LBAc Form No.

3
QUARTERLY PHYSICAL REPORT OF OPERATIONS
For the Quarter Ending December 31, 2021
Department/Office: Provincial Administrator's Office

Target Output Actual Performance

PPA Major Final Performance

Code Output Indicator 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 1st Quarter 2nd Quarter 3rd Quarter

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1031 Administrative Management Services
1031-1 General Administration and Support Services
1031-1- Planning, Budgeting & Defense of Plan and Budget Proposal
1031-1-1 Planning,
1 Budgeting &
Defense of Plan
and Budget
Proposal

1.1 Preparation No. of office 1 OPC for Jul 1 OPC for Jan 1 OPC for Jul - Dec 1 OPC for Jul - Dec
and submission plans and AIP - Dec 2021 - Jun 2022 2021 submitted to 2021 submitted to
of office plans submitted submitted to submitted to ODPMD, 1 OPC for ODPMD
ODPMD ODPMD Jan - Jun 2022
submitted to ODPMD

4 DPCs & 18 4 DPCs & 18 4 DPCs & 18 IPCs (Jul- 4 DPCs & 18 IPCs
IPCs (Jul-Dec IPCs (Jan - Dec 2021) submitted (Jul-Dec 2021)
2021) Jun 2022) to PHRMO, 4 DPCs & submitted to PHRMO
submitted to submitted to 18 IPCs (Jan - Jun
2022) submitted to
PHRMO PHRMO PHRMO

1 PDIP/AIP 1 PDIP/AIP for 2022 1 PDIP/AIP for 2022

for 2022 of of office prepared and of office prepared and
office submitted to PPDO submitted to PPDO
prepared and
submitted to
1.2 Preparation No. of budget PPDO 1 budget 1 budget proposal & 1 budget proposal &
& submission of proposal proposal & supporting documents supporting documents
budget proposal prepared and supporting prepared & submitted prepared & submitted
and supporting submitted documents to PBO to PBO
documents prepared &
submitted to
PBO

1.3 Defense of No. of AIP & 1 AIP 1 budget 1 AIP defended and 1
AIP and budget budget defended proposal budget proposal
proposal/s proposals defended defended
defended
1.4 Adjustment/ No. of budget 1 Operational 1 Operational Plan 1 Operational Plan
finalization and execution Plan (LBEF (LBEF 3A), 1 FP, 1 (LBEF 3A), 1 FP, 1
submission of documents 3A), 1 FP, 1 CDF, 2 PPMPs CDF, 2 PPMPs
budget adjusted and CDF, 2 adjusted/ finalized and adjusted/ finalized and
execution submitted PPMPs submitted to PBO submitted to PBO
documents/impl adjusted/
ementation finalized and
plans for 2018 submitted to
for review and PBO
approval

1031-1- Supervision,mo
2 nitoring &
review of plan
implementation

Page 1 of 14
 2.1 Supervision No. of office 2 div heads, 1 2 div heads, 1 2 div heads, 1 2 div heads, 1 2 div heads, 1 unit 2 div heads, 1 unit 2 div heads, 1 unit 2 div heads, 1 unit
of office personnel unit head, 8 unit head, 8 unit head, 8 unit head, 8 head, 8 permanent head, 8 permanent head, 8 permanent head, 6 permanent
personnel supervised permanent permanent permanent permanent personnel, 100% of personnel, 100% (19) personnel, 100% (19) personnel, 100% (19)
personnel, personnel, personnel, personnel, casual/ contractual of casual/ contractual of casual/ contractual of casual/ contractual
100% of 100% of 100% of 100% of supervised supervised supervised supervised
casual/ casual/ casual/ casual/
contractual contractual contractual contractual
supervised supervised supervised supervised
2.2 Review and No. of office & 100% of office and other documents reviewed and 100% of office and 100% (217) of office 100% (231) of office 100% (1206) of office
approval of other documents signed/initialed other documents and other documents and other documents and other documents
office and other reviewed and reviewed and reviewed and reviewed and reviewed and
documents approved signed/initialed signed/initialed signed/initialed signed/initialed

