-2019 Appro. .0042cu.m Computer Print out Open Access Office Area Permanent Permanent

Office Area File Box #1

RDS # 28 Job Orders 2017-2020 Appro. 0001cu.m Paper format Open Access Temporary 1 year
Folder # 5
Office Area File box #1
RDS # 29 Statements of Accounts/Bills of Electricity 2017-2020 Appro. 0001cu.m Paper Format Open Access Temporary 5 years After settled
Folder #6

Paper Format/ computer

RDS # 35 Annual Procurement Programs/Plan 2018-2020 Appro. 0.025cu.m Open Access Office Area File Box # 2 Temporary 3 years
Print out

RDS # 36 Inventories and Inspection of Unserviceable Appro.0.0069cu. Property Custodian Room After the property has
2017-2020 logbook Open Access Temporary 1 year
Properties m Cabinet#1 been returned

Appro.0.0069cu. Property custodian room

RDS # 37 Inventories of Supplies and Properties/fixtures 2015-2019 Logbook Confidential Temporary 1 year After updated
m Cabinet #1

Office Area File Box #2 Provided project is

RDS # 39 Procurement Files Abstract of Canvass 2015-2020 Appro. 0001cu.m Paper Format Open Access Temporary 10 years
Folder #7 completed and settled

Appro. 0001cu.m Office Area File Box #2

RDS # 41 Purchase Orders 2014-2020 Paper Format Open Access Temporary 4 years
1 Folder 8

Appro. Office Area File Box # 2 After the property has

RDS # 42 Purchase Requests 2014-2020 Paper Format Open Access Temporary 1 year
00011cu.m Folder 9 been returned

Appro. Office Area File Box 2

RDS # 43 Reports of Inspection and Acceptance 2014-2020 Paper Format Open Access Temporary 1 year
00011cu.m Folder 10
Appro. Office Area File Box #2
RDS #44 Requisition and Issue Slips 2014-2020 Paper format Open Access Temporary 1 year After Superseded
00012cu.m Folder 11

Office Area File Box #2

RDS# 52 List of Due and Demandable Accounts 2014-220 Appro. 0001cu.m Computer printout Open access Temporary 3 years
Folder #12

Paper Format,Computer Office Area File Box # 3 &

RDS #52 Liquidation Reports 2013-2020 Appro. 0.0412 cu.m Open Access Temporary 10 years After Superseded
Print out 4
RDS # 54 Vouchers , Including Bills, Invoices and other
2011-2020 Appro. 0.00012 cuPaper Format/ computer pr Open Access Office Area File box #5 Temporary 10 years
Supporting Ducuments Provided post
Office Area File Box #5 audited ,finaally
RDS #60 Quarterly Statements of Cash Advances 2018-2020 Appro. 0001cu.m Paper format Open access Temporary 10 years
Folder # 13 settled and not
involved in any case
Appro. 0.0004 Office Area File box # 5
RDS # 66 Monthly Cash Programs 2018-2020 Computer Printout Open Access Temporary 3 years
cu.m Envelop #2
Office Area File Box #5
RDS # 69 Program of Expenditures 2017-2020 Appro. 0001cu.m Computer Print out Open Access Temporary 10 years
Folder #14
Computer printout /paper Office Area File box # 5
RDS # 73 Fidelity Bonds 2018-2020 Appro. 0001cu.m confidential Temporary 1 year After renewed
format Folder #15
Appro.0.000135 Office Area File Box #5 After data has been
RDS # 91 Daily Time Record 2020 Paper Format Open access Temporary 1 year
cu.m. Folder # 16 posted

Appro Paper format/ computer Office Area File Box# 6

RDS # 99 New Appraisal performance System Files(IPCRF) 2017-2020 confidential Temporary 1 year
0.00140cu.m printout Folder #17,18,19
 Appro.0.0405 Office Area, File Box # 6 After retired or
RDS # 102 201 FILES 2018-2020 PAPER format/ print out Confidential temporary 15 years
cu.m Folder #20-28 seperated

Paper Format./ Office Area ,File Box # 7

RDS # 112 Statement of Assets and Liabilities 2016-2020 appro.0.0225cu.m Confidential Temporary 10 years
Computer Print out Folder #29-33

Appro.0.00135 Paper format/ computer Ofiice Area , File Box

RDS # 131 Performance Indicators 2015-2020 Open Access Temporary 10 years
cu.m. print out Number 7 folder # 34-38

