The Shri Ram School Aravali

Subject: ENGLISH LANGUAGE

Topic: Notice, Email
Class: X

Specimen for Notice Writing and Email

Question

(a) Your school is hosting an inter-school debate competition. Write a notice for
your school students informing them of the event.
(If the given question is a one-time event or happening like a collection drive for
flood victims)

War of Words! [1]

Ganga in Trouble! [1]
Annual Inter-school Debate Competition
Relief for the Flood Victims [½]
[½]
Date: Friday,23 rd February 2022(minimum 7- [½ + ½]
15 days ahead of the exam- the date of the event)
Time: 9:00 a.m. to 12 noon
Venue: Centenary Hall, St. Hilda’s School [1]

All pupils from Classes IX and X who wish to participate are requested
to give their names to Mrs. T. Baker on or before 14 th February 2022.

(This date must be a day or two after the exam but 7-15 days before
the last date mentioned on top)
.
Please note:
 Title for notice - Creative and to be only in English (No Rendezvous or
Ghungroo).  A punctuation mark is a must.
 Sub Title - Should be followed by a detail of what the competition is about. Eg.
-  Annual  Inter School Debate, Frank Anthony Memorial Debate – it is
important to give some additional detail (annual or a name).
 Day, Date, Month, Year (within a window of a 15-day period)
 Time - 10:00  a.m. to 12:30 p.m. or  10 a.m. onwards 

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  Venue - smaller venue, larger venue (The Manju Bharat Hall, The Shri Ram
School Aravali).
 No acronym to be used. (MBR Hall not accepted)
 Body – target audience (for whom), the contact person (to whom) and the date of
contact (by or before or on).

b) Write an e-mail to the principal of a neighbouring school informing her of

the event and requesting her to send a team to participate.
[Similarly, if the email has to be sent to parents or students, the email address would
be –
surender.sharma@yahoo.com;kavita.sharma@gmail.com (at least 2-3 names of
parents or students)]

principalbluebellschool@gmail.com [½]

shyam.sehgal@gmail.com; suman@yahoo.com [½]

Invitation to the Inter-school Debate Competition [½]

Dear Madam, Opening

Sentence
Our school is celebrating its 50th anniversary this year. As part of the [½]
celebrations we are hosting a series of competitions and we are beginning
with ‘War of Words’, an inter-school debate competition. Body [2]

It will be held on 3 rd March 2022 from 9.00 a.m. till 12 noon in the
Centenary Hall of St. Hilda’s School. Body

Please do send your senior debate team to participate in the event.

The topic will be given to the participants an hour before the start of the
competition. They may bring their laptops for use during the preparation
time. Closing
Sentence[½]
We look forward to your school’s participation in the competition.
[½]
Thanking you,
Yours faithfully,
Ashish Roy.

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Debating Secretary.

Please note:
 Subject - 3 to 5 words
 Opening line - (We are delighted to announce that we are hosting .... / We are
hosting.... / This is to inform you that we are ....)
 Body - Date, Time, Venue (both small and big) and a detail should be mentioned
according to the question 
 Closing line - (Looking forward to ... / Thank you for your support....)
 Subscription - Yours faithfully followed by full name
 Tone – Formal
 Marking - F-C-O-C (Format-Content-Opening sentence-Closing sentence)
Pay attention to all the points marked in yellow.
All the variations are marked in green.

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