2.3 Monitoring No. of PMC 8 PMC 8 PMC 8 PMC 8 PMC 8 PMC Tracking 8 PMC Tracking Tools 8 PMC Tracking Tools 6 PMC Tracking Tools
and review Tracking Tools Tracking Tracking Tracking Tracking Tools and PMC and PMC Journals and PMC Journals and PMC Journals
office plan and PMC Tools and Tools and Tools and Tools and Journals updated updated updated updated
implementation Journal updated PMC Journals PMC Journals PMC Journals PMC Journals
updated updated updated updated
No. of reports 1 LBAC 1 LBAC 1 LBAC 1 LBAC 4 LBAC reports 1 LBAC report 1 LBAC report 1 LBAC report
prepared and report report report report prepared and prepared and submitted prepared and submitted prepared and submitted
submitted prepared and prepared and prepared and prepared and submitted to PPDO to PPDO and ODPMD to PPDO and ODPMD to PPDO and ODPMD
submitted to submitted to submitted to submitted to and ODPMD
PPDO and PPDO and PPDO and PPDO and
ODPMD ODPMD ODPMD ODPMD
1 Annual 1 Annual Report 1 Annual Report
Report Submitted to PPDO Submitted to PPDO
Submitted to
PPDO

2.4 Monitoring No. of 1 OPCR (Jan- 1 OPCR (Jan- 1 OPCR (Jan-Dec 2020) 1 OPCR (Jan-Dec 1 OPCR (Jan-Jun
and evaluation performance Dec 2020) Jun 2021) submitted to the PMT 2020) submitted to the 2021) submitted to the
of individual commitment submitted to submitted to Secretariat, 1 OPCR PMT Secretariat PMT Secretariat
performance review prepared the PMT the PMT (Jan-Jun 2021)
submitted to the PMT
and submitted Secretariat Secretariat Secretariat

3 DPCRs and 3 DPCRs and 3 DPCRs and 9 IPCRs 3 DPCRs and 9 IPCRs 3 DPCRs and 8 IPCRs
9 IPCRs (Jan - 8 IPCRs (Jan- (Jan - Dec 2020) (Jan - Dec 2020) (Jan-Jun 2021)
Dec 2020) Jun 2021) submitted to PHRMO, submitted to PHRMO submitted to PHRMO
submitted to submitted to 3 DPCRs and 9 IPCRs
(Jan - Jun 2021)
PHRMO PHRMO submitted to PHRMO

1031-1- Coordination,
3 Linkaging &
Networking

3.1 Assist the

LCE in the
coordination of
the work of all
offices of the
PGOrM
3.1.1 Conduct % of meetings/ 100% of meetings/ FGDs/ caucuses with concerned heads 100% of meetings/ 100% (5) of 100% (4) of 100% (5) of
meetings/ FGDs/ caucuses of offices conducted FGDs/ caucuses with meetings/ FGDs/ meetings/ FGDs/ meetings/ FGDs/
FGDs/ with concerned concerned heads of caucuses with caucuses with caucuses with
caucuses with heads of offices offices conducted concerned heads of concerned heads of concerned heads of
offices conducted offices conducted offices conducted
concerned conducted
3.1.2
headsMonitor
of % of plan 100% of plan implementation of offices monitored 100% of plan 100% (3) of plan 100% (4) of plan
plan
offices implementation implementation of implementation of implementation of
implementation of offices offices monitored offices monitored offices monitored
of offices monitored

3.2 Conduct % of necessary 100% of necessary linkaging and networking activities with 100% of necessary 100% (22) of 100% (19) of 100% (19) of
necessary linkaging and NGAs, NGOs, POs and lower LGUs conducted/attended linkaging and necessary linkaging necessary linkaging necessary linkaging
linkaging & networking networking activities and networking and networking and networking
networking activities with NGAs, NGOs, POs activities with NGAs, activities with NGAs, activities with NGAs,
and lower LGUs NGOs, POs and lower NGOs, POs and lower NGOs, POs and lower
activities with conducted conducted/attended LGUs LGUs LGUs
NGAs, NGOs, conducted/attended conducted/attended conducted/attended
POs & lower
LGUs
1031-1- Membership/
4 Participation in
Government
Councils,
Leagues &
Other Locally-
created Bodies

Page 2 of 14
 4.1 No. of Meetings 100% of Executive/ Management Committee, councils/ 100% of Executive/ 100% (5) of 100% (3) of 100% (0) of
Attendance/Parti / activities LSBs/ leagues meetings Management Executive/ Executive/ Executive/
cipation to attended / Committee, councils/ Management Management Management
executive/manc participated LSBs/ leagues Committee, councils/ Committee, councils/ Committee, councils/
meetings LSBs/ leagues LSBs/ leagues LSBs/ leagues
om/LSBs and meetings meetings meetings
league
meetings/activiti
es
4.2 Attendance 100% of other meetings /activities attended/participated 100% of other 100% (12) of other 100% (10) of other 100% (13) of other
to other meetings /activities meetings /activities meetings /activities meetings /activities
meetings attended/participated attended/participate attended/participate attended/participate
d d d