Appro. Office Area File box # 7

RDS # 143 NAT RESULTS 2014-2016 Paper Format/ Open access Permanent Permanent
0.00011cu.m Envelop #3
Appro.0.00024 Office Area File box 7
RDS # 155 Promotional Report 2011-2020 Paper format Confidential Permanent Permanent
cu.m Envelop #4
Appro. 0.001173 Computer Print out /
RDS # 162 School Improvement Plan 2017-2020 Open Access Office Area File box # 8 Permanent Permanent
cu.m Paper Format
Appro. 0.00014 Office Area File Box #9
RDS # 170 List of Honor Graduates 2014- 2020 Computer print out Open access Permanent Permanent
cu.m Folder # 39
Appro. Office Area File Box # 9
RDS # 170 Nutritional Status of Learners 2016-2019 Paper format Open access Temporary 2 years
0.00013cu.m Folder #40

RDS # 170 Student Permanent Records 2011-2020 Appro. 0.175cu.m Paper format Confidential Office area Cabinet # 2&3 Permanent Permanent

appro. Paper format/ Computer Office Area File box # 9

RDS # 171 Class And Teachers Program 2016-2020 Open Access Permanent Permanent
0.00014cu.m Print out Folder #41
Appro. Office area File box #9
RDS # 172 Consolidated data of teachers 2017-2020 Computer print out Confidential Temporary 5 years
0.00011cu. m folder # 42
Computer print out/ paper Office area , File box #10,
RDS # 175 Grading Sheets 2014-2020 Appro.0.0316cu.m Confidential Temporary 2 years
format folders# 43-50
Appro. 0.00015 Paper format/ computer Office Area File Box #10,
RDS # 177 List of Candidates for Graduation 2013-2020 Open Access Permanent Permanent
cu.m print out Folder #51
Appro. 0.00013 Office Area File box #10
RDS # 180 Teachers Profile 2015-2020 Computer print out Confidential Temporary 15 years
cu.m Folder # 52
Computer print out/ paper
RDS # 185 Summary of Monthly Attendance 2016-2020 Appro.0.0015 cu.m Office Area Cabinet #4 Temporary 2 years
format
Appro. 0.00020 Paper format/ computer Office Area Cabinet # 4
RDS # 188 School Registers(form 1) 2016-2020 Open access permanent permanent
cu.m printout Envelop # 5
Paper format/ computer
RDS # 189 Student Test Papers 2017-2020 Appro. 3 cu. m Open access School office Area Temporary 1 year
printout
PISAAN CENTRAL ELEMENTARY SCHOOL
FORM 137/SF 10 1975 - 2019 App. 2cu.m Paper Format Records Room Records Room Cabinet 1
PERMANE
NT
SALN 2015 - 2019 App. 20cu.m Paper Format Records Room Records Room Cabinet 2 Temporary 10 yrs.
LESSON PLAN/DLL 2000 - 2019 App. 2cu.m Paper Format Records Room Records Room Cabinet 2 Temporary 1 yr.
Sligthly damage
GRADING SHEETS 2010 - 2020 App. 3cu.m Paper Format Records Room Records Room Cabinet 1 Temporary 2 yrs.
by termites
RANKING OF HONORS 2016 - 2019 App. 1cu.m Paper Format Records Room Records Room Cabinet 1 Temporary 3 yrs. After graduated
MINUTES OF MEETING 2017 - 2020 App. .224cu.m Paper Format Open Access Records Room Cabinet 3
PERMANE
NT
Printed, USB, After
PERSONNEL FOLDERS (201 FILES) 2015 - 2020 App. .224cu.m Open Access Records Room Cabinet 3 Temporary 15 yrs.
Paper Format Retired/separated
ACKNOWLEDGEMENT LETTERS/RECEIPTS 2019 - 2020 App. .01cu.m Printed, Hard Copy Open Access Records Room Cabinet 4 Temporary 1 yr. Liquidated
STATEMENTS OF ACCOUNTS BILLS (ELECTRIC, PLDT,
WATER)
2017 - 2018 App. .01cu.m Xerox copy Open Access Records Room Cabinet 4 Temporary 5 yrs. After settled

After data have

been posted in
DAILY TIME RECORD (DTR) 2019-2020 App. 3cu.m Printed, Hard Copy Records Room Records Room Cabinet 4 Temporary 5 yrs.
Leave Cards and
post-audited
PROMOTIONAL REPORTS (ELEM./SEC.) 2018 - 2019 App. .224cu.m Printed, Hard Copy Records Room Records Room Cabinet 1
PERMANE
2011 - 2016 NT
PERMANE
ANNUAL ACTION PLANS App. 3cu.m Printed, Hard Copy, USB Records Room Records Room Cabinet 4
2017 - 2020 NT
MONTHLY REPORTS OF SERVICE &
ATTENDANCE/ABSENSES
2018 - 2020 App. 2cu.m Printed, Hard Copy Records Room Records Room Cabinet 1 Temporary 2 yrs.

