Legal Writing in English

Christopher R. Kelley
Associate Professor of Law
University of Arkansas School of Law
ckelley.christopher@gmail.com

Exercises on Writing Concisely

Preface

The following exercises are from Anne Enquist & Laurel Currie Oates, Just Writing:
Grammar, Punctuation, and Style for the Legal Writer (3rd ed. 2009).

When you do these exercises follow the instructions in the exercises and in this preface to
the exercises.

For exercise Conciseness A, you will need to create strong subject-verb units. You can
do this by relying on action verbs and eliminating nominalizations. Choose strong verbs; avoid a
form of the verb “to be” or some other filler verb that does not express real action.

For example, do not write:

This case is an illustration of this point.

Instead, write:

This case illustrates this point.

You also must eliminate wordy expletives such as “there is,” “there are,” “there was,”
“there were,” “it is,” or “it was.” These are weak ways to begin a sentence unless the point of the
sentence is that something exists.

Avoid using weak verbs. Verbs such as “concerns,” “involves,” “deals (with),” and
“reveals” tell the reader little about the real action in the sentence. Choose the strongest verb that
fits. Verbs are the life of your sentences.

In the Conciseness A exercise, you also must eliminate throat-clearing expressions.

Consider this sentence: It is important to note that the defendant lied. The throat-clearing
expression, “it is important to note that,” conveys little information. In legal writing you should
not tell your reader anything that is not important. The real message in this sentence is “the
defendant lied.” When this is the message you want to convey, simply say, The defendant lied.

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 In the Conciseness B exercise, you must eliminate pompous language. Avoid
unnecessarily using uncommon words. Impress your readers with you clarity, not with your
vocabulary. Your readers want to understand you. They are not reading your writing to improve
their vocabulary. Nor do they want to be sent to the dictionary to understand you. So favor
simple, ordinary words. Your readers will thank you for this.

Also eliminate doubling phrases. If you say the hour is “3:00 a.m. in the morning,” you
have said the same thing twice. When is “3:00 a.m.” not in the morning? Ditto “mutual
cooperation”—when is cooperation not mutual? Here are other examples of doubling phrases:

advance planning (all planning is done in advance);

red in color;
close scrutiny;
end result;
ascend up;
a distance of twenty feet; and
absolutely clear (a statement is either clear or not clear, saying “absolutely” adds
nothing).

Suggested answers follow the exercises. Write your answer before you look at the
suggested answers.

Exercise Conciseness A

Revise the following sentences for wordiness by creating strong subject-verb units and by
editing out expletives and throat clearing expressions.

1. There are two defenses available to Acme.

2. In determining whether there was a sudden emergency, courts also take into
consideration whether there was sufficient warning that should have alerted the driver to
the imminent danger.

3. The court will give Fed. R. Civ. P. 4(d)(1) a liberal construction.

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4. There is a difference in opinion between the two parties over whether the deposit is
refundable.

5. It appears that if "substantial" is held to be analogous with "principal," then five percent
of a total business would be the minimum necessary to establish that certain sales of
merchandise are a "principal" part of a business.

6. It was the legislature's intention to encourage corporations to explore new ways of

reducing energy costs.

7. After thoroughly researching your complaint against Mr. Brown, I have come to the
conclusion that the best way to recover the $2,500 that he owes you is to file a lien
against his orchard.

8. An important consideration to be kept in mind, however, is that the boys deny making
any threats.

9. The defendant has made a motion to suppress the evidence seized after the arrest.

10. It was not error for the trial court to fail to instruct on the absence of intervening cause.

Exercise Conciseness B

Revise and edit the following sentences for pompous language, doubling phrases,
needless repetition, and clutter.

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1. Before I can begin advising you about the various aspects of your case, I need to ask the
following question about whether or not your husband knew or was aware that his life
expectancy was very short.

2. Furthermore, in addition to the procedure that is utilized to initiate the process, the
supervisor of the plant must initiate the contingency or back-up system at that same point
in time.

3. It is the security guard's usual custom to terminate his rounds at 5 a.m. in the morning
after carefully performing an inspection of each and every safe in the building.

4. Obviously, prior to trial, the defendant will move by filing a Motion in Limine to exclude
all of the evidence of his previous prior convictions.

5. The nature of the consensus of opinion among board members was that to implement a
certain procedure that would be used by each and every employee when entering or
leaving the building would not terminate the problems and difficulties the company was
experiencing from employee theft.

6. It was believed and assumed by the Parkers that in situations where real estate agents list
a home for sale, the real estate agents have an obligation and responsibility to appraise
and determine the value of the home that is being listed.

7. For a period of two months during the year of 2003, Mr. Wilson aided and abetted a
known felon by allowing her to utilize his cabin as a place to hide from law enforcement
officers who were looking for her.

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8. At the present time, there is clearly no constitutionally protected right to receive credit,
but however there is a great deal that can be done to guarantee and insure that credit is
available to all people on a just and fair basis.

9. In my own personal opinion, we cannot get an injunction from a court that will
completely eliminate the use of the factory's noon whistle at 12:00 each day.

10. Our principal and basic policy objective in promulgating the order to vacate the premises
of the building was to insure and otherwise guarantee that all of the inhabitants and
residents of said premises were safe and secure.