1031-1- Consultation
5 Services

5.1 Provision of No. of walk-in 100% consulting clients provided with assistance / advice 100% of walk-in 100% (331) 100% (378) 100% (1368)
assistance/advic consulting consulting clients consulting clients consulting clients consulting clients
e to consulting clients served served provided with provided with provided with
clients assistance / advice assistance / advice assistance / advice

No. of received 100% of received communication letters/referrals/ 100% of received 100% (189) of 100% (142) of 100% (176) of
communication indorsements acted on communication received received received
letters/referrals/ letters/referrals/ communication communication communication
indorsements indorsements acted letters/referrals/ letters/referrals/ letters/referrals/
on indorsements acted indorsements acted indorsements acted
acted on on on on

1031-1- Capacity
6 Development

6.1 Orientation, % of staff 100% of concerned staff oriented/briefed, coached and 100% of concerned 100% (8) of 100% (8) of 100% (6) of
coaching and oriented/ briefed mentored on areas of their work staff oriented/briefed, concerned staff concerned staff concerned staff
mentoring of coached and oriented/briefed, oriented/briefed, oriented/briefed,
staff mentored on areas of coached and coached and coached and
their work mentored on areas of mentored on areas of mentored on areas of
their work their work their work

6.2 Preparation No. of training 1 Training 1 Training Needs 1 Training Needs

and submission needs prepared Needs prepared and prepared and
of Training and submitted prepared and submitted to PHRMO submitted to PHRMO
Needs for submitted to
integration in PHRMO
Training
Program

6.3 Enhanced No. of personnel No. of personnel provided with at least 8 hours of learning No. of personnel 8 personnel provided 8 personnel provided 6 personnel provided
Competency provided with at and development interventions provided with at least with at least 8 hours with at least 8 hours with at least 8 hours
least 8 hours of 8 hours of learning of learning and of learning and of learning and
learning and and development development development development
interventions interventions interventions
development interventions
interventions

1031-1- Execution of
7 Delegated
Authority
7.1 Review and No. of 100% of documents and transactions reviewed and 100% of documents 100% (32897) of 100% (29923) of 100% (9503) of
initial/sign/reco documents and initialed /signed/ recommended/ approved and transactions documents and documents and documents and
mmend/ transactions reviewed and initialed transactions transactions transactions
approve reviewed and /signed/ reviewed and reviewed and reviewed and
recommended/ initialed /signed/ initialed /signed/ initialed /signed/
documents and initialed/signed/r approved recommended/ recommended/ recommended/
transactions ecommended/ approved approved approved
approved

7.2 Represent % of 100% of representations made for the LCE 100% of 100% (3) of 100% (4) of 100% (3) of
the LCE in representations representations made representations made representations made representations made
official made for the for the LCE for the LCE for the LCE for the LCE
functions and LCE
activities as
instructed or as
may be
necessary
1031-1- Administrative
8 Services
8.1 Records
Management

Page 3 of 14
8.1.1 No. of office 100% of office documents prepared and forwarded to 100% of office 100% (217) of office 100% (154) of office 100% (60) of office
Preparation of documents Division Chief for approval documents prepared documents prepared documents prepared documents prepared
office prepared, and forwarded to and forwarded to and forwarded to and forwarded to
documents reviewed and Division Chief for Division Chief for Division Chief for Division Chief for
approval approval approval approval
signed

8.1.2 No. of incoming 100% of incoming documents recorded and routed 100% of incoming 100% (31745) of 100% (28448) of 100% (8311) of
Recording & documents documents recorded incoming documents incoming documents incoming documents
routing of recorded and and routed recorded and routed recorded and routed recorded and routed
incoming routed
documents

9.1.3 No. of outgoing 100% of outgoing documents recorded and released 100% of outgoing 100% (31633) of 100% (27982) of 100% (8311) of
Recording and documents documents recorded outgoing documents outgoing documents outgoing documents
delivery of recorded & and released recorded and recorded and recorded and
outgoing docs delivered released released released

9.1.4 % of required 100% of required documents reproduced 100% of required 100% (174) of 100% (212) of 100% (215) of
Reproduction documents documents required documents required documents required documents
& reproduced reproduced reproduced reproduced reproduced
dissemination
of documents
% of required 100% of required outgoing documents disseminated / 100% of required 100% (174) of 100% (212) of 100% (215) of
documents forwarded to concerned offices outgoing documents required outgoing required outgoing required outgoing
disseminated disseminated / documents documents documents
forwarded to disseminated / disseminated / disseminated /
concerned offices forwarded to forwarded to forwarded to
concerned offices concerned offices concerned offices