Retain 2 copies
PERMANE permanently in hard &
Individual Rooms (Class
INSTRUCTIONAL MATERIALS 2017 - 2018 App. 3cu.m Printed, Hard Copy, USB Records Room soft copy. Other
Advisers) NT copies dispose 2 years
after revised

PUDLOSAN ELEMENTARY SCHOOL

Statement of Account Bill 2015-2019 App. 10 cu.m. Paper Confidential Cabinet Permanent 4 years
Minutes of Meetings 2017-2019 App. 1 Bundle Paper Confidential Cabinet Permanent 2 years
Class Record 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Grading Sheets 2015-2020 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Lesson Plans 2015-2021 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Personal Folder 201 File (PDS) 2016-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 3 years
Purchase Order 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Purchase Request 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Monthly Cash Program 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Daily Time Record 2016-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 3 years
Statement of Assets and Liabilities 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
Performance Indicators 2015-2019 App. 10 cu.m. Paper Restricted Cabinet Permanent 4 years
RIZAL ELEMENTARY SCHOOL
Meeting Files ( minutes of meetings) 2017-2019 app. 1 bundles paper confidential cabinet permanent 2 years
Statements of Account Bill 2015-2019 App. 10 cu.m paper confidential cabinet permanent 4 years
Purchase Order 2015-2019 App. 10 cu.m paper Restricted cabinet permanent 4 years
Purchase Request 2015-2019 App. 10 cu.m paper Restricted cabinet permanent 4 years
Monthly Cash Programd 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Daily time Records 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Personel Folder 201 file( Personal Data sheet ) 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Statements of Assest and Liabilities 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Performance indicators 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Attendance Sheet & Attendance Reports (Form 2) 2013-2019 App. 10 cu.m paper Restricted cabinet permanent 6 years
Class Record 2015- 2019 App. 10 cu.m paper Restricted cabinet permanent 4 years
Grading Sheets 2015-2019 App. 10 cu.m paper Restricted cabinet permanent 4 years
Lesson Plans 2015-2019 App. 10 cu.m paper Restricted cabinet permanent 4years
STA.ANA ELEMENTARY SCHOOL
 Batch controled sheet
that has no approved
Drop Year End Report S.Y. 2017-1018 1 cu.m Computer print out open access Organizer box 1 Permanent retention

Batch controled sheet

that has no approved
School Form 6 S.Y.2017-2018 1 cu.m Computer print out open access Organizer box 1 Permanent retention

Batch controled sheet

that has no approved
MPS S.Y.2018-2019 1 cu.m Computer print out open access Organizer box 1 Permanent retention

Batch controled sheet

that has no approved
School Form 1 S.Y. 2017-2018 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
List of Grade VI Pupils For Graduation S.Y. 2017-2018 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

School Form 4 S.Y. 2014-2020 1 cu.m Computer print out open access Organizer box 2 Permanent that has no approved
retention
Batch controled sheet
that has no approved
Best Classroom Evaluation Result S.Y. 2018-2019 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
School Profile (EBEIS) S.Y.2018-2019 2 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
Plantilla S.Y.2018-2019 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
Annual Accomplishment Report S.Y. 2018 2 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
Grading System S.Y.2016 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
List of Kindergarten Completers S.Y. 2017-2018 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

IPPD S.Y.2018-2019 1 cu.m Computer print out open access Organizer box 2 Permanent that has no approved
retention
Batch controled sheet
that has no approved
Enrolment S.Y.2016-2019 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
Class Record S.Y.2017-2018 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
Grade Sheet S.Y.2015-2018 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

that has no approved
NAT Result S.Y.2015-2016 1 cu.m Computer print out open access Organizer box 2 Permanent retention

Batch controled sheet

Early Registration S.Y.2017-2019 1 cu.m Computer print out open access Organizer box 3 Permanent that has no approved
retention
Batch controled sheet
that has no approved
Accomplishment Report( Feeding) S.Y.2017-2018 1 cu.m Computer print out open access Organizer box 3 Permanent retention

Batch controled sheet

that has no approved
School Form 2 S.Y.2014-2016 1 cu.m Computer print out open access Organizer box 3 Permanent retention

Batch controled sheet

Resolution S.Y.2017-2019 1 cu.m Computer print out open access Organizer box 3 Permanent that has no approved
retention
 Batch controled sheet
that has no approved
Memorandum S.Y.2018-2019 1 cu.m Computer print out open access Organizer box 3 Permanent retention