Exercise Conciseness C

Edit the following sentences by reducing sentences to clauses, clauses to phrases, and
phrases to words.

1. In late October 2002, Kyle Nelson asked Frances Miles to housesit for him while he was
away on vacation. Frances Miles is an acquaintance of Kyle Nelson.

2. The trial judge calculated O'Hara's offender score as seven. She based her decision on
Or. Rev. Stat. Ann. § 137.370 (4) (2000). That statute states in part that "[u]nless the
court expressly orders otherwise, a term of imprisonment shall be concurrent with the
remainder of any sentence previously imposed at the time the court imposes sentence."

3. Instruction 10 did not shift the ultimate burden of proof to Chin. Instruction 10 did not
create any mandatory presumption. It did not impose any burden of producing evidence
on Chin. Rather, the instruction states that the presumption "is not binding" upon the

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 jury. It further states that the jury can determine "what weight, if any," to give to the
presumption.

4. At the disposition hearing, the state presented a document describing Ortega's prior
criminal history. Ortega's prior criminal history consisted of ten burglary convictions and
three minor offenses subject to diversion.

5. Peters moved to Chesterville to be near her husband. Her husband was an inmate at the
state penitentiary at Chesterville. Upon arriving in Chesterville, Peters met a woman.
The woman's husband was also an inmate in the penitentiary.

6. The legislature directed the Department of Ecology to publish a statutorily prescribed

notice by four different means. These four different means are as follows: 1) publication
of the notice once a year for five years in major as well as local newspapers; 2)
publication of the notice every six months on radio and television stations broadcasting in
every county; and 3) posting the notice in a conspicuous location in every county; and 4)
including a copy of the notice with notices of taxes due for 1972 mailed by each county
treasurer.

Suggested Answers

Exercise Conciseness A

1. Two defenses are available to Acme. OR Acme has two available defenses.

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2. In determining whether there was a sudden emergency, courts also consider
whether there was sufficient warning that should have alerted the driver to the
imminent danger. (It is effective to keep both there was expletives because the
point of the sentence is the existence of a sudden emergency and the existence of
sufficient warning.)

3. The court will liberally construe Fed. R. Civ. P. 4(d)(1).

4. The two parties differ over whether the deposit is refundable.

5. If "substantial" is held to be analogous with "principal," then five per cent of a total
business would be the minimum necessary to establish that certain sales of merchandise
are a "principal" part of a business.

6. The legislature intended to encourage corporations to explore new ways of

reducing energy costs.

7. After thoroughly researching your complaint against Mr. Brown, I conclude that the
best way to recover the $2500 that he owes you is to file a lien against his orchard.

8. The boys deny making any threats.

9. The defendant has moved to suppress the evidence seized after the arrest.

10. The trial court did not err in failing to instruct on the absence of intervening cause.

Exercise Conciseness B

1. Before I can advise you, I need to ask whether your husband knew that his life
expectancy was short.

2. In addition to the procedure that begins the process, the plant supervisor must then
start the back-up system.

3. The security guard usually ends his rounds at 5 a.m. after inspecting each safe in the
building.

4. Before trial, the defendant will file a Motion in Limine to exclude evidence of his prior
convictions.

5. The consensus among the board members was that having employees follow a certain
procedure when they entered or left the building would not end employee theft.

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6. The Parkers assumed that real estate agents who list a home for sale are obligated to
appraise that home.

7. For two months during 2003, Mr. Wilson aided a known felon by allowing her to use his
cabin to hide from the police.

8. There is no constitutional right to receive credit, but much can be done to insure that
credit availability is fair.

9. In my opinion, we cannot get an injunction to eliminate the factory's noon whistle.

10. We ordered the building vacated so that the inhabitants would be safe.

Exercise Conciseness C

1. In late October 2002, Kyle Nelson asked Frances Miles, an acquaintance, to house
sit for him while he was away on vacation.

2. The trial judge calculated O'Hara's offender score as seven, basing her decision on Or.
Rev. Stat. Ann. § 137.370 (4) (2000), which states in part that "[u]nless the court
expressly orders otherwise, a term of imprisonment shall be concurrent with the
remainder of any sentence previously imposed at the time the court imposes sentence."

3. Instruction 10 did not shift the ultimate burden of proof to Chin, create any mandatory
presumption, or impose any burden of producing evidence on Chin. Rather, the
instruction states that the presumption "is not binding" upon the jury and that the jury can
determine "what weight, if any," to give to the presumption.

4. At the disposition hearing, the state presented a document describing Ortega's prior
criminal history: ten burglary convictions and three minor offenses subject to diversion.

5. Peters moved to Chesterville to be near her husband, who was an inmate at the state
penitentiary at Chesterville. Upon arriving in Chesterville, Peters met a woman whose
husband was also an inmate in the penitentiary.

6. The legislature directed the Department of Ecology to publish a statutorily prescribed

notice by four different means: 1) publication of the notice once a year for five years in
major as well as local newspapers; 2) publication of the notice every six months on radio
and television stations broadcasting in every county; and 3) posting the notice in a
conspicuous location in every county; and 4) including a copy of the notice with notices
of taxes due for 1972 mailed by each county treasurer.