9.2 Monitoring No. of office 100% of office allotments monitored and controlled 100% of office 100% (11) of office 100% (10) of office 100% (14) of office
and control of allotments allotments monitored allotments monitored allotments monitored allotments monitored
office monitored and and controlled and controlled and controlled and controlled
allotments controlled

No. of 3 monthly 3 monthly 3 monthly 3 monthly 12 monthly 3 monthly 3 monthly 3 monthly

reconciliation reconciliation reconciliation reconciliation reconciliation reconciliation with reconciliation with reconciliation with reconciliation with
with PBO with PBO with PBO with PBO with PBO PBO PBO PBO PBO

9.3
Housekeeping
Services

9.3.1 % of Necessary 100% Necessary supplies and equipment procured 100% Necessary 100% (12) Necessary 100% (10) Necessary 100% (593) Necessary
Procurement & supplies and supplies and supplies and supplies and supplies and
custody of equipment equipment procured equipment procured equipment procured equipment procured
supplies & procured
equipment

% of waste 100% of 100% of 100% of wasted 100% (1) of wasted

materials & wasted wasted materials and materials and
unserviceable materials and materials and unserviceable unserviceable
eqpt returned unserviceable unserviceable equipment returned equipment returned to
to PGSO
equipment equipment PGSO
returned to returned to
PGSO PGSO

No. of Physical 1 office 1 office 2 office supplies and 1 1 office supplies

Inventory taking supplies supplies and 1 equipment inventory inventory taking
conducted inventory equipment taking conducted conducted
taking inventory
conducted taking
conducted

No. of 1 Supplies 1 Supplies 2 Supplies Inventory 1 Supplies Inventory

Inventory Inventory Inventory Report; 1 Equipment Report
Reports Report Report; 1 Inventory Report
prepared and Equipment
submitted Inventory
Report

9.3.2 Provision % of janitorial 100% of necessary janitorial & errand services provided 100% of necessary 100% (65) of 100% (58) of 100% (66) of
of janitorial & & errand janitorial & errand necessary janitorial & necessary janitorial & necessary janitorial &
errand services services services provided errand services errand services errand services
provided provided provided provided

Page 4 of 14
 9.4 Vehicle No. of trip 100% of trip tickets prepared & filed 100% of trip tickets 100% (64) of trip 100% (72) of trip 100% (51) of trip
Conveyance & tickets prepared prepared & filed tickets prepared & tickets prepared & tickets prepared &
vehicle & filed filed filed filed
maintenance
services
No. of official 100% of official trips coordinated/scheduled 100% of official trips 100% (64) of official 100% (72) of official 100% (51) of official
trips coordinated/scheduled trips trips trips
coordinated/sche coordinated/schedule coordinated/schedule coordinated/schedule
duled d d d

% of Basic car 100% Basic car care maintenance provided 100% Basic car care 100% (1) Basic car 100% (1) Basic car 100% (0) Basic car
care maintenance provided care maintenance care maintenance care maintenance
maintenance provided provided provided
provided
9.5 Provision of % of other adm 100% of other adm services provided/accomplished 100% of other adm 100% of other adm 100% of other adm 100% of other adm
Other services services services services services
Administrative provided/accom provided/accomplishe provided/accomplish provided/accomplish provided/accomplish
Services plished d ed ed ed

9.5.1
Custodianship
of Petty Cash
Fund
Amount of PCF Petty cash replenishment every 75% of PCF utilization Petty cash Petty cash Petty cash Petty cash
replenished replenishment every replenishment every replenishment every replenishment every
75% of PCF utilization 75% of PCF utilization 75% of PCF utilization 75% of PCF utilization

1031-2 Operations
1031-2-1 Organizational Performance Management
1031-2-1 Organizational Performance Management
1.1 % of necessary 100% of necessary documents and communications for the 100% of necessary 100% (36) of necessary 100% (24) of necessary 100% (24) of necessary
Organizational documents and marching orders of the LCE prepared/reviewed and documents and documents and documents and documents and
Improvement communications forwarded to the PA / LCE communications for communications for communications for communications for
Services for the the marching orders the marching orders of the marching orders of the marching orders of
marching orders of the LCE the LCE the LCE the LCE
of the LCE prepared/reviewed prepared/reviewed prepared/reviewed prepared/reviewed
prepared/revie and forwarded to the and forwarded to the and forwarded to the and forwarded to the
wed and PA / LCE PA / LCE PA / LCE PA / LCE
forwarded to
the PA / LCE