Batch controled sheet

that has no approved
retention
School Form 2 S.Y. 2016-2018 2 cu.m Computer print out open access Organizer box 4 Permanent
Batch controled sheet
that has no approved
retention
Reading Report (Phil - IRI, EGRA) S.Y. 2017-2018 2 cu.m Computer print out open access Organizer box 4 Permanent
Batch controled sheet
that has no approved
retention
SMME S.Y.2018 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
retention
OPCR S.Y.2015-2017 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
retention
HRPTA Officers S.Y. 2015-2019 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
retention
GPTA Meetings S.Y.2018 2 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
SPG Officers S.Y. 2016-2019 1 cu.m Computer print out open access Organizer box 5 Permanent retention
Batch controled sheet
that has no approved
retention
School Form 2 S.Y. 2019-2020 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
Mentoring Action Plan S.Y. 2018-2019 1 cu.m Computer print out open access Organizer box 5 Permanent retention
Batch controled sheet
that has no approved
retention
School Form 5 S.Y.2017-2018 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
retention
Training Design S.Y. 2018-2019 1 cu.m Computer print out open access Organizer box 5 Permanent
Batch controled sheet
that has no approved
retention
PAST/IPCR S.Y.2018-2019 2 cu.m Computer print out open access Organizer box 7 Permanent
Batch controled sheet
that has no approved
retention
NCBTS- TSNA S.Y.2014 1 cu.m Computer print out open access Organizer box 7 Permanent
Batch controled sheet
that has no approved
retention
201 Files 1 cu.m Computer print out open access Organizer box 7 Permanent
Batch controled sheet
that has no approved
retention
Awards Received by Learners S.Y, 2018-2019 1 cu.m Computer print out open access Organizer box 8 Permanent
Batch controled sheet
that has no approved
retention
Class Anecdotal Records S.Y. 2016-2019 1 cu.m Computer print out open access Organizer box 8 Permanent
Batch controled sheet
that has no approved
retention
ARATA Based on EGRA S.Y.2017-2019 1 cu.m Computer print out open access Organizer box 8 Permanent
Batch controled sheet
that has no approved
retention
Least Learned Skills S.Y 2015-2019 1 cu.m Computer print out open access Organizer box 8 Permanent
TAGAPUA ELEMENTARY SCHOOL
RDS # 1 Acnowledgement Letters
S.Y. 2018-2019 0.12474 CU.M Paper Format Open Access Shelf M box 3 Temporary 1 year
RDS # 2 Athletcs/ Sports Files
RDS # 3 Authorities to Travel S.Y. 2005-2006 0.18711 cu. M Paper Format Open Access Shelf L Box 5 Temporary 2 years
Employees S. Y. 2019-2020 0. 12474 cu. M Paper Format Open Access Shelf L Box 5 Temporary 2 years
Officials S. Y. 2019-2020 0.12474 cu.m Paper Format Open Access Shelf L Box 3 Temporary 2 years
RDS # 4 Awards And Commendation S.Y. 2018-2019 3.92931 Paper Format Open Access Shelf M Box 1 Permanent
RDS # 5Board Council Files S.Y. 2015-2020 0.99792 Paper Format Open Access Shelf L Box 4 Permanent
RDS # 7 Certificates of Appearance S.Y. 2018- 2020 S. Y. 2017-2019 0.181711 Paper Format Open Access Shelf C Folder 10 Temporary 1 year
RDS # 8 CERTIFICATIONS S.Y. 2018-2020
Certification of Graduation S.Y. 1994-2020 1.93347 Paper Format Open Access Shelf L Folder 4 Temporary 1year
Student Report Cards ( Form 137) S. Y. 1980-2020 1.74636 Paper Format Open Access Shelf L Folder 1 Temporary 1year
Enrolment
Good Moral Character S.Y. 2018-2019
RDS # 11 CREATION OF DIVISION AND DISTRICT OFFICE RECORDS FY: 2014-2016 0.1869 cu.m Paper Format Open access Shelves L, box 5 Permanent
RDS # 18 MANUALS FY: 2013-2014 22.2037 cu.m Paper Format Open access Shelves L, box 6 Permanent
RDS # 19 MEETING FILES (ExeCom/Man/Com) FY: 2014-2019 4.054 cu.m Paper Format Open access Shelves L, box 7 Permanent
RDS# 21 Program/Projects ( Reports and related papers t
FY: 2018 0.12474 cu.m Paper Format Open Access Shelf K Permanent 15 Years
o management programs/ projects)

