STAN 10.01.05!02!10.01.05-02 Vessel Deficiency List Rev.4 - Remote Internal Audit..

Guidelines for completing the Vessel Deficiency List
The purpose of this form is to facilitate the recording of findings raised during various inspections onboard. This form is also to be
used to record deficiency which were noted during various statutory / industry inspection (Class Survey / External Audits / Internal
Audits / Rightship Inspection / PSC Inspection / Charterer Inspection, etc.) however did not get recorded in the final Inspection /
Audit Report. Findings already recorded in Inspection / Audit Reports should not be duplicated in this sheet.
This form does not replace but facilitates the Defect Job Reporting / Closeout process in Sertica as per SMS 10.01.05. Once the final
sheet has been sent to office, all further follow up is to be done via the Sertica Job Reporting and Closeout process.
Auditor / Inspector on completion of the inspection is to send the final report to the MS FT and VM.
Title Person Description

Required to
enter the
details
Item No. Inspector / This is a unique number for each item noted.
Auditor
Date Deficiency Noted Inspector / Enter the date the Deficiency was originally noted.
Auditor
Description of Deficiency Inspector / Brief description of Deficiency noted to entered here
Auditor
Risk Inspector / Inspector / Auditor select from drop down list the rightful risk that the Deficiency
Auditor presents. Master / Chief Eng to discuss with Inspector / Auditor if he does not agree
with the risk rating.
Due Date In Sertica Inspector / A risk based approach is to be taken to closoeut deficiecies noted during the
Auditor Audit/Inspection. Detainable and High-Risk Deficiencies should be attended to
immediately without waiting for the final report to be released. For the other
deficiencies, the expectation is that it should be closed as soon as possible and due
dates mentioned below should not be taken as a reason to delay any closeout.
Based on the risk rating an expected due date (from date of final report sent) has been
assigned. The due dates mentioned in the deficicney list should be enetered when
openning a new event for the respective deficiecny.
▪ Detainable Risk - 7 Days
▪ High Risk - 15 Days
▪ Medium/Low Risk - 30 Days
By the mentioned due date the vessel should complete the closeout of the event in
Sertica. The due dates of the respective events can be extended after mutual
agreement between the assigned company lead (for event) and vessel. A response log
should be made to record the extension of due date.
Status Codes Master / To be updated by the Inspector/Auditor as the status of deficiecny on completion of
Chief Eng. inspection:
▪ Not Started
▪ In Progress
▪ Waiting Spares
▪ Dry Dock Job
▪ Completed
▪ Need Office Support
Company Lead Master / Select from drop down for the assigned PIC in office to review and closeout the event in
Chief Eng. Sertica. Please note that all findings raised in the Vessel Deficiency List shall be recorded
as an event linked to the respective activity in Sertica.
Remarks / Comments Master / Whilst the inspection is in progress and in the daily status updates, Master / Chief Eng.
Chief Eng. Can use this cell to enter any other information about the deficiencies here. Example PO
Number, Requisition Number, Additional Explanation, Areas for Improvement, Office
Assistance Required, etc
Reference Process Flow ▪ General Overview - Sertica Work Flow

Charts ▪ A02.01, A02.02, A02.23, A02.25 & A02.26 - Sertica Work Flow
▪ Process to raise deficiencies during inspections
▪ Process to carry out Remote Internal Audit
▪ Process to carry out Quality and Safety Inspection
▪ Process to carry out Vessel Technical Inspection
IMPORTANT NOTE
THE DOCUMENT IS AN INTERNAL DOCUMENT AND IS NOT TO BE SHOWN TO THIRD PARTY SUCH AS AUDITORS FROM
CLASSIFICATION SOCIETY, PSC INSPECTOR, RIGHTSHIP INSPECTOR, ETC.
Chapter: Maintenance of Ship Equipment Document: 10.01.05-02
Topic: Deficiency Report Vessel Deficiency List Revision No: 4
Safety Management System Revision Date: 7/Oct/21
Name of Inspector /
Vessel: Berge Stanley Type Of Inspection / Audit: Remote Internal Audit ISM/ISO/MLC/ISPS and Pre-PSC Inspection Capt. Demosthenes C. Juezan Jr.
Auditor:
Date Insp Comm'd: 6-Jan-22 Date Insp Comp'd: 11-Jan-22 Date Final Report Sent: 12-Jan-22
Please refer to the attached Guidelines and Process. No update to the sheet to be made once the final sheet is circulated by Master.
Date
Due Date In Remarks / Comments
No. Deficiency Description of Deficiency Risk Rating Status Code Company Lead
Sertica (If Applicable)
Noted
Fire doors going to and from steering gear have damage lower part
1 11-Jan-22 Detainable 19-Jan-22 In Progress VM
for sealing
2 11-Jan-22 Various chair in galley and smoke are damage Medium 11-Feb-22 Waiting Spares VM
3 11-Jan-22 Master and CE office carpet are dirty Low 11-Feb-22 Waiting Spares VM
4 11-Jan-22 Safety latched for provision crane are gone. High 27-Jan-22 In Progress VM
5 11-Jan-22 Provision crane has leaking hydraulic system High 27-Jan-22 In Progress VM
6 11-Jan-22 Various step and gratings in deck are heavily corroded High 27-Jan-22 Waiting Spares VM Temporary repaire in progress
7 11-Jan-22 Cover for pipeline on deck are totally corroded and delapilated. High 27-Jan-22 In Progress VM
8 11-Jan-22 HFO/DO bunker line conidition is corroded. High 27-Jan-22 In Progress VM
Overall deck condition needs cosmetic maintenance due to
9 11-Jan-22 Medium 11-Feb-22 In Progress VM
corrosion.
Various Oxygen and Acetylene bottle are secured outside the room Excess empty bottles to be returned
10 11-Jan-22 High 27-Jan-22 In Progress VM
and secured by ropes. to supplier
11 11-Jan-22 Various mooring winch brakes are corroded and check for thickness High 27-Jan-22 In Progress VM
12 11-Jan-22 Insufficient equipment in the Gymnasium Medium 11-Feb-22 Waiting Spares VM

13 11-Jan-22 CBA Agreement not found onboard High 27-Jan-22 Need Office Support VM Awaiting from BW officre reply
14 11-Jan-22 FFLB radar reflector not in good condition Detainable 19-Jan-22 Waiting Spares VM
15 11-Jan-22 P side bridge wing search light, missing front glass cover Medium 11-Feb-22 Waiting Spares VM
16 11-Jan-22 ME LO temperature controller is not working. High 27-Jan-22 In Progress VM
17 11-Jan-22 Fire damper airline near activation valve are heavily corroded. High 27-Jan-22 In Progress VM
Document of Approval for the rate of Sewage Discharge not
18 11-Jan-22 High 27-Jan-22 Need Office Support VM Arranged
approved by the Administration
19
20
21
22
Name of Inspector /
Auditor:
Date
Noted
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Name of Inspector /
Auditor:
Date
Noted
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
Name of Inspector /
Auditor:
Date
Noted
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
Name of Inspector /
Auditor:
Date
Noted
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
Name of Inspector /
Auditor:
Date
Noted
143
144
145
146
147
148
149
150

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Guidelines for completing the Vessel Deficiency List

Title Person Description

Reference Process Flow ▪ General Overview - Sertica Work Flow

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

12 11-Jan-22 Insufficient equipment in the Gymnasium Medium 11-Feb-22 Waiting Spares VM

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

Topic: Deficiency Report Vessel Deficiency List Revision No: 4

Safety Management System Revision Date: 7/Oct/21

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