% of Memos, 100% of Memos, SOs, Reports and communications to 100% of Memos, SOs, 100% (46) of Memos, 100% (37) of Memos, 100% (14) of Memos,
SOs, Reports address administrative issues and concerns Reports and SOs, Reports and SOs, Reports and SOs, Reports and
and prepared/reviewed communications to communications to communications to communications to
communications address administrative address administrative address administrative address administrative
to address issues and concerns issues and concerns issues and concerns issues and concerns
administrative prepared/reviewed prepared/ reviewed prepared/ reviewed prepared/ reviewed
issues and
concerns
prepared/revie
wed
% of 100% of Management Committee, PMT, PCART and other 100% of Management 100% (3) of 100% (2) of
Management necessary meetings provided with secretariat services Committee, PMT, Management Management
Committee, PCART and other Committee, PMT, Committee, PMT,
PMT, PCART and necessary meetings PCART and other PCART and other
other necessary provided with necessary meetings necessary meetings
meetings secretariat services provided with provided with
provided with secretariat services - secretariat services
secretariat
services

% of ISO-related 100% of ISO-related activities and meetings facilitated/ 100% of ISO-related

activities and coordinated activities and
meetings meetings facilitated/
facilitated/ coordinated - - -
coordinated

No. of Monthly 3 Monthly 3 Monthly 3 Monthly 3 Monthly 12 Monthly 3 Monthly 3 Monthly 3 Monthly
Consolidated Consolidated Consolidated Consolidated Consolidated Consolidated Client Consolidated Client Consolidated Client Consolidated Client
Client Client Client Client Client Satisfaction Survey Satisfaction Survey Satisfaction Survey Satisfaction Survey
Satisfaction Satisfaction Satisfaction Satisfaction Satisfaction Reports forwarded to Reports forwarded to Reports forwarded to Reports forwarded to
Survey Reports Survey Survey Survey Survey concerned concerned concerned concerned
forwarded to Reports Reports Reports Reports offices/programs offices/programs offices/programs offices/programs
concerned forwarded to forwarded to forwarded to forwarded to
offices/program concerned concerned concerned concerned
s offices/progra offices/progra offices/progra offices/progra
ms ms ms ms

Page 5 of 14
 Public Public Assistance and Public Assistance and Public Assistance and Public Assistance and
Assistance and Complaints Desk Complaints Desk Complaints Desk Complaints Desk
Complaints Desk Public Assistance and Complaints Desk manned manned manned manned manned
manned
% of received 100% received complaints thru Contact Center ng Bayan 100% received 100% (6) received 100% (15) received 100% (3) received
complaints thry and Presidential Complaints Center addressed and replied complaints thru complaints thru complaints thru complaints thru
Contact Center to Contact Center ng Contact Center ng Contact Center ng Contact Center ng
ng Bayan and Bayan and Bayan and Bayan and Bayan and
Presidential Presidential Presidential Presidential Presidential
Complaints Complaints Center Complaints Center Complaints Center Complaints Center
Center addressed and replied addressed and addressed and addressed and
addressed and to replied to replied to replied to
replied to

% of received 100% received Training/Activity Designs reviewed 100% of received 100% (14) of received 100% (18) of received 100% (13) of received
Training/Activity Training/Activity Training/Activity Training/Activity Training/Activity
Designs Designs reviewed Designs reviewed Designs reviewed Designs reviewed
reviewed

1.2 100% of 100% of submitted Accomplishment Reports of offices 100% of submitted 100% (15) of 100% (22) of 100% (22) of
Assessment/Rev submitted reviewed Accomplishment submitted submitted submitted
iew of office Accomplishmen Reports of offices Accomplishment Accomplishment Accomplishment
performance t Reports of reviewed Reports (4th Qtr Reports (1st Qtr) of Reports (2nd Qtr) of
per Strategic offices reviewed 2020) of offices offices reviewed offices reviewed
performance reviewed
management
System (SPMS)

No. of Quarterly 1 Quarterly 1 Quarterly 2 Quarterly Highlights 1 Quarterly Highlights

Highlights of Highlights of Highlights of of Accomplishments of Accomplishments
Accomplishmen Accomplishme Accomplishm submitted to the LCE (1st Qtr) submitted to
ts submitted to nts (1st Qtr) ents (3rd Qtr) the LCE
the LCE submitted to submitted to
the LCE the LCE

% of submitted 100% of 100% of 100% of submitted 100% of submitted 100% of submitted