RDS # 23 Seminar/ Workshop/ Convention Invitation FY 2016 4.24116 cu.m Paper Format Open Access Shelf K Temporary 1 year
RDS # 26 Travel/ Visit Files FY: 2019 0.43659 cu.m Paper Format Open Access Shelf K Temporary 1 year
RDS # 27 Fuel Consumption Reports FY: 2015-2020 5.8752 Paper Format Open Access Shelf K Temporary 6 years
RDS # 28 Job Orders FY: 2016-2020 4.11642 cu.m Paper Format Open Access Shelf K Temporary 4 years
RDS # 29 Statements of Accounts/Bills
Electric Bills FY: 2014-2019 2.4947 cu.m Paper Format Open Access Shelf K Temporary 6 years
Internet Bills FY: 2019 0.6236 cu.m Paper Format Open Access Shelf K Temporary 1 year
RDS # 34 Semi-Expendable FY: 2019-2020 o.6237 cu.m Paper Format Open Access Shelf K Temporary 2 years
RDS # 35 Annual Procurement Programs FY: 2015-2020 41.7879 cu.m Paper Format Open Access Shelf K Temporary 6 years
RDS # 36 INVENTORIES AND INSPECTION REPORTS
FY2017
OF UNSERVICEABLE PROPERTIES
RDS # 37 INVENTORIES OF SUPPLIES AND PROPERTIES/ FIXTURES SY: 2015 - 2019 2.97369 cu.m Paper Format OPEN ACCESS SHELF E, BOX 1 Temporary 5 years
RDS # 39 PROCUREMENT FILES SY: 2015 - 2020 41.7879 cu.m Paper Format OPEN ACCESS SHELF K Temporary 6 years

RDS # 40 PROPERTY INVENTORIES

* Buildings 2014-2019 4.74012 cu.m Paper Format OPEN ACCESS SHELF F, BOX 2 Temporary 6 years
* Equipment 2016 1.43451 cu.m Paper Format OPEN ACCESS SHELF F, BOX 2 Temporary 1 year
RDS # 41 PURCHASE ORDERS SY : 2015 - 2020 9.3555 cu.m Paper Format OPEN ACCESS SHELF K Temporary 6 years
RDS # 42 PURCHASE REQUESTS SY : 2015 - 2020 9.9792 cu.m Paper Format OPEN ACCESS SHELF K Temporary 6 years
RDS # 43 REPORTS SY : 2017 - 2019 Paper Format OPEN ACCESS SHELF K Temporary 3 years
RDS # 44 REQUISITION AND ISSUE SLIPS (RIS) SY : 2017 - 2019 0.74844 cu.m Paper Format OPEN ACCESS SHELF K Temporary 3 years
RDS # 47 CHECKS FY: 2014-2019 1.2474 cu.m Paper Format Open Access Shelf K Temporary 5 Years
RDS # 50 PAYROLLS/ PAYROLL SHEETS FY: 2014-2020 1.99582 cu.m Paper Format Open Access Shelf K Temporary 5 Years
RDS # 52 REPORTS FY: 2018 0.06237 cu.m Paper Format Open Access Shelf K Temporary 5 Years
RDS # 54 VOUCHERS, INCLUDING BILLS, INVOICES S FY: 2014-2020 17.40123 cu. M Paper Format Open Access Shelf K Temporary 5 Years
& OTHER SUPPORTING DOCUEMENT FY: 2016-2017 2.18295 Paper Format Open Access Shelf B Permanent
RDS# 56 BOOKS IF FINAL ENTRIES FY: 2015-2019 6.61122 Paper Format Open Access Shelf B Temporary 3 Years
RDS # 66 MONTHLY CASH PROGRAMS FY: 2015-2019 14.469 Paper Format open access Shelf E Box 4 Temporary 3 Years
RDS # 68 PHYSICAL AND FINANCIAL PLANS 2010-2020 6.049 Paper Format open access Shelf K Temporary 10 Years
RDS # 75 OFFICIAL RECEIPTS 2015-2020 7.235 Paper Format open access Shelf E Box 3 Permanent Permanent
RDS # 78 HEALTH AND NUTRITION REPORTS (Annual) 2017-2020 21.829 Paper Format open access Shelf E Box 3 Temporary 1 Year
RDS # 91 DAILY TIME RECORDS 2013-2020 0.6237 cu.m Paper Format Confidential shelf G, folder # 2 Temporary 15 Years
RDS # 94 LEAVE CARDS S.Y. 2018-2019
RDS # 97 MEMBERSHIP FILES *GSIS
*PAG-IBIG FY: 2014-2019 28.0665 cu.m Paper Format Confidential shelf K, folder # 6 permanent permanent
 FY: 2014-2019 28.0665 cu.m Paper Format Confidential shelf K, folder # 6 permanent permanent
*PHILHEALTH
# RDS 98 MONTHLY REPORTS OF SERVICE
S.Y. 2013-2017 4.05405 cu.m Paper Format open access shelf K, folder # 3 temporary 2 years
AND ATTENDANCE
# RDS 99 NEW APPRAISAL PERFORMANCE
2016-2020 0.46680 cu.m Paper Format Confidential Shelf L, box # 5 temporary 1 year
SYSTEM FILES *Performance Appraisal
RDS # 102 201 FILES 0.12474 cu.m Paper Format Confidential shelf G, folder # 5 temporary 15 years
2018
*First Day of Service 9.3555 cu.m Paper Format Confidential shelf K, folder # 6 Temporary 15 Years
*Personal Data Sheet FY: 2014-2019 0.24948 cu.m Paper Format Confidential shelf K, folder # 6 Temporary 15 years
*Service Records 2018 0.06237 Paper Format Open Access SHELF L,BOX 1 TEMPORARY 2 YEARS
RDS # 105 Promotion Records FY: 2018-2020