OPCs and submitted submitted OPCs and Operations OPCs (18) and OPCs (18) and
Operations OPCs and OPCs and DPCs reviewed Operations DPCs (45) Operations DPCs (45)
DPCs reviewed Operations Operations reviewed reviewed
DPCs DPCs reviewed
% of submitted reviewed
100% of 100% of 100% of submitted 100% of submitted 100% of submitted
OPCRs and G.O. submitted submitted OPCRs and G.O. OPCRs (18) and G.O. OPCRs (18) and G.O.
DPCRs reviewed OPCRs and OPCRs and DPCRs reviewed DPCRs (7) reviewed DPCRs (7) reviewed
G.O. DPCRs G.O. DPCRs
reviewed reviewed
No. of validation 1 validation 1 validation 2 validation and 2 1 validation and 1 1 validation and 1
and calibration and 1 and 1 calibration activities calibration activities calibration activities
activities calibration calibration facilitated/ conducted facilitated/ conducted facilitated/ conducted
facilitated/cond activities activities
ucted facilitated/ facilitated/
conducted conducted
No. of bi-annual 1 bi-annual 1 bi-annual 2 bi-annual 1 bi-annual 1 bi-annual
performance performance performance performance performance performance
assessment assessment assessment assessment reports of assessment reports of assessment reports of
reports of report of reports of PGOM offices and PGOM offices and G.O. PGOM offices and G.O.
PGOM offices PGOM offices PGOM offices G.O. divisions divisions submitted to divisions submitted to
and G.O. and G.O. and G.O. submitted to the PMT, the PMT, LCE and CSC the PMT, LCE and CSC
divisions divisions divisions LCE and CSC
submitted to submitted to submitted to
the PMT, LCE the PMT, LCE the PMT, LCE
and CSC and CSC and CSC

No. of 1 Annual 1 Annual Review

Performance Review Conference conducted
Review Conference
Conference conducted -
conducted

Management
1031-2-
Information
2
Services
2.1 Research / Software PGOM Portal upgrade PGOM Portal upgrade PGOM Portal upgrade PGOM Portal upgrade
Development / Development designed and developed designed and designed and designed and
Operationalizati developed developed developed
on of office
systems

OPA eNGAS developed OPA eNGAS OPA eNGAS PGOM eNGAS update,
Procurement Record
developed developed Management System
OPA eNGAS
developed ongoing development

Page 6 of 14
 PGOM Document Tracking PGOM Document PGOM Document
System installed / setup on PGOM Document Tracking System Tracking System
server and clients' computers Tracking System installed / setup on installed / setup on PGOM Document Tracking
installed / setup on server and clients' server and clients' Device preparing for
server and clients' deployment
computers computers computers

2.2 Computer No. of computer Host Server, Network Host Server, Computer Network Cabinet, Host Server, Computer Set,
Network Server Unit,
Network / S hardwares, Computer Set, Cabinet, Set, Network Server Mobile Test Tablet, Gigabit Managed Switch,
softwares and Network Mobile Test Host Server, Unit, Gigabit Managed Information Kiosk, Biometric Device, Gigabit
internet Server Unit, Tablet, Computer Set, Switch, Biometric Cable and Connector, Ethernet Switch,
connectivity Gigabit Information Network Server Unit, Device, Gigabit Network Server Router,Radio link Canopy
Gigabit Managed maintained
Installed / Managed Kiosk, Cable Switch, Biometric Ethernet Switch, Firewall, Repair
maintained Switch, and Device, Gigabit Router,Radio link Toolset installed
Biometric Connector, Ethernet Switch, Canopy installed
Device, Network Router,Radio link
Gigabit Server Canopy installed,
Ethernet Firewall, Network Cabinet,
Switch, Repair Toolset Mobile Test Tablet,
Router,Radio installed Information Kiosk,
link Canopy Cable and Connector,
installed Network Server
Firewall, Repair
Toolset installed

2 DSL and 1 direct internet connectivity maintained 2 DSL and 1 direct 2 DSL and 1 direct
2 DSL and 1 direct internet connectivity internet connectivity
maintained maintained 2 DSL and 1 direct internet
internet connectivity connectivity maintained
maintained

100% Preventive maintenance of IT equipments performed 100% (59) Preventive 100% (34) Preventive
maintenance of IT maintenance of IT
100% Preventive equipments equipments
maintenance of IT performed performed 28 Preventive maintenance
of IT equipments
equipments performed
performed

Percent. of other 100% of IT service request responded 100% (62 Software 100% (57 Software
IT and 23 hardware) of and 33 hardware) of
troubleshooting IT service request IT service request
services 100% of IT service responded responded 43 IT Service Request
request responded responded
provided

1031-2- Related/Other
4 Services
4.1 Provision of % of related and 100% of related and other services provided 100% (5) of related 100% (5) of related 100% (5) of related
other related other services 100% of related and and other services and other services and other services
services provided other services provided provided provided
Related/Other provided
1031-2-4 Services

Prepared by: Reviewed by:

Date
STOPHER A. DOLOR, MD, MPA, MHA LYDIA MUNECA S. MELGAR, ENP
Provincial Administrator PPDC

Page 7 of 14
SICAL REPORT OF OPERATIONS
r Ending December 31, 2021
Provincial Administrator's Office

Actual Performance Financial

Variance Remarks
4th Quarter Total as of Dec
2021

(12) (13) (17) (18)

1 OPC for Jan - Jun 1 OPC for Jul - Dec

2022 submitted to 2021 and 1 OPC for
ODPMD Jan - Jun 2022
submitted to ODPMD

3 DPCs & 6 IPCs (Jan - 4 DPCs & 18 IPCs -1 DPC JV Lasic-

Jun 2022) submitted (Jul-Dec 2021) -12 IPCs reassigned to
to PHRMO submitted to PHRMO BAC;
MJRivera and
Ratienza
reassigned to
PGSO; BAC-
transferred
under
supervision
of EAIV
Dalupan

1 PDIP/AIP for 2022

of office prepared and
submitted to PPDO

not yet scheduled

1 Operational Plan
(LBEF 3A), 1 FP, 1
CDF, 2 PPMPs
adjusted/ finalized and
submitted to PBO

Page 8 of 14
2 div heads, 1 unit 2 div heads, 1 unit
head, 6 permanent head, 6 permanent
personnel, 100% (19) personnel, 100% (19)
of casual/ contractual of casual/ contractual
supervised supervised

100% (174) of office 100% (1828) of office

and other documents and other documents
reviewed and reviewed and
signed/initialed signed/initialed

6 PMC Tracking Tools 28 PMC Tracking

and PMC Journals Tools and PMC
updated Journals updated

1 LBAC report 4 LBAC reports

prepared and submitted prepared and submitted
to PPDO and ODPMD to PPDO and ODPMD

1 Annual Report
Submitted to PPDO

1 OPCR (Jan-Dec
2020) submitted to the
PMT Secretariat, 1
OPCR (Jan-Jun 2021)
submitted to the PMT
Secretariat

3 DPCRs and 9 IPCRs

(Jan - Dec 2020)
submitted to PHRMO,
3 DPCRs and 9 IPCRs
(Jan - Jun 2021)
submitted to PHRMO

100% (5) of 100% (19) of

meetings/ FGDs/ meetings/ FGDs/
caucuses with caucuses with
concerned heads of concerned heads of
offices conducted offices conducted

100% (10) of 100% (70) of

necessary linkaging necessary linkaging
and networking and networking
activities with NGAs, activities with NGAs,
NGOs, POs and lower NGOs, POs and lower
LGUs LGUs
conducted/attended conducted/attended

Page 9 of 14
100% (0) of 100% (8)of Executive/
Executive/ Management
Management Committee, councils/
Committee, councils/ LSBs/ leagues
LSBs/ leagues meetings
meetings

100% (10) of other 100% (45) of other

meetings /activities meetings /activities
attended/participate attended/participate
d d

100% (847) 100% (2924)

consulting clients consulting clients
provided with provided with
assistance / advice assistance / advice

100% (101) of 100% (608) of

received received
communication communication
letters/referrals/ letters/referrals/
indorsements acted indorsements acted
on on

100% (6) of 100% (8)of concerned

concerned staff staff
oriented/briefed, oriented/briefed,
coached and coached and
mentored on areas of mentored on areas of
their work their work

1 Training Needs
prepared and
submitted to PHRMO

6 personnel provided 8 personnel provided

with at least 8 hours with at least 8 hours
of learning and of learning and
development development
interventions interventions

100% (10489) of 100% (82812) of

documents and documents and
transactions transactions
reviewed and reviewed and
initialed /signed/ initialed /signed/
recommended/ recommended/
approved approved

100% (2) of 100% (7) of

representations made representations made
for the LCE for the LCE

Page 10 of 14
 100% (113) of office 100% (544) of office
documents prepared documents prepared
and forwarded to and forwarded to
Division Chief for Division Chief for
approval approval

100% (10849) of 100% (79353) of

incoming documents incoming documents
recorded and routed recorded and routed

100% (10780) of 100% (78706) of

outgoing documents outgoing documents
recorded and recorded and
released released

100% (139) of 100% (740) of

required documents required documents
reproduced reproduced

100% (139) of 100% (740) of

required outgoing required outgoing
documents documents
disseminated / disseminated /
forwarded to forwarded to
concerned offices concerned offices