RDS # 111 Service Records FY: 2018 0.24948 Paper Format Open Access SHELF L,BOX 2 TEMPORARY 2 YEARS

RDS# 112 Statement of Assets and Liabilities FY: 2018-2019 0.74844 cu.m PAPER FORMAT CONFIDENTIAL SHELF L,BOX 3 TEMPORARY 1 YEAR

RDS# 135 REPORTS

ACCOMPLISHMENTS FY:2013-2019 12.411 Paper Format Open Access Shelf K Permanent
ENROLLMENT AND ATTENDANCE FY: 1992-2020 56.694 Paper Format Open Access Shelf K Permanent
RDS# 137 ANSWER SHEETS FY: 2017-2018 47.838 Paper Format Open Access Shelf K Temporary 6 Months
RDS # 139 ANNUAL ACTION PLAN FY: 2015-2019 1.497 Paper Format Open Access Shelf K Permanent
RDS # 143 ACHIEVEMENT TEST RESULTS FY: 2015 3.492 Paper Format Open Access Shelf K Permanent
RDS # 145 CERTIFICATIONS FY: 2014-2020 0.24948 Paper Format Open Access Shelf B Temporary 1 Year
RDS # 151 INTRUCTIONAL MATERIALS FY: 2017-2019 2.80665 Paper Format Open Access Shelf B Temporary 2 Years
RDS # 155 PROMOTIONAL ( ELEMENTARY/ SECONDARY) FY: 2018-2019 0.3738 Paper Format Open Access Shelf B Permanent
RDS # 157 SPECIAL PROGRAMS/PROJECTS FY: 2018-2019 0.06237 Paper Format Open Access Shelf B Permanent

RDS # 171 CLASS AND TEACHERS PROGRAMS

*Class Programs (Form 29) S. Y. 2017- 2018 1.55925 cu.m Paper Format Open Access Shelf A Permanent Permanent
* Teachers Program (Form 30) S.Y. 2017- 2021 3.43035 cu.m Paper Format Open Access Shelf A Permanent Permanent
RDS # 177 LISTS
* Candidates for Graduation S.Y. 2016- 2020 0.24948 cu.m Paper Format Open Access Shelf A Permanent Permanent
* Enrollment Lists S.Y. 2017- 2019 2.18295 cu. M Paper Format Open Access Shelf A Temporary 2 years
* School Personnel and Officials S.Y. 2015- 2020 5.30145 cu. M Paper Format Open Access Shelf A Temporary 1 year
RDS # 180 PROFILES
* Schools S.Y. 2013- 2020 9.23076 cu. M Paper Format Open Access Shelf A Permanent Permanent
* Socio- Economic of Pupils S.Y. 2015- 2021 7. 4844 cu. M Paper Format Open Access Shelf A Temporary 5 years
* Students S.Y. 2014- 2019 5.11434 cu. M Paper Format Open Access Shelf A Temporary 5 years
* Teachers S.Y. 2015- 2019 6. 237 cu. M Paper Format Confidential Shelf A Temporary 15 years
RDS # 181 PROPOSED ORGANIZATION OF CLASSES
* Science Quiz S.Y. 2015- 2018 0.68607 cu. M Paper Format Open Access Shelf A Permanent Permanent
RDS # 184 RECORDS OF STUDENTS S.Y. 2015- 2019 1.99584 cu. M Papre Format Confidential Shelf A Temporary 2 years
DISIPLINARY ACTIONS
RDS # 185 REPORTS
Annual Reports FY: 2018 0.6237 Paper Format Open Access SHELF N, BOX 1 PERMANENT
Performance Indicators( Yearly Report) FY: 2008-2019 0.37422 Paper Format Open Access SHELF N, BOX 2 PERMANENT
18-E1 Primary Grades 1-1V FY:2016-2019 0.74844 Paper Format Open Access SHELF N, BOX 4 PERMANENT
18-E2 Intermediate Grades V-VI FY: 2016-2019 0.43659 Paper Format Open Access SHELF N, BOX 4 PERMANENT
RDS # 187 SCHOOL CALENDARS FY: 2017 0.68607 Paper Format Open Access SHELF N, BOX 3 TEMPORARY
RDS # 188 SCHOOL REGISTER FY: 2014-2019 5.114996 Paper Format Open Access SHELF N, BOX 3 PERMANENT
RDS # 190 SUPERVISORY PLAN
FOR TEACHERS FY: 2017 0.12474 Paper Format Open Access SHELF N, BOX 3 TEMPORARY