100% (21) of office

allotments monitored
and controlled

3 monthly 3 monthly
reconciliation with reconciliation with
PBO PBO

100% (1401) 100% (2016)

Necessary supplies and Necessary supplies and
equipment procured equipment procured

100% (2) of wasted 100% (3) of wasted

materials and materials and
unserviceable unserviceable
equipment returned to equipment returned to
PGSO PGSO

1 office supplies and 1 2 office supplies and 1

equipment inventory equipment inventory
taking conducted taking conducted

1 Supplies Inventory 2 Supplies Inventory

Report; 1 Equipment Report; 1 Equipment
Inventory Report Inventory Report

100% (71) of 100% (123) of

necessary janitorial & necessary janitorial &
errand services errand services
provided provided

Page 11 of 14
 100% (80) of trip 100% (123) of trip
tickets prepared & tickets prepared &
filed filed

100% (80) of official 100% (267) of official

trips trips
coordinated/schedule coordinated/schedule
d d

100% (1) Basic car 100% (3) Basic car

care maintenance care maintenance
provided provided

100% of other adm

services
provided/accomplish
ed

Petty cash Petty cash

replenishment every replenishment every
75% of PCF utilization 75% of PCF utilization

100% (47) of necessary 100% (131) of

documents and necessary documents
communications for and communications
the marching orders of for the marching
the LCE orders of the LCE
prepared/reviewed prepared/reviewed
and forwarded to the and forwarded to the
PA / LCE PA / LCE

100% (23) of Memos, 100% (120) of Memos,

SOs, Reports and SOs, Reports and
communications to communications to
address administrative address administrative
issues and concerns issues and concerns
prepared/ reviewed prepared/ reviewed

100% (1) of 100% (6) of

Management Management
Committee, PMT, Committee, PMT,
PCART and other PCART and other
necessary meetings necessary meetings
provided with provided with
secretariat services secretariat services

All ISO activites

were cancelled
per instruction of
the PA
- -

3 Monthly 12 Monthly
Consolidated Client Consolidated Client
Satisfaction Survey Satisfaction Survey
Reports forwarded to Reports forwarded to
concerned concerned
offices/programs offices/programs

Page 12 of 14
Public Assistance and Public Assistance and
Complaints Desk Complaints Desk
manned manned

100% (3) received 100% (21) received

complaints thru complaints thru
Contact Center ng Contact Center ng
Bayan and Bayan and
Presidential Presidential
Complaints Center Complaints Center
addressed and addressed and
replied to replied to

100% (16) of received 100% (61) of received

Training/Activity Training/Activity
Designs reviewed Designs reviewed

100% (23) of 100% (82) of

submitted submitted
Accomplishment Accomplishment
Reports (3rd Qtr) of Reports of offices
offices reviewed reviewed

1 Quarterly Highlights 2 Quarterly Highlights

of Accomplishments of Accomplishments
(3rd Qtr) submitted to (1st Qtr) submitted to
the LCE the LCE

100% of submitted
OPCs (18) and
Operations DPCs (45)
reviewed

100% of submitted
OPCRs (18) and G.O.
DPCRs (7) reviewed

1 validation and 1
calibration activities
facilitated/ conducted

1 bi-annual
performance
assessment reports of
PGOM offices and G.O.
divisions submitted to
the PMT, LCE and CSC

No Annual
Review
Conference
conducted due
to pandemic
restrictions

PGOM Portal upgrade

designed and
developed

PGOM eNGAS update, OPA eNGAS

Procurement Record
Management System developed
development

Page 13 of 14

PGOM Document Tracking
Device preparing for
deployment
PGOM Document
Tracking System
installed / setup on
server and clients'
computers

Host Server, Computer Set, Host Server, Computer

Network Server Unit,
Gigabit Managed Switch,
Biometric Device, Gigabit
Ethernet Switch,
Router,Radio link Canopy
maintained
Set, Network Server
Unit, Gigabit Managed
Switch, Biometric
Device, Gigabit
Ethernet Switch,
Router,Radio link
Canopy installed

2 DSL and 1 direct

internet connectivity
1 DSL and 1 direct internet maintained
connectivity maintained

100% (136)
Preventive
maintenance of IT
15 Preventive maintenance equipments
of IT equipments performed
performed

100% (419) of IT
service request
responded
201 IT Service Request
responded

100% (5) of related 100% (5) of related PAC, LOGIC

and other services and other services NETWORK,
provided provided NTF ELCAC,
Meeting,
BAC
###

LYDIA MUNECA S. MELGAR, ENP

PPDC Date

Page 14 of 14