RDS # 119 MEMORANDA OF AGREEMENT/UNDERSTANDINGFY: 2017-2019 0.18711 cu.m Paper Format Open Access Shelf L, Box 2 Permanent
FY : 2017-2019 34.3035 cu.m Paper Format Open Access Shelf M, Box 1 Temporary 5 Years
RDS # 120 ASSESTMENT OF SCHOOLS FY: 2014-2019 85.01 cu.m Paper Format Open Access Shelf E, Box 3 Permanent
RDS # 121 EDUCATIONAL FACILITIES FY: 2018-2019 85.01 cu.m Paper Format Open Access Shelf E, Box 3 Permanent
MANAGEMENT MANUALS FY: 2014-2018 1.78 cu.m Paper Format Open Access Shelf F, Box 2 Temporary 1 Year
RDS # 122 INVENTORIES OF SCHOOL BUILDINGS AND FY: 2016-2019 0.49896 Paper Format Open Access Shelf K Temporary 5 Years
FIXTURES FY: 2016-2019 5.73804 Paper Format Open Access Shelf L, Box 4 Permanent
RDS # 123 SUMMARIES OF ESTIMATED FY: 2017-2020 8.98128 Paper Format Open Access Shelf L, Box 5 Permanent
COST OF REHABILITATION FY: 2013-2019 1.99584 Paper Format Open Access Shelf E, Box 4 Temporary 5 Years
RDS # 124 GOVERNMENT INFO SYSTEM BASED 5.73804 Paper Format Open Access Shelf L, Box 4 Permanent
SCHOOL PROFILING SYSTEM PROJECTS
RDS # 126 SCHOOL BUILDINGS/ FURNITURES/PLANS 8.98128 Paper Format Open Access Shelf L, Box 5 Permanent
AND SPECIFICATIONS
RDS # 127 SCHOOL BUILDING PROGRAMS 1.99584 Paper Format Open Access Shelf E, Box 4 Temporary 5 Years
RDS # 129 BASIC EDUCATION INFORMATION 29.4294 Paper Format Open Access Shelf G, Box 1-8 Permanent
SYSTEM (EMIS) MODULES
RDS # 131 PERFORMANCE INDICATORS 4.55301 Paper Format Open Access Shelf M, Box 3 Temporary 5 Years
TO BE ACCOMPLISHED BY THE CONCERNED GOVERNMENT AGENCY

PREPARED BY: APPROVED BY:

JOSIL C. ROMANO ARLIN M. BATAUSA
Adminisrative Assistant II Distirct In-Charge
TO BE ACCOMPLISHED BY THE NATIONAL ARCHIVES OF THE PHILIPPINES
EVALUATED BY

Name and Position

RMSD Chief
 1. AGENCY NAME:

NATIONAL ARCHIVES OF THE PHILIPPINES

Pambansang Sinupan ng Pilipinas SAN FRANCISCO DISTRICT III

RECORDS INVENTORY AND APPRAISAL

DATE :

RETENTION PERIOD
GRDDS /RDS PERIOD
RECORDS SERIES TITLE AND DESCRIPTION AND PROVISION/S
ITEM NO. COVERED
COMPLIE (IF ANY)
BORBON ELEMENTARY SCHOOL
NO RECORDS DISPOSE
LADGADAN ELEMENTARY SCHOOL
RDS # 42 PURCHASE REQUESTS 2018-2019 1 Year
RDS # 168 CALENDARS OF ACTIVITIES 2018-2019 1 Year
RDS # 170 CLASS SCHEDULES 2018-2019 1 Year
0.018 cu. m.
MANUAEL J. LABINDAO ELEMENTARY SCHOOL

RDS #7 Certifcate of Appearance 2019-2020 1 YEAR

RDS #8 Job Orders 2017-2020 1 year
RDS #36 Inventories and Inspection Of 2017-2020 1 year
Unserviceable Properties
RDS #42 Purchase Requests 2014-2020 1 year
RDS #43 Reports of Inspection and Acceptance 2014-2020 1 year
RDS #44 Requistion and Issue Slips 2014-2020 1 year
RDS # 73 Fidelity Bonds 2018-2020 1 year
RDS # 91 Daily Time Records 2020 1 year
RDS #170 Nutritional Status Of Learners 2016-2017 2 years
RDS # 175 Grading Sheets 2014-2018 2 years
RDS #185 Summary of Monthly Attendance 2016-2018 2 years
RDS #189 Student Testpapers 2017-2019 1 YEAR
appro. 3.0405cu.m
PISAAN CENTRAL ELEMENTARY SCHOOL

# 185 FORM 137/SF 10 RETAIN

# 112 SALN COMPLIED
# 176 LESSON PLAN/DLL COMPLIED
# 175 GRADING SHEETS COMPLIED
# 1852 RANKING OF HONORS COMPLIED
# 19 MINUTES OF MEETING RETAIN
# 102 PERSONNEL FOLDERS (201 FILES) RETAIN
#1 ACKNOWLEDGEMENT LETTERS/RECEIPTS RETAIN
# 29 STATEMENTS OF ACCOUNTS BILLS (ELECTRIC, PLDT, WATER) COMPLIED
# 91 DAILY TIME RECORD (DTR) COMPLIED
# 155 PROMOTIONAL REPORTS (ELEM./SEC.) RETAIN
# 139 ANNUAL ACTION PLANS RETAIN
# 98 MONTHLY REPORTS OF SERVICE & ATTENDANCE/ABSENSES COMPLIED
 # 151 INSTRUCTIONAL MATERIALS RETAIN
PUDLOSAN ELEMENTARY SCHOOL
NO RECORDS DISPOSE
RIZAL ELEMENTARY SCHOOL
RDS MEETINGS FILES ( MINUTES OF MEETINGS) 2017-2019 2 years
RDS PURCHASE ORDER 2015-2019 4 years
RDS PURCHASED REQUEST 2015-2019 4 years
RDS MONTHLY CASH PROGRAM 2013-2019 6 years
RDS DAILY TIME RECORD 2013-2019 6 years
RDS PERSONEL FOLDER 201 FILES ( PERSONAL DATA SHEET) 2013-2019 6 years
RDS STATE OF ASSEST AND LIABILITIES 2013-2019 6 years
RDS PERFORMANCE INDICATORS 2013-2019 6 years
RDS ATTENDANCE SHEET & ATTENDANCE REPORT 2013-2019 6 years
RDS CLASS RECORD 2013-2019 6 years
RDS GRADING SHEET 2013-2019 6 years
RDS LESSON PLAN 2013-2019 6 years

APP. 10 CU.M
STA. ANA ELEMENTARY SCHOOL
NO RECORDS DISPOSE
TAGAPUA ELEMENTARY SCHOOL
RETENTION PERIOD
GRDDS /RDS PERIOD
RECORDS SERIES TITLE AND DESCRIPTION AND PROVISION/S
ITEM NO. COVERED
COMPLIE (IF ANY)
F.Y: 2014-2017 3 Damaged by flood
RDS # 04 Award and Commendation
years to be disposed
F.Y: 2017 Damaged by flood
RDS # 05 Board Council Files 1 year
to be disposed
Manuals
RDS # 18 F.Y : 2014 Damaged by flood
1 YEAR to be disposed
F.Y : 2014 Damaged by flood
RDS # 91 Daily Time Records
1 YEAR to be disposed
F.Y : 2014 Damaged by flood
RDS # 102 PERSONAL DATA SHEET
1 YEAR to be disposed
F.Y: 2018 Damaged by flood
RDS # 112 SALN
1 YEAR to be disposed
F.Y: 2012-2019 Damaged by flood
RDS # 165 FORM 2
7 YEARS to be disposed
F.Y: 2017 Damaged by flood
RDS # 171 Class Programs
1 YEAR to be disposed
F.Y: 2016 - 2018 Damaged by flood
RDS # 170 Class Records
2 YEARS to be disposed
F.Y: 2017 - 2019 Damaged by flood
RDS # 177 Enrollment List
2 YEARS to be disposed
F.Y: 2017 - 2018 Damaged by flood
RDS # 176 Lesson Plan
1 YEAR to be disposed
F.Y: 2017-2018 Damaged by flood
RDS # 188 School Registers
1 YEAR to be disposed
 F.Y: 2016-2018 Damaged by flood
RDS # 39 Procurement Files
2 YEARS to be disposed
F.Y: 2016 Damaged by flood
RDS # 185 School Funds/Financial Report
1 YEAR to be disposed
2 SACKS
LOCATION OF RECORDS VOLUME IN CUBIC METRER:

PREPARED BY: (Name & siganture) Position:

JOSIL C. ROMANO ADAS- II

CERTIFIED AND APPROVED BY:

This is to certify that the above mentioned records are no longer needed and not involved
nor connected in any administrative or judicial cases.

ARLIN M. BATAUSA
Name and Siganture of Agency Head
or Duly Authorized Representative